Chapter 109:2-9 Corrections Training for Jail Personnel

109:2-9-01 Definitions.

When used in this chapter:

(A) The term "commission" means the Ohio peace officer training commission;

(B) The term "executive director" means the executive director of the Ohio peace officer training commission or designee;

(C) The term "commander" means the director or other head of a corrections training school which has been approved by the executive director;

(D) The term "school" means the training prescribed in rule 5120:1-8-18 of the Administrative Code and other training which has been prescribed and approved by the executive director for persons described in this chapter;

(E) The term "full-service jail" means a local facility as defined by the Ohio department of rehabilitation and correction, bureau of adult detention;

(F) The term "correctional officers/jail staff" means those persons whose positions consist primarily of duties that require prisoner supervision, direct interaction with prisoners, and responsibility for the safety and security of prisoners and of the facility;

(G) The term "support staff" means those persons whose job functions do not reflect a primary responsibility for the security and/or supervision of prisoners.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-02 Corrections training for full-service jail personnel.

(A) Those persons set out in paragraph (F) of rule 109:2-9-01 of the Administrative Code shall complete the training for their job functions as prescribed in rule 5120:1-8-18 of the Administrative Code and any other training required by the executive director.

(B) Those persons set out in paragraph (G) of rule 109:2-9-01 of the Administrative Code shall complete the training for their job functions as prescribed in rule 5120:1-8-18 of the Administrative Code.

(C) It shall be clearly understood that the corrections training described in this chapter is designed as a minimum program. The commander is encouraged to exceed the minimum requirements wherever possible and appropriate.

(D) Instruction in such matters as departmental rules and regulations and personnel policies and procedures shall not be considered part of the commission-approved corrections basic training school.

(E) The executive director shall specify topics, student performance objectives, and minimum hours of training to meet the training required for correctional officers/jail staff in rule 5120:1-8-18 of the Administrative Code. The executive director may require topics, student performance objectives and minimum hours of training in addition to that training required for correctional officers/jail staff in rule 5120:1-8-18 of the Administrative Code. The executive director may provide lesson plans to meet the above described training.

(F) The minimum required curriculum shall include training in the following units:

(1) Administration

(2) Legal

(3) Jail security

(4) Human relations

(5) Special inmate needs

(6) Technical skills

(G) It is understood that the units, topics, hours, and student performance objectives recommended by the Ohio peace officer training commission and approved by the attorney general are established as a mandatory minimum for obtaining a certificate of completion. Schools, school commanders, and instructors are encouraged to exceed the minimums as they deem appropriate.

Reasonable latitude shall be granted to instructors to deliver the material in a manner deemed most effective and to permit the use of instructional methods and material deemed to be the most appropriate and useful, provided the approved material is covered in its entirety.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-03 Approval of Schools.

(A) Schools that meet all of the requirements set forth in this rule and rules 109:2-9-04 , 109:2-9-05 , and 109:2-9-07 of the Administrative Code shall be approved by the executive director. The approval shall be given in writing

(B) Revocation of school approval.

The executive director may revoke the approval of any school for failure to maintain applicable minimum standards as set forth in this rule and rules 109:2-9-04 , 109:2-9-05 , 109:2-9-07 , 109:2-9-08 , 109:2-9-09 , and 109:2-9-10 of the Administrative Code The executive director shall notify the commander of the school in writing of this revocation and shall advise the commander that the commander may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

(C) Twenty-one calendar days prior to the start of training, the commander shall forward to the executive director, on forms required by the executive director, a school application, training calendar, and Any requests for waiver of training or credit for prior equivalent training. All information requested on the school application and training calendar shall be provided.

(D) By the third day upon which commission-required topics are presented, the commander shall provide to the executive director, on forms required by the executive director, enrollment information for each enrollee.

(E) Enrollees, instructors, and duration of training.

Schools will not be approved that have less than five students, less than six instructors scheduled to teach, or that extend more than twelve weeks unless authorized by the executive director.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-04 Approval of commanders.

Each school commander is required to have the approval of the executive director to conduct a school for which commission certification is sought. Such approval shall be based upon the submission of a notarized and typewritten statement of qualifications by the person seeking approval on a form prescribed by the executive director.

(A) Minimum qualifications for approval as a commander shall be as follows:

(1) High school graduate or possession of a "General Education Development" certificate;

(2) Written approval from a sheriff or designee or a criminal justice agency administrator who is the executive head of a full-service jail;

(3) Three professional references from criminal justice agency administrators

(4) No convictions for a felony or crime of moral turpitude;

(5) Completion of an instructor training program approved by the executive director which shall include the following: Instruction in the theories of learning and adult education, teaching techniques, lesson plan development and usage, behavioral objectives, student evaluation and measurement, role playing, the use of audio-visual aids, and an exercise in practice teaching. Instructor training programs taught by the Ohio peace officer training academy, the Ohio department of education, the Ohio state highway patrol, a college or educational institution, or other programs which in the opinion of the executive director are equivalent will be acceptable; and

(6) Completion of an Ohio peace officer training commission corrections school commander's conference.

(B) Upon receipt and verification of a notarized application form, the executive director may issue a certificate to the commander. Should the executive director refuse to issue a certificate, the executive director shall notify the applicant in writing and shall advise the applicant that he or she may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

(C) The executive director may revoke the certification of any commander for the following reasons:

(1) Unacceptable performance evaluations;

(1) Conviction for a felony or crime of moral turpitude;

(3) A written request showing cause from the incumbent sheriff of the county in which the commander was originally certified or from a criminal justice agency administrator who is the executive head of a full-service jail facility;

(4) Failure to conduct a commission-approved school within a five-year period;

(5) Failure to attend two consecutive commander's conferences;

(6) Falsifying information to obtain a commander's certificate;

(7) Submission of falsified records, application, or other documentation;

(8) Allowing a person not approved as a school commander to function as a school commander; or

(9) Any other good cause shown.

(D) Should the executive director revoke the certificate, the executive director shall notify the commander in writing of this revocation and shall advise the commander that the commander may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-05 Approval of instructors.

Each instructor is required to have the approval of the executive director. All persons requesting approval as an instructor shall submit a notarized statement of qualifications for each subject or unit of subjects on a form required by the executive director.

(A) Minimum qualifications for approval as a unit instructor shall be as follows:

(1) High school graduate or possession of a "General Education Development" certificate;

(2) Three years of institutional corrections experience;

(3) Completion of an instructor training program approved by the executive director which shall include instruction in the theories of learning and adult education, teaching techniques, lesson plan development and usage, behavioral objectives, student evaluation and measurement, role playing, the use of audio-visual aids, and an exercise in practice teaching. Instructor training programs taught by the Ohio peace officer training academy, the Ohio department of education, the Ohio state highway patrol, a college or educational institution, or other programs which in the opinion of the executive director are equivalent will be acceptable;

(4) Completion of training that allows a person to gain specific knowledge and skills in a unit for which certification is requested;

(5) Recommendation of a school commander who has been the commander of record of an approved school within the five-year period immediately preceding the date of the application;

(B) Minimum qualifications for approval as a special subject instructor shall be as follows:

(1) A high school graduate or possession of a "General Education Development" certificate;

(2) Three years of combined experience and training in the subject area to be taught; or

(3) Recognition for occupational competency; and

(4) Recommendation of a school commander who has been the commander of record of an approved school within the five-year period immediately preceding the date of the application;

(C) Persons approved as special subject instructors shall be limited to no more than five topics in the commission-approved corrections curriculum.

(D) Renewal of unit and special subject instructor certification.

(1) Persons certified as unit instructors shall renew their certificate every three years. At least sixty days and no more than ninety days prior to expiration of the certificate, the instructor shall file with the executive director an application for renewal on a form required by the executive director. The instructor shall also file:

(a) Written evidence from the educational or training facility where the instructor received the training documenting that the instructor has successfully completed within the past three years a minimum of twelve clock hours of training in topics related to the commission-approved corrections curriculum or to improve instructional abilities, and

(b) Written evidence from the school commander that the instructor has taught in two approved corrections training schools for a minimum total of twelve teaching hours within the past three years.

(2) Persons certified as special subject instructors shall renew their certificates every three years. At least sixty days and no more than ninety days prior to expiration of the certificate, the instructor shall file with the executive director an application for renewal on a form required by the executive director. The instructor shall also file:

(a) Written evidence from the educational or training facility where the instructor received the training documenting that the instructor has successfully completed within the past three years a minimum of eight clock hours of training in topics related to the commission-approved corrections curriculum, and

(b) Written evidence from the school commander or administrator that the instructor has taught in two approved corrections training schools for a minimum total of eight teaching hours within the past three years.

(E) Denial of certification, denial of or renewal of certification, or revocation of certification.

(1) Should the executive director refuse to issue or renew a certificate, or should the executive director revoke a certificate, the executive director shall notify the person in writing and shall advise the applicant that he or she may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code.

(2) The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

(3) The executive director may revoke the certificate of any instructor for the following reasons:

(a) Failure to meet renewal criteria;

(b) Failure to meet renewal deadline;

(c) Submission of falsified records, application, or other documentation;

(d) Unacceptable performance evaluations;

(e) Conviction of a felony or crime of moral turpitude; or

(f) Any other good cause shown.

(4) If an instructor's certification is revoked for any of the listed reasons, notice of this action shall be sent and any requested hearing shall be conducted as required in paragraph (D)(1) of this rule.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-06 Certificate of completion.

Upon successful completion of an approved full-service corrections officer training school, a person assigned to the position described in rule 109:2-9-01(F) of the Administrative Code shall be awarded a certificate of completion by the executive director.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.74 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-07 School facilities.

Each school shall have available:

(A) A classroom with adequate heating, lighting, and ventilation, and available restroom facilities;

(B) A marking board or equivalent;

(C) Tables suitable for writing and chairs or seats with an arm for writing;

(D) Audio-visual equipment;

(E) A lectern, stand, or table for the instructor's use;

(F) A gymnasium or large indoor area for teaching defensive tactics and other physical skill topics supplied with appropriate training and safety equipment; and

(F) Any other equipment or facilities as required by the executive director.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-08 Attendance.

Attendance shall be required of each individual at all sessions of the school.

(A) When a student is absent for ten per cent or less of the hours of non-mandatory topics of the training school in which the student is enrolled, the commander may excuse the absences if, in the commander's judgment, the absences were for valid reasons, including but not limited to: illness of either the student or the student's immediate family or an emergency employment situation. The student shall provide the commander with written documentation listing the reason for the absence. The commander may require the student to make up the missed training to ensure that the student has the required mastery of the subjects taught during the school.

(B) If a student is absent for more than ten per cent of the hours of non-mandatory commission-required topics of the school, the student may complete the school but shall not be permitted to take the state examination.

(1) The student shall submit to the executive director a notarized statement setting forth the reasons for the absences and request to complete the training that was missed. Reasons for absence which the executive director may consider include but are not limited to illness of either the student or the student's immediate family, emergency employment situations or other valid reasons. The executive director shall rule on that request within fifteen calendar days of receipt of the request. If the request is granted, the executive director shall approve, in writing, the method of completing the training.

(2) If the request to complete the school is denied by the executive director, the executive director shall

(3) Notify the student in writing of this denial and shall advise the student that he or she may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

(C) There shall be no excused absences from any topic designated by the executive director.

(D) The commander shall be responsible for maintaining an accurate record of attendance for each person attending training. The commander shall forward such records to the executive director,

(E) No person convicted of a felony shall be permitted to attend any portion of a training school approved by the executive director unless a request is made to the executive director from the chief executive officer of the appointing agency. Should the executive director refuse to grant the request, the executive director shall notify the person in writing of this denial and shall advise the person that he or she may request a hearing before the commission as provided in sections 119.06 and 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-09 Notebook.

(A) Each individual in the school shall maintain, a notebook and shall submit such notebook to the commander for inspection. The notebook shall be evaluated as satisfactory or unsatisfactory by the commander. The notebook shall contain appropriate entries of pertinent material covered during the classroom sessions of the school. Among the factors to be evaluated in the notebook are: sufficiency of curriculum-related content, organization, appropriateness of material, regularity of entries, neatness, accuracy, and legibility. Notebooks and the grades assigned to them by the commander are subject to review by the executive director at any time.

(B) No person shall participate in the state examination who has a notebook evaluated as unsatisfactory.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-10 Examination.

(A) The Ohio peace officer training commission will prepare, conduct, and score a state examination for each person completing the school. Each student for whom a certificate of completion is recommended must pass the state examination with a minimum score as determined by the commission.

(B) No person shall participate in the state examination who has been evaluated as unsatisfactory for any topic included in the technical skills unit of instruction or in any other topic designated by the executive director.

(C) The results of the state examination shall be made known to the commander within five business days of the date administered. Persons failing to achieve the designated minimum score shall be eligible for one retest. This test shall normally be given within two weeks of the date the commander is notified of the results of the first examination. The results of the retest shall be made known to the commander within five business days of the date administered. Students who fail the retest shall not be permitted to take the state examination again until they successfully complete another school.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-11 Credit for prior equivalent training, and training requirements upon re-appointment.

(A) Credit for prior equivalent training or education.

(1) An individual who has successfully completed prior training or education, other than basic training for full-service corrections officers under the auspices of the Ohio peace officer training commission, and who is required to complete the corrections school as prescribed in rule 5120:1-8-18 of the Administrative Code may request credit for that portion of the curriculum which is equivalent to training previously completed. Training or education which shall be accepted includes, but is not limited to: training or education certified by another state; another government agency; a branch of the military service; the state highway patrol; or a college, university, or other educational institution.

(2) The applicant shall provide to the executive director documented evidence of the training. The executive director shall review the record of the prior training or education and make a determination of the training the person shall be required to complete in a commission-approved corrections training school.

(3) Credit for equivalent training may also be given under this rule for experience when the applicant, through a means that the executive director has approved in advance, demonstrates to the executive director a level of proficiency that is equivalent to the proficiency required to complete one or more portions of the basic training course.

(4) If the applicant disputes any of the training assigned by the executive director, he or she may request a hearing before the commission as provided in section 119.06 or 119.07 of the Revised Code. The commission shall conduct the hearing as required by sections 119.01 to 119.13 of the Revised Code.

(B)

(1) Upon appointing a person to a correctional officer position as described in paragraph (F) of rule 109:2-9-01 of the Administrative Code, the appointing agency shall submit a request for the executive director to evaluate the officer's training and eligibility to perform the functions of a correctional officer. Such request will be made on a form provided by the executive director and shall be submitted immediately upon appointing the officer.

(2) Persons who have completed required training and who have not been appointed as a correctional officer for one year or less shall remain eligible for appointment and shall not be required to complete additional specialized or other training to remain eligible for appointment.

(3) Persons who have completed required training and who have not been appointed as a correctional officer for more than one year but less than four years shall, within one year of appointment, successfully complete any specialized training, and any other training deemed appropriate by the appointing authority.

(4) Persons who have completed required training and who have not been appointed as a correctional officer for more than four years shall, upon appointment, complete entry level training required of their position as prescribed in rule 109:2-9-02 of the Administrative Code.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01

109:2-9-12 Public notices of meetings of the Ohio peace officer training commission.

(A) Any person may determine the time and place of all regularly scheduled meetings of the Ohio peace officer training commission and the time, place, and purpose of all special meetings of the Ohio peace officer training commission by writing to the "Executive Director, Ohio Peace Officer Training Commission, P.O. Box 309, London, Ohio 43140." Notices of meetings may be also obtained by calling (614) 466-7771 during the hours of eight a.m. to five p.m., Monday through Friday.

(B) Any representative of the news media may obtain notice of all special meetings by requesting, in writing, that such notice shall be provided. A request for such notification shall be addressed to: "Executive Director, Ohio Peace Officer Training Commission, P.O. Box 309, London, Ohio 43140." The request shall provide the name of the individual media representative to be contacted, the person's mailing address, and a maximum of two telephone numbers where the person can be reached. The executive director shall maintain a list of all representatives of the news media who have requested notice of special meetings pursuant to this rule.

(C) In the event of a special meeting, not of an emergency nature, the executive director shall notify all media representatives on the list of such meeting by doing one of the following:

(1) Sending written notice, which must be mailed no later than four calendar days prior to the day of the special meeting;

(2) Notifying such representatives by telephone no later than twenty-four hours prior to the special meeting. Such telephone notice shall be completed if a message has been left for the representative, or if, after reasonable effort, the executive director has been unable to provide such telephone notice.

(D) The executive director shall maintain a list of all persons who have requested, in writing, notice of all meetings of the Ohio peace officer training commission at which specific subject matters designated by such persons are scheduled to be discussed. Any person may, upon payment of an annual fee in the amount of two dollars and fifty cents, have their names placed on such list. The executive director shall, no later than five days prior to each meeting, send by first class mail an agenda of the meeting to such persons.

R.C. 119.032 review dates: 06/09/2011 and 06/09/2016
Promulgated Under: 119.03
Statutory Authority: R.C. 109.74
Rule Amplifies: R.C. 109.73 , R.C. 109.75
Prior Effective Dates: 10/1/93, 6/1/01