(A) Any person may determine the time and place of all regularly scheduled meetings of the Ohio peace officer training commission and the time, place, and purpose of all special meetings of the Ohio peace officer training commission by writing to the "Executive Director, Ohio Peace Officer Training Commission, P.O. Box 309, London, Ohio 43140." Notices of meetings may be also obtained by calling (614) 466-7771 during the hours of eight a.m. to five p.m., Monday through Friday.
(B) Any representative of the news media may obtain notice of all special meetings by requesting, in writing, that such notice shall be provided. A request for such notification shall be addressed to: "Executive Director, Ohio Peace Officer Training Commission, P.O. Box 309, London, Ohio 43140." The request shall provide the name of the individual media representative to be contacted, the person's mailing address, and a maximum of two telephone numbers where the person can be reached. The executive director shall maintain a list of all representatives of the news media who have requested notice of special meetings pursuant to this rule.
(C) In the event of a special meeting, not of an emergency nature, the executive director shall notify all media representatives on the list of such meeting by doing one of the following:
(1) Sending written notice, which must be mailed no later than four calendar days prior to the day of the special meeting;
(2) Notifying such representatives by telephone no later than twenty-four hours prior to the special meeting. Such telephone notice shall be completed if a message has been left for the representative, or if, after reasonable effort, the executive director has been unable to provide such telephone notice.
(D) The executive director shall maintain a list of all persons who have requested, in writing, notice of all meetings of the Ohio peace officer training commission at which specific subject matters designated by such persons are scheduled to be discussed. Any person may, upon payment of an annual fee in the amount of two dollars and fifty cents, have their names placed on such list. The executive director shall, no later than five days prior to each meeting, send by first class mail an agenda of the meeting to such persons.