(A) Requests by counties in need of assistance from the loan fund shall be considered on a first come, first served basis in consideration of the available resources in the loan fund. Such requests shall be made on application forms prescribed by the secretary.
(B) Application forms shall address all of the following:
(1) Identification of the county and need for assistance;
(2) Identification of the specific types and quantity of equipment to be purchased;
(3) Documentation of local support in the form of a resolution from the board of county commissioners;
(4) Identification of the local or other sources of funding of at least fifty per cent of the total estimated cost necessary to complete the total project;
(5) Any additional information the secretary deems necessary to make a determination of the appropriateness of the funding.
(C) The secretary may approve any acquisition of automatic tabulating equipment, marking devices, and voting machines using money from the loan fund.
(D) Upon receipt of a complete application for a loan, the secretary shall review and approve the application, deny the application, or request additional information within forty-five days. In the case of an emergency, the secretary shall review and approve the application, deny the application, or request additional information within ten days.
(1) Any denial shall include a letter detailing the reason(s) for the denial. A board of county commissioners receiving a denial has thirty days to amend its original application in order to address the reasons for the denial.
(2) If a county requests that the application be reviewed under emergency procedures, then the secretary has sole discretion to determine if the application will be reviewed under emergency procedures. The secretary will base this decision on information that the county provides that outlines the basis for the need. The secretary will notify the county of this decision in writing.