Chapter 111:3-7 Compensation of Precinct Officials; Change in Polling Place Location

111:3-7-01 Compensation of precinct election officials.

(A) Definitions. For purposes of this rule:

(1) "Fair Labor Standards Act" or "Act" means the "Fair Labor Standards Act of 1938," 52 Stat. 1062, 29 U.S.C. 201.

(2) "Full election day" means the period of time between the opening of the polls and the completion of the procedures contained in section 3501.26 of the Revised Code.

(B) Compensation of precinct election officials.

Upon learning of any amendments to the Fair Labor Standards Act that increases the minimum hourly rate, the secretary of state shall establish a new maximum per diem of compensation that may be paid to precinct election officials. At such time, the secretary of state shall determine the percentage the minimum hourly rate has been increased under the Fair Labor Standards Act. The secretary of state shall use this percentage to set a new maximum amount of per diem compensation, which shall be the amount established under section 3501.28 of the Revised Code, increased by the same percentage that the minimum hourly rate has been increased under the act.

(C) Notification to the boards of elections of compensation changes.

The secretary of state shall notify the boards of election by directive of the new maximum amount of per diem compensation within two business days of establishing the new amount.

Replaces: 111-13-01

Effective: 1/25/2016
Five Year Review (FYR) Dates: 01/15/2021
Promulgated Under: 111.15
Statutory Authority: 3501.28(C)
Rule Amplifies: 3501.28(C)
Prior Effective Dates: 11/30/07 (Emer.)

111:3-7-02 Changes in locations of precinct polling places and notification to the secretary of state.

(A) A county board of elections shall provide the office of the secretary of state with a list of all precinct polling locations at which a voter may cast a ballot within the county at the next general or primary election to be held within that county. A county board of elections must notify the secretary of state of any change to this list within one business day if the change is made within the thirty days preceding a general or primary election.

(B) For purposes of this rule, "general election" means the election held on the first Tuesday after the first Monday in each November, as defined by division (A) of section 3501.01 of the Revised Code.

(C) For purposes of this rule, "primary election" means an election held on the first Tuesday after the first Monday in May in non-presidential election years or on the second Tuesday after the first Monday in March in presidential election years for the purpose of nominating persons as candidates of political parties for election to offices, as defined by divisions (E)(1) and (E)(2) of section 3501.01 of the Revised Code.

(D) The list shall be transmitted to the electronic mail address assigned to an individual specified by the secretary of state for the purpose of receiving lists of precinct polling locations.

(1) The list shall be transmitted as an attached file saved in a comma delimited format either with a TXT or CSV extension.

(a) For purposes of this rule, "TXT" means a text file.

(b) For purposes of this rule, "CSV" means comma separated value file.

(2) The list must contain the following fields with each field containing data for each polling location:

(a) Two digit county number assigned to the county by the office of the secretary of state;

(b) State precinct code as maintained in the statewide voter registration database;

(c) County precinct code used by the county to identify the precinct;

(d) Polling location name;

(e) Polling location description (e.g. name of building, business, school, etc.);

(f) Polling location complete address;

(g) Polling location city;

(h) Polling location zip code;

(i) Polling location zip plus four; and

(j) Polling location load date and time, which is generated automatically and indicates when the list was created.

(E) The notification required by paragraph (A) of this rule shall be transmitted by electronic mail as an updated version of the list of all precinct polling locations within the county in the manner and format(s) specified in paragraph (D) of this rule.

(F) The office of the secretary of state shall, within one business day of receiving an updated list from a county board of elections, update the precinct polling location information on its website consistent with the information supplied by the county board of elections.

Replaces: 111-17-01

Effective: 1/25/2016
Five Year Review (FYR) Dates: 01/15/2021
Promulgated Under: 119.03
Statutory Authority: 3503.15(G)(2)
Rule Amplifies: 3501.05(C), 3501.18, 3501.21, 3503.15(G)
Prior Effective Dates: 01/07/2011