111-1-05 Best efforts.

When the treasurer of a candidate's campaign committee, political action committee, political contributing entity or separate segregated fund shows that best efforts have been used to obtain, maintain, and submit the information required by Chapter 3517. of the Revised Code, any report of such committee or fund shall be considered in compliance with such chapter. The treasurer shall make a notation on the form prescribed by the secretary of state, in lieu of the missing or incomplete information, that best efforts have been made to obtain that information.

With regard to reporting the identification of each person whose contribution(s) to the committee or fund and its affiliated committees or funds exceeds one hundred dollars, the treasurer and the committee or fund will be deemed to have exercised best efforts to obtain, maintain and report the required information if:

(A) All written solicitations for contributions in excess of one hundred dollars include a clear request for the contributor's full name, street address, name of employer, or occupation if self-employed.

(B) For each contribution received in excess of one hundred dollars which lacks required contributor information such as the contributor's full name, street address, name of employer, or occupation if self-employed, the treasurer makes at least one effort after the receipt of the contributions to obtain the missing information. Such effort shall consist of either a written request sent to the contributor or an oral request to the contributor documented in writing.

(C) The treasurer reports all contributor information not provided by the contributor, but in the campaign committee's possession; and

(D) If any of the contributor information is received after the contribution has been disclosed on a regularly scheduled report, the campaign committee files, before its next regularly scheduled reporting date, an amendment to the report disclosing the contributions including the contributor's identification together with the dates and amounts of the contributions.

(E) In accordance with division (L) of section 3517.10 of the Revised Code, this rule does not apply to contributions received by a political contributing entity from the dues, membership fees, or other assessments of its members or from its officeholders, shareholders, or employees to the extent that dues, membership fees, or other assessments may be aggregated for reporting purposes.

R.C. 119.032 review dates: 11/02/2010 and 07/01/2015
Promulgated Under: 119.03
Statutory Authority: 3517.23
Rule Amplifies: 3517.20 , 3599.031
Prior Effective Dates: 8/23/95 (Emer), 11/21/95, 7/13/98 (Emer), 9/24/98, 1/1/02