The primary data elements used in the UCC information management system are the following.
(A) Identification numbers
(1) Each initial financing statement is identified by its file number. Identification of the initial financing statement is stamped on written UCC records or otherwise permanently associated with the record maintained for UCC records in the UCC information management system. A record is created in the information management system for each initial financing statement and all information comprising such record is maintained in the system. The record is identified by the same information assigned to the initial financing statement.
(2) A UCC record other than an initial financing statement is identified by a unique file number assigned by the filing officer. In the information management system, records of all UCC records other than initial financing statements are linked to the record of their related initial financing statement.
(B) Type of record. The type of UCC record from which data is transferred is identified in the information management system from information supplied by the remitter.
(C) Filing date and filing time. The filing date and filing time of UCC records are stored in the information management system. Calculation of the lapse date of an initial financing statement is based upon the filing date.
(D) Identification of parties. The names and addresses of debtors and secured parties are transferred from UCC records to the information management .
(E) Page count. The total number of pages in a UCC record is maintained in the information management system.
(F) Lapse indicator. An indicator is maintained by which the information management system identifies whether or not a financing statement will lapse and, if it does, when it will lapse.
(G) Indexes of names. The filing office maintains in the UCC information management system a searchable index of organization debtor names, and a searchable index of individual debtor names. The filing office may also maintain a searchable index of names of secured parties of record. Such an index need not be a separate database but may be comprised of records in the UCC information management system identified to be included in such searchable index.
R.C. 119.032 review dates: 10/21/2010 and 07/15/2015
Promulgated Under: 119.03
Statutory Authority: 1309.526, 1309.519
Rule Amplifies: 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01.