111-17-01 Changes in locations of precinct polling places and notification to the secretary of state.

(A) A county board of elections shall provide the office of the secretary of state with a list of all precinct polling locations at which a voter may cast a ballot within the county at the next general or primary election to be held within that county not later than forty-five days before the date of a general or primary election to be held within that county.

(B) If the board of elections considers it necessary to change, divide, or combine any precinct or to relocate a polling place earlier than ninety days before the date of a general or primary election or later than forty-five days before the date of a general or primary election, it shall notify the secretary of state of the change within one business day of any change to the location of a precinct polling place within the county.

(C) For purposes of this rule, "general election" means the election held on the first Tuesday after the first Monday in each November, as defined by division (A) of section 3501.01 of the Revised Code.

(D) For purposes of this rule, "primary election" means an election held on the first Tuesday after the first Monday in May in non-presidential election years or on the first Tuesday after the first Monday in March in presidential election years for the purpose of nominating persons as candidates of political parties for election to offices, as defined by divisions (E)(1) and (E)(2) of section 3501.01 of the Revised Code.

(E) The list required by paragraph (A) of this rule shall be transmitted by electronic mail by the board of elections to the elections division of the office of the secretary of state no later than forty-five days before the day of the next general or primary election in the county. For the purposes of this paragraph, a primary election need not be held in every precinct of the county to be subject to the requirements of this rule.

(1) The list required by paragraph (A) of this rule shall be transmitted to the electronic mail address assigned to an individual specified by the secretary of state for the purpose of receiving lists of precinct polling locations.

(2) The list required by paragraph (A) of this rule shall be transmitted as an attached file saved in a comma delimited format either with a TXT or CSV extension. A county board of elections may obtain a waiver from this requirement at the discretion of the secretary of state.

(a) For purposes of this rule, "TXT" means a text file.

(b) For purposes of this rule, "CSV" means comma separated value file.

(3) The list required by paragraph (A) of this rule must contain the following fields with each field containing data for each polling location:

(a) Two digit county number assigned to the county by the office of the secretary of state;

(b) State precinct code as maintained in the statewide voter registration database;

(c) County precinct code used by the county to identify the precinct;

(d) Polling location name;

(e) Polling location description (e.g. name of building, business, school, etc.);

(f) Polling location complete address;

(g) Polling location city;

(h) Polling location zip code;

(i) Polling location zip plus four; and

(j) Polling location load date and time, which is generated automatically and indicates when the list was created.

(F) The notification required by paragraph (B) of this rule shall be transmitted by electronic mail as an updated version of the list of all precinct polling locations within the county in the manner and format(s) specified in paragraph (E) of this rule.

(G) The office of the secretary of state shall, within one business day of receiving an updated list from a county board of elections, modify and update the precinct polling location information on its website consistent with the information supplied by the county board of elections.

Effective: 01/07/2011
R.C. 119.032 review dates: 07/15/2015
Promulgated Under: 119.03
Statutory Authority: 3503.15(G)(2)
Rule Amplifies: 3501.05(C) , 3501.18 , 3501.21 , 3503.15(G)