111-18-03 Purging canceled voter registration records.

(A) A county board of elections shall not cancel a voter registration record except as provided in division (Q) of section 3501.05 , division (C)(2) of section 3503.19 , section 3503.21 , division (C) of section 3503.24 , and section 3503.33 of the Revised Code, and in accordance with any directive issued by the secretary of state.

(B) For purposes of this rule, "cancel" means to assign to a voter registration record a status which prohibits the voter registration system from printing any information contained in the voter registration record onto pollbooks and which prohibits insertion into the voter record credit for voting in any election.

(C) Upon the cancellation of a voter registration record, the county board of elections must change the status of the voter registration record in the county voter registration system to indicate that the voter record has been canceled and is inactive.

(1) After canceling the voter registration record in the county voter registration system, the county board of elections shall transmit electronically the update to the status of the voter record to the centralized statewide voter registration database.

(2) Canceled voter registration records shall be marked as 'inactive-removed" in the statewide voter registration database.

(D) A county board of elections shall not eliminate from its county voter registration system a voter registration record that has been canceled in the county voter registration system or otherwise cause any data from any field of the canceled voter registration record to become inaccessible.

Effective: 01/07/2011
R.C. 119.032 review dates: 07/15/2015
Promulgated Under: 119.03
Statutory Authority: 3503.15(D) , 3501.05(Q)
Rule Amplifies: 3503.15 , 3501.05