Chapter 111-21 Electronic Filing

111-21-01 Purpose.

The purpose of these rules is to permit the filing by electronic means of transmission ("electronic means") any form prescribed by the Ohio secretary of state under Title 17 or Chapter 1329. of the Revised Code (a "form").

Effective: 11/12/2012
R.C. 119.032 review dates: 11/01/2017
Promulgated Under: 111.15
Statutory Authority: 111.23(C)
Rule Amplifies: 111.23(C)

111-21-02 Electronic signature for business services filings.

(A) No person or entity shall file a form by electronic means until that person or entity receives from the Ohio secretary of state's office a user name, password, and electronic signature for that purpose. The term "electronic signature" shall have the meaning set forth in division (H) of section 1306.01 of the Revised Code.

(B) The combination of user name, password, and electronic signature constitutes the electronic signature of each person or entity that files a form by electronic means.

Effective: 11/12/2012
R.C. 119.032 review dates: 11/01/2017
Promulgated Under: 111.15
Statutory Authority: 111.23(C)
Rule Amplifies: 111.23(C)

111-21-03 Acknowledgment of business services form filed by electronic means.

(A) A form that is filed by electronic means shall be filed by using an on-line application that is linked to the secretary of state's internet home page.

(B) The secretary of state shall immediately acknowledge each form filed through the on-line application by notifying the filer when the form is successfully submitted. Submitted forms may be subject to further review by the secretary of state's office.

(C) The secretary of state's method of preserving forms filed by electronic means is to store all such forms in a database maintained by the secretary of state.

Effective: 11/12/2012
R.C. 119.032 review dates: 11/01/2017
Promulgated Under: 111.15
Statutory Authority: 111.23(C)
Rule Amplifies: 111.23(C)

111-21-04 Submission of additional information when filing business services forms by electronic means.

Any person or entity that wishes to submit additional information with a form filed by electronic means shall do so by one of the following two methods:

(A) By sending a paper copy of the additional information to the secretary of state's office. This copy shall be filed or postmarked no later than the date the form is required to be filed under Title 17 or Chapter 1329. of the Revised Code.

(B) By uploading a copy of the additional information into the secretary of state's online application using the upload attachment function in the application. This copy shall be uploaded no later than the date the form is required to be filed under Title 17 or Chapter 1329. of the Revised Code.

Effective: 11/12/2012
R.C. 119.032 review dates: 11/01/2017
Promulgated Under: 111.15
Statutory Authority: 111.23(C)
Rule Amplifies: 111.23(C)