Chapter 117-6 Schools

117-6-01 Chart of accounts - school districts.

(A) Funds: To demonstrate legal compliance and to facilitate sound management, school districts shall maintain financial records on a fund basis. Funds are to be established by each school district based on statutory requirements and accounting needs. When not authorized or required by statute, the establishment of a new fund requires prior auditor of state approval under section 5705.12 of the Revised Code. A school district should submit its request to auditor of state's chief of local government services division.

Funds are to be classified using the current guidelines and definitions established by the "Governmental Accounting Standards Board."

(B) Financial records: All school districts shall maintain the financial records in accordance with the uniform school accounting system (USAS) as prescribed by the USAS manual and subsequent update bulletins issued by the auditor of state.

Replaces: 117-06-01

Effective: 04/01/2011
R.C. 119.032 review dates: 04/01/2015
Promulgated Under: 119.03
Statutory Authority: 117.43
Rule Amplifies: 117.43
Prior Effective Dates: 1/31/84, 4/30/84, 1/1/86, 3/14/86, 1/1/87, 1/23/89, 8/1/89, 7/1/2000, 1/23/06

117-6-02 Appropriation measures.

At a minimum, appropriation measures shall be classified to set forth separately the amounts appropriated by fund. The appropriation measure as passed by the school board shall be the legal level of control. This is the level at which compliance with statutory budgetary requirements will be determined. It is recommended that a board of education pass appropriations at a more detailed level. This is, however, a discretionary decision to be exercised by the board of education based on the degree of control the board of education wishes to maintain over the financial activity of the school district.

R.C. 119.032 review dates: 11/30/2010 and 11/30/2015
Promulgated Under: 119.03
Statutory Authority: 117.43
Rule Amplifies: 117.43
Prior Effective Dates: 7/1/2000

117-6-03 Set asides for textbooks and capital improvements: schools.

(A) Except as provided in division (B) of section 3315.17 of the Revised Code, each school district shall set aside for textbooks and instructional materials three percent of the revenues received by the school district for operating expenses as defined in rule 3301-92-01 of the Administrative Code.

(B) Except as provided in division (B) of section 3315.18 of the Revised Code, each school district shall set aside for capital improvements and maintenance three percent of the revenues received by the school district that would otherwise have been deposited in the general fund as defined in rule 3301-92-02 of the Administrative Code.

Replaces: 117-2-23

R.C. 119.032 review dates: 11/30/2010 and 11/30/2015
Promulgated Under: 119.03
Statutory Authority: 3315.17 , 3315.18
Rule Amplifies: 3315.17 , 3315.18
Prior Effective Dates: 7/1/1998, 9/7/1999, 7/1/2000

117-6-04 Budget reserve exception: schools. [Rescinded.].

Rescinded eff 1-23-06

117-6-05 Reduction in school district textbooks and instructional materials set-aside.

In addition to the money identified in rule 3301-92-01 of the Administrative Code, a school district may reduce the amount of revenues received for operating expenses, as defined by rule 3301-92-01 of the Administrative Code, that is required by section 3315.17 of the Revised Code to be set aside for textbooks and instructional materials by any money received from any of the sources set forth in divisions (A), (B), (C) and (D) of section 3315.17 1 of the Revised Code.

Replaces: 117-2-25

R.C. 119.032 review dates: 11/30/2010 and 11/30/2015
Promulgated Under: 119.03
Statutory Authority: 3315.171
Rule Amplifies: 3315.171
Prior Effective Dates: 10/19/1999, 7/1/2000

117-6-06 Reduction in school district capital improvements and maintenance set-aside.

In addition to the money identified in rule 3301-92-02 of the Administrative Code, a school district may reduce the amount of revenues that would otherwise have been deposited in the general fund, as defined by rule 3301-92-02 of the Administrative Code, that is required by section 3315.18 of the Revised Code to be set aside for capital improvements and maintenance by any money received from any of the sources set forth in section 3315.18 1 of the Revised Code.

Replaces: 117-2-26

R.C. 119.032 review dates: 11/30/2010 and 11/30/2015
Promulgated Under: 119.03
Statutory Authority: 3315.18 , 3315.181
Rule Amplifies: 3315.18 , 3315.181
Prior Effective Dates: 10/19/1999, 7/1/2000

117-6-07 Community school fiscal officer bonding requirements.

(A) As used in this rule:

(1) "Governing authority" means the governing authority of a community school as used in Chapter 3314. of the Revised Code.

(2) "Fiscal officer" means the fiscal officer as designated in section 3314.011 of the Revised Code.

(B) The fiscal officer of a community school shall execute a bond prior to entering upon the duties of fiscal officer. The bond shall be:

(1) In an amount and with surety to be established by a resolution of the governing authority;

(2) Payable to the state of Ohio; and

(3) Conditioned for the faithful performance of all the official duties required of the fiscal officer.

(C) The bond executed in accordance with paragraph (B) of this rule shall be deposited with the governing authority.

(D) A copy of the bond deposited in accordance with paragraph (C) of this rule, which shall be certified by the governing authority, shall be filed with the county auditor of the county in which the community school is located.

R.C. 119.032 review dates: 11/30/2010 and 11/30/2015
Promulgated Under: 119.03
Statutory Authority: 3314.011
Rule Amplifies: 3314.011
Prior Effective Dates: 7/1/2010