Chapter 123:1-2 County Personnel Department

(A) A board of county commissioners may elect, by a resolution adopted by a majority of its members, to establish and designate a county personnel department of the county to exercise the powers, duties, and functions of the director of administrative services specified in sections 124.01 to 124.64 and Chapter 325. of the Revised Code. A board of county commissioners that establishes a county personnel department may contract with the department of administrative services, another political subdivision, or an appropriate public or private entity to provide competitive testing services or other appropriate services.

(B) Upon adopting a resolution to establish a county personnel department, the board of county commissioners shall submit a certified copy of the resolution to the director within ten working days after adoption. The director shall inform the board in a writing sent by certified mail of the date of receipt of the copy of the resolution. The powers, duties, and functions shall be vested in and assigned to the county personnel department on the date of receipt of the resolution by the director.

(C) Each county personnel department shall submit a copy of any proposed and final adopted personnel rules governing the employees covered by the county personnel department to both the director or designee and the chairperson of the state personnel board of review.

(D) Each county office electing to utilize the services of a county personnel department shall submit written notification certified by the appointing authority, and a certified copy of the resolution, as applicable, to the director and the county personnel department. The director shall inform the county office in a writing sent by certified mail of the date of the acceptance of the written notification.

(E) When at least two years have passed since electing to use the services of a county personnel department, a county office may return to the department of administrative services for the administration of sections 124.01 to 124.64 and Chapter 325. of the Revised Code by sending to the director and the county personnel department a certified copy of the resolution that states its decision to return to the department of administrative services’ jurisdiction, and the director shall inform the county office in a writing sent by certified mail of the date of receipt of the resolution. Upon the director’s receipt of the copy of the resolution, all powers, duties, and functions previously vested in and assigned to the county personnel department with respect to the employees of the county office shall return to the director.

(F) A county office created or combined with another agency utilizing the services of a county personnel department will continue to utilize the services of the county personnel department. A county office created or combined with another agency utilizing the services of the department of administrative services shall continue utilizing the services of the department of administrative services. The county office may request to report to the director of administrative services, in accordance with paragraph (E) of this rule.

(G) When at least two years have passed since the creation of a county personnel department, a board of county commissioners electing to disband the county personnel department may do so by adopting a resolution by a majority of its members, and return to the department of administrative services for the administration of sections 124.01 to 124.64 and Chapter 325. of the Revised Code. The board shall deliver a certified copy of the resolution to the director and each appointing authority utilizing the services of the county personnel department within ten working days after adoption of the resolution. The director shall inform the board in a writing sent by certified mail of the date of the receipt of the copy of the resolution. Upon the director’s receipt of the copy of the resolution, all powers, duties, and functions previously vested in and assigned to the county personnel department shall return to the director.

Replaces: 123:1-2-01, 123:1-2-02, 123:1-2-03, 123:1-2-04

Effective: 07/01/2007

R.C. 119.032 review dates: 08/12/2010

Promulgated Under: 119.03

Statutory Authority: 124.09

Rule Amplifies: 124.14

Prior Effective Dates: 6/18/00

(A) Each county personnel department shall adhere to merit system principles with regard to employees of county departments of human services, child support enforcement agencies, and public child welfare agencies so no threatened loss of federal funding will result for these agencies.

(B) The county shall be financially liable to the state for any loss of federal funds due to the action or inaction of the county personnel department.

(C) The director of administrative services may conduct periodic reviews of county personnel departments. Costs associated with the review of county personnel departments shall be borne equally by the department of administrative services and the county.

(D) Review results shall be disseminated to the county personnel department upon completion. A county personnel department shall submit a corrective action plan, with a reasonable implementation schedule, to the director or designee for all adverse review findings within thirty days of receipt of the review results. The director or designee shall issue a final review determination within thirty days of receipt of the corrective action plan. The county personnel department may appeal any adverse review findings of the final review determination within ten days of receipt of notification from the director or designee by submitting a written appeal with all appropriate supporting documentation. The director or designee shall review the appeal and render a final decision within thirty days of receipt of the appeal.

Replaces: Former 123:1-2-05, 123:1-2-06

R.C. 119.032 review dates: 08/12/2005 and 08/12/2010

Promulgated Under: 111.15

Statutory Authority: 124.09

Rule Amplifies: 124.14

Prior Effective Dates: 8/5/94 (Emer.), 8/8/94, 4/1/97, 6/18/00