(A) Classified state employees and county job and family services employees serving in a classification established pursuant to division (A) of section 124.14 of the Revised Code shall be rated or evaluated with respect to performance efficiency twice during the employee's probationary period and once during each calendar or anniversary year.
(B) The first performance evaluation shall be completed within thirty days of the conclusion of the first half of the probationary period. The second evaluation shall be completed within thirty days of completion of the probationary period, unless the employee is given a probationary removal or reduction, in which case the final evaluation will be made at the time of the removal or reduction. The final probationary evaluation shall state whether the employee is to be retained or probationarily removed or reduced.
(C) All employees specified in paragraph (A) of this rule who have completed their probationary periods shall be evaluated once a year. The annual evaluation shall measure the employee's performance for the year immediately preceding the evaluation date or for that portion of the year after the completion of the employee's initial probationary period. Employees shall be evaluated within the sixty-day period beginning thirty days prior to and ending thirty days subsequent to their evaluation date, provided, however, that the director may authorize an appointing authority to have annual evaluations for some or all of the appointing authority's employees completed on an alternate schedule . For purposes of this rule, the evaluation date shall be calculated from the date of commencement of continuous service, except that when an employee is hired or promoted on or after November 10, 1996, the annual evaluation date will become the date the initial or promotional probationary period was completed.
(D) Each employee shall be evaluated by his or her immediate supervisor. If an employee has been reassigned to a new supervisor within one month of the evaluation date, the new supervisor should consult with the previous supervisor in completing the evaluation if possible. If an employee receives approximately equal supervision from two persons, both supervisors shall cooperate in and sign the evaluation. With the approval of the director, an employee may be evaluated by coworkers, fellow team members, customers, employees he or she supervises, and/or other appropriate personnel in addition to or instead of the employee's immediate supervisor.
(E) Forms for performance evaluation ratings and a schedule of annual ratings shall be prepared and made available to all state agencies by the director. With the approval of the director, an appointing authority may use an alternate form.
(F) All agencies shall use the performance evaluation as a tool of supervision and training.
R.C. 119.032 review dates: 09/15/2015
Promulgated Under: 119.03
Statutory Authority: 124.09
Rule Amplifies: 124.31
Prior Effective Dates: 1/9/76, 9/10/81, 10/25/95 (Emer.), 1/23/96, 11/10/96, 4/5/99