(A) Medical examination defined. For purposes of this rule, a "medical examination" is an evaluation by a licensed practitioner of an applicant's physiological or psychological condition as it relates to employment in the classification being considered.
(B) Licensed practitioner defined. For purposes of this rule, a "licensed practitioner" is a physician, psychiatrist, psychologist, or other appropriately licensed mental health professional such as a licensed professional clinical counselor or a licensed independent social worker who is licensed to perform the appropriate examination.
(C) Examinations for an entire classification. When the director of administrative services determines that medical or psychological qualifications are of special importance to a classification, candidates for that classification shall be required to pass a medical or psychological examination and be certified as qualified in such respect.
(1) Notice of requirement. When a medical or psychological examination is required by the director such requirement shall be published in the examination or vacancy announcement.
(2) Certificate required. When a medical or psychological examination is required by the director an applicant must furnish a certificate from a licensed practitioner who has personal knowledge, from either medical treatment or examination, as to the medical or psychological condition of the applicant as it relates to performance in the classification.
(D) Examinations required by appointing authority. When an appointing authority, with the approval of the director determines that medical or psychological qualifications, not otherwise required for the classification, are of special importance for positions in classifications used by an appointing authority, applicants certified for appointment to or being considered for employment by the appointing authority shall be required to pass a medical or psychological examination. Such examination shall be given by a licensed practitioner to be designated by the appointing authority. The cost of the examination shall be paid by the appointing authority.
(E) Justification. Requirements for medical or psychological examinations shall be justified with appropriate documentation. Each appointing authority shall be responsible for such justification which shall be made to the department of administrative services.
(F) Use of examination results. Results of a medical or psychological examination shall be supplied to the appointing authority and may be considered only after a conditional decision has been made to hire the individual. The examination results shall be the last factor evaluated by the appointing authority before reaching a final decision to make an offer of employment.
(G) Disclosure to employee. Disclosure of any reports prepared by the examining practitioner is subject to Chapter 1347. of the Revised Code.