123:2-16-13 EDGE data collection.

(A) EOD shall collect the necessary data to assess, determine, and evaluate the development, direction, and continued need for the EDGE program. The state equal employment opportunity coordinator of the department of administrative services and the director of the department of administrative services shall use the collected data to help establish agency EDGE procurement goals and to determine the overall effectiveness of the EDGE program.

(B) In addition to the information required in the quarterly expenditure report, pursuant to rule 123:2-16-11 of the Administrative Code, each agency shall provide data regarding businesses that have sought to acquire or have acquired state contracts with their agency as provided in paragraph (C) of this rule. EOD shall assemble the data necessary to establish the general capacity, availability, and utilization of EDGE businesses in the relevant marketplace.

(C) Each state agency shall provide EOD the following types of data, if applicable:

(1) Name of vendor

(2) Certification status and category

(3) Company federal tax identification number.

(4) Contract number or project name or number.

(5) Contract bid amounts.

(6) Names of all bidders.

(7) Name of each bidder awarded the contract.

(8) Successful bidder or vendor location, address, and geographic region.

(9) Type of work performed as classified by NAIC code, or equivalent object code.

(10) Type of contract or project by procurement category.

(11) Original dollar amount of the contract.

(12) Date of contract or project award

(13) Date of contract or project completion.

(14) Payment data for contract or project.

(15) Name of any identified subcontractors and federal tax identification numbers.

(16) The original value of the subcontracts.

(17) The type contracting method utilized by a contractor.

(D) To ensure uniform data collection and record keeping standards, EOD shall develop a format and the forms needed to capture the necessary data from state agencies. Where feasible EOD shall collect payment and expenditure data from the office of management and budget, capacity data from the departments of development and transportation, and other certification records. EODshall disaggregate, track, and analyze the data by each certification category to ensure against internal disparity.

Effective: 2/1/2016
Five Year Review (FYR) Dates: 11/05/2015 and 11/20/2020
Promulgated Under: 119.03
Statutory Authority: R.C. 123.152
Rule Amplifies: R.C. 123.152
Prior Effective Dates: 11/26/2004