Chapter 123:1-9 Examinations

123:1-9-01 Examination guidelines.

(A) Admitting applicants to examinations. The applicant shall be notified of the necessary arrival time to sit for the examination or interview. The qualifications listed in the job posting shall be followed in determining admittance to competitive or non-competitive examinations.

(B) Extension of time in examinations. No applicant in any examination shall be given a longer time on any subject than prescribed by the director or designee. The director or designee may establish separate time limits for the individual accommodation of disabled applicants.

(C) Visitors at examinations. No visitor shall be admitted to the examination room during any examination except by special permission of the examiner in charge.

(D) Changing of grades. No grades given in any examination shall be changed after the posting of an eligible list, provided that the director or designee may correct errors of examiners or employees at any time before the cancellation of such lists.

(E) Postponement or cancellation of examinations. Examinations, unless canceled or postponed, must be held upon dates fixed by the director or designee. A scheduled examination may be canceled or postponed by order of the director or designee, for adequate reason. Reasonable efforts shall be made to notify each approved applicant of cancellation or postponement.

(F) Credit for military service. When proper proof of military service, as defined in section 124.23 of the Revised Code, is presented to the director or designee and the applicant, being a resident of Ohio and otherwise eligible, has received a passing grade in any examination for original appointment, he or she shall be granted additional credit of twenty per cent of such grade, thereby receiving a final grade of twenty per cent higher in view of the above-mentioned service. The applicant must submit proof of honorable discharge or honorable separation from active military service prior to participation in the examination.

(G) Credit for reserve component status. A member in good standing of a reserve component of the armed forces of the United States, including the Ohio national guard, who successfully completes the member's initial entry-level training shall receive a credit of fifteen per cent of the person's total grade given in the examination in which the person receives a passing grade. The applicant must submit proof that the applicant successfully completed entry-level training. An applicant who receives credit under paragraph (F) of this rule is not eligible to receive an additional credit as a member in good standing of a reserve component.

(H) Repeating examinations. An applicant who has competed in a civil service examination may not repeat that examination or take an examination for the same classification within four months from the date of original examination, unless an alternative form of examination is given, or unless other standards are specified in the examination announcement.

Effective: 08/10/2014
R.C. 119.032 review dates: 05/15/2014 and 05/15/2019
Promulgated Under: 119.03
Statutory Authority: 124.09
Rule Amplifies: 124.23
Prior Effective Dates: 5/1/66, 4/9/76, 8/24/81, 10/24/83, 11/10/96, 11/14/00, 7/1/07, 10/1/11, 11/18/12, 2/10/14

123:1-9-02 Subjects, weights, and pass point.

The director or designee shall prescribe the subjects of each examination and the relative weights to be attached thereto, provided that any such determination must have been adopted prior to the date of publication of the examination announcement. Reasonable accommodations may be made for the testing of physically and mentally-impaired individuals in accordance with any applicable state and/or federal law.

The director or designee shall determine a passing point for each examination based on factors such as , but not limited to, the difficulty of that examination, number of applicants, and other relevant data. When a passing point is determined, it shall be made a matter of permanent record. The director or designee shall require a qualifying grade for any or all parts of an examination providing notice of such requirement is given in the general instructions accompanying the examination. The director or designee shall prescribe that all examinations shall be in compliance with federal selection guidelines and professional standards.

Effective: 08/10/2014
R.C. 119.032 review dates: 05/15/2014 and 05/15/2019
Promulgated Under: 119.03
Statutory Authority: 124.09
Rule Amplifies: 124.23
Prior Effective Dates: 5/1/66, 1/9/76, 11/9/81, 11/10/96, 11/14/00, 10/1/11

123:1-9-03 Medical or psychological examination as a requirement for appointment to the classified service.

(A) Medical examination defined. For purposes of this rule, a "medical examination" is an evaluation by a licensed practitioner of an applicant's physiological or psychological condition as it relates to employment in the classification being considered.

(B) Licensed practitioner defined. For purposes of this rule, a "licensed practitioner" is a physician, psychiatrist, psychologist, or other appropriately licensed health professional such as a licensed professional clinical counselor or a licensed independent social worker who is licensed to perform the appropriate examination.

(C) Examinations for an entire classification. When the director of administrative services determines that medical or psychological qualifications are of special importance to a classification, candidates for that classification shall be required to pass a medical or psychological examination and be certified as qualified in such respect.

(1) Notice of requirement. When a medical or psychological examination is required by the director or designee such requirement shall be published in the examination or vacancy announcement.

(2) Certificate required. When a medical or psychological examination is required by the director or designee an applicant must furnish a certificate from a licensed practitioner who has personal knowledge, from either medical treatment or examination, as to the medical or psychological condition of the applicant as it relates to performance in the classification.

(D) Examinations required by appointing authority. When an appointing authority, with the approval of the director determines that medical or psychological qualifications, not otherwise required for the classification, are of special importance for positions in classifications used by an appointing authority, applicants certified for appointment to or being considered for employment by the appointing authority shall be required to pass a medical or psychological examination. Such examination shall be given by a licensed practitioner to be designated by the appointing authority. The cost of the examination shall be paid by the appointing authority.

(E) Justification. Requirements for medical or psychological examinations shall be justified with appropriate documentation. Each appointing authority shall be responsible for such justification which shall be made to the department of administrative services.

(F) Use of examination results. Results of a medical or psychological examination shall be supplied to the appointing authority and may be considered only after a conditional job offer has been made to the individual. The examination results shall be the last factor evaluated by the appointing authority before reaching a final decision to make an offer of employment. The use of medical or psychological examination results shall be in accordance with any applicable state and/or federal law.

(G) Disclosure to employee. Disclosure of any reports prepared by the examining practitioner is subject to Chapter 1347. of the Revised Code.

Effective: 08/10/2014
R.C. 119.032 review dates: 05/15/2014 and 05/15/2019
Promulgated Under: 119.03
Statutory Authority: 124.09
Rule Amplifies: 124.23
Prior Effective Dates: 1/9/76, 1/10/82, 4/5/99, 7/1/07