(A) Any person may request notice of the time and place of all regularly scheduled meetings of the board and the time, place, and purpose of all special meetings. Requests for meeting notice may be submitted in writing to the following address: Minority Development Financing Advisory Board, Ohio Department of Development, 77 South High Street, Columbus, Ohio 43215 or by e-mail to MBED@development.ohio.gov or such other e-mail address as may be published from time to time by the department of development, minority business enterprise division, on its website.
(B) Any representative of the news media may obtain notice of all special meetings by requesting in writing that such notice be provided. A request for such notification shall be addressed to: Ohio Department of Development, Communications and Marketing Division, 77 South High Street, Columbus, Ohio 43215. The request shall provide the name of the individual media representative to be contacted, his mailing address, an electronic mail address, and a maximum of two telephone numbers where he can be reached. The Communications and Marketing Division shall maintain a list of all representatives of the news media who have requested notice of special meetings pursuant to this rule.
(C) In the event of a special meeting not of an emergency nature, the Communications and Marketing Division shall notify all media representatives on the list for notice of such meeting by doing at least one of the following:
(1) Sending written notice, which must be mailed no later than twenty-four hours prior to the time of the special meeting.
(2) Notifying such representatives by telephone no later than twenty-four hours prior to the special meeting. Such telephone notice shall be complete if a message has been left for the representative.
(3) Informing such representative personally no later than twenty-four hours prior to the special meeting.
(D) In the event of a special meeting of an emergency nature requiring immediate official action, the Communications and Marketing Division shall notify all media representatives on the list compiled in paragraph (B) of this rule, by providing either the notice described in paragraph (C)(2) of this rule or the notice described in paragraph (C)(3) of this rule. In such event, however, the notice need not be given twenty-four hours prior to the meeting, but shall be given as soon as reasonably possible.