1301:9-2-06.1 Authorized processes for recording or storing documents or instruments.

(A) A credit union may, for any business purpose, retain a document, paper, or other instrument or record by use of a process to record, copy, photograph, or store a representation of the original document, paper, or other instrument or record, if all of the following apply:

(1) The process correctly and accurately copies or reproduces, or provides a means for correctly and accurately copying or reproducing, the original document, paper, other instrument, or record with regard to both its substance and appearance, except the copy or reproduction need not reflect the original paper or other medium, size, or color, unless the medium, size, or color is necessary to establish the authenticity of the original;

(2) The process does not permit the recording, copy, photographic image, or stored representation of the original document, paper, other instrument, or record to be altered or manipulated;

(3) Any medium the process uses to record, copy, photograph, or store a representation of the original document, paper, other instrument, or record is a durable medium for retaining and reproducing records.

(B) The superintendent shall identify and publish a list of processes that satisfy the conditions of paragraph (A) of this rule.

(C) Each credit union that uses a process authorized by this section to preserve any of its records shall also provide for safekeeping and for examining, viewing, or projecting the records preserved, and for producing reproductions of the original records.

Effective: 07/01/2006

R.C. 119.032 review dates: 11/15/2010

Promulgated Under: 119.03

Statutory Authority: 1733.41

Rule Amplifies: 1733.29