(A) Maintenance and use: Every licensee
shall keep and use an intelligible set of books and records in the English
language in complying with section 4728.06 of the Revised Code with respect to
recording the details of each purchase. All information required to be recorded
by section 4728.06 of the Revised Code shall be entered in a bound book or on
loose-leaf, permanent forms used exclusively for that purpose. Forms shall be
identical and consecutively numbered, each of which shall be of two or more
pages. One part of each form shall be detachable and, when completed, shall
serve as the statement to be given by the licensee to the seller as provided by
section 4728.06 of the Revised Code. The remaining part of the form shall be
retained in the licensee's permanent records. All forms shall be accounted
for. A licensee may use other methods of recording data, keeping records, and
keeping books, such as electronic or computerized methods acceptable to the
superintendent, in lieu of the methods described in this division, provided
written printouts or hard copies of the required data are readily
available.
(B) Partially completed purchase forms:
No licensee shall require a seller to affix his or her signature to a blank or
partially filled out purchase form.
(C) Preservation of records: Every
licensee shall preserve his or her books, forms, accounts, and records for at
least two years after making the final entry regarding any purchase of property
recorded therein.
(D) All purchased items shall be kept at
the licensed location for seventy-two hours from the time of purchase. All
books, forms, records, etc., shall be kept at the licensed
location.
(E) Proper names and address on forms:
All purchase forms and receipt forms shall reflect the name under which the
licensee is registered with the division and the complete address of his or her
place of business.
Last updated December 23, 2021 at 1:47 AM