173-13-03 Valid reasons for accessing confidential personal information.

An authorized ODA employee may access confidential personal information for any one or more of the following reasons:

(A) Responding to a public records request;

(B) Responding to a request from an individual for the list of CPI that ODA maintains on that individual;

(C) Administering a constitutional provision or duty;

(D) Administering a statutory provision or duty;

(E) Administering an administrative rule provision or duty;

(F) Complying with any state or federal program requirements;

(G) Processing or payment of claims or otherwise administering a program with individual participants or beneficiaries;

(H) Auditing (or monitoring, reviewing, etc.) purposes;

(I) Licensure (or certification, permit, eligibility, enrollment, filing, etc.) processes;

(J) Investigation or law enforcement purposes;

(K) Administrative hearings;

(L) Litigation, complying with an order of the court, or subpoena;

(M) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues);

(N) Complying with an executive order or policy;

(O) Complying with an agency policy or a state administrative policy issued by the department of administrative services, the office of budget and management or other similar state agency; or,

(P) Complying with a collective-bargaining agreement provision.

Effective: 7/1/2015
Five Year Review (FYR) Dates: 04/13/2015 and 07/01/2020
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 1347.15
Rule Amplifies: 1347.15
Prior Effective Dates: 08/30/2010