Chapter 173-6 Golden Buckeye Card Program

173-6-01 Golden buckeye program: introduction and definitions.

(A) Introduction: This chapter establishes requirements for a person or a business to participate in the golden buckeye program. The program serves as a gateway to the following:

(1) Current information on services available from the aging network to support older Ohioans and their families.

(2) Timely information on the issues and changing needs for older Ohioans.

(3) Benefits or discounts targeted for older Ohioans and Ohioans who are persons with a disability.

(B) Definitions for this chapter:

"Application" means form ODA0023 (rev. 05/2016).

"Business" means any of the following: a recognized professional (e.g., an optician, a painter) providing a benefit or discount to cardholders regarding services he or she offers; a retail store or retail food operation providing a benefit or discount to cardholders regarding consumer goods and services it sells; or a governmental entity (e.g., state park, a public pool) providing a benefit or discount to cardholders regarding goods or services it provides.

"Cardholder" means any person who possesses a golden buckeye card.

"Director" means the director of ODA.

"Golden buckeye program" means the program authorized under section 173.06 of the Revised Code.

"ODA" means "the Ohio department of aging."

"Person with a disability" has the same meaning as in section 173.06 of the Revised Code.

"Sign-up site" means an ODA-approved location where a person may apply for a golden buckeye card. Many senior centers, libraries, and other locations are ODA-approved sign-up sites.

Replaces: 173-6-01

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 05/08/2003 (Emer.), 08/08/2003, 07/01/2007, 05/07/2009, 03/24/2011

173-6-02 Golden buckeye program: eligibility requirements for persons.

Any person who meets one of the following sets of requirements is eligible for a golden buckeye card:

(A) The person is a resident of Ohio who is sixty years of age or older.

(B) The person is a resident of Ohio who is between eighteen and fifty-nine years of age and is a person with a disability.

Replaces: 173-6-02

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-03 Golden buckeye program: enrollment process for persons sixty years of age or older.

(A) Automatic enrollment: if the bureau of motor vehicles informs ODA an Ohio resident is sixty years of age or older, ODA may automatically enroll the person into the golden buckeye program.

(B) Manual enrollment:

(1) If ODA did not automatically enroll an Ohio resident who is sixty years of age or older, and the person wants to enroll in the golden buckeye program, the person shall visit a sign-up site to apply in person. Sign-up sites include most Ohio senior centers and libraries.

(2) To apply, the person shall do the following:

(a) Obtain an application from a sign-up site.

(b) Return the signed, completed application to the sign-up site.

(c) Provide the sign-up site with documentation verifying the applicant is at least sixty years of age and a resident of Ohio (e.g., driver's license, state identification card).

(3) After a sign-up site receives an application, it shall do the following:

(a) The sign-up site shall verify the person completed and signed the application.

(b) The sign-up site shall verify the person is sixty years of age or older and a resident of Ohio by documenting the source of information (e.g., driver's license, state identification card).

(c) The sign-up site shall identify itself on the application.

(d) On the application, the sign-up site shall write the initials of the staff person at the sign-up site who processed the application.

(e) The sign-up site shall mail, email, or fax the completed application to the processing location listed on the application. The sign-up site shall do so in less than one week after it receives the application.

(4) After ODA receives an application from a sign-up site, it shall do the following:

(a) ODA shall verify the sign-up site complied with paragraph (B)(3) of this rule.

(b) ODA shall issue a golden buckeye card to the eligible person.

(5) Signature:

(a) After a person is issued a golden buckeye card, the cardholder shall sign the card. No card is valid until the cardholder signs it.

(b) After the cardholder signs his or her golden buckeye card, the card remains valid for the remaining life of the cardholder, unless ODA revokes the card due to a fraudulent application or fraudulent use of the card, or the program is discontinued.

(6) Transferability: A cardholder shall not transfer a golden buckeye card to any other person.

(7) Replacement card: If a golden buckeye card is lost, stolen, or damaged, a cardholder who is sixty years of age or older may contact ODA to request a replacement card.

Replaces: 173-6-03

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-04 Golden buckeye program: enrollment process for persons eighteen to fifty-nine years of age.

(A) Enrollment:

(1) If an Ohio resident who is eighteen to fifty-nine years of age who is also a person with a permanent and total disability chooses to apply for the golden buckeye program, the person shall visit a sign-up site to apply in person. Sign-up sites include most Ohio senior centers and libraries.

(2) To apply, the person shall do all of the following:

(a) Obtain an application from a sign-up site.

(b) Return the signed, completed application to the sign-up site.

(c) Provide the sign-up site with documentation verifying the person is eighteen to fifty-nine years of age.

(d) Provide the sign-up site with documentation verifying the person is a person with a disability (e.g., declaration of total disability from the bureau of workers' compensation or another state agency with authority to declare disabilities, medicare card, or acceptance letter from the social security administration or a public pension program).

(3) After a sign-up site receives an application from a person who is eighteen to fifty-nine years of age who is a person with a disability, it shall do the following:

(a) The sign-up site shall verify the application has been completed and signed.

(b) The sign-up site shall verify the person is eighteen to fifty-nine years of age by documenting the source of information (e.g., driver's license, state identification card) on the application.

(c) The sign-up site shall verify the person is a person with a disability by documenting the source of information (e.g., declaration of total disability from the bureau of workers' compensation or another state agency with authority to declare disabilities, medicare card, or acceptance letter from the social security administration or a public pension program) on the application.

(d) The sign-up site shall identify itself on the application.

(e) On the application, the sign-up site shall write the initials of the staff person at the site who processed the application.

(f) The sign-up site shall mail, email, or fax the signed, completed application to the processing location identified on the application less than one week after it receives the application.

(4) After ODA receives the application from a sign-up site, it shall do the following:

(a) Verify the sign-up site complied with paragraph (A)(3) of this rule.

(b) Issue a golden buckeye card to the eligible person.

(B) Signature:

(1) After ODA issues a golden buckeye card to a person, the cardholder shall sign the card. No card is valid until the cardholder signs it.

(2) After the cardholder signs his or her golden buckeye card, the card remains valid for the remaining life of the cardholder, unless ODA revokes the card due to a fraudulent application or fraudulent use of the card, or the program is discontinued.

(C) Transferability: A cardholder shall not transfer a golden buckeye card to any other person.

(D) Replacement card: If a golden buckeye card is lost, stolen, or damaged, a cardholder who is eighteen to fifty-nine years who is also a person with a permanent and total disability may contact ODA for a replacement card.

Replaces: 173-6-04

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002, (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-05 Golden buckeye program: business participation agreements.

(A) To begin participating in the golden buckeye program, a business shall complete a business participation agreement ("agreement") onwww.goldenbuckeye.com. and click "submit" to submit the completed agreement to ODA.

(1) To complete the agreement, the business shall provide all the following information: business contact information, indication of whether the business has parking for a person with a disability, forms of payment the business accepts, general business classification (e.g., pet store), benefit or discount to be offered to cardholders, exclusions and limitations, and acknowledgment of the following statements:

"I, the undersigned, on behalf of the above named business, voluntarily enter into this good faith agreement with the Ohio Department of Aging (the department) to honor the Golden Buckeye card (the card) for products and services provided to eligible Ohioans (those age 60 or older and those 18 and older who have total and permanent disabilities). We agree to make no change in the regular price for goods and services before honoring the card."

"We understand that acceptance in the program does not imply an endorsement of our business by the department or Golden Buckeye Program (the program) of our products or services and we will not use Golden Buckeye logos and names to imply such an endorsement."

"We understand that our participation in the program is effective upon approval of this agreement by the department. We also acknowledge that this agreement remains in effect unless canceled in writing by us or by the department and that violation of the above terms may result in automatic removal from the program."

(2) If a business with multiple locations intends to offer uniform benefits or discounts at each location, the business shall complete one agreement to represent all locations.

(3) If a business with multiple locations does not intend to offer uniform benefits or discounts at each location, the business shall complete a separate agreement for each location.

(B) After a business submits an agreement, ODA shall determine if the business may participate in the golden buckeye program. If ODA agrees to allow the business to participate in the program, ODA shall also determine the business's effective date for participating in the program.

(C) A business may revise any information submitted to ODA by submitting a revised agreement.

(D) A business may cancel its participation in the golden buckeye program at any time and for any reason by sending a cancellation to ODA by writing, telephone, orwww.goldenbuckeye.com.

(E) ODA may cancel a business's participation in the golden buckeye program at any time and for any lawful reason. In such a case, ODA shall make the business aware of the cancellation by mailing a written notice to the business.

Replaces: 173-6-05

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-06 Golden buckeye program: electronic business directory.

ODA may use the information obtained from business participation agreements to produce an electronic business directory onwww.goldenbuckeye.com.

Replaces: 173-6-06

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 09/12/2002 (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-07 Golden buckeye program: cardholder records.

(A) ODA may retain cardholder records.

(B) A cardholder record is not a public record subject to inspection or copying under section 149.43 of the Revised Code.

(C) ODA may use the names and addresses in cardholder records to send mailings to cardholders for the purpose of informing them about the programs of ODA, other governmental agencies, or certain non-profit entities who are approved by ODA, unless restricted from doing so by Chapter 173-13 of the Administrative Code or any statute or rule identified in rule 173-13-04 of the Administrative Code.

(D) ODA's director (or the director's designee) may release names and addresses from cardholder records to other governmental agencies and non-profit organizations to inform cardholders of programs or information sponsored or supported by those governmental agencies or non-profit organizations, unless restricted from doing so by Chapter 173-13 of the Administrative Code or any statute or rule identified in rule 173-13-04 of the Administrative Code. Any governmental agency or non-profit organization receiving cardholder records shall only use cardholder records to inform cardholders of the programs or services of the governmental agency or non-profit organization.

(E) ODA shall only release information in cardholder records not containing a cardholder's medical history.

Replaces: 173-6-06

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 176.06
Rule Amplifies: 173.06, 173.061
Prior Effective Dates: 173-6-06: 09/12/2002 (Emer.), 12/11/2002, 07/01/2007, 03/24/2011

173-6-08 Golden buckeye program: ODA's administrator.

ODA may enter into an agreement with an entity to perform one or more administrative duties this chapter requires ODA to complete. If ODA enters into an agreement, in the agreement, ODA shall indicate which of ODA's administrative duties the ODA's administrator shall perform.

Effective: 1/1/2017
Five Year Review (FYR) Dates: 01/01/2022
Promulgated Under: 119.03
Statutory Authority: 173.01, 173.02, 173.06
Rule Amplifies: 173.06