Chapter 173-6 Golden Buckeye Card Program

173-6-01 Introduction and definitions.

(A) Introduction: This chapter establishes criteria for an individual or a provider to participate in the golden buckeye program . The program serves as a gateway to:

(1) Current information on services available from the aging network to support older Ohioans and their families;

(2) Timely information on the issues and changing needs for older Ohioans; and,

(3) Tangible savings and consumer benefits targeted for older Ohioans and Ohioans who are persons with a disability.

(B) Definitions for this chapter:

(1) "Cardholder" means any individual who possesses a golden buckeye card.

(2) "Director" means the director of ODA.

(3) "Golden buckeye program" means the program authorized under section 173.06 of the Revised Code.

(4) "ODA" means "the Ohio department of aging."

(5) "Person with a disability" has the same meaning as in section 173.06 of the Revised Code which defines the term as "a person who has some impairment of body or mind and has been certified as permanently and totally disabled by an agency of this state or the United States having the function of so classifying persons."

(6) "Sign-up site" means an ODA-approved location where an individual may apply for a golden buckeye card. Many senior centers, libraries, and other locations are ODA-approved sign-up sites.

(7) "Vendor" means any of the following:

(a) A recognized professional (e.g., an optician, a painter) who provides a benefit or discount to cardholders regarding services that he or she offers.

(b) A business entity (e.g., merchant, store, retail sales operation) that provides a benefit or discount to cardholders regarding consumer goods and services that it sells.

(c) A governmental entity (e.g., a public pool) that provides a benefit or discount to cardholders regarding goods or services that it provides.

Effective: 03/24/2011
R.C. 119.032 review dates: 01/06/2011 and 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06 , 173.061
Prior Effective Dates: 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 05/08/2003 (Emer.), 08/08/2003, 07/01/2007, 05/07/2009

173-6-02 Eligibility criteria.

Any individual who meets one of the following sets of criteria is eligible for a golden buckeye card:

(A) The individual is a resident of Ohio who is sixty years of age or older; or,

(B) The individual is a resident of Ohio who is between eighteen and fifty-nine years of age and is a person with a disability.

Effective: 03/24/2011
R.C. 119.032 review dates: 01/06/2011 and 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007

173-6-03 Enrollment process for those sixty years of age or older.

(A) Automatic enrollment: If the bureau of motor vehicles informs ODA (or ODA's administrator) that an Ohio resident is sixty years of age or older, ODA (or ODA's administrator) may automatically enroll the individual into the golden buckeye program.

(B) Manual enrollment:

(1) If ODA (or ODA's administrator) did not automatically enroll an Ohio resident who is sixty years of age or older, the individual may apply for the golden buckeye program.

(a) If the individual chooses to apply through a sign-up site, the individual shall:

(i) Complete the application;

(ii) Sign the application; and,

(iii) Take the completed application along with verification of age (e.g., driver's license, state identification card, birth certificate) to a sign-up site for processing.

(b) If the individual chooses to apply by mail or by fax, the individual shall:

(i) Complete the application;

(ii) Sign the application;

(iii) Make a photo copy of a card or document that verifies that the individual is sixty years of age or older (e.g., photo copy of a driver's license, photo copy of a state identification card, photo copy of a birth certificate); and,

(iv) Mail or fax the application and the photo copy required by paragraph (B)(1)(b)(iii) of this rule to ODA (or ODA's administrator) by mailing these documents to the address listed on the application or by faxing these documents to the fax number listed on the application.

(c) If ODA (or ODA's administrator) begins to accept online applications and the individual qualifies to apply online according to the terms listed on ODA's (or the administrator's) website, the individual shall:

(i) Complete the electronic application that ODA (or ODA's administrator) provides on its website; and,

(ii) Check the box that says "I agree" that is located on the electronic application one line of text below the following statement: "I declare that the information provided on this application is truthful."

(2) After a sign-up site receives the individual's application, it shall:

(a) Verify that the individual completed and signed the application;

(b) Verify that the individual is sixty years of age or older by documenting the source of information (e.g., driver's license number, state identification card number) on the application;

(c) Write the name of the sign-up site on the application;

(d) Write the initials of the staff person at the sign-up site who processed the application on the application;

(e) If the sign-up site determines that the individual is eligible for the golden buckeye program, detach the temporary golden buckeye card atop the application form, then provide it to the individual; and,

(f) Fax or mail the completed application to ODA (or ODA's administrator) in less than one week after it receives the individual's application.

(3) After ODA (or ODA's administrator) receives an application from a sign-up site or from an individual through the mail, by fax, or online, it shall:

(a) Verify the following:

(i) For a hard-copy application received from a sign-up site, verify that the sign-up site complied with paragraphs (B)(2)(a) to (B)(2)(d) of this rule;

(ii) For a hard-copy application received from an individual, verify that the individual complied with paragraph (B)(1)(b) of this rule; or,

(iii) For an electronic application, verify that the individual completed the application in compliance with paragraph (B)(1)(c) of this rule.

(b) Issue a golden buckeye card to an individual who is eligible.

(C) Signature:

(1) After an individual is issued a golden buckeye card, the individual shall sign the card. No card is valid until the cardholder signs it.

(2) After the individual signs his or her golden buckeye card, the card remains valid for the remaining life of the cardholder, unless ODA revokes the card due to a fraudulent application or fraudulent use of the card.

(D) Transferability: A cardholder shall not transfer a golden buckeye card to any other person.

(E) Replacement card: If a golden buckeye card is lost, stolen, or damaged, a cardholder who is sixty years of age or older may apply for a new card through one of the following means:

(1) A sign-up site, in accordance with paragraph (B)(1)(a) of this rule;

(2) By mail or by fax, in accordance with paragraph (B)(1)(b) of this rule; or,

(3) Online, in accordance with paragraph (B)(1)(c) of this rule.

Replaces: 173-6-03

Effective: 03/24/2011
R.C. 119.032 review dates: 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007

173-6-04 Enrollment process for those eighteen to fifty-nine years of age.

(A) Enrollment:

(1) An Ohio resident who is eighteen to fifty-nine years of age who is a person with a disability may apply for a golden buckeye card.

(a) If the individual chooses to apply through a sign-up site, the individual shall:

(i) Complete the application;

(ii) Sign the application; and,

(iii) Take the completed application along with verification of age and verification that the individual is a person with a disability (e.g., medicare card, SSD/SSI acceptance letter, documentation from PERS, STRS, SERS, or another retirement system for public employees) to a sign-up site for processing.

(b) If an individual chooses to apply by mail or by fax, the individual shall:

(i) Complete the application;

(ii) Sign the application;

(iii) Make a photo copy of a document that verifies the age of the individual (e.g., photo copy of a driver's license, photo copy of a state identification card, photo copy of a birth certificate);

(iv) Make a photo copy of a card or document that verifies that the individual is a person with a disability (e.g., photo copy of a medicare card, photo copy of a SSD/SSI acceptance letter, photo copy of documentation from PERS, STRS, SERS, or another retirement system for public employees); and,

(v) Mail or fax the application and the photo copies required by paragraphs (A)(1)(b)(iii) and (A)(1)(b)(iv) of this rule to ODA (or ODA's administrator) by mailing these documents to the address listed on the application or by faxing these documents to the fax number listed on the application.

(c) If ODA (or ODA's administrator) begins to accept online applications and the individual qualifies to apply online according to the terms listed on ODA's (or the administrator's) website, the individual shall:

(i) Complete the electronic application that ODA (or ODA's administrator) provides on its website;

(ii) Check the box that says "I agree" that is located on the electronic application one line of text below the following statement: "I declare that the information provided on this application is truthful."; and,

(iii) Provide ODA (or ODA's administrator) with a copy of a card or document that verifies that the individual is a person with a disability (e.g., medicare card, SSD/SSI acceptance letter, documentation from PERS, STRS, SERS, or another retirement system for public employees). An individual may provide this information by mail, by fax, or electronically. If an individual chooses to send the information electronically, the individual shall submit it in portable document format (.pdf) or another format that is readable by ODA (or ODA's administrator).

(2) After a sign-up site receives an application from an individual who is eighteen to fifty-nine years of age who is a person with a disability, it shall:

(a) Verify that the application has been completed and signed;

(b) Verify that the individual is eighteen to fifty-nine years of age by documenting the source of information (e.g., driver's license number, state identification card number) on the application;

(c) Verify that the individual is a person with a disability by documenting the source of information (e.g., medicare card, SSD/SSI acceptance letter, documentation from PERS, STRS, SERS, or another retirement system for public employees) on the application;

(d) Write the name of the sign-up site on the application;

(e) Write the initials of the staff person at the sign-up site who processed the application on the application;

(f) If the sign-up site determines that the individual is eligible for a golden buckeye card, detach the temporary card atop the application form, then provide it to the individual; and,

(g) Fax or mail the completed application to ODA (or ODA's administrator) in less than one week of receiving it from the individual.

(3) After ODA (or ODA's administrator) receives an application from a sign-up site or from an individual through the mail or by fax, it shall:

(a) Verify the following:

(i) For an application received from a sign-up site, verify that the sign-up site complied with paragraphs (A)(2)(a) to (A)(2)(e) of this rule; or,

(ii) For an application received from an individual, verify that the individual complied with paragraph (A)(1)(b) of this rule.

(b) Issue a golden buckeye card to an individual who is eligible.

(B) Signature:

(1) After an individual is issued a golden buckeye card, the individual shall sign the card. No card is valid until the cardholder signs it.

(2) After the individual signs his or her golden buckeye card, the card remains valid for the remaining life of the cardholder, unless ODA revokes the card due to a fraudulent application or fraudulent use of the card.

(C) Transferability: A cardholder shall not transfer a golden buckeye card to any other person.

(D) Replacement card: If a golden buckeye card is lost, stolen, or damaged, a cardholder who is eighteen to fifty-nine years of age with a total and permanent disability may apply for a new card through one of the following means:

(1) A sign-up site, in accordance with paragraph (A)(1)(a) of this rule.

(2) By mail or by fax, in accordance with paragraph (A)(1)(b) of this rule.

Replaces: 173-6-04

Effective: 03/24/2011
R.C. 119.032 review dates: 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007

173-6-05 Vendor participation.

(A) Any vendor wishing to participate in the golden buckeye program shall do the following:

(1) The vendor shall complete a hard-copy application or an electronic application found on ODA's website (or ODA's administrator). The vendor shall include the following information on the application:

(a) The vendor's business name and mailing address (including county) ;

(b) The vendor's telephone number, fax number, e-mail address, and internet web address (if any) ;

(c) A general description of the goods or services the vendor will furnish to cardholders ;

(d) The benefit or amount of the discount the vendor will offer to cardholders;

(e) A list of any restrictions the vendor wishes to place on the use of the card by cardholders, so long as those restrictions do not violate the agreement in paragraph (B) of this rule;

(f) Any other information ODA requires; and,

(g) An acknowledgement that the vendor agrees to the terms of the golden buckeye program that are listed in paragraph (B) of this rule. The vendor may acknowledge by :

(i) Signing a hard-copy application below the line of text below a statement that says the vendor agrees to the terms of the golden buckeye program; or,

(ii) Checking a box that says "I agree" that is located on the electronic application one line of text below a statement that says the vendor agrees to the terms of the golden buckeye program.

(2) If a vendor intends to offer benefits or discounts at multiple sites, the vendor shall include the information required by paragraph (A)(1) of this rule for each site by either submitting a hard-copy or electronic spreadsheet that lists each site with the application or by submitting a separate application for each site.

(3) The vendor shall submit the completed application to ODA (or ODA's administrator) by mailing the application to the address listed on the application, by faxing it to the fax number listed on the application, or by electronic submission.

(B) These are the terms to which a vendor shall agree when the vendor agrees to participate in the golden buckeye program:

(1) The vendor's participation in the program is voluntary and in good faith;

(2) The vendor shall honor the use of the golden buckeye card by all cardholders;

(3) The vendor may not change the regular price of its good or services before providing a benefit or discount to cardholders;

(4) The vendor shall offer a tangible benefit or discount to cardholders that is not available to customers who are not cardholders;

(5) The vendor's decision to honor the golden buckeye card does not imply or constitute ODA's endorsement of the vendor's goods or services . Although the vendor may use the golden buckeye card's logos and other images in its place of business and in advertisements, the vendor may not use the logos and other images in a manner that implies or constitutes ODA's endorsement of the vendor's goods or services ; and,

(6) Any other business-specific requirements ODA determines are necessary.

(C) After ODA (or ODA's administrator) receives an application from a vendor, it shall determine if the vendor may participate in the golden buckeye program. If ODA agrees to allow the vendor to participate in the program, ODA shall also determine the vendor's effective date for participating in the program.

(D) A vendor may revise any information submitted to ODA (or ODA's administrator) by contacting ODA (or the administrator).

(E) A vendor may cancel its participation in the golden buckeye program at any time and for any reason by filing a cancellation to ODA or to an administrator designated by ODA in writing or electronically (through the web site of ODA and/or an administrator designated by ODA) .

(F) ODA may cancel the a vendor's participation in the golden buckeye program at any time and for any reason. In such a case, ODA shall make the vendor aware of the cancellation by mailing a written notice to the vendor.

Effective: 03/24/2011
R.C. 119.032 review dates: 01/06/2011 and 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06
Prior Effective Dates: 07/03/1980, 12/30/1995, 01/12/2001, 09/12/2002 (Emer.), 12/11/2002, 07/01/2007

173-6-06 Records.

(A) ODA may retain records obtained from cardholders.

(B) ODA may use the names and addresses in the records to send a mailing to cardholders for the purpose of informing them about the programs of ODA, other governmental agencies, or certain non-profit entities who are approved by ODA.

(C) At the discretion of the director, ODA may provide names and addresses from the records to other governmental agencies and certain non-profit entities that are approved by ODA for the purpose of informing cardholders of programs or information sponsored or supported by those governmental agencies or non-profit entities. Any governmental agency or non-profit entity receiving such information may not use or maintain the information for any purpose other than that for which it was intended by ODA.

(D) ODA may produce a vendor directory of all vendors or industry-specific vendors in partnership with a for-profit entity that is willing to pay all, or to offset a major portion, of the expense of producing such a directory.

(1) ODA may use the names and addresses in the records to mail such a directory to cardholders.

(2) At the discretion of the director, ODA may provide names and addresses from the records to a for-profit entity that produces such a directory. Any for-profit entity receiving such information shall not use or retain the information for any purpose other than that for which it was intended by ODA.

(E) Information in the records that identifies any or all cardholders is not a public record that is subject to inspection or copying in accordance with section 149.43 of the Revised Code, and ODA shall only disclose the information at the director's discretion. The director shall only disclose information in the records that does not contain the medical history of a cardholder.

Effective: 03/24/2011
R.C. 119.032 review dates: 01/06/2011 and 03/24/2016
Promulgated Under: 119.03
Statutory Authority: 173.02 , 173.06
Rule Amplifies: 173.06 , 173.061
Prior Effective Dates: 09/12/2002 (Emer.), 12/11/2002, 07/01/2007

173-6-07 Prescription drug program contracts. [Rescinded].

Rescinded eff 7-1-07

173-6-08 Administration of prescription drug programs. [Rescinded].

Rescinded eff 7-1-07