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Ohio Laws and Rules
(A) Foundation board members who also serve as a board member, employee or officer of an organization are prohibited from discussing, deliberating, or voting on the award of, grants, loans or contracts to that organization that they serve as a board member, officer or employee.
(B) Foundation board members who also serve as a board member, employee or officer of an organization cannot use their position to secure a grant, loan or contract for the organization that they serve as a board member, employee or officer with terms that are in disproportion, selective, or differential to the grants and contracts received by other qualified applicants.
(C) Foundation board members who also serve as a board member, employee or officer of an organization are prohibited from participating in the foundation’s evaluation of any research or program that was conducted by the organization that they serve as a board member, employee or officer.
(D) Foundation board members who also serve as a board member, employee or officer of an organization are prohibited from voting upon, discussing, or otherwise using the authority or influence of their public position, either formally or informally, to secure authorization of a grant, loan or contract for that organization from the foundation. This includes a bar upon the foundation board member’s participation in any issue relating to the grant, loan or contract after it is entered into, such as a dispute regarding, or modification to, the terms of the grant, loan or contract.
(E) Foundation board members are required to abstain from participation in any decision-making process involving grant, loan or contract applications or proposals from an organization that employs a member of the immediate family of a foundation board member; or with a which member of the immediate family of a foundation board member is otherwise directly affiliated
(F) Foundation board members may not authorize, or in any way use their position to secure approval of a foundation contract, loan or grant in which their family members, or their business associates, have an interest.
(G) For purposes of this rule, “family members” include but are not limited to: grandparents; parents; spouse; children, whether dependent or not; grandchildren; brothers and sisters; or any person related by blood or marriage and residing in the same household.
(H) For purposes of this rule, a board member’s “business associates” include but are not limited to: a person(s); corporation; association; or any other business entity that shares a definite and direct pecuniary or fiduciary interest with the Board member.
HISTORY: Eff 8-15-03
Rule promulgated under: RC 119.03
Rule authorized by: RC 183.15
Rule amplifies: RC 183.15
R.C. 119.032 review dates: 06/10/2009 and 06/10/2014
(A) No Foundation board member may solicit or accept anything of value in his or her capacity as a member of the Foundation board, including, but not limited to the following: gifts, food or beverages, social event tickets or expenses, travel expenses, or consulting fees, from any person interested in matters before, doing business with, or seeking to do business with, the foundation. For these purposes, the term “value” means a worth greater than minimal or de minimis.
(B) Foundation board members shall act without self-interest on all proposals submitted to the foundation, recognizing that loyalties to a particular geographic area, institution, or specific interest group, must be subjugated to the broader purpose of acting in the best interest of the foundation.
HISTORY: Eff 8-15-03
Rule promulgated under: RC 119.03
Rule authorized by: RC 183.15
Rule amplifies: RC 183.15
R.C. 119.032 review dates: 06/10/2009 and 06/10/2014
The executive director and all foundation board members must each file a financial disclosure statement with the Ohio ethics commission on an annual basis. The annual statement must be filed on or before the fifteenth of April. If a foundation board member is appointed subsequent to the filing deadline, the foundation board member must file a statement within ninety days after appointment. foundation board members must file a statement by the fifteenth of April in the year following the termination of their service on the board.
HISTORY: Eff 8-15-03
Rule promulgated under: RC 119.03
Rule authorized by: RC 183.15
Rule amplifies: RC 183.15
R.C. 119.032 review dates: 06/10/2009 and 06/10/2014
(A) Foundation staff members are required to:
(1) Notify the executive director if there is a question regarding conflict of interest. The executive director will review and make appropriate recommendation on a case-by-case basis.
(2) Remove themselves from the boards of organizations that currently or may prospectively receive foundation funding. Foundation staff may hold a membership to various organizations, however, staff members are prohibited from participation in the decision-making process for any organization proposal for funding in which membership is held.
(3) Abstain from participation in any decision-making process involving an applicant for foundation funds, which applicant employs a member of the immediate family of a foundation staff member; or with which a member of the immediate family of a foundation staff member is otherwise directly affiliated.
(4) Conduct themselves, at all times, in a manner that avoids the appearance of impropriety, favoritism, or bias.
(B) Restraints upon an employee’s conduct include, but are not limited to, the following:
(1) No employee may solicit or accept anything of value, including, but not limited to the following: gifts, food or beverages, social event tickets or expenses, travel expenses, or consulting fees, from any person interested in matters, doing business with, or seeking to do business with, the foundation. For these purposes, the term “value” means a worth greater than minimal or de minimis.
(2) No employee may use his or her position to obtain improper personal benefits, or improper benefits for his her family or business associates.
(3) No employee may accept compensation, other than from the foundation, for the performance of his or her foundation duties or responsibilities.
(4) No employee may be a party to or beneficiary of a contract with, authorized by, or approved by, the foundation.
(5) No employee may authorize, or in any way use his or her position to secure approval of a foundation contract or grant in which the employee’s family members or business associates have an interest.
(6) No employee may use, or authorize the use of, his or her name, the name of the “Southern Ohio Agricultural and Community Development Foundation” or any foundation logo in a manner that suggests impropriety, favoritism, or bias by the employee or the foundation.
(7) No employee may solicit or accept honoraria for the performance of his or her foundation duties or responsibilities.
(8) For purposes of this rule, “family members” include but are not limited to: grandparents; parents; spouse; children, whether dependent or not; grandchildren; brothers and sisters; or any person related by blood or marriage and residing in the same household.
(9) For purposes of this rule, an employee’s “business associates” include but are not limited to: a person(s); corporation; association; or any other business entity that shares a definite and direct pecuniary or fiduciary interest with the employee.
HISTORY: Eff 8-15-03
Rule promulgated under: RC 119.03
Rule authorized by: RC 183.15
Rule amplifies: RC 183.15
R.C. 119.032 review dates: 06/10/2009 and 06/10/2014