311-5-04 Notice to news media of special meeting.

(A) Any news media that desire to be given advance notification of special meetings of this commission shall file with the secretary a written request therefore. Except in the event of an emergency requiring immediate official action as referred to in paragraph (D) of this rule, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with paragraph (B) of this rule.

(B) News media requests for such advance notification of special meetings shall specify the name of the medium and the name and address, including, if appropropriate, the fax telephone number or the e-mail address, or both, of the person to whom written notifications to the medium may be mailed or delivered, and the names, addresses and telephone numbers, including addresses and telephone numbers at which notifications may be given either during or outside of business hour(s) of at least two persons to either one of whom oral notifications to the medium may be given and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving such notification to such medium. Any such request shall be effective for one year from the date of filing with the secretary or until the secretary receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the secretary. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by this commission and the secretary.

(C) Except as provided in paragraph (D) of this rule, the secretary shall give such oral notification or written notification, or both, as the secretary determines, to the news media that have requested such advance notification in accordance with paragraph (B) of this rule, of the time, place and purposes of each special meeting as will provide for receipt of such notification at least twenty-four hours prior to the time of such special meeting.

(D) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling such meeting, or any one or more of such persons or the secretary on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to such news media that have requested such advance notification in accordance with paragraph (B) of this rule. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.

Eff 1-31-99
Rule promulgated under: RC 111.15
Rule authorized by: RC 311.26
Rule amplifies: RC 121.22
R.C. 119.032 Review Date: 1-31-2004