3301-101-06 Awarding scholarships.

(A) Scholarships shall be awarded from valid applications received by the deadlines established in rule 3301-101-04 of the Administrative Code in the following order:

(1) First, to any eligible student enrolled in grades kindergarten through twelve who received a scholarship in the school year immediately prior to the year for which the scholarship is sought and for whom eligibility has not been terminated pursuant to rule 3301-101-08 of the Administrative Code;

(2) Then, to other eligible students.

(B) The application deadline for the academic term beginning between the first of July and the thirty-first of December is April fifteenth, and the application deadline for the academic term beginning the first of January and the thirtieth day of June is November fifteenth. Applications received for the April fifteenth deadline shall be considered as applications for the entire academic year. If these applicants are awarded a scholarship, they do not need to reapply during the second application period in order for their scholarship to continue for the second term of the academic year.

For each of these deadlines, the department shall establish a date by which determinations as to the validity of each application and the eligibility of each student shall be completed. An initial determination of scholarship awards shall be made for valid applications received by the application date. Initial determinations shall be made in the following manner:

(1) If the number of valid applications received by the application deadline is equal to or less than the number of scholarships authorized by section 3310.52 of the Revised Code, scholarships shall be awarded to all eligible students. The department may establish procedures and dates for the acceptance of additional applications and for the awarding of scholarships consistent with the priorities specified in paragraph (A) of this rule.

(2) If the number of valid applications received by the application deadline exceeds the number of scholarships authorized by section 3310.52 of the Revised Code, no additional applications shall be accepted. Scholarships shall be awarded in the manner set forth in paragraph (B)(3) of this rule.

(3) Scholarships shall be awarded in the following manner:

(a) All eligible students who meet the condition described in paragraph (A)(1) of this rule shall be awarded scholarships, if possible;

(b) If the number of eligible students who meet the condition described in paragraph (A)(1) of this rule exceed the number of scholarships authorized by section 3310.52 of the Revised Code, priority shall be given based on the number of years the student has participated in the program. Regarding students with the same number of years of participation, the department shall determine eligibility by lottery, if needed.

(c) If the number of eligible students who meet the condition described in paragraph (A)(2) of this rule is equal to or less than the number of total scholarships authorized by section 3310.52 of the Revised Code minus the number of scholarships awarded to eligible students meeting the condition of paragraph (A)(1) of this rule, all eligible students meeting the condition of paragraph (A)(2) of this rule shall be awarded scholarships;

(d) If, after awarding scholarships to eligible students who meet the condition described in paragraph (A)(1) of this rule, the number of eligible students who meet the condition of paragraph (A)(2) of this rule exceeds the number of scholarships authorized by section 3310.52 of the Revised Code minus the number of scholarships awarded to eligible students meeting the condition of paragraph (A)(1) of this rule, the remaining scholarships shall be awarded through the use of a lottery system.

(C) Applicants and the provider identified by the applicant shall be notified of a scholarship award in writing within thirty days of award determination.

(D) If an eligible student who is awarded a scholarship subsequently declines the scholarship, the applicant shall notify the department of the intention to relinquish the scholarship. The department shall establish dates by when such notifications shall be made.

(E) Any eligible student who has not been awarded a scholarship shall be placed on a waiting list maintained by the department according to the order of the lottery. Scholarships shall be awarded to eligible students on the waiting list as they are relinquished by other applicants in a manner to be specified by the department, until a deadline as established by the department is reached.

Effective: 02/24/2012
R.C. 119.032 review dates: 02/24/2017
Promulgated Under: 119.03
Statutory Authority: 3301.07 , 3310.64
Rule Amplifies: 3310.51 to 3310.63