3301-13-06 Scoring and reporting assessments.

(A) Each participating school shall ship all assessment materials developed by the department of education to one district specified central collection location within the district and from there ship the assessment materials to a designated scoring location in accordance with the procedures specified by the department of education. These procedures shall include, but not be limited to, the following:

(1) Ohio graduation tests materials shall be processed as follows:

(a) On the next business day after completion of a regular assessment administration period, all completed scorable documents shall be shipped to the district specified location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider site;

(b) On the next business day after completion of a make-up assessment administration period, all remaining scorable documents, in which students completed one or more assessments, shall be shipped to the specified district location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider; and

(c) No later than seven calendar days after the completion of the make-up assessment administration period, all nonscorable used and unused assessment booklets, unused secure answer documents, and any other materials specified by the department of education shall be shipped to the specified location in accordance with the directions provided by the designated scoring service provider.

(2) The achievement tests materials for grades three through eight shall be processed at the conclusion of the regular assessment administration period, all completed scorable documents shall be shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider;

(3) The alternate assessment materials for grades three through eight shall be processed at the conclusion of the administration period with all completed scorable documents shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider; and

(4) The English language proficiency test materials for grades kindergarten through twelve shall be processed at the conclusion of the administration period with all completed scorable documents shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider.

(B) After completion of each make-up assessment administration period, the designated scoring service provider shall send to each school district or participating school reports, which shall include, but not be limited to, the following:

(1) For the Ohio graduation tests, the data files and score reports shall be delivered within sixty days;

(2) For the achievement tests for grades three through eight, the preliminary data files shall be delivered by June fifteenth with the printed score reports delivered by June thirtieth;

(3) For each student assessed, a score for each assessment taken and an indication of which performance standard the student met as determined by standards adopted by the state board of education;

(4) For each assessment, information about each student's performance on each standard assessed;

(5) For each classroom where appropriate, participating school and district, a summary of student performance by grade level for each assessment;

(6) For the alternate assessments, the data files and score reports shall be delivered within sixty days; and

(7) For the English language proficiency tests, the data files and score reports shall be delivered within sixty days.

(C) Each school district and participating school shall adopt a policy and establish procedures for releasing or permitting access to an individual student's assessment results. The policy and procedures shall comply with the provisions of paragraphs (H) and (I) of rule 3301-13-01 of the Administrative Code and with section 3319.321 of the Revised Code.

(D) All results from the assessments shall be used in accordance with the provisions of paragraph (R) of rule 3301-13-01 of the Administrative Code.

(E) If a participating school believes an error has been made in scoring and/or reporting an individual student's results on an assessment, the district superintendent, district test coordinator, head administrator, or designee may appeal by submitting a request for either a verification of an individual student's reported results on an assessment or for a rescoring of a student's responses on an assessment. The procedures for a verification or a rescoring are as follows:

(1) Within thirty days after receiving assessment results, a participating school may appeal by submitting a request for either a verification of an individual student's reported results on an assessment or for a rescoring of an individual student's responses on an assessment:

(a) A verification involves a review of the processing, scoring, and reporting processes to confirm that appropriate standards were applied to the assessment results and that procedures were followed properly; and

(b) A rescoring is an item-by-item reevaluation of a student's responses on an assessment. Compelling evidence that a student's reported score is significantly lower than would have been expected, based either on classroom grades or scores on other standardized tests in the same subject area that were achieved prior to the assessment in question, must be submitted at the time of the request for an assessment to be rescored.

(2) The request shall be submitted to the director of assessment or designee of the department of education, and it shall include the name of the participating school, the school district and school IRN, the name of the student or the student's unique state identification code and grade level at the time the assessment was taken, the month and year of administration of the assessment, the subject area of the assessment, and the rationale for the request. Chartered nonpublic schools may substitute the student identification code instead of the state student identification code for those students who are not required to have a unique state student identification code;

(3) Upon receipt of a request to rescore or verify and a decision by the department of education, the department of education shall notify the scoring service provider who shall complete the rescoring/verification and notify the department within thirty days;

(4) Within two business days after receiving results from the rescoring/verification by the scoring service provider, the department of education shall inform the district superintendent, head administrator, or designee of the results;

(5) No copy of a student's scorable document shall be released prior to July first.

After the first of July following the school year in which an assessment was administered, the district superintendent, head administrator, designee, and/or a student's parent or legal guardian may examine a copy of the scorable document or assessment in a secure setting established by mutual agreement between the department of education and the individual making the request;

(6) The result of a verification and/or rescoring of an assessment cannot be appealed; and

(7) The cost of rescoring an assessment for which the original score was upheld shall be paid by the school district or participating school from which the request for rescoring was submitted. The cost of rescoring an assessment for which the original score was changed shall be paid by the department of education.

(F) The school district or participating school shall submit to the department of education, in the manner the department prescribes, the results of the diagnostic assessments administered under this section, regardless of the type of assessment used under section 3313.608 of the Revised Code.

Effective: 01/26/2013
R.C. 119.032 review dates: 11/01/2012 and 11/01/2017
Promulgated Under: 119.03
Statutory Authority: 3301.07 , 3301.0710 , 3301.0711
Rule Amplifies: 3301.0710 , 3301.0711 , 3301.0712
Prior Effective Dates: 1-29-90; 12-1-92; 8-10-00; 8-22-02; 12/21/2007