Chapter 3301-19 School District Expenditure Flow Reports

3301-19-01 Definitions.

The following definitions are used in Chapter 3301-19 of the Administrative Code:

(A) "Functions" means expenditure areas within the school district expenditure flow report. The functions are listed as:

(1) "Administration" functions are those expenditures dealing with the administration, management and educational leadership of a school district or building.

(2) "Facilities and operations" functions include expenditures for the provision and maintenance of the district and school housing, transportation and utilities, and other environmental support.

(3) "Staff support" functions include expenditures for staff development and training.

(4) "Pupil support" functions include outside the classroom support such as counseling, field trips, student activities, etc.

(5) "Instructional support" functions include teachers, teacher aides, paraprofessionals, books, materials and supplies and instructional equipment, and tests used in a classroom setting.

(B) "State board" is the state board of education authorized under section 3301.12 of the Revised Code to adopt rules, standards and procedures for producing the financial expenditure report.

(C) "Department" is the state department of education whose responsibility it is to construct rules, standards and procedures as directed by the state board; analyze data from the expenditure report; and publish a comparative report and analysis of the data.

(D) "ADM" means total average daily membership by school building and district as certified by the department from data collected from districts at the end of each school year of the fiscal year for which the expenditure reports are being calculated.

(E) "School building" means any individual building as identified by the information retrieval number (IRN) within the discretion and authority of the board of education of a chartered school district.

Effective: 3/26/2015
Five Year Review (FYR) Dates: 01/07/2015 and 03/26/2020
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3301.12
Rule Amplifies: 3301.12
Prior Effective Dates: 4/11/94, 4/25/2009, 7/24/2010

3301-19-02 Purpose.

The purpose of the rules in this chapter is to:

(A) Establish the rules, procedures and standards enabling the superintendent of public instruction to annually inspect and analyze the expenditures of each school district and make a determination as to the efficiency of each school's costs, relative to other similar school districts in the state ;

(B) Comply with section 3301.12 of the Revised Code authorizing such inspection and analysis;

(C) Analyze financial reports of expenditures in like categories in administration, facilities and operations, teacher support, pupil support, and instruction;

(D) Analyze financial reports of expenditures pursuant to the expenditure standards approved by the state board of education (December 2012), which are available on the department's website (education.ohio.gov).

(E) Present the analyses in generally understandable formats to be reported state-wide annually in an effort to encourage efficient school operation, to provide useful information about school finances to the general population.

Effective: 3/26/2015
Five Year Review (FYR) Dates: 01/07/2015 and 03/26/2020
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3301.12
Rule Amplifies: 3301.12
Prior Effective Dates: 4/11/94, 7/24/2010

3301-19-03 Procedures for submitting data and presenting information.

(A) The expenditure reports generated pursuant to the rules in this chapter shall be derived from data collected electronically - including financial records that utilize the data coding structure of the uniform school accounting system ( Spring 2013) available on the auditor of state's website (auditor.state.oh.us) - through the education management information system (EMIS) or any other reporting system designated for data collection by the superintendent of public instruction.

(B) All city, exempted village, local, and joint vocational school districts, educational service centers, and community schools will be required to submit the EMIS data necessary for the expenditure reports per deadlines established by EMIS procedures available on the department's website (education.ohio.gov).

(C) School districts will submit all required electronic data as specified in the EMIS procedures.

(D) Administrative procedures for reporting the information and revising the reports will be determined by the state superintendent of public instruction.

(E) The state superintendent of public instruction shall make available reports that summarize district and statewide expenditures by function area, total expenditure data, per pupil expenditure data, and the functional expenditures as a percentage of all expenditures. Any district information released by the state superintendent shall be organized in a manner that promotes meaningful comparisons.

(F) At the discretion of the state superintendent of public instruction, reports may be distributed that summarize expenditure data by any other useful categorization to provide meaningful measures of district operational efficiencies.

(G) The superintendent of public instruction shall provide access to an electronic data base that will provide individual school districts and the public with electronic access to the summary data.

Effective: 3/26/2015
Five Year Review (FYR) Dates: 01/07/2015 and 03/26/2020
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3301.12
Rule Amplifies: 3301.12
Prior Effective Dates: 4/11/94, 4/25/2009, 7/24/2010