(A) To provide a foundation for measuring and improving operational and educational performance, each school district or school shall:
(1) Collect and analyze information about key areas of school operations and educational performance and areas of needed improvement identified in its strategic plan, and if applicable, in its continuous improvement plan;
(2) Ensure that information collected is accessible, valid and reliable; and
(3) Monitor, evaluate, improve, and update the information to meet changing educational needs.
(B) For key operational and educational areas, school districts and schools should determine their baseline performance levels, evaluate and compare their performance levels with similar school districts and schools, benchmarks and generally accepted best practices. The school district or school shall use the comparative information, performance index score and other data to promote innovation, improve instruction and learning, improve school district and school performance, and set higher goals for future achievement. The analysis of performance data, including disaggregated data, may be used to:
(1) Determine progress, identify areas for improvement, and develop corrective action plans;
(2) Measure year-to-year improvement of various student populations; and
(3) Communicate student performance results to staff, parents, and other stakeholders.
(C) The state's education management information system (EMIS) provides an integrated system of statewide collecting, reporting and compiling of school district and school information in a manner that complies with state and federal laws protecting student privacy.
(1) The performance measures a school district uses shall reflect the major categories of data collected under EMIS relating to students, staff, and financial status.
(2) The school district shall work with the department of education to submit timely and accurate data under EMIS, and the school district shall minimize the time it takes to verify the accuracy of its data.
(D) To ensure continuous improvement of its information system, the school district or school shall regularly evaluate the system to ensure that the information it collects is:
(1) Appropriate and collected in a manner that complies with state and federal laws protecting student privacy;
(2) Shared with parents, staff, students, and other stakeholders in accordance with state and federal laws protecting student privacy; and
(3) Used to improve the school district's performance.
(E) The school district or school shall evaluate organizational effectiveness by analyzing key measures of its systems, operations and support services and use the data to drive improvement.
(F) The department of education may conduct site evaluations of school districts and schools.
(1) When the department of education conducts a site evaluation of a school district or school, the superintendent shall be informed in advance of the site evaluation dates and procedures.
(2) A written report of the results of the school district site evaluation shall be sent to the superintendent and the president of the board of education. The state superintendent shall also be informed of the results. The site evaluation report may include recommendations for revision of the school district's continuous improvement plan and implementation process. The school district shall schedule a public meeting to be held within ninety days of the report's receipt to discuss the report's recommendations with the public. The superintendent shall notify parents and other stakeholders of the meeting's place, date and time.
(3) The school district shall prepare a written plan for responding to the report's recommendations and submit it to the department of education.
(4) The department of education may conduct additional on-site verification to review progress.
(G) All school districts and schools shall conduct a comprehensive review of their educational programs and organizational effectiveness to determine whether they are aligned with Ohio law, all applicable federal laws, and the school district's locally defined vision, mission statement, goals, objectives and strategic plan.
(1) Educational program reviews shall be conducted periodically and scheduled to generate timely data. The department of education may help school districts conduct the review.
(2) School districts that have developed and implemented a continuous improvement plan shall use that plan as a framework for conducting the review. School districts shall also be guided by:
(a) The most recent school district local report card;
(b) The five-year projection of revenue and expenditures; and
(c) Other pertinent information as determined by the district.
(3) School districts shall incorporate the results of the educational program review within their educational goals, and where applicable, modify their strategic plans or continuous improvement plans accordingly.
(H) Failure to comply with applicable rules shall be cause for initiating efforts to revoke the school district's charter in accordance with section 3301.16 of the Revised Code and Chapter 119. of the Revised Code. The department of education may investigate allegations of noncompliance with the rules in this chapter, as it deems necessary.
(I) Exceptions to the provisions of the rules of this chapter excluding rule 3301-35-08 of the Administrative Code, may be granted by the state superintendent in accordance with standards determined by the state board of education upon evidence of good and sufficient reason and recommendation by the superintendent of public instruction.
Five Year Review (FYR) Dates: 04/24/2020
Promulgated Under: 119.03
Statutory Authority: 3301.07
Rule Amplifies: 3301.07, 3301.0714, 3301.16, 3302.03, 3302.04, 3302.041
Prior Effective Dates: 12/31/2000, 2/24/2006