Chapter 3301-40 Rules on Nonpublic Schools Administrative Cost Reimbursement

3301-40-01 [Rescinded] Purpose.

Effective: 3/25/2017
Five Year Review (FYR) Dates: 01/06/2017
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82

3301-40-02 [Rescinded] Eligibility.

Effective: 3/25/2017
Five Year Review (FYR) Dates: 01/06/2017
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82

3301-40-03 Procedures.

A nonpublic school requesting administrative cost reimbursement shall maintain at least the following records in support of a claim for reimbursement:

(A) A separate account or system of accounts for the expenses incurred in rendering the required services for which reimbursement is sought. These shall include accounts for salaries and fringe benefits.

(B) A time record for each employee involved in providing services for which reimbursement is requested. This record shall clearly indicate the amount of time devoted to each service and shall be certified by the employee and by the employee's supervisor.

(C) Salary records for each employee involved in providing services for which reimbursement is requested. These records shall show gross salary, payroll deductions, and net salary by payroll period.

(D) A voucher file to include all paid vouchers, in whole or in part, used to substantiate costs included in the request for reimbursement.

Effective: 3/25/2017
Five Year Review (FYR) Dates: 03/15/2022
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063

3301-40-04 Employees.

(A) The required services for which nonpublic schools are reimbursed for administrative costs shall be performed by school employees. Any reimbursement shall be made on the basis of the salary and fringe benefits of the employee actually performing he service.

(B) Employee services shall be performed in accordance with the state law or rule, or school district requirements which mandate that such services be performed.

Five Year Review (FYR) Dates: 01/06/2017 and 01/06/2022
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82, 01/31/04

3301-40-05 Reimbursement.

Upon approval of the required application for reimbursement by the Ohio department of education, reimbursement payments to nonpublic school for administrative costs pursuant to section 3317.063 of the Revised Code shall be paid to, and in the name of, the nonpublic school as chartered by the state board of education.

Effective: 3/25/2017
Five Year Review (FYR) Dates: 01/06/2017 and 03/15/2022
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82, 01/31/04, 09/22/07

3301-40-06 [Rescinded] Audit.

Effective: 3/25/2017
Five Year Review (FYR) Dates: 01/06/2017
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82, 09/22/07

3301-40-07 Appeals.

Any nonpublic school may appeal the findings of a review conducted by the superintendent of public instruction pursuant to the provisions of rule 3301-40-06 of the Administrative Code to the state board of education within thirty days after receipt of said review, and the state board of education shall hear such appeal pursuant to the provisions of Chapter 119. of the Revised Code.

Five Year Review (FYR) Dates: 01/06/2017 and 01/06/2022
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.063
Rule Amplifies: 3317.063
Prior Effective Dates: 06/01/82, 09/22/07