3301-44-08 Financial responsibilities.

(A) If the student elects to enroll under division (A)(1) or (A)(2) of section 3365.04 of the Revised Code, the college shall notify the student about payment of tuition and fees in the customary manner followed by the college, and the student shall be responsible for payment of all tuition, textbooks, materials, and fees associated with the course.

(B) If, at the time of enrollment, the student elects to enroll under division (B) of section 3365.04 of the Revised Code, the college shall be reimbursed in accordance with section 3365.07 of the Revised Code. A college that expects to receive or receives reimbursement under section 3365.07 of the Revised Code shall furnish to a participant all textbooks and materials directly related to a course taken by the participant under division (B) of section 3365.04 of the Revised Code. No college shall charge such participant for tuition, textbooks, materials, or other fees directly related to any such course.

(C) Financial support for students participating in the program will be determined as follows:

(1) Participating students enrolled full-time in a joint vocational school will have appropriate tuition, books, materials, and fees paid for by the joint vocational school (eighty per cent) and the appropriate city, local, or exempted village school district (twenty per cent) or community school (one hundred per cent) of the amount due the college as determined by paragraph (C)(2)(j) of this rule.

(2) Participating students enrolled in a joint vocational school and a city, local, or exempted village school district or community school will have appropriate costs for tuition, books, materials, and fees shared by the home school district or community school and the joint vocational school using the following procedures:

(a) The sum of the home school district, community school, joint vocational school, and college units represent a student's total educational program.

(b) The percentage of full-time equivalency a student represents for the home school district or community school is equal to the units scheduled at the high school over the maximum units possible to constitute the student's educational program.

(c) The percentage of full-time equivalency a student represents for the joint vocational school is equal to the units scheduled at the joint vocational school over the maximum units possible to constitute the student's educational program.

(d) The percentage of full-time equivalency a student represents for a college is equal to the units scheduled at the college over the maximum units possible to constitute the student's educational program.

(e) The sum of the home school district, community school, joint vocational school, and college percentages of full-time equivalency constitutes the total full-time equivalency for the student's educational program.

(f) The percentage of the school day a student represents for the home school district or community school is equal to the units scheduled at the high school over the sum of the units scheduled at the high school, joint vocational school, and college.

(g) The percentage of the school day a student represents for the joint vocational school is equal to the units scheduled at the joint vocational school over the sum of the units scheduled at the high school, joint vocational school, and college.

(h) The percentage of the school day a student represents for the college is equal to the units scheduled at the college over the sum of the units scheduled at the high school, joint vocational school, and college.

(i) To determine the percentage of time for which the home school district, community school and joint vocational school are responsible, calculate the following:

(i) For the home school district or community school, divide the units scheduled at the home school or community school by the sum of the units scheduled at the home school or community school and the joint vocational school;

(ii) For the joint vocational school, divide the units scheduled at the joint vocational school by the sum of the units scheduled at the home school or community school and the joint vocational school.

(j) The amount owed the college is calculated by multiplying the full-time equivalency obtained in paragraph (C)(2)(e) of this rule by the tuition base as defined in paragraph (I) of rule 3301-44-01 of the Administrative Code. Multiply that amount by the percentage obtained in paragraph (C)(2)(h) of this rule.

(k) The home school district share of this amount is equal to the sum of the percentage obtained for the home school district in paragraph (C)(2)(i)(i) of this rule plus twenty per cent times the percentage obtained for the joint vocational school in paragraph (C)(2)(i)(ii) of this rule times the amount owed to the college as calculated in paragraph (C)(2)(j) of this rule.

(l) The community school share of the amount in paragraph (C)(2)(j) of this rule is equal to the percentage for the community school determined in paragraph (C)(2)(i)(i) of this rule times the amount owed to the college calculated in paragraph (C)(2)(j) of this rule.

(m) The joint vocational school share is equal to the difference between the amount owed the college and the home school district share of that amount.

(D) If the student enrolls under division (B) of section 3365.04 of the Revised Code, such reimbursement is contingent upon the student's completing each course for which credit toward fulfilling the graduation requirements of the student's school district, community school, or nonpublic school is requested. Failure to complete the course, whether through a formal "class-drop" process, or nonattendance other than for reasons generally accepted by the school district, community school, or nonpublic school, or if the student does not earn a passing final grade in all courses in which the student is enrolled, the student or student's parent will be required to reimburse the state for the amount of state funds paid to a college for any uncompleted course or failed course.

(E) It is the responsibility of any college participating in the post-secondary enrollment options program for high school graduation credit to notify the student, parent, school district, community school, or nonpublic school, and superintendent of public instruction of a participating student's failure to complete the course as a result of a formal "class-drop" process, failure to attend classes regularly or failure to earn a final passing grade in the course. Such notification shall be made in a timely manner, but no later than fourteen calendar days of such determination.

(F) Each July, the department of education shall pay each college for any participant enrolled in the college in the prior school year under paragraph (B) of this rule, the lesser of:

(1) The amount computed in paragraph (C)(2)(j) of this rule;

(2) The actual costs that would have been the responsibility of the student had the student elected to enroll under division (A) of section 3365.04 of the Revised Code, as verified by the department, of tuition, textbooks, materials, and fees directly related to any courses elected by the student during the prior school year under division (B) of section 3365.04 of the Revised Code.

(G) The department shall not reimburse any college for any course taken by a student under division (A) of section 3365.04 of the Revised Code.

(H) No student enrolled under this chapter in a course for which credit toward high school graduation is awarded is eligible for any financial aid under Chapter 3351. of the Revised Code.

(I) If a school district provides transportation for resident school students in grades nine through twelve under section 3327.01 of the Revised Code, a parent of a pupil enrolled in a course under division (A)(2) or (B) of section 3365.04 of the Revised Code may apply to the board of education for reimbursement of costs for transporting the student between the secondary school the student attends and the college in which the student is enrolled. Reimbursement may be paid solely from funds received by the district under division (K) of section 3317.024 of the Revised Code, based on financial need, in accordance with paragraph (J) of this rule. If a community school provides or arranges transportation of its pupils in grades nine through twelve under section 3314.091 of the Revised Code, a parent of a pupil of the community school who is enrolled in a course under division (A)(2) or (B) of section 3365.04 of the Revised Code may apply to the governing authority of the community school for reimbursement of the necessary costs of transporting the student between the community school and the college. The governing authority may pay the reimbursement in accordance with the state board's rules adopted under division (C) of section 3365.08 of the Revised Code.

(J) Only students who are eligible for free or reduced-price meals as established annually by the United States department of agriculture under provisions of the National School Lunch Act, 42 U.S.C. 1758 will be eligible for transportation reimbursement. Reimbursement for transporting students enrolled in college courses for high school graduation credit shall be in accordance with type IV calculation under paragraph (C) of rule 3301-83-01 of the Administrative Code.

(K) Paragraphs (B) and (I) of this rule do not apply to any college course in which a student is enrolled if, during the term such student is enrolled in the college course, the student is also a full-time student in the student's home school district, community school, joint vocational school or nonpublic school.

(L) If the participant was enrolled in a city, local or exempted village school district, the amount paid under paragraph (F) of this rule for each student shall be subtracted from the payments under Chapter 3306. or 3317. of the Revised Code made to the student's school district. If the participant was enrolled in a community school, the amount paid under paragraph (F) of this rule for each student shall be subtracted from the payments under Chapter 3314. of the Revised Code made to the student's community school. If the participant was enrolled in a joint vocational school, a portion of the amount paid under paragraph (F) of this rule shall be subtracted from the payments to the participant's city, local or exempted village school district. The amount of the payment subtracted from the city, local or exempted village school district shall be computed according to the provisions of division (D) of section 3365.07 the Revised Code.

Effective: 04/23/2011
R.C. 119.032 review dates: 02/02/2011 and 02/02/2016
Promulgated Under: 119.03
Statutory Authority: 3301.07 , 3365.02
Rule Amplifies: 3365.02
Prior Effective Dates: 3/15/90 (Emer), 10/1/90, 2/24/98, 6/4/01, 2/24/06