Chapter 3301-45 Adult High School Diplomas

3301-45-01 Purpose.

The purposes of this chapter are to define eligibility, data collection, enrollment reporting and certification requirements, measurement of participants' academic performance, and the standards for competency-based instructional programs providing adults, age twenty-two years of age and older, with opportunities to obtain a high school diploma.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86

3301-45-02 Definitions.

The following terms are defined as they are used in the rules in this chapter:

(A) "Certificate of completion" means the certificate developed by the department that is to be completed by a joint vocational school district that operates an adult education program, a community college, university branch, technical college or state community college to certify all necessary requirements for a high school diploma have been completed.

(B) "Competency-based education" refers to any system of academic instruction, assessment, grading and reporting where students receive credit not as a function of how much time they spend studying a subject but based on demonstrations and assessments of their learning. Because students progress at their own pace, competency-based education encourages accelerated learning among students who master academic material quickly, and provides additional instructional support time for students who need it to stay on track.

(C) "Department" means the Ohio department of education.

(D) "Educational institution" or "provider" means a community school that operates a dropout prevention and recovery program; a city, local, or exempted village school district that operates a dropout prevention and recovery program; a joint vocational school district that operates an adult education program; or a community college, university branch, technical college or state community college.

(E) "Eligible individual", also called an "adult learner" means a person, aged twenty-two years of age or older, who has not been awarded a high school diploma or a certificate of high school equivalence as defined in division (E) of section 4109.06 of the Revised Code.

(F) "High school diploma" means the document given to an individual who has successfully completed the competency-based standards required for graduation as described in this chapter.

(G) "Instruction and assessment activities" include but are not limited to credit-bearing, subject-matter specific courses and state and local assessments.

(H) "Provider Performance Report" means the measurements of success of an adult (twenty-two plus) high school diploma program educational institution or provider, as defined by rule 3301-45-06 of the Administrative Code.

(I) "School year" or "fiscal year" means the twelve month period beginning July first in a calendar year and ending June thirtieth of the following calendar year.

(J) "Student success plan" means the plan and timeline developed for each adult learner, specifying the courses and assessments required to be completed in order to fulfill graduation requirements.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86

3301-45-03 Educational institutions.

(A) The department shall develop procedures for educational institutions to apply to become providers of educational services to adult learners.

(B) No educational institution or provider may apply that has a graduation rate lower than the statewide average for dropout recovery and prevention programs for the previous school year as defined by division (G)(1) of section 3302.01 of the Revised Code.

(C) The application shall include, but not be limited to, a description of the following:

(1) The assessment process for new enrollees that must at least include assessment of achievement level and employability skills;

(2) How the educational institution proposes to determine how to assess competency and the awarding of prior credit;

(3) Support services including academic and career counseling;

(4) Career-technical training to be offered and workforce credential(s) expected to be earned by adult learners;

(5) When and where educational services are expected to be offered, including evidence an adult learner shall not be assigned to classes or settings with students who are younger than eighteen years of age;

(6) How the program is accessible by and appropriate for adult learners; and

(7) How the program will differ from that offered by grades kindergarten to twelve if the institution also enrolls students in those grades.

(D) The department shall monitor each provider's compliance with the requirements of these rules. Failure to comply may result in the withdrawal of funding and the educational institution becoming ineligible to provide services under this program.

(E) Sponsors of community schools providing services to adult learners under this chapter shall include compliance and performance provisions in contracts executed under section 3314.03 of the Revised Code. In addition to oversight by the department, sponsors shall be responsible for monitoring compliance and performance of community schools providing services to adult learners under this chapter.

(F) Each participating joint vocational school district that operates an adult education program; community college, university branch, technical college or state community college shall complete and submit to the appropriate school district of residence a certificate of completion for each adult learner who meets all necessary graduation requirements.

The school district of residence shall issue a diploma not more than sixty days after receipt of the certificate of completion.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3317.231

3301-45-04 Data collection, enrollment reporting and certification requirements.

(A) Educational institutions shall report enrollment on a full-time equivalency (FTE) basis for adult high school programs operated by the institution to the department.

(B) Pursuant to sections 3314.38, 3317.03 and 3317.036 of the Revised Code, enrollment reports for individuals participating in adult high school programs shall be in addition to any reports of students in any of grades kindergarten through twelve that the educational institution is required to make to the department under a section other than sections 3314.38, 3317.03 and 3317.036 of the Revised Code.

(1) A community school shall submit these enrollment reports monthly;

(2) The superintendent of each participating city, local and exempted village school district shall report enrollment on the last day of October, March and June of each year;

(3) The superintendent of a participating joint vocational school district shall report and certify reports of enrollment on the last day of October, March and June of each year;

(4) A community college, university branch, technical college, or state community college shall report and certify reports of enrollment in November, April and July of each year; and

(5) The department shall periodically review enrollment and attendance policies, enrollment data and the educational institutions' procedures for maintaining enrollment and attendance documentation substantiating payments made to the educational institutions for participating adult learners.

(C) Adult learners shall not be used in the calculation of state weighted funding (categorical funding) available in the regular kindergarten through twelfth grade funding formula, nor shall adult learners be included in the calculation of federal title fund allocations for public school districts, unless at such time a federal entitlement fund is specifically inclusive of adult learners. Adult learners enrolled in the adult (twenty-two plus) high school diploma program shall not be used in the calculation of the state subsidy performance funding formula for post-secondary institutions.

(D) In addition to enrollment data, each participating educational institution shall annually report the following for each adult learner:

(1) Demographic information, including age at enrollment, gender, race/ethnicity;

(2) The number of courses needed to graduate at the time of enrollment;

(3) The number and subject of each course in which an adult learner participated during the academic year;

(4) The number and subject of each course an adult learner completed during the academic year;

(5) The subject area graduation tests needed to graduate at the time of enrollment;

(6) The number, by subject area, of graduation tests passed during the academic year; and

(7) Date diploma awarded, if applicable.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86

3301-45-05 Enrollment.

(A) The department shall develop a reporting system to track enrollment of adult learners throughout the course of a school year to maximize capacity of the program.

(B) The department may limit enrollment by a particular provider to ensure that services for adult learners are accessible throughout the state.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86

3301-45-06 Measurement of provider performance.

(A) The department of education shall report each educational institution's performance related to the adult learner program in the provider performance report.

(B) To prepare the provider performance report, the department of education shall collect, monitor and report the following performance measures for each educational institution:

(1) Average number of credits earned per participant;

(2) Percentage of participants completing forty per cent or more of credits necessary to earn a diploma during the school year;

(3) Number of participants earning a diploma;

(4) Average FTE per student based on percentage of the school year the participant is enrolled;

(5) Number and percentage of students not earning a diploma that returns for subsequent school years;

(6) Number and percentage of participants earning an approved career credential during the school year;

(7) Passage rate on state-mandated assessment and assessments of employability skills;

(8) Student attendance rate; and

(9) Withdrawal of students based on attendance or lack of participation.

(C) The department shall publish the provider performance report on the department's website (education.ohio.gov).

(D) Institutions must meet or exceed the following performance goals in order to be eligible to enroll additional adult learners for the following school year:

(1) For the 2014-15 school year, the average number of credits earned per adult learner must meet or exceed thirty per cent of the total number of credits necessary to meet graduation requirements;

(2) For the 2015-16 school year and subsequent school years, the average number of credits earned per adult learner must meet or exceed forty per cent of the total number of credits necessary to meet graduation requirements; and

(3) Beginning with the 2015-16 school year, average FTE must meet or exceed .5 per adult learner; and

(E) The state board of education shall establish a minimum performance level for percentage of diplomas awarded, which shall be effective beginning July 1, 2016.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.48, 3317.23 , 3345.86

3301-45-07 Competency-based instructional programs and credit for prior learning.

(A) A diploma shall be awarded to an adult learner who

and

(1) Earns high school credit as outlined in section 3313.603 of the Revised Code;

(2) Satisfies the applicable testing requirements as outlined in section 3313.614 of the Revised Code.

(B) The educational institution shall have in place progress benchmarks, established within the individual student success plan, to monitor each adult learner's advancement toward completing a high school diploma and becoming career ready.

(C) Providers must consider prior learning experiences of the adult learner and award appropriate credit using educational options prior to enrolling the student in the program.

(D) No reimbursement shall be granted for prior learning credit.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86

3301-45-08 Student success plan and career counseling.

(A) All adult learners are required to complete and maintain a student success plan.

(B) All providers are required to provide career counseling to all adult learners.

Effective: 12/25/2014
Five Year Review (FYR) Dates: 12/25/2019
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3317.231
Rule Amplifies: 3314.38, 3317.23 , 3317.24, 3345.86