Information contained in records kept by the retirement system shall be released to third parties or the public only in accordance with this rule.
(A) Except as provided by division (E) of section 3307.20 of the Revised Code, the following records may be released to a third party only upon the written authorization of the person to whom the record pertains:
Any part of an individual's personal history record, including but not limited to, any record identifying beneficiary information, account balance, benefit or allowance paid or payable to any person, any record identifying the service history or service credit of a member or benefit recipient, medical reports and recommendations including those related to health care coverage for a disabled adult child as defined in rule 3307:1-11-01 of the Administrative Code, or any record that includes address, e-mail address, telephone number, social security number, appointments, requests, counseling information or correspondence with the retirement system.
(B) Notwithstanding the restrictions set forth in paragraph (A) of this rule, the retirement system shall provide a complete list of names and mailing addresses of members or benefit recipients at the written request of any person pursuant to division (E)(3) of section 3307.20 of the Revised Code. The retirement system may charge the requestor the costs of compiling and mailing the information.
(C) The executive director of the retirement system may designate the staff members who shall serve as custodians of the records of the system and who are authorized to authenticate copies of records being sent to any court or before any officer of this state.
Five Year Review (FYR) Dates: 03/17/2017 and 06/04/2022
Promulgated Under: 111.15
Statutory Authority: 3307.04
Rule Amplifies: 3307.20
Prior Effective Dates: 12/23/76, 12/26/81, 8/28/82, 4/28/86, 11/4/91, 5/8/98, 7/1/01 (Emer.), 9/17/01, 7/18/03, 7/24/08, 3/23/09 (Emer), 7/16/09, 6/2/13