3318-4-01 Procedure for determining basic project cost.

(A) Pursuant to section 3318.01 of the Revised Code, the Ohio school facilities commission shall use the calculations identified in this rule to determine the basic project cost for new school facilities and additions to existing facilities. The cost calculations referenced in this rule are contained in the Ohio school design manual and career technical supplement, published by the Ohio school facilities commission and are updated annually.

(B) In consultation with the school district, a master facilities plan will be developed indicating the disposition of all current buildings, and enrollment and grade configurations of each building to be built or renovated. The appropriate amount of square footage per student or full time equivalent student for each building will be determined using the documents numbered one through twelve, according to grade level, number and type of students to be housed. The square foot cost of a new building is based on the grade configuration and number of students to be housed in the building. The square foot cost of an addition to an existing building is based upon the grade configuration and square footage of the addition.

All documents referenced in this paragraph are contained in the Ohio school design manual and career technical supplement and are available at the commission website at www.osfc.state.oh.us. under the title administrative rules.

(C) For the purposes of establishing cost modification factors for various regions of the state, the state will be divided into nine different regions as specified in documents thirteen and fourteen.

(D) For the purpose of calculating all probable costs required to design and construct a school building, including both construction and non-construction costs, documents twelve through fifteen shall be used and are contained in the Ohio school design manual and career technical supplement and available at the commission website at www.osfc.state.oh.us. under the title administrative rules. The cost calculation also takes into consideration the following factors.

(1) For the purposes of establishing an overall cost per square foot of building summary, historical cost data, bid result analysis, inflation and analysis of current project costs will be used.

(2) The construction costs are included as part of the overall, all inclusive, square foot costs. These items include site development costs and building costs.

(3) Other costs included in the construction costs of this rule include estimated budget amounts for the following items:

(a) Loose furnishings;

(b) Technology;

(d) Construction contingency.

(4) Non-construction costs are included as part of the overall, all inclusive, square foot costs. Estimated budget amounts for the following non-construction items:

(a) Professional design and construction management fees;

(b) Land survey;

(d) Agency approval fees;

(e) Construction testing;

(f) Printing bid documents;

(g) Bid advertisement;

(h) Builder risk insurance;

(i) Project insurance;

(j) Non-construction contingency:

(i) Partnering;

(ii) Maintenance plan advisor services;

(iii) Commissioning services.

(E) An allowance of five dollars per square foot may be provided in the basic project cost for demolition of buildings that are being taken out of service. The state share of any unused portion of the demolition allowance shall be withheld by, or returned to, the commission upon completion of the project.

(F) Notwithstanding the above provisions, the Ohio school facilities commission may waive certain square footage criteria for special conditions, including but not limited to student populations having special needs.

(G) Pursuant to section 3318.01 of the Revised Code, the assessment guidelines will be used to determine basic project cost for the renovation of existing classroom structures and eligible vocational education space.

Assessment cost guidelines titled document sixteen are contained in the ohio school design manual and career technical supplement and are available at the commission website at www.osfc.state.oh.us. under the title administrative rules.

(H) An enhanced environmental assessment may be performed by the Ohio school facilities commission to verify hazardous material abatement costs included in the basic project cost.

(I) Under specific circumstances the commission may reduce the existing square footage to accommodate oversized existing spaces and may provide additional dollars per square foot where reprogramming requires the relocation of existing walls.

Effective: 11/17/2006

R.C. 119.032 review dates: 05/28/2008

Promulgated Under: 111.15

Statutory Authority: 3318.01

Rule Amplifies: 3318.01

Prior Effective Dates: 5/29/03