Chapter 3339-10 Policy on Attendance of Students

3339-10-01 Attendance and absence of students.

Every student is expected to participate in academically related activities and attend every class session for which the student is duly registered.

It is the prerogative of the individual faculty member to set attendance policy for each individual course, and it is the responsibility of individual faculty to inform students in the course syllabus or other written document at the first class meeting of the semester, term, or sprint part of semester or term.

There are no university-recognized excused absences except for religious observances that require absence from a class session and other required class activities. Students must give written notification to their instructor within the first week of class of the religious event which prohibits class attendance and the date that will be missed if officially known. Instructors will, without prejudice, provide such students with reasonable accommodations for completing missed work. However, students are ultimately responsible for material covered in class, regardless of whether the student is absent or present.

Faculty are required to excuse a student's absence due to pregnancy or related conditions, including recovery from childbirth for as long as the student's doctor deems the absences to be necessary. When the student returns to classes the student must be provided the opportunity to make up any work missed. Alternatives include allowing the student to take an incomplete and complete the course at a later date, or retaking the course or taking an online course. For additional information go to:www.2.ed.gov/about/offices/list/ocr/docs/pregnancy.pdf. The university /senate also recognizes the need for flexibility when childcare responsibilities impact a student and urge instructors to accomodate students with childcare responsibilities.

It is the sense of the university senate that faculty, student groups and organizations, and the university athletic coaching staff are sensitive to the academic needs of students and the need for students to comply with the attendance policies in their respective courses. In general, class absence should be avoided unless absolutely necessary. If a student is involved in activities that result in class absence (such as intercollegiate athletics, band, debate, other class activities, etc.), it is the student's responsibility to negotiate specific arrangements with individual instructors about any absences.

The senate also recognizes the fundamental value of extra- and co-curricular activities and their significance in the students' overall educational experience. Instructors should recognize that participation in such activities is an integral part of students' education and helps to fulfill the comprehensive mission of the university. Therefore, instructors are urged to accommodate students who participate in extra- and co-curricular activities as far as may be compatible with academic requirements.

Whenever a student is absent from class to such an extent as to make the student's work insufficient or to impair the morale of the class, the instructor may direct the office of the university registrar to drop the student. During the first twenty per cent of the course no grade will be recorded; after the first twenty per cent is completed but before sixty per cent of the course is completed, a grade of w will be recorded. After sixty per cent of the course is completed, a grade of f will be recorded. The instructor shall notify the student of this action no later than the time he or she notifies the office of the university registrar. (See academic calendar)

A department instructor may, at its discretion, drop from a course any student who is absent from the first class meeting of a semester term or sprint part of semester or term unless the student notifies the department or instructor by the end of the day (eleven fifty-nine p.m.) of the first class meeting of his or her intention to take the course. When possible, departments and instructors should reinstate a student who, for reasons beyond his or her control, was unable to contact the department or instructor by this deadline.

The determination of individual class attendance requirements and their enforcement at the European center is governed by the attendance policy of the center.

Effective: 11/3/2016
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999, 9/30/2001, 11/07/2003, 9/17/2010, 10/14/2011, 9/12/2013

3339-10-02 Size of classes.

The maximum size of each class section is fixed by the department chair with the approval of the dean of the appropriate academic division and provost and is based on the optimum size for effective teaching and the capacity of available classrooms. After a section or course is closed only the department chair has the authority to add students to it and only after he or she has first ascertained from the university registrar that a classroom is available.

Replaces: 3339-10-02

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999

3339-10-03 Examinations.

(A) Final examinations or other evaluative substitution

Final examinations are expected in all undergraduate courses unless other evaluative substitute procedures have been approved by the department chair or dean of the division. Final examinations or duly approved substitutions may be completed during the appropriate final examination days following the end of each sprint, semester, or term, as noted in the academic calendar. Neither final examinations nor tests of fifty minutes or of greater length shall be given during the seven calendar days preceding the first study day of the final examination period at the conclusion of fall or spring semester. The above regulations do not apply to laboratory final examinations. No final examination, including a laboratory final examination, may be given during study days. Exceptions to these rules require the approval of the department chair, academic dean, and the provost.

(B) Schedule changes for final examinations or other evaluative substitution

No student shall be required to take four or more scheduled final examinations in any twenty-four-hour period or three or more scheduled final examinations in a given day. If a student has four or more final examinations in any twenty-four-hour period, or three or more scheduled final examinations in a given day, then one of those examinations (or two of those examinations, if the student has five or more examinations in a twenty-four hour period or four or more examinations in a given day) may be changed to a later time with the consent of the instructor, or to an earlier time with the consent of both the instructor and the dean of the academic division in which the course is given. In cases where a student is scheduled for four or more final examinations in any twenty-four-hour period or for three or more final examinations in a given day and no agreement as stated above can be reached, the provost shall be empowered to make necessary adjustments.

An individual student's final examination may not otherwise be rescheduled except in extraordinary circumstances beyond the student's control, in which case an attempt should be made to reschedule the examination at a later time rather than an earlier time if possible. Rescheduling an examination in such cases to a later time requires the consent of the instructor; advancing to an earlier time requires the consent of the instructor, the department chair/program director, and the dean of the academic division in which the course is given.

During final examinations week, an instructor may not reschedule a regularly scheduled class examination except in extraordinary circumstances, in which case an attempt should be made to reschedule the examination at a later time rather than an earlier time if possible. Rescheduling any class final examination requires the instructor to obtain the consent of the department chair/program director and the dean of the academic division in which the course is given.

(C) Examinations and additional class requirements during the semester

Examinations and additional class requirements given other than during scheduled class meetings and the final examination periods do not take precedence over regularly scheduled classes or final examinations. In order that students might avoid scheduling conflicts, such examinations and additional class requirements should be scheduled on a course management system prior to the beginning of a semester. If it becomes necessary during the semester to hold an examination or class requirement other than during the scheduled class meeting, the instructor should search for a time which does not conflict with other scheduled courses in which any of his or her students are enrolled. For students whose participation in regularly scheduled classes precludes attendance at the additional examination or class requirement time, it is the responsibility of the instructor requiring the examination and/or additional class requirement to provide an alternative meeting time.

(D) Preparation of examinations

Examinations should not be repeated from year to year in identical form. No undergraduate student shall be employed to type or reproduce any examination questions. After an examination has been reproduced, the instructor must make sure that the reproduction office has returned all copies and other evidence.

(E) Administering examinations

Whenever there is congestion in a classroom during hour examinations, the chair of the department should, if possible, assign more than one proctor.

Whenever feasible each student should be seated so that vacant chairs surround him or her or alternate examinations should be given to students sitting side by side. Whenever possible, the office of the university registrar will assign larger rooms upon request.

(F) Proctoring of examinations

Every test, quiz and examination shall be carefully proctored. A proctor may consider it his or her right to require students to deposit all textbooks, notebooks, and loose paper of any sort in the front of the room whenever the full period is devoted to a test.

Effective: 11/5/2015
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999, 8/20/2008, 11/14/2009, 10/14/2011, 9/12/2013

3339-10-04 Textbook policy.

(A) Policy

The dissemination of timely, accurate, and complete information about required textbooks and supplemental materials is important to ensure that sufficient quantities of textbooks and supplemental materials are available to meet the needs of students and to assist students in being responsible consumers.

Before each upcoming academic term, the office of the provost shall partner with the university bookstore to make publicly accessible the following information for each upcoming academic term:

(1) The international standard book number and retail price information of required and recommended textbooks and supplemental materials for each course listed in the course schedule; and

(2) The number of students enrolled in each course and the maximum student enrollment for the course.

The office of the provost in consultation with the university bookstore, shall communicate to the deans, department chairs, program directors, and regional campus coordinators the date by which their textbook information is to be provided to the university bookstore.

The textbook information provided to the university bookstore shall be published on the university bookstore website and shall be made readily accessible through a link from the university's on-line course registration system.

If the international standard book number is not available, then the author, title, publisher, and copyright date for such college textbook or supplemental material will be published. If the university bookstore determines that the disclosure of the information required by this policy is not practicable for a college textbook or supplemental material, then it will place the designation "to be determined' in lieu of the information required.

(B) Use of self-authored material

In the event that an instructor wishes to utilize a textbook(s) or other material which is authored by the instructor and the sale of which results in a royalty being paid to the instructor, then such textbook/material may only be required by the instructor if:

(1) The instructor's chair or program director and dean have consented to the use of the textbook/material; or

(2) The majority of faculty within the instructor's department has voted to permit the instructor's use of the textbook/material in the instructor's class. Sales of such items cannot be conducted directly between a faculty member and a student.

(C) Departmental responsibilities

(1) The information referenced above will be made available by academic departments and programs each academic term to the university bookstore on or before a date specified by the office of the provost. The academic departments and programs will endeavor to ensure that the information provided to the university bookstore is in an acceptable format so as to avoid unnecessary orders and returns by the university bookstore.

(2) Unless the academic department has made other arrangements, it is the responsibility of each individual instructor to secure his or her own desk copies of textbooks.

(3) Each academic department or program and regional campus coordinator should designate a person to act as its representative with the university bookstore and should inform the bookstore of the name of the designated person.

(4) To the extent possible, the university bookstore should be notified of increased enrollments of scheduled course sections and/or of additional course sections to be offered.

(5) Unless the academic department has made other arrangements, it is the responsibility of each individual instructor to secure his or her own desk copies of textbooks Following the submission to the university bookstore of textbook lists for the upcoming academic term, instructors are expected to use the textbooks specified for that term.

(D) Additional bookstore responsibilities

The university bookstore is responsible for disseminating information to students regarding:

(1) Available institutional programs for renting textbooks or for purchasing used textbooks;

(2) Available institutional guaranteed textbook buy-back programs, if any;

(3) Available institutional alternative content delivery programs; or

(4) Other available institutional cost-saving strategies.

Replaces: 3339-10-04

Effective: 9/13/2012
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/99, 10/31/02, 11/7/03, 3/21/05

3339-10-05 Use of undergraduates as teachers.

(A) General

This rule govern the use of undergraduates to perform duties usually performed by faculty members and are intended to assure the high quality of instruction that undergraduates at Miami expect and deserve, while providing ample opportunities for innovative programs that will benefit both the undergraduates given teaching responsibilities and the undergraduates enrolled in the courses taught by the undergraduates. The regulations apply to the use of undergraduates who are not themselves enrolled in the courses and are not intended to restrict the types of activities faculty members may plan for students enrolled in a course. The regulations pertain to three distinct duties to be performed by undergraduates: teaching: assisting in laboratory classes and drill sessions: and grading. In courses where duties performed may be interpreted as either teaching or assisting in laboratory classes and drill sessions, the regulations for teaching will apply.

Undergraduates may be used as teachers through the undergraduate associates program, which is university-wide, administered by the bernard b. rinella, jr. learning center (RLC). and approved by the relevant department chair or program director (when appropriate). Requirements are described below.

(B) Requirements for participation in the undergraduate associates program

(1) Ordinarily an undergraduate associate will serve as a junior assistant for instruction in a specific course or as a research assistant for a faculty member's project. Faculty may also suggest other creative ways that a student can serve as an undergraduate associate.

(2) Faculty may nominate seniors, juniors, or sophomores to serve as undergraduate associates under his or her supervision for a semester. The nominated undergraduates must be in good academic standing (i.e.. attained a cumulative grade point average of two point five or higher).

(3) All portions of the application form must be completed by the nominated student and/or the faculty nominator. The application should include.

(a) A statement describing the objectives and anticipated outcomes of the experience for the student and the relation of this experience to the student's learning:

(b) An explanation of the roles and responsibilities of the student and faculty member:

(c) A rationale for the student's readiness for this responsibility (including past coursework. experiences, and personal attributes) and the plan for preparing the student to assume the required responsibilities:

(d) A statement from the faculty member explaining the educational value of the use of the undergraduate associate, not only to the student but also to the faculty member and the students enrolled in the course; and

(e) A plan for assessing whether the use of the undergraduate associate advanced learning and the course objectives.

(4) No student may serve as an undergraduate associate in a course in which that student is currently enrolled.

(5) A student serving as an undergraduate associate in a course is responsible for acquiring an adequate knowledge of all relevant course materials.

(6) A student participating in the undergraduate associates program may teach a very limited number of class sessions. When an undergraduate associate teaches all or part of a class session, the associate's faculty sponsor will be present.

(7) In discharging his or her duties as an undergraduate associate, a student will not have sole responsibility for grading any assignment or instructing a specific class without supervision. An undergraduate associate may read other students' assignments and examinations, write comments on them, and advise the faculty member about the grades.

(8) An undergraduate associate is expected to work a minimum of thirty hours per semester.

(9) The faculty sponsor and the undergraduate associate should meet at least monthly and more often as desired and useful

(10) At the conclusion of the undergraduate associateship, the student shall submit to the rinella learning center office a final reflection of what was learned by the undergraduate associateship experience. The reflection should be submitted on the appropriate form obtained from the rinella learning center office and should include but not be limited to:

(a) A commentary on how the use of the undergraduate associateship advanced learning on the part of the undergraduate associate, the faculty sponsor, and students in the class;

(b) A description of the undergraduate associate's and faculty sponsor's roles within the undergraduate associateship and the outcomes achieved;

(c) An explanation of the ways, if any, the roles, responsibilities, and outcomes differed from the original objectives and why;

(d) A reflection on how the undergraduate associateship experience advanced the undergraduate associate's learning.

Upon acceptance of the undergraduate associate's final reflection, the rinella learning center in conjunction with the academic department shall notify the office of the university registrar to award the student an appropriate transcript notation. A student may receive one credit hour through independent study in the appropriate department or program for his or her participation in the undergraduate associates program. The final grade will be determined by the faculty sponsor on the basis of the student's work and on the quality of the student's final reflection. A student may not receive pay for this experience.

Exceptions to these requirernents may be made in extreme circumstances if permission is granted by the director of the Rinella learning center based upon the recommendation of the faculty sponsor and department chair or program director (when appropriate).

(C) Assisting in laboratory classes and drill sessions

With the approval of the department chair or program director (when appropriate), faculty members may hire undergraduates to assist in laboratory classes and drill sessions. The students shall not present new material or answer questions that go beyond the material presented by faculty members. The department or program shall determine the methods for selection, training, supervision, and evaluation of students. Students assisting in laboratory classes and drill sessions shall be paid but cannot receive academic credit for their work.

(D) Grading

With the approval of the department chair or program director (when appropriate), faculty members may hire undergraduates to score work by other students when the scoring is completely mechanical, as with multiple choice tests. The faculty member, not the student, will assign the actual grades. Undergraduates cannot be hired to grade final examinations or any quizzes, tests, or assignments where grading requires a qualitative evaluation. However, homework (problem) assignments may be graded by undergraduates provided the faculty member is responsible for the course grade and is available to respond to a student's appeal of a grade given on a homework (problem) assignment. The department or program shall determine the methods for selection, training, supervision, and evaluation of students. Students hired to grade the work of students shall be paid but cannot receive academic credit for their work.

Replaces: 3339-10-05

Effective: 3/6/2015
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/99, 10/31/02, 10/31/06, 10/17/07, 11/14/09, 9/13/12