Chapter 3339-10 | Policy on Attendance of Students

Rule 3339-10-01 | Attendance and absence of students.

• Effective: October 17, 2019
• Promulgated Under: 111.15

Every student is expected to participate in academically related activities and attend every class session for which the student is duly registered.

It is the prerogative of the individual faculty member to set attendance policy for each individual course, and it is the responsibility of individual faculty to inform students in the course syllabus or other written document at the first class meeting of the semester, term, or sprint part of semester or term.

There are no university-recognized excused absences except for religious observances that require absence from a class session and other required class activities (see list of religious holidays). For a full semester or term course, students must give written notification to their instructor within the first two weeks of class of the religious event which prohibits class attendance and the date that will be missed if officially known. Students enrolled in sprint or part-of-term courses must give written notification to their instructor within the first week of class. Instructors will, without prejudice, provide such students with reasonable accommodations for completing missed work. However, students are ultimately responsible for material covered in class, regardless of whether the student is absent or present.

Faculty are required to excuse a students absence due to pregnancy or related conditions, including recovery from childbirth for as long as the students doctor deems the absences to be necessary. When the student returns to classes the student must be provided the opportunity to make up any work missed. Alternatives include allowing the student to take an incomplete and complete the course at a later date, or retaking the course or taking an online course. For additional information go to: www.2.ed.gov/about/offices/list/ocr/docs/pregnancy.pdf. The university senate also recognizes the need for flexibility when childcare responsibilities impact a student and urge instructors to accomodate students with childcare responsibilities.

It is the sense of the university senate that faculty, student groups and organizations, and the university athletic coaching staff are sensitive to the academic needs of students and the need for students to comply with the attendance policies in their respective courses. In general, class absence should be avoided unless absolutely necessary. If a student is involved in activities that result in class absence (such as intercollegiate athletics, band, debate, other class activities, etc.), it is the students responsibility to negotiate specific arrangements with individual instructors about any absences.

The senate also recognizes the fundamental value of extra- and co-curricular activities and their significance in the students overall educational experience. Instructors should recognize that participation in such activities is an integral part of students education and helps to fulfill the comprehensive mission of the university. Therefore, instructors are urged to accommodate students who participate in extra- and co-curricular activities as far as may be compatible with academic requirements.

Whenever a student is absent from class to such an extent as to make the students work insufficient or to impair the morale of the class, the instructor may direct the office of the university registrar to drop the student. During the first twenty per cent of the course no grade will be recorded; after the first twenty per cent is completed but before sixty per cent of the course is completed, a grade of W will be recorded. After sixty per cent of the course is completed, a grade of F will be recorded. The instructor shall notify the student of this action no later than the time he or she notifies the office of the university registrar. (See academic calendar)

A department instructor may, at its discretion, drop from a course any student who is absent from the first class meeting of a semester term or sprint part of semester or term unless the student notifies the department or instructor by the end of the day (eleven fifty-nine p.m.) of the first class meeting of his or her intention to take the course. When possible, departments and instructors should reinstate a student who, for reasons beyond his or her control, was unable to contact the department or instructor by this deadline.

The determination of individual class attendance requirements and their enforcement at the European center is governed by the attendance policy of the center.

Supplemental Information

Authorized By: 3339.1
Amplifies: 3339-10-01
Prior Effective Dates: 9/30/1999

Rule 3339-10-03 | Examinations.

• Effective: November 5, 2015
• Promulgated Under: 111.15

(A) Final examinations or other evaluative substitution

Final examinations are expected in all undergraduate courses unless other evaluative substitute procedures have been approved by the department chair or dean of the division. Final examinations or duly approved substitutions may be completed during the appropriate final examination days following the end of each sprint, semester, or term, as noted in the academic calendar. Neither final examinations nor tests of fifty minutes or of greater length shall be given during the seven calendar days preceding the first study day of the final examination period at the conclusion of fall or spring semester. The above regulations do not apply to laboratory final examinations. No final examination, including a laboratory final examination, may be given during study days. Exceptions to these rules require the approval of the department chair, academic dean, and the provost.

(B) Schedule changes for final examinations or other evaluative substitution

No student shall be required to take four or more scheduled final examinations in any twenty-four-hour period or three or more scheduled final examinations in a given day. If a student has four or more final examinations in any twenty-four-hour period, or three or more scheduled final examinations in a given day, then one of those examinations (or two of those examinations, if the student has five or more examinations in a twenty-four hour period or four or more examinations in a given day) may be changed to a later time with the consent of the instructor, or to an earlier time with the consent of both the instructor and the dean of the academic division in which the course is given. In cases where a student is scheduled for four or more final examinations in any twenty-four-hour period or for three or more final examinations in a given day and no agreement as stated above can be reached, the provost shall be empowered to make necessary adjustments.

An individual students final examination may not otherwise be rescheduled except in extraordinary circumstances beyond the students control, in which case an attempt should be made to reschedule the examination at a later time rather than an earlier time if possible. Rescheduling an examination in such cases to a later time requires the consent of the instructor; advancing to an earlier time requires the consent of the instructor, the department chair/program director, and the dean of the academic division in which the course is given.

During final examinations week, an instructor may not reschedule a regularly scheduled class examination except in extraordinary circumstances, in which case an attempt should be made to reschedule the examination at a later time rather than an earlier time if possible. Rescheduling any class final examination requires the instructor to obtain the consent of the department chair/program director and the dean of the academic division in which the course is given.

(C) Examinations and additional class requirements during the semester

Examinations and additional class requirements given other than during scheduled class meetings and the final examination periods do not take precedence over regularly scheduled classes or final examinations. In order that students might avoid scheduling conflicts, such examinations and additional class requirements should be scheduled on a course management system prior to the beginning of a semester. If it becomes necessary during the semester to hold an examination or class requirement other than during the scheduled class meeting, the instructor should search for a time which does not conflict with other scheduled courses in which any of his or her students are enrolled. For students whose participation in regularly scheduled classes precludes attendance at the additional examination or class requirement time, it is the responsibility of the instructor requiring the examination and/or additional class requirement to provide an alternative meeting time.

(D) Preparation of examinations

Examinations should not be repeated from year to year in identical form. No undergraduate student shall be employed to type or reproduce any examination questions. After an examination has been reproduced, the instructor must make sure that the reproduction office has returned all copies and other evidence.

(E) Administering examinations

Whenever there is congestion in a classroom during hour examinations, the chair of the department should, if possible, assign more than one proctor.

Whenever feasible each student should be seated so that vacant chairs surround him or her or alternate examinations should be given to students sitting side by side. Whenever possible, the office of the university registrar will assign larger rooms upon request.

(F) Proctoring of examinations

Every test, quiz and examination shall be carefully proctored. A proctor may consider it his or her right to require students to deposit all textbooks, notebooks, and loose paper of any sort in the front of the room whenever the full period is devoted to a test.

Supplemental Information

Authorized By: 3339.01
Amplifies: 3339.01
Prior Effective Dates: 9/12/2013

Rule 3339-10-04 | Textbook policy.

• Effective: October 1, 2022
• Promulgated Under: 111.15

(A) Policy

The selection and adoption of textbooks and/or course materials are an academic departmental responsibility. Academic departments are encouraged to adopt the most appropriate and highest quality textbook for presenting course content and accomplishing course objectives. However, to maintain our goal of higher education access and affordability for our students and to comply with the Ohio department of higher education statutory requirements, academic departments are also encouraged to take into consideration the cost and expense of the textbook and other materials for the student taking the course when making adoption decisions.

Academic departments should make selections for required textbooks and supplemental and other course materials no later than the first day of class registration to ensure that sufficient quantities of textbooks and supplemental materials are available to meet the needs of students and to assist students in being responsible consumers.

Some exceptions may apply, including when the instructor for a course is not assigned before the registration process begins. In these situations, it is recommended that the instructor or department selects materials that are similar in cost to those previously used for the course.

Before each upcoming academic term, the office of the university registrar shall partner with the university bookstore to make publicly accessible the following information for each upcoming academic term:

(1) The international standard book number and retail price information of required and recommended commercial textbooks and supplemental materials for each course listed in the course schedule; and

(2) The expected number of students enrolled in each course and the maximum student enrollment for the course.

The office of the university registrar, in consultation with the university bookstore, shall communicate to the deans, department chairs, and program directors the date by which their textbook information is to be provided to the university bookstore.

The textbook information provided to the university bookstore shall be published on the university bookstore website and shall be made readily accessible through a link from the universitys on-line course registration system.

If the international standard book number is not available, then the author, title, publisher, and copyright date for such college textbook or supplemental material will be published. If the university bookstore determines that the disclosure of the information required by this policy is not practicable for a college textbook or supplemental material, then it will place the designation to be determined in lieu of the information required.

(B) Departmental responsibilities

(1) The information referenced in paragraph (A) of this rule will be made available by academic departments and programs each academic term to the ecampus online bookstore on or before a date specified by the office of the university registrar. The academic departments and programs will endeavor to ensure that the information provided to the ecampus online bookstore is in an acceptable format so as to avoid unnecessary orders and returns.

(2) Unless the academic department has made other arrangements, it is the responsibility of each individual instructor to secure his or her own desk copies of textbooks.

(3) Each academic department or program and regional campus coordinator should designate a person to act as its representative with the ecampus online bookstore and should inform the bookstore of the name of the designated person.

(4) To the extent possible, the ecampus online bookstore should be notified of increased enrollments of scheduled course sections and/or of additional course sections to be offered.

(5) Following the submission to the ecampus bookstore of textbook lists for the upcoming academic term, instructors are expected to use the textbooks specified for that term.

(6) Departmental representatives should use the option available with the ecampus online bookstore to indicate that no textbook is required when an instructor does not plan to use a textbook for their course.

(C) Additional bookstore responsibilities

The university bookstore is responsible for disseminating information to students regarding:

(1) Available institutional programs for renting textbooks or for purchasing used textbooks;

(2) Available institutional guaranteed textbook buy-back programs, if any;

(3) Available institutional alternative content delivery programs; or

(4) Other available institutional cost-saving strategies.

Last updated October 3, 2022 at 8:55 AM

Supplemental Information

Authorized By: 3339.1
Amplifies: 3339.1
Prior Effective Dates: 3/21/2005, 9/13/2012

Rule 3339-10-06 | Use of self-authored materials.

• Effective: November 1, 2021
• Promulgated Under: 111.15

In the event that an instructor wishes to utilize a commercial textbook(s) or other material which is authored by the instructor and the sale of which results in a royalty being paid to the instructor, then such textbook/material may only be required by the instructor if:

(A) The instructors chair or program director and dean have consented to the use of the textbook/material; or

(B) The majority of faculty within the instructors department has voted to permit the instructors use of the commercial textbook/material in the instructors class.

Sales of such items cannot be conducted directly between a faculty member and a student.

Last updated November 2, 2021 at 10:15 AM

Supplemental Information

Authorized By: 3339.1
Amplifies: 3339-10-06