Chapter 3339-5 Responsibility of Academic Instruction

3339-5-01 Principles of academic freedom.

The following statement of principles of academic freedom adopted by the American association of university professors in 1940 was approved by the board of trustees, June, 1950:

Institutions of higher education are conducted for the common good and not to further the interest of either the individual teacher or the institution as a whole. The common good depends upon the free search for truth and its free exposition. (The word "teacher" as used in this document is understood to include the investigator who is attached to an academic institution without teaching duties.)

Academic freedom is essential to these purposes and applies to both teaching and research. Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom in learning. It carries with it duties correlative with rights.

Tenure is a means to certain ends, specifically: freedom of teaching and research and of extramural activities, and a sufficient degree of economic security to make the profession attractive to men and women of ability. Freedom and economic security, hence tenure, are indispensable to the success of an institution in fulfilling its obligations to its students and to society.

No faculty member shall be obliged to make her/his non-public work available for inspection by a second party in the absence of compulsory legal process.

Replaces: 3339-5-01

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 11/4/77, 6/18/1984, 9/30/1999

3339-5-02 Faculty responsibilities.

The teacher is entitled to full freedom in research and in the publication of the results, subject to the performance of his or her other academic duties; but research for pecuniary return should be based upon an understanding with the authorities of the institution.

The teacher is entitled to freedom in the classroom in discussing their subject, but should be careful not to introduce into their teaching controversial matter which has no relation to the subject. Limitations of academic freedom because of religious or other aims of the institution should be clearly stated in writing at the time of appointment.

College or university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as a citizen teachers should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As individuals of learning and as educational officers, they should remember that the public may judge the profession and the institution by their utterance. Hence, faculty members should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution.

The university also recognizes that the faculty member is an integral part of the institution. While observing the stated regulations of the university, the faculty member maintains the right to criticize and seek revision of university policy, both administrative and academic.

Replaces: 3339-5-02

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 11/4/77, 3/2/1978, 9/30/1999

3339-5-03 Professional ethics and responsibilities.

The university senate, on February 13, 1969, adopted the "statement on professional ethics" of the American association of university professors.

The professor, guided by a deep conviction of the worth and dignity of the advancement of knowledge, recognizes the special responsibilities place upon them. The professor's primary responsibility to his or her subject is to seek and to state the truth as they see it. To this end they will devote their energies to developing and improving their scholarly competence. The faculty member accepts the obligation to exercise critical self discipline and judgment in using, extending and transmitting knowledge. They practice intellectual honesty. Although he/she may follow subsidiary interests, these interests may never seriously hamper or compromise their freedom of inquiry.

As teachers, professors encourage the free pursuit of learning in students. Teachers exemplify the best scholarly standards of their disciplines. They demonstrate respect for students as individuals, and adhere to their proper roles as intellectual guides and counselors. Professors make every reasonable effort to foster honest academic conduct and to assure that their evaluations of students reflect students' true merit. Faculty members respect the confidential nature of the relationship between professor and student. They avoid any exploitation of students for their private advantage and acknowledge significant assistance from them. Professors protect their academic freedom. No faculty member shall be obliged to make the academic work of students available for inspection by any third party in the absence of compulsory legal process, without bona fide academic reasons, or without the express written consent of the student.

As colleagues, professors have obligations that derive from common membership in the community of scholars. They respect and defend the free inquiry of their associates. In the exchange of criticism and ideas they show due respect for the opinions of others. They acknowledge their academic debts and strive to be objective in their professional judgment of colleagues. Professors accept their share of faculty responsibilities for the governance of their institution.

As a member of their institution, the professor seeks above all to be an effective teacher and scholar. Although they observe the stated regulations of the institution, provided they do not contravene academic freedom, they maintain their right to criticize and seek revision. Faculty members determine the amount and character of work they do outside their institution with due regard to the paramount responsibilities within it. When considering the interruption or termination of their services, professors recognize the effects of their decision upon the program of the institution and give notice of their intention.

As members of the community, professors have the rights and obligations of any citizen. They measure the urgency of these obligations in the light of their responsibilities to their subject, to their students, to the profession, and to the institution. When they speak or act as private individuals they avoid creating the impression that they speak or act for the college or university. As citizens engaged in a profession that depends upon freedom for its health and integrity, professors have a particular obligation to promote conditions of free inquiry and to further public understanding of academic freedom.

Replaces: 3339-5-03

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 6/18/1984, 9/30/1999

3339-5-04 Statement of good teaching practices.

Every instructor is responsible for:

(A) Informing his or her students within the first two weeks of the course of the objectives, content, assignments, policy on return of student work and examination procedures in each course and, within reason, abiding by those statements;

(B) Specifying in writing within the first two weeks of the course the methods by which the instructor determines the final grade in the course;

(C) Ensuring that all materials assigned are equally available to all students in the course;

(D) Informing students of the generally accepted conclusion on the subject matter of the course when those conclusions differ from the conclusions of the instructor.

(E) Giving adequate advance notice of major papers and major examinations in the course;

(F) Providing assignments to permit students to benefit from evaluative experiences during the course;

(G) Being fair and impartial in evaluating all student performances, i.e., evaluating all students according to common criteria;

(H) Allowing students to review papers and examinations in a timely manner after those papers and examinations have been evaluated;

(I) Making oneself available for conferences during announced, regular office hours;

(J) Treating students with courtesy and respect at all times. Courtesy and respect do not prohibit strong criticism directed at the student's academic errors and scholarly responsibilities.

(K) Endeavoring to ensure that the learning environment is free from all forms of prejudice that negatively influence student learning, such as those based on age, ethnicity, gender, mental or physical impairment, race, religion, sexual orientation, or gender identity.

(L) Adhering to the "class attendance policy" (see the student handbook).

(M) Adhering to the following paragraphs of the "statement on professional ethics" in rule 3339-5-03 of the Administrative Code: As teachers, professors encourage the free pursuit of learning in students. Teachers exemplify the best scholarly standards of their disciplines. They demonstrate respect for students as individuals, and adhere to their proper roles as intellectual guides and counselors. Professors make every reasonable effort to foster honest academic conduct and to assure that their evaluations of students reflect students' true merit. Faculty members respect the confidential nature of the relationship between professor and student. They avoid any exploitation of students for their private advantage and acknowledge significant assistance from them. Professors protect their academic freedom. No faculty member shall be obliged to make the academic work of students available for inspection by any third party in the absence of compulsory legal process, without bona fide academic reasons, or without the express written consent of the student.

(N) Assuming the positive obligation to confront students of suspected academic dishonesty.

Replaces: 3339-5-04

Effective: 8/20/2008
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999, 9/30/2000, 10/17/2007, 8/20/2008

3339-5-05 Student complaints about the quality of instruction.

When a student wishes to make a compliant about the quality of instruction, the student should approach the administrator (e.g., chair, director) of the department or program located on the campus where the course is offered. Under ordinary circumstances, a student approaching an administrator to complain about a member of the instructional staff will be encouraged first of all to confer with the staff member and seek a resolution. When a student is unable to resolve a difficulty with an instructor to the student's satisfaction, there are two acceptable ways in which the student may lodge a complaint against a member of the instructional staff before an administrator or any individual who has administrative duties. The student may file a formal grievance or the student may submit a letter of complaint to the administrator. Anonymous or unsigned statements must be disregarded and destroyed. Formal letters of complaint are to be filed in the departmental student complaint file.

Upon receipt and before acting upon a letter of complaint, the staff member shall be informed of the complaint and given timely opportunity to rebut the accusations or explain the circumstances as viewed by the staff member. If submitted, documents presenting the staff member's position also are to be placed in the departmental student complaint file.

The student who files a complaint is entitled to know how the complaint was processed and what actions were taken in response to it.

Effective: 3/9/2018
Promulgated Under: 111.15
Statutory Authority: 3339.1
Rule Amplifies: 3339.1
Prior Effective Dates: 10/01/1981, 09/30/1999

3339-5-06 Teaching load.

There is no policy on teaching load that applies absolutely throughout the university; hence there are differences among academic divisions and among departments. Within academic divisions and departments differences in teaching load reflect the differing commitments to research, administration, teaching, and the tenure and experience of the faculty, as well as the differing market conditions, accrediting standards, and academic traditions of the disciplines.

Replaces: 3339-5-06

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999

3339-5-07 Office hours for instructional staff.

Every member of the instructional staff is expected to establish and maintain regular office hours in order that he or she may be readily available to students and other staff members. These office hours should be announced to students in the staff member's classes near the beginning of each term, included in the instructor's course syllabi, posted on the office door and reported to the department chair. When a student or advisee has a class scheduling conflict or work conflict with the instructor's regular office hours, instructors should arrange an alternative meeting time or means of communication with the student.

Effective: 3/9/2018
Promulgated Under: 111.15
Statutory Authority: 3339.1
Rule Amplifies: 3339.1
Prior Effective Dates: 09/30/1999

3339-5-08 Advising.

Most members of the instructional staff serve as academic advisors to students who are assigned them by the department chair or designated assistant. Students usually remain with their adviser throughout their undergraduate career or so long as they continue a major within the division and department of the adviser.

Besides advising students on immediate academic problems and long-term academic programs, advisors also discuss with them the vocational and career opportunities and opportunities for graduate study in the field of their major, as well as the scholarships and fellowships available to them. They also write recommendations for students applying for jobs or to graduate schools.

Replaces: 3339-5-08

Effective: 3/6/2015
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/99

3339-5-09 Attendance and absence of instructional staff.

One of the primary obligations of each member of the instructional staff is to meet all class engagements for which he or she is scheduled. Class absences by instructors are normally justified on professional, medical, or bona fide emergency grounds.

An instructor who expects to be absent from any classes should obtain prior authorization of the chair or of the dean of the regional campuses. Emergency absences should be reported to the appropriate chair or the dean of the regional campuses immediately.

Members of the instructional staff shall conduct the entire meeting of each class before and after each vacation period unless excused by the chair or the dean of the regional campuses.

Replaces: 3339-5-09

Effective: 9/17/2010
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999, 10/31/2006, 9/17/2010