Chapter 3339-9 Rehiring After Retirement

3339-9-01 Retirement with rehiring contracts.

Tenured members of the instructional staff, with the approval of the department chair/program director, appropriate dean, and the provost, may participate in the university's retirement with rehiring program during the first three consecutive academic years following their retirement.

The faculty member should apply to the department chair/program director or, as appropriate, the dean of the regional campuses for retirement with rehiring at least six months prior to retirement. The reemployment period may not begin until sixty days after the faculty member's effective date of retirement.

In order to be eligible to participate in the program, a faculty member must begin reemployment during the academic year immediately following retirement. Retired faculty participating in the program are evaluated each year and must request an assignment for each year of the program. The department chair/program director with the approval of the appropriate dean determines whether to offer a teaching assignment based on academic resources and needs, including instructional needs and individual performance. Assignments (e.g., first and/or second semester, courses to be taught) are made on an annual basis and determined by the department chair/program director or, as appropriate, the dean of the regional campuses.

Reemployment may be for a full teaching load for one semester or one-half load for two semesters. Reemployment appointments are made on an annual basis and cannot exceed twelve credit hours per fiscal year. Reemployed faculty are not eligible for any additional university employment for overload teaching, administrative assignment, workshops, or any other service.

The retired faculty member's salary during each year of the program shall be three percent of the person's pre-retirement salary per credit hour.

Replaces: 3339-9-01

Effective: 9/13/2012
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/1/1989, 9/30/1999, 9/30/2000, 10/31/2006, 10/17/2007, 9/17/2010, 9/13/2012

3339-9-02 Retirement and termination of tenure.

Whenever a tenured member of the instructional staff retires, the individual's tenure status is terminated as of the effective date of retirement.

The compensation and other terms and conditions of employment of an individual who has retired and is subsequently being reemployed by the university, in any capacity (other than a pre-approved "retirement with rehiring" arrangement), will be determined without regard to the individual's preretirement compensation and terms and conditions of employment.

A member of the instructional staff is expected to give the university at least six months advance notice of the intention to retire.

Replaces: 3339-9-02

Effective: 10/31/2002
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 8/14/1981, 9/30/1999, 9/30/2000, 10/31/2002

3339-9-03 Professor emeritus/emerita.

To be eligible for appointment to the rank of professor emeritus/emerita of Miami university, an individual must: have attained the rank of senior instructor or above; have been granted tenure or continuing contract; have been a fulltime member of the instructional staff for at least ten years; have retired from Miami university; and, be recommended by the president to and approved by the board of trustees. Regardless of rank at retirement, the designation is "professor emeritus" or "professor emerita," not, for example, "associate professor emeritus/emerita." Emeriti/emeritae status comes only on full retirement, not when one elects to take retirement with rehiring contracts.

Replaces: 3339-9-03

Effective: 10/17/2007
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 9/30/1999, 9/30/2001, 3/21/2005, 10/17/2007

3339-9-04 Resignation.

Whenever a tenured member of the instructional staff resigns, the individual's tenure status is terminated as of the effective date of the resignation.

Should a person who has resigned subsequently be reappointed to the Miami instructional staff in the same discipline, the time of previous Miami service will count toward tenure eligibility unless a written agreement to the contrary is signed by both the individual and the university at the time of rehiring.

Replaces: 3339-9-04

Effective: 9/30/1999
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 11/7/1977, 3/2/1978, 9/30/1999

3339-9-05 Termination under financial exigency of a tenured appointment.

(A) General

(1) "Financial exigency" is defined as fiscal emergencies that have two characteristics:

(a) They are long term in nature, promising to persist, by all reasonable projections, into the foreseeable fixture, and

(b) They thereby threaten the fulfillment of the institution's academic mission and, eventually, its very survival. As such, financial exigency is to be distinguished from temporary fiscal fluctuations, on the one hand, and insolvency, on the other.

(2) Tenure termination due to financial exigency shall occur only when an emergency cannot be alleviated by less drastic means (as detailed below). By the same token, financial exigency must be severe enough to justify, in principle, termination of some faculty across the university, not just in selected departments. Similarly, financial exigency shall not be used as a means of endangering academic freedom or discriminating against persons on grounds of sex (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin, disability, age, sexual orientation, gender identity, pregnancy, military status, veteran status, or political orientation.

(B) Tenure termination procedure

While it is recognized that the board of trustees has final authority for the successful and continuous functioning of the university, in the event of financial exigency involving termination of tenured appointments, the following procedures shall be followed:

(1) The president, after consulting with the fiscal priorities and budget planning committee, shall inform members of the faculty assembly, in writing, of the imminence or existence of a bona fide financial exigency.

(2) The elected faculty members of the university senate shall constitute themselves as an ad hoc committee, chaired by a member they elect, to evaluate the declaration of financial exigency. This committee shall have access to all information it deems necessary and appropriate to fulfill its charge, and it shall report its findings, in writing, to members of the faculty assembly and to the president.

(3) The aforementioned ad hoc committee shall establish a consultative committee on financial exigency to recommend to the president a program appropriate for meeting the crisis at hand. This committee shall consist of four full time tenured faculty members elected by the electorate of the faculty assembly and one academic administrator elected by the council of academic deans. The committee shall also include, as full voting members the provost, as well as chairs of the faculty welfare committee, the academic policy committee, the fiscal priorities and budget planning committee, and the campus planning committee. The committee shall elect its own chair.

(4) Focusing upon the entire university, the consultative committee on financial exigency shall recommend activities, offices, services, functions, programs, departments, or divisions - academic as well as nonacademic - that should be eliminated, contracted, or consolidated. In no case, however, shall such elimination or modification be used in such a way as to target an individual. Explicit criteria include but are not limited to:

(a) Need, in light of the academic mission of the university at the time of financial exigency:

(b) Quality, as determined by periodic reviews and evaluations:

(c) Enrollment patterns:

(d) Cost benefit relationships:

(e) Number of persons served: and

(f) Frequency with which a service is rendered.

(5) Prior to consideration of termination of tenured appointments, the president, in consultation with the consultative committee on financial exigency, shall evaluate and implement all feasible alternatives and remedies to meet or alleviate the crisis situation. These alternatives and remedies may include:

(a) Reducing or eliminating of all activities expenditures not central to the academic mission of the university:

(b) Imposing a freeze on all new appointments across the university:

(c) Deferring across the board salary increases:

(d) Deferring merit salary increases:

(e) Proposing across the board salary cuts:

(f) Encouraging change of employment status from fulltime to three quarters time to half time, with continuing fringe benefits:

(g) Encouraging temporary leaves of absence without pay:

(h) Reassigning personnel within the university (note: In all cases of reassignment requiring retraining or retooling, the university shall provide the affected persons with financial assistance, time release, or both, as appropriate):

(i) Providing incentives for early retirement: and

(j) Providing incentives for voluntary resignations.

(6) Should the foregoing alternatives prove insufficient, the president, in consultation with the appropriate vice president(s). dean(s). department chair(s). program director(s). and supervisory personnel, shall act to determine specific persons whose appointments are to be terminated. Insofar as it affects the faculty, any such action assumes prior consultation on the part of the provost with the appropriate academic dean(s). on the part of the appropriate dean(s) with the appropriate department chair(s). and on the part of the appropriate chair(s) with the appropriate departmental tenure committee(s). Explicit criteria for faculty evaluations include but are not limited to:

(a) Teaching effectiveness, as reflected in student evaluation, peer evaluation, or other appropriate means:

(b) Distinction in one's discipline, as reflected in peer review within and outside the institution:

(c) Special skills requisite to the functioning of a program, department, or division:

(d) Service to the university: and

(e) Faculty status: rank, seniority.

All such evaluations shall be consistent with university policy on affirmative action and non discrimination. Moreover, the welfare of the tenured faculty shall predominate throughout, and only under extraordinary circumstances may nontenured appointments be given preference over tenured ones. All such preferential appointments shall require a three fourths majority vote of the tenure committee(s) of the appropriate department(s). together with the approval of the appropriate department chair(s). the appropriate academic dean(s). and the provost. Analogous criteria shall govern the evaluation of non faculty unclassified administrative staff and of classified employees. (It is recognized that classified employees have their own layoff procedures. These procedures can be accelerated under conditions of financial exigency.)

(7) The president (or a designated agent) shall inform the individuals whose appointments are to be terminated, by registered mail, providing each with a statement of the criteria employed and the procedures by which the decision was reached.

(C) Right of appeal

A tenured faculty member who has been notified of termination of appointment due to financial exigency shall have the right to a hearing before the committee on faculty rights and responsibilities. The appeal shall be filed within thirty calendar days of the date of the president's termination letter. The hearing shall be closed (unless the appellant requests otherwise), and the faculty member shall have the right to counsel and to presentation of witnesses and all other relevant evidence. The issues in this hearing include:

(1) The validity of the criteria applied to the affected faculty member: and

(2) The fairness and impartiality with which criteria were applied.

The committee on faculty rights and responsibilities shall maintain a summary record of the hearing and it shall forward to the president a recommendation in writing, within sixty calendar days of the president's termination letter.

(D) Notice of termination

In any case of tenure termination due to financial exigency, the affected person shall be given a full academic year's notice, beyond the current contract year.

(E) Possible reinstatement

For a period of three years following tenure termination due to financial exigency, the person whose appointment was terminated shall be given preference in filling any vacancy for which, in the judgment of peers, he or she is qualified, and a reasonable time in which to accept or decline it.

Replaces: 3339-9-05

Effective: 9/12/2013
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 10/24/1986, 9/30/1999, 3/21/2005, 10/31/2006, 9/17/2010, 9/13/2012, 9/12/2013

3339-9-06 Nonreappointment of persons with probationary appointments and persons in nontenurable ranks.

(A) Written notice of the intention not to recommend appointment for the next academic year shall be given by the president or the president's designee no later than February first for a probationary faculty member in his or her first year of fulltime Miami university employment. If a probationary faculty member does not receive a February first letter in his or her first year of fulltime Miami employment, then the individual is normally entitled to at least a full academic year's notice of non-reappointment. This notice will be sent by July first preceding the final contract year. This provision for notice, however, does not preclude the termination of a probationary appointment for cause at any time. Rule 3339-8-02 of the Administrative Code shall apply to such termination for cause.

(B) Written notice of the intention not to recommend reappointment for the next academic year of an individual occupying a non tenurable rank shall be given by the president or the president's designee no later than February first. This provision of notice, however, does not preclude the termination of an appointment for cause at any time. Rule 3339-8-02 of the Administrative Code shall apply to such termination for cause.

Replaces: 3339-9-06

Effective: 10/31/2002
Promulgated Under: 111.15
Statutory Authority: 3339.01
Rule Amplifies: 3339.01
Prior Effective Dates: 5/21/1984, 9/30/1999, 10/31/2002