Chapter 3341-2 Policy Statements

3341-2-01 Addresses.

(A) Policy statement and purpose

The purpose is to articulate to students not residing in on campus housing that they are require to provide the university with a local address by which the university can send them official correspondence.

(B) Policy

Students not residing in university-owned housing are required to submit a current, correct local address through MyBGSU or to the office of registration and records. Failure to comply with this policy shall not be construed to invalidate any official notice disseminated by the university.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-02 Advertisement (posters, notices, handbills, fliers, banners, yard signs and electronic media).

(A) Policy statement and purpose

The purpose is to define, where, when and how posting is acceptable on the Bowling Green state university campus.

(B) Policy

(1) Students, faculty, staff and other members of the university community may place posters, notices, or fliers on university kiosks and general-purpose bulletin boards only. All postings must be sponsored by a university organization, department or office. There is no posting permitted on departmental bulletin boards within university buildings without the permission of that particular department. Non-university groups or individuals are permitted to post on external university kiosks only.

(2) There is no posting permitted in locations other than those designated in this policy. Specifically, there is no posting permitted on doors, vehicles, trash cans, cigarette butt holders, windows, light poles, trees, telephone poles, building signs, any other areas of a building, whether inside or outside, or any other object or area. The only exception to this policy is the posting of spirit signs on the outside of buildings by the spirit organization "SICSIC," or other exceptions as given by the dean of students.

(3) Banners may be hung from the exterior of university residence halls with the approval of the hall director of the particular living unit. Banners, sandwich boards, lawn signs, and other self-standing, temporary forms of advertisement must be approved by the dean of students before being posted, and must not violate any other university policies. Banners (secured with rope) may be hung in the area across from the business administration building or in the Bowen-Thompson student union mall, or such areas as permitted by the dean of students. These items must be removed upon the conclusion of the event. To reserve these areas for posting banners, contact the Bowen-Thompson student union conference retain event services office, 231 Bowen-Thompson student union

(4) Distribution or posting of advertisements, within university residences and dining facilities other than the Bowen-Thompson student union dining facilities shall be in accordance with the community living standards, found in the student handbook. The office of residence life will continue to approve posters and flyers to be placed in the residence halls and greek houses. BGSU dining will approve table tents for the dining facilities. Distributing or posting advertisements within the Bowen-Thompson student union will be approved by the Bowen-Thompson student union information center staff.

(5) Applying messages directly on the surface of buildings or other university property is prohibited.

(6) The use of chalk, with the exception of spray and/or paint chalk, by members of the university community to publicize campus events on sidewalks is permitted. Messages must be at least twenty feet from the entrance of any university building. Messages or information that violate university policy are subject to removal at the expense of the advertiser. The use of chalk on buildings or any other university property is prohibited.

(7) Painting any sidewalk, grass, building or any other surface except for the spirit rock (please visit www.bgsu.edu/PaintTheRockfor schedule and rules ) is prohibited and considered vandalism.

(8) Advertisements, posters, notices, handbills, fliers, banners, yard signs and electronic media shall not make reference to the availability or sale of alcoholic beverages with the exception of the Black Swamp pub.

(9) The use of yard signs must receive prior approval from the dean of students.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15, 2/4/16

3341-2-03 Assembly.

(A) Policy statement and purpose

The purpose is to articulate under what circumstances the university may regulate the manner in which free speech and assembly is expressed and enacted.

(B) Policy

(1) The university recognizes the importance of and rights associated with free speech, including the right to assemble, march and other rights related to the expression of thoughts and ideas. The university reserves the right to determine the time, place and manner of space and facilities so as not to interfere with the mission and regular operation of the institution. Prior to sponsoring a rally, demonstration, march or other group event, the organization or individual coordinating the event must complete the registration process through the office of conference and event services. The university will attempt to provide adequate facilities and security for the event.

(2) Organizers of any rally, demonstration, march or other group event, are responsible for ensuring that the activity does not interfere with the academic mission of the university. Sponsoring individuals or organizations are responsible for assuring that the event does not block entries, exits, walkways, roadways or otherwise hinder the free flow of both pedestrian and roadway traffic and that all policies relating to sponsoring of events on campus are upheld.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-04 Bathrooms.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing that bathrooms are designated single sex and that students are not permitted to use the bathroom when it is designated for the opposite sex. There are unisex bathrooms in Kreischer.

(B) Policy

All bathrooms within residence units are designated for either men or women only. Under no circumstances is any person permitted to enter the bathroom of the opposite sex. There are guest bathrooms located in the lobby of most residential units. All bathrooms on residence hall floors, with the exception of Greek units, Founders, Falcon Heights and Centennial halls, are fitted with a coded keypad to assure that the bathroom is always locked for security purposes. Each resident will be provided with a bathroom code to gain access to the appropriate bathroom on their floor. This code should not to be shared with others. Such sharing compromises the safety and security of the entire floor and building, and those suspected of sharing this information are subject to disciplinary action. Bathroom doors are to be closed at all times (except when being cleaned by custodial staff). Anyone propping or disabling the locking mechanism on bathroom doors is subject to disciplinary action.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-05 Campus-wide food service polices for student organizations.

(A) Policy statement and purpose

The purpose is to articulate when and how student organizations deal with food including if they are preparing the food themselves, using BGSU dining or an outside caterer.

(B) Policy

(1) Any food served to the public on the BGSU campus must be managed according to BGSU's safe food handling policies.

(2) When university funds are being used to purchase food/beverages, BGSU dining must be used to provide this service. BGSU dining requires all food/beverage orders be requested no later than two weeks (ten working days) prior to the event date. BGSU dining has the right of first refusal if it is unable to provide the requested service. Other BGSU dining outlets can be used for more spontaneous food/beverage needs but the BGSU dining catering office housed in the Bowen Thompson student union must be the first office contacted. If the food/beverage request is made at least two weeks prior to the event date, it is the intent of BGSU dining to work with each registered student organization to determine, if possible, appropriate discounts.

(3) Registered student organizations may use funds they have raised, or non-appropriated, or non-university provided dollars to purchase food from an outside vendor by having OCA ( office of (Zampus Activities) indicate the availability of these self-raised finds; however, all student organization campus-wide food service policies must be followed. Note: No outside food or beverages that are donated or purchased for an event or meeting may be brought into the Bowen Thompson student union or Olscamp 101, as BGSU dining is the sole provider of food Service in these locations.

(4) The facility manager(s) may require signatures from additional areas, such as BGSU dining. Facility manager(s) are:

(a) Bowen Thompson student union, Olscamp Hall, Prout Chapel and event planning spaces: E^irector, Bowen-Thompson student union

(b) Athletic facilities: assistant athletic director

(c) Recreation and wellness facilities, including ice arena lounge: associate director, recreation and wellness

(d) Mileti alumni center: director, alumni affairs

(e) Residence halls: hall director

(f) Greek housing: office of campus activities

(g) For additional information and/or clarification, please contact associate dean of students. Please note any/all policies stated herein are reviewed annually and are subject to change.

(5) At the discretion of the office of campus activities and business operations, some events may require special insurance to be purchased. Information concerning a person becoming ill from food served at a student organization event should be immediately reported to the office of campus activities so that staff can inform appropriate university officials and the Wood county health department.

(C) Bake sale policy

The following policies are provided by environmental health and safety for the serving and/or selling of baked goods (non-perishable). Such items include, but are not limited to: cookies, brownies, pastries (no cream or custard filled), date bars and rice-crispy treats.

(1) Cover all food to be served/sold

(2) Label all packaged food items with a listing of the main ingredients

(3) Store food, cups, napkins, etc. off the floor or ground

(4) Use clean dispensing utensils (tongs, napkin) to dispense food or have all food

items individually wrapped

(5) Avoid the use of extension cords

(6) Provide a container for trash

(7) Clean all spills and remove debris as necessary

(8) Properly clean area after sale

(9) If food is to be prepared by individuals within the sponsoring group, it is recommended that a list be developed which identifies the individual who prepared a particular food item. Questions regarding this policy should be forwarded to: office of campus activities, 401 Bowen-Thompson student union, 419-372-2343.

(D) Bowen-Thompson student union policies are listed on the Bowen-Thompson student union web site.

(E) Cookout policies

Residential units (specifically Greek houses and the French house) are permitted to grill food outside, within reasonable proximity to that unit, for the consumption of those in that unit and their invited guests. Other cookouts. open to the public must follow policies established by the university to be approved by the facility manager in charge of that location.

(F) Donated food policies

Donated food must come from and be prepared by a food service vendor licensed through the Ohio department of health. Depending on amount, food should be delivered in incremental times and maintained at safe temperatures. Donated food is not permitted in the Bowen -Thompson student union or Olscamp 101.

(G) Standard food handling policies must be followed at all times. The liability factor of donated food may fall on the university student organization sponsoring the event.

(H) Examples of low-risk and high-risk donated food products include:

(1) Low-risk foods: bagels, baked goods, pies (no cream or custard), cakes, packaged snack foods, canned soda, bottled water, candy, popcorn, non-processed fruit and vegetables

(2) High-risk foods: pizza, subs, sandwiches, salads, any food that contains protein, milk, eggs (non-cooked), cream pies

(I) Outside catering policies

Policies for catered events on campus utilizing an off-campus source

(1) All catered events from an off-campus source being served on or brought onto campus (which includes meetings, workshops, events, etc.). regardless of location, must first be approved by the facility manager in charge of that location.

(2) If approved by the facility manager, review of this outside catering function must occur by environmental health and safety, or designee, and BGSU dining services

(J) Residence life food pohcies

It is essential that the distribution of food at events in residence hfe facilities is handled in a safe manner. Please see staff in the office of residence life (419-372-2011) for specific policy information.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-06 Conduct authority.

(A) Policy statement and purpose

The purpose is to articulate the how and to whom authority is disseminated to investigate and resolve matters of student behavioral misconduct.

(B) Policy

Ultimate authority for student conduct is vested in the board of trustees of the university. The board of trustees has delegated authority for student conduct to the president. The senior associate vice president for student affairs and dean of students is the person designated by the president to be responsible for the administration of the code of student conduct. Conduct authority may be delegated to university officials and committees as set forth in this code, in accordance with other university policies, rules, or regulations, and as deemed appropriate by the senior associate vice president for student affairs and dean of students.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-07 Conduct procedures.

(A) Policy statement and purpose

The purpose is to outline the process utilized when a written complaint is filed with the university alleging that students and/or student organizations have engaged in violations of university policy. This includes how the complaint will be investigated and in the informal and formal resolution options available when students and/or student organizations are charged with a violation of the code of student conduct including the definition of and procedures used by the formal hearing boards.

(B) Policy

(1) Filing an incident report

(a) Any person may file an incident report against a student or organization alleging violation(s) of the code of student conduct. An incident report shall be made in writing and directed to the associate dean of students or designee.

(b) A complainant is normally expected to participate in the conduct meeting or hearing and to present relevant information.

(c) Incident reports should be submitted as soon as possible after the event takes place, preferably during the semester in which the event took place.

(d) The associate dean of students or designee may conduct an investigation to determine if the incident report has merit and/or if it can be resolved by mutual consent of the persons involved on a basis acceptable to the associate dean of students or designee. Such resolution shall be final and there shall be no subsequent proceedings. If the associate dean of students determines the incident report has merit and cannot be resolved by mutual consent, the associate dean of students or designee may participate in any subsequent conduct meeting or hearing to resolve the incident report. The associate dean of students or designee reserves the right to reject an incident report without further qualification.

(e) The associate dean of students or designee will conduct a preliminary review of the incident report to determine whether the alleged misconduct may result in suspension or expulsion from the university.

The associate dean of students or designee will also determine whether the respondent disputes the facts that form the basis of the incident report. Respondents not subject to expulsion and those who do not dispute the facts of the incident report are entitled to an informal conduct meeting with the associate dean of students or designee. Respondents subject to expulsion and those disputing the facts of the incident report are entitled to a hearing before the university conduct committee. The vice president for student affairs reserves the right to refer any incident reports to a university official or committee other than the associate dean of students , the university conduct committee, alternative resolution board, or Title IX board.

(f) If a respondent fails to keep a meeting with the associate dean of students or designee, a hold may be placed on the student's registration account and/or a decision regarding appropriate charges, responsibility and/or sanctions may still be made.

(2) Investigation

(a) Respondents will have the opportunity to meet with the associate dean of students or designee to discuss the incident report. During the investigation meeting, respondents will receive:

(i) Reasonable access to the incident report filed;

(ii) An opportunity to be assisted by one advisor of their choosing and at their expense. Advisors are not allowed to speak or participate in the conduct process. Meetings will not be scheduled around theavailability of the advisor. Advisors may not appear in lieu of the respondent. The respondent has the opportunity to request an advisor from the associate dean of students or designee if they are unable to identify one on their own;

(iii) An opportunity to respond to the incident report and to present relevant information and/or witnesses.

(b) Based on the information presented by the complainant and the respondent, a determination will be made whether or not the information presented warrants a charge.

(c) A victim will maintain complainant rights when reporting alleged misconduct of another student(s) or organization(s) including when the incident is filed by a third party.

(d) Students will be provided up to two days to choose between the informal and formal disposition options.

(3) Informal disposition - conduct meeting

Respondents not subject to expulsion and those not disputing the incident report may choose the informal process for resolution of one or more violations of the Code.

(a) The student or designee will receive, via electronic mail, written notice of the incident report at least three days prior to the conduct meeting.

(b) The respondent will have the opportunity to discuss sanctions with the associate dean of students or designee.

(c) A final determination of sanctions will be provided in writing to the respondent through email.

(d) The right to appeal sanctions as part of the informal disposition as defined in section 11 of the code of student conduct.

Victims of crimes of violence, including sexual misconduct, will be notified of the resolution and the sanctions. Title IX information can be found in the student handbook or at www.bgsu.edu/equity-and-diversity.html.

(4) Formal disposition - university conduct committee (UCC)

Respondents subject to expulsion and those who dispute the incident report are entitled to a formal hearing before the UCC or one of the affiliate hearing boards.

(a) Composition of the UCC

(i) The UCC shall be composed of at least three full-time faculty, six full-time students and three full-time administrative staff members. Members shall be appointed for a one year term and may be reappointed.

(ii) The associate dean of students or designee shall chair all UCC hearings. Quorum for a hearing is five members, one each from the faculty and administrative staff members and three from the student members, are necessary to hold a hearing. In the event of a tie, the chair will have a vote.

In the event quorum cannot be reached the complainant and the respondent can waive the five member requirement. A hearing will not be conducted without a minimum of four UCC members.

(iii) The associate dean of students or designee is responsible for coordinating hearings and assigning incident reports.

(iv) The vice president for student affairs may remove a member from the UCC when the member has failed or refused to perform his or her duties or responsibilities. Student members found in violation of this Code may be removed from the UCC.

(v) A complainant or respondent may challenge a UCC member on the grounds of a conflict of bias that might affect impartial consideration of the incident report. The remaining members of the UCC will conduct a secret ballot vote to determine if the challenged member shall be disqualified.

(b) Alternative resolution board (ARB)

In an effort to more effectively deal with student behaviors directed toward oneself or others, which adversely affect or disrupt the campus community, Bowling Green state university may choose to utilize an alternative formal process. Respondents subject to expulsion, those who refute the incident report, and those who have caused serious disruptions to the community may be assigned to the ARB for resolution of the case.

(i) Composition of the ARB

(a) The ARB shall be composed of one staff member each from the falcon health center, psychological services, and disability services designated by the associate vice president for student affairs, and the director of residence life or designee when the hearing involves a residential student, and the associate dean of students or designee.

(b) The associate dean of students or designee shall chair all ARB hearings. All members, except the chair, shall have voting rights. Recommendations from the ARB shall be made by majority vote. In the event of a tie the chair will have a vote.

(c) The associate dean of students or designee is responsible for coordinating ARB hearings and assigning incident reports.

(d) All committee members hearing a case should not have a direct, firsthand knowledge of the case before the ARB.

(e) A complainant or respondent may challenge an ARB member on the grounds of a conflict of bias that might affect impartial consideration of the incident report. The remaining members of the ARB will conduct a secret ballot vote to determine if the challenged member shall be disqualified.

(c) Title IX board (T9B)

(i) In an effort to more effectively deal with student behaviors that fall under Title IX of the Education Amendment of 1972, which prohibits discrimination on the basis of a person's gender in educational programs or activities operated by recipients of federal financial assistance, Bowling Green state university may choose to utilize an alternative formal resolution process. Respondents subject to expulsion or those who refute the incident report may be assigned to the T9B for resolution of the case. The T9B may adjudicate student cases related to any of the following, but not limited to:

(a) Sexual harassment

(b) Sexual assault

(c) Sexual misconduct

(d) Stalking

(e) Intimate partner and relationship violence

(f) Intimidation or harassment, including bullying or cyber-bullying

(g) Domestic Violence

(ii) Composition of the T9B

(a) The T9B shall be composed of current deputy Title IX coordinators as designated by the Title IX coordinator and Title IX trained members of the university conduct committee (UCC).

(b) The associate dean of students or designee shall chair all T9B hearings. All members, except the chair, shall have voting rights. Recommendations from the T9B shall be made by majority vote. Quorum for a hearing is three members.

(c) The associate dean of students or designee is responsible for coordinating T9B hearings and assigning incident reports.

(d) All committee members hearing a case should not have a direct, firsthand knowledge of the case before the hearing.

(e) A complainant or respondent may challenge a T9B member on the grounds of a conflict of bias that might affect impartial consideration of the incident report. The remaining members of the T9B will conduct a secret ballot vote to determine if the challenged member shall be disqualified.

(d) Formal hearing procedures

The following procedures are followed in formal hearings:

(i) The complainant and respondent will receive written notice of the incident report and hearing date at least five days prior to the hearing.

(ii) On a date specified by the associate dean of students or designee, the complainant and respondent will submit to the associate dean of students or designee a list of witnesses for the hearing, a summary of the information each witness is expected to provide and any document(s) the complainant and respondent expect to present at the hearing. The associate dean of students or designee will make copies of this information available to the complainant, respondent and the hearing board prior to the hearing.

(iii) The complainant or respondent may be assisted by one advisor of their choosing and at their expense. Advisors are not permitted to speak or participate in a hearing. Hearings will not be scheduled around the availability of an advisor. The complainant or respondent shall notify the associate dean of students or designee of their advisor's name and telephone number at least three days prior to the hearing. Advisors may not appear in lieu of the respondent; however, an advisor may consult with the complainant or respondent during a hearing and may assist with preparation for the hearing. An attorney can be used as an advisor but is subject to the aforementioned stipulations. Should an advisor not be able to attend the hearing date, the hearing will still proceed.

(iv) In the event that the university chooses to proceed through legal counsel, the respondent will be notified three days prior to the hearing and also shall have the right to proceed through counsel. Counsel may not appear in lieu of the complainant or respondent.

(v) If a respondent fails to appear for a hearing, the hearing may proceed without the respondent's presence.

(vi) Either the complainant or respondent may request alternative accommodations in lieu of being physically present at the hearing.

(vii) Witnesses, other than the complainant and respondent, will be excluded from the hearing during the testimony of other witnesses.

(viii) The chairperson will exercise control over the proceedings. Any person disputing a hearing or who fails to abide by the decisions of the chairperson may be removed or excluded from the hearing.

(ix) Violations will be determined on the basis of whether it is "more likely than not" that the respondent violated the code of student conduct.

(x) The chairperson shall determine what information the hearing board will consider. Information will be considered if it directly relates to the facts of the incident report or appropriateness of a particular sanction. Formal rules of evidence shall not apply.

(xi) The complainant, respondent, and hearing board may examine the information accepted by the chairperson and may question all witnesses.

(xii) Respondents may speak on their own behalf; however, they will not be forced to speak against themselves and their silence shall not be used to their detriment.

(xiii) Should the respondent be recommended responsible for any violation of the code of student conduct, the complainant and respondent will be given the opportunity to provide relevant information regarding possible sanction outcomes. The respondent's prior conduct record may be considered only to recommend an appropriate sanction.

(xiv) Recommendations by the hearing board shall be by majority vote. The hearing will be recorded and the recording will remain the property of the university.

(xv) Within three days of the hearing, the hearing board's recommendation will be forwarded in writing to the dean of students with a copy to the respondent. The dean of students will inform the respondent of the final decision in writing through email.

(xvi) Victims of crimes of violence, including sexual misconduct, will be notified of the resolution and the sanctions.

(xvii) Appeals shall be made to the vice president for student affairs in writing stating the grounds of the appeal within five days of the date that the decision letter was emailed to the respondent and/or complainant. The decision of the vice president for student affairs or designee is final. Grounds for appeal are found in section 11-D of the code of student conduct.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15, 2/16/16

3341-2-08 Conduct records and retention.

(A) Policy statement and purpose

The purpose is to articulate to students how long student conduct records are maintained and that records of misconduct resulting in a suspension or expulsion are kept permanently.

(B) Policy

Other than suspension and expulsion, conduct sanctions shall not be made part of the student's permanent academic record, but shall become part of the student's conduct record. Complaints involving the imposition of sanctions other than suspension and expulsion shall be removed from the student's conduct record seven years from the year in which the offense occurred.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-09 Consumption.

(A) Policy statement and purpose

The purpose is to notify student organizations that events that promote or require eating and/or drinking contests are prohibited for health and safety reasons.

(B) Policy

Any activity, program or event that requires or promotes the over consumption of or over-indulgence in foods and/or liquids (e.g., any contest involving food or drink, etc.) is prohibited due to the significant health risks associated with these activities.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-10 Department of recreation and wellness food and drink concessions, merchandise sales, and sponsorship.

(A) Policy statement and purpose

The sale/distribution of foods, drinks and merchandise within any recreation and wellness facility (student recreation center, Perry field house, ice arena or Forrest Creason golf course) must adhere to recreation and wellness policies and requires the approval of the recreation and wellness department. Please review the following policies below when planning your next event at a recreation and wellness facility.

(B) Policy

(1) Cold drink sales

The following are basic policies that are required to be followed when planning for drink sales within recreation and wellness facilities. Two options available: recreation and wellness orders, distributes/sells, provides staffing and receives exclusive revenues for all cold drink sales within facilities during group rentals/events. Or, rental groups can provide staffing/volunteers to sell cold drinks for recreation and wellness. Rental groups receive twenty per cent of the gross revenue of all cold drink sales. If rental group chooses option B: All cold drink products must be university approved. Please contact the appropriate recreation and wellness contact person for product lists. Recreation and wellness will order all cold drink products and transport them to the concessions areas. One electric full-size double-door cooler will be provided by recreation and wellness. Additional ice coolers can be provided by rental group. Recreation and wellness must have a minimum advance notice of seven business days to place drink orders. Cold drink retail prices are established by recreation and wellness and are subject to change without notice. Note: rental groups have the ability to increase retail drink pricing. Recreation and wellness must approve all drink price increases above the minimum. Rental groups are responsible for stocking the drink cooler throughout the event. Recreation and wellness will produce and disseminate a final billing statement to the rental group for payment. Rental groups can provide hot beverages (approved by recreation and wellness), and keep all proceeds. Hot beverages could include; coffee, teas, cider, etc.).

(2) Food sales

The following are basic policies that are required to be followed to minimize the transmission of food borne disease. Some or many of these guidelines may not be applicable to your specific event. The sale of perishable foods requires the approval and licensing of the Wood County health department. "Perishable foods" should be considered as those which because of their composition are considered potentially hazardous in their potential to transmit food borne disease pathogens. Such foods include: meats, items containing dairy products, eggs, and other foods that contain protein. Rental groups have full control of food sales within recreation and wellness facilities as long as BGSU safe food handling policies have been followed. Note: recreation and wellness has the authority to allow/deny all food requests. Any food served to the public on the BGSU campus must be managed according to BGSU's safe food handling policies which can be found on the website. All events where food is to be sold or requires a donation must be evaluated by environmental health and safety to determine if a temporary food service license must be purchased from the Wood County health department for that event. If a BGSU student organization event involves a request for food brought in from a source other than university dining services, a "standard food policy exception form" must be processed. The exception will not be approved unless all required signatures are secured at least one week in advance. The approval of the food service exception is the responsibility of the facility manager(s) or designee of the specific facility/area where the service is being provided and/or facility manager(s) responsible for the reservation of that area.

(3) Merchandising sale

The following are basic policies that are required to be followed when planning for merchandise sales within recreation and wellness facilities. Rental groups have full control of merchandise sales within recreation and wellness facilities as long as BGSU licensing and trademark requirements have been followed. Note: recreation and wellness has the authority to allow/deny all merchandise requests. Recreation and wellness must approve all merchandise sales locations. Rental groups are required to pay a fee to sell merchandise. Rental groups are notified of table fees at least seven business days prior to the event. Recreation and wellness must have a minimum advance vendor or merchandise sales request notice of fourteen business days. Rental groups are responsible for providing all merchandise display materials (four-way racks, hangers, etc.). The following are basic policies that are required to be followed when planning groups can rent tables and chairs from BGSU for an additional cost or can supply their own. Recreation and wellness must have a minimum advance notice of fourteen days for all table and chair requests. Recreation and wellness is not responsible for lost or stolen merchandise. Rental groups are fully responsible for securing merchandise throughout the events.

(4) External sponsorship

The following are basic policies that are required to be followed for groups who wish to provide outside sponsorship products and/or advertising when reserving/renting recreation and wellness facilities. Such sponsorship would be allowed as long as the companies or services do not directly compete or have a competitive advantage with the products/services offered within Recreation and wellness facilities. To this end, before solidifying sponsorship ventures for events hosted within any recreation and wellness facility, the reserving group must provide a listing of all prospective sponsoring companies/organizations to the facility contact person for approval, a minimum of two weeks prior to the event date. The reserving group must clearly state whether a sponsor signage would be displayed during events, and if products would be sold or handed out.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-11 Event management.

(A) Policy statement and purpose

The purpose is to articulate that registered student organizations must plan for and procure appropriate security for events they are implementing on campus.

(B) Policy

(1) Events planned and/or sponsored by BGSU student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions (e.g., participant liability waivers, additional liability insurance coverage, individual background checks, etc.) have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the university environment. Examples include events where alcohol is available, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the campus community, or events with a history of large attendance.

(2) All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following:

(a) The event must be registered with the office of campus activities, 401 Bowen-Thompson student union, and the event space must be scheduled with the office of conference &event services.

(b) The sponsoring organization(s) must be in conduct and financial good-standing with the university in order to host an event.

(c) The sponsoring organization must have a minimum of three members of the organization's leadership group present for the duration of the event. The office of campus activities may also require the presence of the sponsoring organization's advisor.

(d) The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.

(e) If the office of campus activities, in consultation with the BGSU police department, determines paid security is needed, the sponsoring organization must contract for it with the BGSU police department.

(f) The sponsoring organization is responsible for the cost of repairing or replacing all damages, including but not limited to furniture repair or replacement, extra custodial services, and structural damages to the premises as a result of the event.

(g) Temporary structures:

(i) No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

(ii) May have no more than three closed sides,

(iii) May not house generators, space heaters or cooking equipment, and

(iv) Must comply with all state of Ohio codes.

(h) Personal property most be attended at all times.

(i) Alcohol is prohibited at events unless approved prior to the event and then may only be consumed in designated areas.

(j) Inappropriate behavior including, but not limited to, the consumption or possession of alcohol and illegal drugs, fighting and other violent behavior will not be tolerated and the continuation of the event will be at the discretion of university police, facility managers, university staff, or the sponsoring organization in that order. Inappropriate behaviors will be investigated and adjudicated under the code of student conduct and/or the laws of the state of Ohio.

(k) Marketing and entry tickets shall include standard language, as applicable, concerning: ID requirements, expectations concerning re-entry, processes regarding refunds, and protocols concerning having a BGSU student host to enter. The exact language will be created by the office of campus activities during the review meeting based upon specific logistical components of the event.

(l) In addition to fire code restrictions, the office of campus activities will determine the maximum number of participants permitted for events. This decision will be made will be based upon several factors, included but not limited to: location, time, nature of the event, and past history.

(m) Registered student organizations and approved non-university organizations and groups may use university utilities and facilities only with prior approval.

(3) Failure to adhere to the expectations, procedures and protocols outlined by the office of campus activities may result in the event being cancelled or postponed.

(4) All student organizations sponsoring a late night event, which is defined as any indoor or outdoor event that conclude after midnight, must also adhere to the following:

(a) Late night events must end by 1 a.m. unless approved as an overnight event by the late night review committee.

(b) Overnight events may not exceed eight days and seven nights in any one semester including adjacent break periods.

(c) Non-BGSU student attendees must be eighteen years of age or older, have a valid government-issued photo ID, and be accompanied by a BGSU student host who will sign in the guest and assume responsibility for the guest's behavior. Each BGSU student may only host one non-BGSU student during any late night event.

(5) Appeals concerning this policy must be made in writing to the dean of students or designee, 301 Bowen-Thompson student union. The decision of the dean of students is final.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-12 Fire safety.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing that they must leave their residence when the fire alarm sounds, that no one is to tamper with fire safety equipment, when and how a residence or residences with fire places may use them, and that roofs, ledges and sundecks may only be utilized as fire escapes.

(B) Policy

(1) Candles

Candles of any kind (whether lit or unlit) or any other open flame devices are not permitted in any residential building (residence hall or small group living units), including but not limited to student rooms and all common area space, at any time, for any purpose whatsoever.

(2) Decorative trees

(a) Live or cut trees or greens (branches, boughs, etc.) are not permitted in university-owned buildings.

(b) Artificial trees must be of a certified slow-burning or fire-resistant material. Trees not meeting this standard will not be permitted.

(c) Artificial trees may be located in student rooms as long as the tree does not exceed two feet in height.

(d) Metallic trees shall be lit only by indirect lighting. Lighting sets are not to be hung on metallic trees (possible shock hazard).

(3) Fire drills/alarms and emergency evacuation

Fire drills are scheduled periodically during normal working hours in university residences in compliance with state regulations. Every time the fire alarm sounds it must be treated as a real fire and you must evacuate immediately. All persons must vacate the residence any time the fire alarm is sounded or an emergency situation arises that requires the evacuation of the building. All individuals in the building must follow the directions of the staff and other emergency personnel and may not re-enter the building until the supervisor of the residence gives permission. University, state or city officials may enter rooms to verify evacuation of residents.

(4) Fire safety equipment

Fire extinguishers, smoke detectors, sprinklers, and fire alarm systems are there for the protection of residents and should be treated with the well-being of all residents in mind. All fire safety equipment (e.g., pull stations, fire extinguishers, smoke detectors, sprinklers) should be used for emergency purposes only. Smoke detectors and sprinklers throughout the residence halls are not to be disconnected or covered under any circumstances, nor should anything be hung from them. Tampering with fire safety equipment is a crime and will result in university conduct action, and possible criminal action, fines, and fees.

(5) Removal of fire hazards

The university reserves the right to eliminate all potential fire hazards in any residence if deemed necessary or appropriate by a university official or by other authorities that have jurisdiction.

(6) Fireplaces

For university residences with fireplaces, policies and regulations regarding their maintenance and use are posted near each fireplace. In the spirit of community, all students who reside in buildings with fireplaces are responsible for knowing and implementing all policies and procedures regarding their use.

(7) Lighting

(a) Crepe paper or other materials are not to be wrapped around lights.

(b) Building light bulbs are not to be painted or moved. Commercially manufactured colored bulbs may be used if positioned by custodial or maintenance employees.

(c) Only use lighting sets that show Underwriters Laboratories, inc. (UL) or Canadian standards association (CSA) label.

(d) Decorative lights used inside buildings must be "miniature" types.

(e) Lighting sets can wear out or become damaged and should be checked closely before installation for bare wires, worn insulation, broken plugs, loose sockets, etc.

(f) Extension cords are not permitted in student residences. Power strips with surge protectors must be used in place of extension cords.

(g) Be sure circuits are not overloaded with too many lights. If circuit breakers shut off or fuses are blown, there may be a short or an overloaded circuit.

(h) Lighted decorations must not be left on and unattended.

(i) There should be no pinch in electrical cords. For instance, electrical cords should not be run through door openings.

(j) Decorative lights must not be tightly coiled, wrapped around or pinched, such as under or around a bedpost.

(8) Electrical appliances and electronic equipment

Limitations in the availability of power to each room/suite/apartment as well as concern for fire hazards place restrictions on the types of equipment allowed in student rooms/suites/apartments. For this reason, cooking is only permitted in student rooms/suites/apartments in approved combination microwave/refrigerators, or in microwave ovens using nine hundred watts or less. Residents will be held responsible for ensuring that their electrical appliances and electronic equipment conform to the following guidelines:

(a) Approved electrical and electronic equipment and appliances are:

(i) Combination microwave/refrigerator units.

(ii) Compact portable refrigerators (size may not exceed 5.0 cubic feet. thirty six inches in height and 1.5 amps).

(iii) Microwave ovens that do not exceed nine hundred watts.

(iv) Powerstrips with surge protectors. Please do not plug one power strip into another.

(v) Televisions, stereos. CD players, computers and peripherals and other sensitive electronic equipment.

(vi) All electrical appliances must be UL or CSA approved and used with a surge protector.

(b) Appliances with exposed heating elements. Among other things this includes the "George Foreman grill" and all similar devices:

(i) Hot plates, toasters and toaster ovens

(ii) Air conditioners

(iii) Quartz halogen lights

(iv) Portable heaters

(v) Extension cords

(vi) Multi-plug adapters

(vii) Electric blankets

(9) Roofs, ledges and sundecks

Safety concerns restrict access by students to roofs, ledges and sundecks of university residences. Access to roofs, ledges and sundecks is prohibited outside of their use as fire evacuation routes. In addition, radio and television antennae, satellite dishes or similar devices are not permitted on the roofs, ledges or any building exterior without university approval.

(10) Special amusement buildings

Bowling Green city fire department regulations prohibit haunted houses and similar amusement or educational events in which building occupants or the general public are conducted through a fixed or restricted course. This also applies to creating or building these types of structures on residence hall floors or in common areas.

(11) Walls and door decorations

You may make your room feel more like home by putting posters and pictures on the wall. White adhesive putty is the recommended way to do this. Avoid the use of two-sided tape, colored putty, or nails as these items create residue that must be removed or holes that must be filled. No more than fifty per cent of the surface area may be covered.

(12) Decorations

In an effort to maintain an environment that is safe and free of potential fire and other life safety hazards, residents are asked by the office of environmental health and safety to adhere to the following decoration guidelines within the residence, whether within their own rooms/suites/apartments or within the common areas of the building:

(a) All decorations shall be fire resistant, or noncombustible (Ohio fire code, FM-306.1-5). Decorations must have the label of Underwriters Laboratory (UL) or similar standard.

(b) No decorations may be hung from the ceiling, placed in offices, rooms or

lounges in a manner that will interfere with safe passage or evacuation. No decorations shall be placed in hallways, aisles, stairwells or exit routes. Room doors may have a minimal amount of decorations and must comply with paragraph.(B)(12)(a) of this rule.

(c) Exit signs, fire extinguishers, smoke detectors, fire alarm pulls, emergency lights, PED boxes and audible fire signals/ strobe lights cannot be decorated, covered or obstructed in any way.

(d) Straw, hay, leaves, corn shocks and dry vegetation are not permitted in any building.

(e) Excessive dirt or sand is not permitted in any building.

(f) Further information on university policies regarding the use of decorations in university residences is available from the hall or unit director.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-13 Forrest Creason golf course accessibility.

(A) Policy statement and purpose

To define the guidelines and procedure for Forrest Creason golf course accessibility.

(B) Policy

(1) Facilities, drinking water, bathrooms and course

It is course policy at Forrest Creason golf course to restrict motorized cart traffic to the cart paths when weather or turf conditions warrant. This policy ensures that we can continue to provide the best possible playing conditions in the long term. However, we also recognize the needs of golfers with disabilities who may not be able to enjoy the golf course with restrictions on golf cart use. We allow golf carts with special features for golfers with disabilities to come onto the course without charging a cart fee. These carts are designed to go anywhere on the course. The patron will, however, be responsible for their greens fees. Upon payment of greens fees, disabled patrons are entitled to receive two free bottles of drinking water for use on the course. ADA accessible restrooms can be found on the course located between holes seven and fourteen. Please understand that golf cart traffic of adapted golf carts is likely to adversely affect turf and soil, as well as playability. We appreciate your cooperation in using care and exercising good judgment. The staff at Forrest Creason golf course is available to explain golf holes, dangerous areas, steep hills or water hazards that should be avoided. A staff member can be reached by using the intercom system located outside the club house. A staff member will meet the golfer outside to assist with green fees as well as any other needs. Any use of carts off the cart path is at your own risk, and any problems or injuries resulting from such use are the golfer's responsibility. For safety reasons, we strongly discourage the use of the golf carts on severe slopes or through tall grass areas. Natural, un-mowed areas may be designated as environmentally sensitive and also present a fire hazard; please avoid these areas with the carts. Consistent with the Americans with Disabilities Act, course management reserves the right to restrict all golf cart traffic in rare instances when excessive heat, moisture stress, new turf, or other weather-related or maintenance-related conditions create extreme safety issues or would result in any cart traffic causing excessive turf damage. If at any time it is apparent that these conditions might exist, we suggest calling ahead. Violation of this policy may result in suspension of golf privileges.

(2) Access of services

Golfers with disabilities are not required to enter the Forrest Creason golf course clubhouse in order to access the services available at the building. This includes with regard to the payment of greens fees and other related fees or to take advantage of the food and golf items for sale in the clubhouse. A staff member can be reached by using the intercom system located outside the clubhouse. A staff member will meet the golfer outside to assist with green fees as well as any other needs. Golfers with disabilities may also identify themselves in advance to management of the Forrest Creason golf course by contacting the golf course director.

(3) Golf cart reservations

Golfers with disabilities may reserve and rent at the same rates as regular golf carts the one single rider, accessible golf cart by calling (419) 372-2674. Such reservation must be made with three business days advance notice during regular business hours (nine a.m. to five p.m.), i.e. at least seventy-two hours before the scheduled tee time, during the business week and not on weekends. Reservations are given priority in the order received.

(4) Parking

Forrest Creason golf course has accessible parking. Additionally, golfers who are disabled and desire to bring their own single rider adapted golf car to the Forrest Creason golf course, may contact the Forrest Creason golf course with regard to any reasonable parking space requests associated with such accessible golf car. Forrest Creason golf course and Bowling Green state university will undertake reasonable efforts to accommodate reasonable parking requests. Responses to reasonable parking requests are provided on a temporary and as needed basis, and are subject to the general use of the parking lots at Forrest Creason golf course by all golfers, events, golfing leagues as well as the general parking needs of Bowling Green state university and its students, faculty, alumni and guests.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-14 Fund raising, solicitation, and sales rules for student organizations.

(A) Policy statement and purpose

The purpose is to articulate under what circumstances it is permissible for registered student organizations to fund raise as well as under what circumstances anyone may solicit and sell items on campus.

(B) Policy

(1) Jurisdiction (registered campus organizations)

(a) Campus regulations will permit fiind raising by registered student organizations. Registered student organizations may use university facilities without charge to host non-commercial events which raise funds for educational or public service purposes.

(b) Funds raised from the general university population shall be for the non-profit use of the sponsoring individual or organization.

(c) Student organizations shall work with the office of campus activities to keep accurate records of funds raised and spent, available upon request for inspection or audit. If an audit is required, it may be ordered at the organization's expense.

(d) Subject to special regulations concerning time, place and manner of public expression, a registered student organization may in outdoor discussion areas and at meetings: sell materials related to the purpose of the organization, collect dues, initiation fees, donations and admissions charges for events. In addition, registered student organizations may solicit funds in announcements, posters and handbills.

(e) Registered student organizations may conduct raffles in accordance with the laws of the state of Ohio. All fifty-fifty raffles or those with direct cash payout are prohibited for student organizations.

(f) Registered student organizations may not offer a direct cash or cash-equivalent prizes or payout, including instances of "split-the-pot" and preloaded Master Card/Visa gift cards.

(g) Registered student organizations are not permitted to coordinate or support the sale or processing of applications for credit cards on campus.

(h) The facility manager may require student organizations to utilize a contract or vendor agreement for outside vendors and receive a per centage of sales or commission or a combination of both.

(2) Fund raising by non-university organizations

Any external organization seeking to raise funds for the benefit of an external organization must possess a current tax-exempt certificate from the intemal revenue service. Prior approval for fund raising on campus must be obtained in advance by the facility manager. Organizations must keep current accurate records of funds raised and spent. These records must be available upon request for inspection or audit. If an audit is required, it may be ordered at the organization's expense.

(3) Solicitations and sales

(a) Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization.

(b) Solicitation in university residences is not permitted. Advertising signs, posters and fliers may not be distributed or posted in university residences unless authorized by the director of residence life or designee.

(c) Individuals and organizations may not solicit on campus without obtaining permission from the facility manager. Individuals who collect applications for commercial purposes are restricted from soliciting said applications on campus. An activity that violates university policies or local, state and/or federal laws is forbidden.

(d) If authorized, solicitations are permitted in university buildings, except for the Bowen-Thompson student union and the university bookstore, where merchandise is sold under the regulations established by the management of those facilities.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-15 General rules for university residence.

(A) Policy statement and purpose

The purpose is to articulate to students residing in on-campus housing the rules of the residential units by which they are to abide.

(B) Policy

(1) Alcohol

Bowling Green state university is committed to maintaining an academic and social environment conducive to the intellectual and personal development, safety and welfare of all members of the university community. While alcohol is a widely accepted part of American culture, students under the age of twenty-one may not consume or possess alcohol. Students who are of legal age may drink in their rooms or in the rooms of people who are also twenty-one or older. Students who are under twenty-one and choose to drink are not only violating hall policy, they are breaking the law. Offenders may be subject to the campus conduct process, legal prosecution or both.

(a) The university adheres to and enforces all federal and state legislation governing alcohol.

(b) In a university residence, alcoholic beverages may be possessed or served only in student rooms/suites/apartments where a resident of the room is of the legal drinking age. Alcohol is not permitted in common areas including but not limited to hallways, lounges, recreation areas or outside of a student room or suite.

(c) Common containers including but not limited to beer balls, kegs, wine boxes, and containers of mixed punch of any kind are not permitted.

(d) If residents twenty-one years of age or older elect to keep alcoholic beverages in the room/suite/apartment, they are responsible for and must take affirmative steps to ensure that underage individuals do not gain access to alcohol.

(e) Alcohol may not be sold or purchased in university residences.

(f) Devices that allow for the drinking of large quantities of alcohol, such as a beer bong, are not allowed in university residences.

(g) Alcohol containers (whether full, partially full or empty) may not be possessed or used as decorations by those under the age of twenty-one in residences.

(2) Sports and roughhousing indoors

Sports and roughhousing are prohibited in all areas of the residence halls/houses, as such activity may disrupt the living/learning environment and is considered unsafe relative to persons and property. Prohibited activities include (but are not limited to) tossing, bouncing, or kicking of balls or objects, wrestling, the use of roller blades and the use of water guns or water balloons.

(3) Bicycles, mopeds and motorcycles

Campus regulations regarding the parking and storing of bicycles, mopeds and motorcycles must be observed. Motorcycles and mopeds are not permitted inside a university residence. If a resident brings a bicycle into the residence, the bicycle may not be parked or stored in corridors, rest rooms, lounges, entryways, trunk rooms or in any area of the building other than the owner's room/suite/apartment. The owner is responsible for any damages or soiled carpet caused by bringing a bicycle into a residence. Riding bicycles inside a building is prohibited. Bicycles, mopeds and motorcycles must be registered with the Bowling Green city police. Bicycles and mopeds may only be locked to bike racks and not to ramps, stairwells or other stationary objects. Parking and services has a publication regarding designated parking areas and bicycle registration.

(4) Candles and incense

Candles of any kind, incense-burning candles or sticks, candle or wax warmers, lanterns or similar "open flame" receptacles are not permitted in student rooms/suites/apartments at any time, for any reason, with no exceptions.

(5) Cooking in rooms/suites

Approved combination microwave/refrigerator units for food preparation are permitted in all university residences. Individual microwave units of no more than nine hundred watts are permitted in student rooms. Refrigerators no larger than five cubic feet, thirty-six inches in height and one point five amps are also allowed. For fire safety considerations, however, hot plates, toasters, toaster ovens, "George Foreman Grills," waffle irons/makers, and similar devices are not permitted in student rooms/suites.

(6) Dining room/utensils and china/kitchen use

Dining room property, which includes trays, plates, glasses and silverware and other equipment/furnishings must not be taken from kitchens or any dining facility to any area, including student rooms/ suites/apartments and lounges. Violation of this policy is considered theft and may result in university conduct action, or possible criminal action. University dining services refrigerators and freezers are not available for storage of personal food supplies or beverages.

(7) Drugs

The use and/or possession and/or provision of a place for the use of illegal/controlled drugs is governed by local, state and federal laws. All cases or evidence of use, possession, cultivation or sale of drugs in university residences will be handled by the appropriate law enforcement agencies and reported to the office of residence life. This includes the possession of prescription drugs not prescribed to the student in possession of them.

(8) Explosives, firearms, fireworks and weapons

Explosives, firearms (actual, or novelties/toys reasonably resembling actual firearms), fireworks, firecrackers and similar devices, and weapons of any kind create a potential safety hazard and, therefore, the use or possession of these items is prohibited in university residences. Weapons include, but are not limited to, knives with blades over three inches, guns, bb/pellet guns, airsoft guns, paint guns, tasers, bows and arrows, machetes, Ninja stars, nunchucks, grenades and swords.

(9) Guests

(a) General

A visitor is defined as any person who is a student and is not an assigned resident of the university hall or house being visited. A guest is defined as any person who is not a student and is not an assigned resident of the university hall or house being visited. A host is defined as a person who is assigned to the particular university student room being visited. In order to maintain a living environment that respects the privacy of all residents, guests, and visitors must adhere to the following specific policies:

(i) Guests and visitors are subject to the same rules, regulations and expectations as a resident, and the host is responsible for informing his or her guests of the rules, regulations and expectations in advance.

(ii) The needs of roommates/suitemates to sleep, study and otherwise be free from interference and disruption as well as the right to privacy are paramount, and supersede the right to host a guest and/or visitor. Roommates reserve the right to reasonably refuse guests at any time.

(iii) Hosts assume full responsibility for the behavior and activities of their guest(s) and/or visitor(s) regardless of whether the host is present to observe the behavior of the guest(s) and/or visitor(s). However, hosts are expected to, whenever reasonably possible, and in compliance with these community living standards, accompany their guests at all times.

(iv) For safety and security reasons, guests must be escorted at all times and in all areas of the residence by his/her host of the building.

(v) Between the hours of midnight and eight a.m. or at other times designated by the supervisor of the residence, visitors may only enter the building if they are accompanied by a host who is a resident of the building. Visitors are required to present a picture ID and sign in to gain entrance to the building during the designated hours. Guests will be required to present a picture ID and sign in to gain entrance to the building regardless of their time of arrival to the building. Guests may only enter the building if they are accompanied by a host who is a resident of the building.

(vi) During the course of their visit, guests and visitors are expected to behave in a way that positively contributes to the residence community, showing respect and consideration for others and for property.

(vii) Guests and visitors who are acting inappropriately may be asked to leave the residence.

(viii) Guests and visitors will not be issued keys or PEDs, nor are residents to permit guests or visitors to use keys or PEDs. Guests or visitors will not be issued, nor are they to be given, bathroom codes.

(b) Overnight guests

Overnight guests or visitors are allowed to stay in university residences with the prior consent of both the host and the host's roommate(s). However, the needs of roommates/suitemates to sleep, study and otherwise be free from interference and disruption as well as the right to privacy are paramount and supersede the right to host an overnight guest and/or visitor in the room/suite/apartment. Given the prior consent of the roommate(s), guests/visitors are allowed to stay a maximum of three consecutive nights in a ten day period. Guests/visitors may not sleep in lounges or on lounge furnishings and may not sleep in any bed without the prior consent of the individual assigned to those beds.

(10) Lost and found and abandoned property

Abandoned items will be disposed of or donated. Hall staff will generally attempt to store abandoned items as lost property for up to one month, depending on available space. Attempts to contact students will be made first by phone, then by e-mail, and finally by certified letter. Each residence hall will maintain a lost and found system at the front desk. Items brought to the lost and found will be kept for one month. If the individual owner can be identified, hall staff will make attempts to contact the owner to return the item. At the end of the one month period, unclaimed items will then be disposed of, destroyed or donated in the appropriate manner.

(11) Harassment

As defined in the code of student conduct, harassment directed at any individual will not be tolerated in university residences.

(12) Lounges and common areas

Every residence unit contains a variety of common area spaces. Some are designated study lounges, while others are used for program events and meetings. Residents wishing to reserve space in a building must contact the supervisor of the residence. All lounge furniture and wall hangings should remain in their assigned location for use by all community members. Lounges are not to be used to provide overnight accommodations for residents or guests.

(13) Mail

Only the following items may be placed in residence mailboxes:

(a) U.S. mail delivered by the post office

(b) Individually addressed campus mail

(c) Office of residence life approved announcements and notices, unaddressed items, or unaddressed advertising of any nature will not be placed in residence mailboxes unless approved by the office of residence life.

(14) Musical instruments

Because different musical instruments can be played at different volumes, some may not be appropriate for use in the residence halls. Acoustic guitars, non-amplified electric guitars and electronic pianos are some examples of instruments that can be played at a reasonable level and are permitted in the residence halls. Many living units have practice rooms that may be reserved for those choosing to bring wind, orchestral, percussion or amplified instruments to the university. To the extent that such instruments violate the courtesy or quiet-hours policies, they are not permitted in the residence halls.

(15) Pets

Pets are not permitted in university residences, including student rooms/suites/apartments, except fish in an aquarium no larger than twenty gallons. Electrical aquarium accessories must be unplugged during extended vacation periods. If any unauthorized pet is kept in a resident's room, disciplinary action will be taken, and a cleaning fee may be charged to that resident.

(16) Posters, table tents and advertising

The display of posters and fliers in university residences is governed by the office of residence life. A full copy of the applicable policy, including appropriate numbers of posters is available in brochure form at this office. Only university departments and registered student organizations in good standing are eligible to display posters/fliers in university residences, after obtaining the requisite approval from the office of residence life. After obtaining approval, items must be submitted to the front desk of the hall and may only be distributed within the hall by persons employed by the office of residence life. Failure to follow this policy may result in the elimination of the privilege of displaying posters and fliers on the part of the organization or department. The display of table tents in dining facilities is governed by dining services. A full copy of the applicable policy is available at this office.

(17) Quiet hours and consideration of others

The university strives to provide its residents with a living environment that is conducive to learning. Residents and their guests are thus expected to respect the rights of others with regard to quiet for studying, sleeping and individual lifestyle choices. Quiet hours and courtesy hours are the vehicles for achieving this environment. In each residence, a program of quiet hours is established initially by the supervisor of the residence. That program of quiet hours must fulfill the following minimum requirements:

(a) Sunday through Thursday: Quiet hours must begin no later than eleven p.m. and continue until at least eight a.m.

(b) Friday and Saturday: Quiet hours must begin no later than midnight and continue until at least nine a.m. (Note: Specific quiet hours for each hall may be adjusted within the minimum guidelines at the first hall council/house meeting. The established hall quiet hours can be reviewed at any time when deemed necessary by residents of each hall within the established guidelines listed above.)

(c) Twenty-four hour quiet hours are in effect at all times during final exam periods. These quiet hours will begin at twelve midnight the Sunday prior to the final exam period and continue until the residence closes at the end of the semester. No alterations of the twenty- four hour policy during finals week are permitted.

(d) During quiet hours, the noise level in the living unit must be kept at a minimum. Music, talking or other sounds are too loud if the sound can be heard by neighbors, in the corridor or outside the building. At no time is a person to create a disturbance or noise that disrupts the activities of another person within the residence. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. In the spirit of community, stereo speakers/subwoofers and stereos must not be directed out the windows/doors or used outside the residence without permission. The use of headphones is also strongly encouraged. Repeated disregard for the noise level in use of sound equipment may result in the removal of the equipment from the student room/suite/apartment. Courtesy hours: defined as hours of reasonable quiet, are to be maintained at all times, even during those times not designated as quiet hours. During courtesy hours, residents are expected to keep noise and activities at a level which will not disturb neighboring residents, including those living on other floors. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. Residents are expected to anticipate and respect the needs of other students; specifically, the need to live in an environment with minimum annoyances or obstacles to academic pursuits and student wellness.

(18) Smoking

Bowling Green state university recognizes the need to create and maintain an environment that sustains and enhances the general health of its faculty, staff, students and visitors. Therefore, by resolution of the Bowling Green state university board of trustees, effective August 15, 1994, and by Ohio state law, smoking is prohibited inside all buildings, structures and vehicles owned or leased by Bowling Green state university, including those at the BGSU Firelands campus. All university residences are smoke free. Smoking is not permitted within thirty-five feet of any entrance, window or air handling unit of a university residence. Please dispose of cigarette butts and ashes in the appropriate receptacles placed outside of the university buildings and residences. Beginning January 1, 2014, smoking will be limited to designated areas on campus, including inside a personally owned vehicle.

(19) Soliciting/selling

Soliciting in residences is not permitted. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for or membership in any group, association or organization and includes door-to-door canvassing. Soliciting/selling includes conducting a business in a university residence such as baby-sitting, beer distribution or selling such items as cosmetics, food, hair supplies or hair cutting/styling, raffle tickets, magazines, bagels, candy bars, etc. Advertising signs, posters and fliers in connection with such solicitation or selling may not be distributed or posted in university residences. Fundraising events/soliciting are not permitted in residences unless authorized by the director of residence life or his/her designee. Voter registration (although not door-to-door) may be authorized with the specific approval of the director of residence life as per the university policy on political campaigning.

(20) Wall and door decorations

You may make your room feel more like home by putting posters and pictures on the wall. White adhesive putty is the recommended way to do this. Avoid the use of two-sided tape, colored putty, or nails as these items create residue that must be removed or holes that must be filled. No more than fifty per cent of the surface area may be covered.

(21) Windows, coverings and screens Regulation window coverings (blinds/drapes) are installed in every residence hall room. These window coverings must not be removed. Personal drapery may be hung using only a spring tension rod. Personal drapery and decorations should not be visible from outside the hall and should not hinder the view of emergency personnel in identifying the source of a fire. Personal drapery and decorations should not interfere with egress. Window screens and/or storm windows must not be removed at any time. Residents assume any associated costs of replacement, repair, and re-installation of window screens.

(22) Use of telephones in student rooms

(a) Every room has the capability of having a telephone line activated. Students must request to have an active telephone line provided in their assigned residence hall room. It is the responsibility of the student to request a phone line be activated through information technology services (ITS). Students requesting an active phone line for their residence hall room will be billed an additional fee that corresponds to the requested level of service provided.

(b) Per university policy and applicable law, it is unlawful to obtain or attempt to obtain telecommunication services by use of a false, fictitious or counterfeit number. It is unlawful to charge telephone calls to the telephone number or credit card number of another person without valid authority. Avoiding or attempting to avoid payment for telecommunication services by use of any fraudulent scheme, device, means or method is prohibited by law and by university regulations. Criminal prosecution and/or disciplinary action may be taken.

(c) Students are responsible for any long-distance calls made from the telephone line in their room.

Effective: 9/15/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-16 Guest speakers.

(A) Policy statement and purpose

The purpose is to articulate how student organizations invite guest speakers to campus including stating that the speaker, nor their speech, are not representing the views of the university.

(B) Policy

It is the policy of the university to foster a spirit of free inquiry and to encourage the timely discussion of a broad range of issues provided that the views expressed are stated openly and are subject to critical evaluation. Within our prevailing standards of decency and honesty, this policy shall be construed to mean that no topic or issue is too controversial for intelligent discussion on the campus. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which change is accomplished by peaceful, democratic means.

To this end, a registered student organization may invite guest speakers to the campus subject only to the following provisions:

(1) Space for the event must be registered with the Bowen-Thompson student union

conference and event services office if university facilities and services are to be used, and the event will need to be registered with the office of campus activities. Individuals or registered student organizations interested in planning an all-campus event are urged to contact the office of campus activities and the student organization advisor for assistance in making these arrangements.

(2) Sponsorship must be by a registered student organization.

(3) It must be made clear that the student organization, not the university, is extending the invitation and that any views the speaker may express are his or her own and not those of the university.

(4) The student organization must take whatever steps are necessary to ensure that the event is conducted in an orderly manner. The office of campus activities is available to advise on planning major events.

(5) The student organization is encouraged to provide means for critical evaluation of the speaker's view which might include an open question period following the speaker's presentation.

(6) Guest speakers must also comply with the university's policy concerning political campaigning.

Effective: 9/28/2017
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/2015

3341-2-17 Housing acceptance agreement.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing that they have signed a contractual agreement for their residence with the university.

(B) Policy

All students living in university residences must sign an acceptance agreement for the full academic year. This agreement establishes the terms and conditions of occupancy in university residences between the room occupant and Bowling Green state university. All residents are expected to review and understand the obligations outlined in this agreement.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-18 Housing assignments.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing who is required to live on campus, the exceptions for living on campus, when and how room assignments are allotted and/or changes by the office of residence life, as well as how students can initiate a room change.

(B) Policy

(1) Residency requirement

There are many benefits to living on campus at BGSU. For this reason, all first- and second-year students are required to reside in university-owned residences as a condition of enrollment. Exemptions from this policy may be granted for first- and second-year students who:

(a) Have lived on campus for four semesters.

(b) Are commuting daily from the permanent homes of their parents, legal guardian or spouse, located within a fifty-mile radius of BGSU.

(i) The office of residence life considers the permanent home address of the student's parent(s) or legal guardian(s) to be the address-of-record on file with federal, state and local tax agencies and where a minimum of one of the student's parent(s) or legal guardian(s) reside.

(ii) Students who qualify to reside off-campus under this clause are required to complete a Residential Verification Form available in the office of residence life. Providing false information to the university is a violation of the code of student conduct.

(c) Have attained junior-level status by the first day of the fall semester.

(d) Are twenty-three years of age or older by the first day of the fall semester.

(e) Are enrolled in a university-approved co-op program.

(f) Have served in a full-time capacity in the military for thirty consecutive months or longer.

(g) Are married.

(h) Are students teaching within a fifty-mile radius of BGSU.

(2) Room assignments

When making room assignments, the office of residence life cannot discriminate on the basis of race, color, religion, national origin, age, disability, sexual orientation, gender identity, or gender expression. The office of residence life reserves the right, if the need arises, to reassign students to other residences or rooms/suites/apartments within a building for room consolidation, vacancies, maintenance or safety issues, policy violations or disruption of the living environment.

(3) Room/suite/apartment changes

Room/suite/apartment changes, including moves made within suites or apartments, must be initiated with the supervisor of the residence prior to moving. Room changes between university residences must be initiated with the supervisor of a residence before a new room assignment will be offered. A short period is established at the opening of each semester during which no room/suite/apartment or residence changes are made. Requests for room assignment changes will not be honored for reasons involving age, race, ethnicity, color, national origin, sexual orientation, disability or religion.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-19 Interim suspensions.

(A) Policy statement and purpose

The purpose is to articulate under what circumstances a student faces being placed on interim suspension status for the health and safety of others and/or if they are charged with a trigger offense by university police as defined by state statute.

(B) Policy

(1) The senior associate vice president for student affairs and dean of students or designee may impose a university or residence hall suspension on a student prior to a conduct meeting or hearing. The senior associate vice president for student affairs and dean of students may suspend the registration of an organization prior to a conduct meeting or hearing.

(2) Interim suspension may be imposed only:

(a) To ensure the safety and well-being of members of the university community or preservation of university property;

(b) If the student or organization poses a definite threat of disruption or interference with the normal operations of the university;

(c) If a student or organization is criminally charged with one or more of the following offenses of violence: aggravated murder, murder, voluntary manslaughter, involuntary manslaughter, felonious assault, aggravated assault, assault, permitting child abuse, aggravated menacing, menacing by stalking, menacing, kidnapping, abduction, extortion, rape, sexual battery, gross sexual imposition, aggravated arson, arson, terrorism, aggravated robbery, robbery, aggravated burglary, burglary, inciting to violence, aggravated riot, riot, inducing panic, domestic violence, intimidation, intimidation of crime victim or witness, escape, improperly discharging a firearm at or into a habitation or school, endangering children and felonious penetration.

(i) During an interim suspension, a student may be denied access to a living unit and/or to the campus, including classes, and/or all other university activities or privileges for which the student might otherwise be eligible. An organization shall discontinue all activities during an interim suspension.

(ii) An interim suspension takes effect immediately upon issuance. A student or organization will receive written notice of the interim suspension, including a description of the suspected misconduct. A hearing will take place within ten days or such other time as may be specified in the notice of interim suspension of the student's or the organization's receipt of written notice of the interim suspension. The student or organization may within three working days of the imposition of the suspension, petition the senior associate dean of students for reinstatement. The petition must be in writing and must include supporting documentation or evidence that the student or organization does not pose, or no longer poses, a significant risk of substantial harm to the health or safety of self, others or property.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-20 Jurisdiction of the university.

(A) Policy statement and purpose

The purpose is to articulate where the code of student conduct applies.

(B) Policy

University jurisdiction shall address conduct which occurs on or off university premises and adversely affects the university community and/or the pursuit of its objectives, including but not limited to creating a positive academic environment and promoting responsible citizenship. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree even though that conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The code of student conduct shall apply to a student's conduct even if the student withdraws from school while a conduct matter is pending. Student organizations are also subject to the code of student conduct.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-21 Keys, personal entry devices (PEDs), and bathroom codes.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing their responsibility of their keys, PEDs and the bathroom codes to promote safety of their rooms and the residential community. It also outlines what happens when keys are misplaced or lost.

(B) Policy

(1) Electronic door access system

All of the university residences have been equipped with an electronic door access system. The effectiveness of this system is dependent upon its proper use. Misuse and mismanagement of personal entry devices (PEDs) reduces the system's effectiveness and places the safety of all residents at risk. Propping of doors that are electronically supervised will sound an alarm and alert the building staff of the residence of an illegal entry. Tampering with the electronic door access system makes for an unsafe living environment, is strictly prohibited and will result in disciplinary action.

(2) Keys, personal entry services (PED s) and bathroom codes

Students will be issued a key, a personal entry device (PED) and a bathroom code which they are expected to use responsibly, taking into consideration the safety, security and privacy of other residents. Keys, personal entry devices and bathroom codes are for personal use only, and students are not to loan or share any of this information with others at any time. Keys and personal entry devices are the property of the university and must be returned when a student checks out of the room and/or suite/apartment or at the request of the supervisor of the residence. A person suspected of sharing their key, personal entry device, or bathroom code may be subject to disciplinary action.

(3) Lost or stolen keys/personal entry devices (PEDs)

Should a key or a personal entry device be lost or stolen, students are responsible for reporting the lost or stolen item to the front desk or supervisor of the residence immediately so that appropriate steps can be taken to prevent illegal entry. Students will incur a cost for obtaining a replacement personal entry device. New locks for either the room/suite/apartment or for all exterior doors to the residence will be installed depending upon which key or keys have been lost or stolen. The cost of replacing locks and keys will be incurred by the responsible party.

(4) Lock-out key policy

Students who are accidentally locked out of their rooms/suites/apartments can obtain a lock-out key from the front desk or supervisor of the residence. The lock-out key is for short-term use and should be returned within thirty minutes. Use of the lock-out key in excess of two times during a given semester is considered excessive and students will be charged for each additional use of a lockout key, since all students are expected to carry their keys and personal entry devices (PEDs) with them at all times. Failure to return the lock-out key within the allotted time period or other forms of abuse, misuse, or excessive use may result in conduct action, loss of lock-out key privileges, or both.

(5) Misplaced keys

If a key is misplaced, residents are responsible for reporting the misplaced key to the front desk or supervisor of the residence. A lock-out key may be obtained for an extended forty-eight hour period to allow time to locate the misplaced key. If the misplaced key is not found and/or the lock-out key is not returned within the forty-eight hour period, the misplaced key will be considered lost and a lock change will be ordered and charged to the party responsible.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-22 Late night events.

(A) Policy statement and purpose

The purpose is to articulate how to plan and implement an event that concludes after midnight in order to promote the safety or event participants.

(B) Policy

Events planned and/or sponsored by BGSU registered student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions (e.g., participant liability waivers, additional liability insurance coverage, individual background checks, etc.) have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the university environment. Examples include events where alcohol is available, concerts or other live performances, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the general public, or events with a history of large attendance.

(1) All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following:

(a) The event must be registered with the office of campus activities, 401 Bowen-Thompson student union, and the event space must be scheduled with the office of conference and event services.

(b) The sponsoring organization(s) must be in conduct and financial good-standing with the university in order to host an event.

(c) The sponsoring organization must have a minimum of three members of the organization's leadership group present for the duration of the event. The office of campus activities may also require the presence of the sponsoring organization's advisor.

(d) The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff

(e) If the office of campus activities, in consultation with the BGSU police department, determines paid security is needed, the sponsoring organization must contract for it with the BGSU police department.

(f) The sponsoring organization is responsible for the cost of repairing or replacing all damages, including but not limited to furniture repair or replacement, extra custodial services, and structural damages to the premises as a result of the event.

(g) Temporary structures:

(i) No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

(ii) May have no more than three closed sides,

(iii) May not house generators, space heaters or cooking equipment, and

(iv) Must comply with all state of Ohio codes.

(h) Personal property must be attended at all times.

(i) Alcohol is prohibited at events unless approved prior to the event and then may only be consumed in designated areas.

(j) Inappropriate behavior including, but not limited to, the consumption or possession of alcohol and illegal drugs, fighting and other violent behavior will not be tolerated and the continuation of the event will be at the discretion of university police, facility managers, university staff, or the sponsoring organization in that order. Inappropriate behaviors will be investigated and adjudicated under the code of student conduct and/or the laws of the state of Ohio.

(k) Marketing and entry tickets shall include standard language, as applicable, concerning: ID requirements, expectations concerning re-entry, processes regarding refunds, and protocols concerning having a BGSU student host to enter. The exact language will be created by the office of campus activities during the review meeting based upon specific logistical components of the event.

(l) In addition to fire code restrictions, the office of campus activities will determine the maximum number of participants permitted for events. This decision will be made will be based upon several factors, included but not limited to: location, time, nature of the event, and past history.

(m) Registered student organizations and approved non-university organizations and groups may use university utilities and facilities only with prior approval.

(n) Failure to adhere to the expectations, procedures and protocols outlined by the office of campus activities may result in the event being cancelled or postponed.

(2) All student organizations sponsoring a late night event, which is defined as any indoor or outdoor event that conclude after midnight, must also adhere to the following:

(a) Late night events must end by one a.m. unless approved as an overnight event by the late night review committee.

(b) Overnight events may not exceed eight days and seven nights in any one semester including adjacent break periods.

(c) Non-BGSU student attendees must be eighteen years of age or older, have a valid government-issued photo ID, and be accompanied by a BGSU student host who will sign in the guest and assume responsibility for the guest's behavior. Each BGSU student may only host one non-BGSU student during any late night event.

(3) Appeals concerning this policy must be made in writing to the dean of students or designee, 301 Bowen-Thompson student union. The decision of the dean of students is final.

Replaces: 3341-2-22

Effective: 9/30/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15, 2/16/16

3341-2-23 Laundry.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing that they are the only ones permitted to use the residential laundry facilities since they are paying a laundry fee.

(B) Policy

Laundry facilities are provided in each residence. Use of the laundry facilities by residential students is paid for as part of the room fee. Use of the laundry facilities by non-residents is prohibited. Violators of this policy will be referred to the student conduct process.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-24 Organizational responsibility.

(A) Policy statement and purpose

The purpose is to articulate that student organizations may be held accountable for violations of the code of student conduct when a written allegation is received by the office of the dean of students.

(B) Policy

A complaint may be filed against an organization under the code of student conduct. An organization and its members may be held collectively and individually responsible for violations of the code by those associated with the organization, including guests and alumni of the organization. When a complaint is filed naming an organization as respondent, the presiding officer and/or students affiliated with the group shall be required to participate in meetings and hearings as representatives of the group.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-25 Parental notification.

(A) Policy statement and purpose

The purpose is to articulate when the university will contact parents/guardians to notify them regarding violations of the code of student conduct or health and safety concerns.

(B) Policy

(1) The Family Educational Rights and Privacy Act (FERPA) gives colleges and universities the option to release specific types of information from a student's conduct record. University staff from the office of the dean of students will notify parents/guardians when their student is found responsible for the use, sale or possession of controlled substances (illegal drugs) within the community.

(2) The office of the dean of students will also notify parents or guardians when a student is found to have violated the code of student conduct policies on the use and possession of alcohol when he/she is under the age of twenty-one and one or more of the following occurs:

(a) When a student has been found to have violated the alcohol policy a second time;

(b) When there is significant property damage;

(c) When medical attention to any person, including the student, is required as a result of the student's alcohol-related behavior;

(d) When the student demonstrates reckless disregard for his or her own personal safety or the safety of others; or

(e) There is evidence that the student's alcohol-related behavior negatively impacted the learning environment.

(3) For instances involving the health or safety of students and our campus community, the university sees occurrences in terms of personal health and public health:

(a) Personal health instances: dependent upon state law and/or federal regulations, the student's choice to notify parents/guardians or other family members will govern whether contact is made (i.e., a student being transported to the hospital for medical treatment).

(b) Public health instances: information will be distributed to the university community (i.e., a communicable disease outbreak on campus).

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-26 Personalizing your living space.

(A) Policy statement and purpose

The purpose is to articulate to residential students the parameters for decorating their living space as well as the types of electrical and other equipment they may have or not have in their rooms.

(B) Policy

(1) Wall door decorations

You may make your room feel more like home by putting posters and pictures on the wall. White adhesive putty is the recommended way to do this. Avoid the use of two-sided tape, colored putty, or nails as these items create residue that must be removed or holes that must be filled.

(2) Decorations

In an effort to maintain an environment that is safe and free of potential fire and other life safety hazards, residents are asked by the office of environmental health and safety to adhere to the following decoration guidelines within the residence. whether within their own rooms/suites/apartments or within the common areas of the building:

(a) General requirements

(i) All decorations shall be fire resistant or noncombustible (Ohio Fire Code. FM-306.1-5). Decorations must have the label of underwriters laboratory (UL) or similar standard.

(ii) No decorations may be hung from the ceiling, placed in offices, rooms or lounges in a manner that will interfere with safe passage or evacuation. No decorations shall be placed in hallways, aisles, stairwells or exit routes. Room doors may have a minimal amount of decorations and must comply with paragraph (B)(1) of this rule

(iii) Exit signs, fire extinguishers, smoke detectors, fire alarm pulls, emergency lights, personal entry devices (PED) boxes and audible fire signals/ strobe lights cannot be decorated, covered or obstructed in any way.

(iv) Straw, hay, leaves, com shocks and dry vegetation are not permitted in any building.

(v) Excessive dirt or sand is not permitted in any building.

(vi) Further information on university policies regarding the use of decorations in university residences is available from the hall or unit director.

(b) Candles

Candles of any kind (whether lit or unlit) or any other open flame devices are not permitted in any residential building (residence hall or small group living units), including but not limited to student rooms and all common area space, at any time, for any purpose whatsoever.

(c) Lighting

(i) Crepe paper or other materials are not to be wrapped around lights.

(ii) Building light bulbs are not to be painted or moved. Commercially manufactured colored bulbs may be used if positioned by custodial or maintenance employees.

(iii) Only use lighting sets that show uderwriters laboratories, inc. (UL) or Canadian standards association (CSA) label.

(iv) Decorative lights used inside buildings must be "miniature" types.

(v) Lighting sets can wear out or become damaged and should be checked closely before installation for bare wires, worn insulation, broken plugs, loose sockets, etc.

(vi) Extension cords are not permitted in student residences. Power strips with surge protectors must be used in place of extension cords.

(vii) Be sure circuits are not overloaded with too many lights. If circuit breakers shut off or fuses are blown, there may be a short or an overloaded circuit.

(viii) Lighted decorations must not be left on and unattended.

(ix) There should be no pinch in electrical cords. For instance, electrical cords should not be run through door openings.

(x) Decorative lights must not be tightly coiled, wrapped around or pinched, such as under or around a bedpost.

(d) Decorative trees

(i) Live or cut trees or greens (branches, boughs, etc.) are not permitted in university-owned buildings.

(ii) Artificial trees must be of a certified slow-burning or fire-resistant material. Trees not meeting this standard will not be permitted.

(a) Artificial trees may be located in student rooms as long as the tree does not exceed two feet in height.

(b) Metallic trees shall be lit only by indirect lighting. Lighting sets are not to be hung on metallic trees (possible shock hazard).

(e) Special amusement buildings Bowling Green city fire department

Regulations prohibit haunted houses and similar amusement or educational events in which building occupants or the general public are conducted through a fixed or restricted course. This also applies to creating or building these types of structures on residence hall floors or in common areas.

(3) Electrical appliances and electronic equipment

Limitations in the availability of power to each room/suite/apartment as well as concern for fire hazards place restrictions on the types of equipment allowed in student rooms/suites/apartments. For this reason, cooking is only permitted in student rooms/suites/apartments in approved combination microwave/refrigerators, or in microwave ovens using nine hundred watts or less. Residents will be held responsible for ensuring that their electrical appliances and electronic equipment conform to the following:

(a) Approved electrical and electronic equipment and appliances are:

(i) Combination microwave/refrigerator units.

(ii) Compact portable refrigerators (size may not exceed five cubic feet, thirty-six inches in height and one point five amps).

(iii) Microwave ovens that do not exceed nine hundred watts.

(iv) Power strips with surge protectors. Please do not plug one power strip into another.

(v) Televisions, stereos, CD players, computers and peripherals and other sensitive electronic equipment.

(vi) All electrical appliances must be UL or CSA approved and used with a surge protector.

(b) Electrical and electronic equipment and appliances that are not permitted in the residences:

(i) Appliances with exposed heating elements. Among other things this includes the "George Foreman Grill" and all similar devices

(ii) Hot plates, toasters and toaster ovens

(iii) Air conditioners

(iv) Quartz halogen lights

(v) Portable heaters

(vi) Extension cords

(vii) Multi-plug adapters

(viii) Electric blankets

(4) Bunk beds/lofts

Homemade or rented lofts of any kind are not permitted in any residence hall or small-group living unit, as the furniture provided is already loftable.

(a) Placing beds in the bunked/lofted position is entirely optional on the part of the resident. Should a resident wish to bunk/loft a bed, assistance may be requested from the staff at the front desk of the residence hall or the house staff of a small-group living unit.

(b) Should beds be lofted, bed frames must be securely supported on both sides by university bed ends.

(c) A guardrail is provided with every university bed which should be utilized when the bed is in the bunked/lofted position. Should residents utilize their bunked/lofted bed without using the guardrail, they do so at their own risk.

(d) All university furniture must remain in the room in which it is originally located. The office of residence life does not provide storage facilities for furniture.

(e) All furnishings must be returned to the original position in the room before the student checks out of the room. You may be asked to deloft your bed at the end of the academic year regardless of the position of the furnishings at move-in.

(5) Non-university furniture

(a) Upholstered furniture used in the university residences must meet strict fire retardant codes (fabrics must meet the class I requirements of U.S. Department of Commerce Commercial Standard 191-53, California flammability bulletin 117, class A-ASTM-E84) or upholstered furniture section council [UFAC] [Gold tag]). Only fiimiture that meets this fire retardant code will be permitted in university residences.

(b) Other prohibited furniture includes:

(i) Vinyl furniture.

(ii) Inflatable furniture.

(iii) Bean bag chairs or bean bag-like chairs.

(iv) Any upholstered furniture that is not classified as fire retardant or does not meet the above fire retardant standards.

(c) It is the student's responsibility to ensure that any furniture brought into the building meets these standards. Possession of or bringing of furniture into university residences which is in violation of these requirements subjects the student to disciplinary action as well as the cost of the removal and disposal of the furniture.

(6) University furniture

All furnishings provided by the university, including bed ends and bed springs, must remain in the room/suite/apartment common areas unless specifically authorized by the supervisor of the residence.

(7) Water beds

Water beds are not permitted in university residences because of weight restrictions in the halls and possible water damage to the buildings.

(8) Mercury thermometers

Mercury thermometers are prohibited in all residential buildings as they pose a serious health and safety hazard if broken.

(9) Damage to or loss of personal property

The office of residence life, Capstone management, and Bowling Green state university are not responsible for stolen, lost or damaged personal property.

All residents are encouraged to properly insure such items of value via home owner's or renter's insurance policies.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-27 Political campaigning.

(A) Policy statement and purpose

The purpose is to define for students and candidates for public office the rules for campaigning on-campus for election.

(B) Policy scope

The policy applies to all students running for an office in a student election and anyone assisting them with their election, as well as candidates campaigning for public office and their campaign workers.

(C) Policy

(1) Student elections

Candidates conducting campaigns for positions within the undergraduate student government and the graduate student senate must abide by university policies and their respective organizations constitution and bylaws. Each candidate who wishes to canvass or register voters door-to-door within the university residences shall be responsible for securing a letter from the director of residence life authorizing the candidate to canvass or register voters door-to-door. In addition to the letter of authorization, each candidate shall be given copies of the regulations governing canvassing and voter registration in university residences.

(2) Public elections

In order to conduct campaigning on campus, all candidates for public office must register with the office of the dean of students prior to campaigning. All candidates for public office must comply with all university policies including but not limited to: advertising policies, space reservation policies and applicable residence hall policies.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-28 Prohibited conduct.

(A) Policy statement and purpose

The purpose is to articulate behaviors the university defines as inappropriate for students to engage in as well as what a student can be charged with as the result of a student conduct investigation.

(B) Prohibited conduct

Any student or organization found to have committed one or more of the following acts of prohibited conduct will be subject to sanctions.The standard of proof in determining whether a student or organization has violated the Code is "more likely than no

(C) Offenses against the university community

(1) Acts of dishonesty, including but not limited to the following:

(a) Furnishing false information to the university or any university official.

(b) Forgery, alteration, or misuse of any university or government document, record, or instrument of identification.

(c) Tampering with the election of any organization.

Note: Violations of the code of academic honesty are not included in this rule.

(2) Disruption or obstruction of teaching, research, administration, conduct proceedings, or other university activities, including its public service functions, whether on or off campus, and other authorized non-university activities which occur on university premises.

(3) Failure to comply with directions of university officials, including law enforcement officers, acting in performance of their duties, and/or failure to identify oneself to these persons when requested to do so.

(4) Violations of other published university policies, rules or regulations. Such policies, rules or regulations include but are not limited to residence life community living standards and residential living agreement, information technology network and computer policies, parking and traffic regulations, policies governing student organizations and other published policies.

(5) Recording a lecture or other classroom interaction, selling class notes, or being paid for taking class notes, without the permission of the instructor or of disability services staff.

(6) Using electronic or other means to make a video, audio, or photographic record of any person in a location where there is a reasonable expectation of privacy without the person's prior knowledge or permission in each instance, when such a recording is likely to cause injury, distress, or damage to reputation. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited. Faculty have the right to control the classroom environment and to permit or deny permission to do electronic video or audio recording at their discretion.

(7) Littering on university premises.

(D) Offenses against persons

(1) These behaviors include but are not limited to any contact or communication that are intended to threaten, harass or injure a person(s):

(a) Physical abuse;

(b) Threats, intimidation, or coercion;

(c) Harassment- any severe or pervasive verbal, written, or electronic communication or action that causes a reasonable person to feel emotionally or mentally distressed or frightened. Harassment also includes communication or action that interfere with an individual's participation in an educational, work, or university activity or environment;

(d) Stalking- intentional repetitious or continuous actions that would cause a reasonable person to feel frightened, harassed, annoyed, threatened, or alarmed. Such actions could be either implicit or explicit threats against a specific person; an acquaintance, friend, family member, or pet of that person; or that person's property;

(e) Domestic violence- includes felony or misdemeanor crimes of violence committed by a current or former spouse of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that persons' acts under the domestic or family violence laws of the jurisdiction;

(f) Other conduct that threatens or endangers the health or safety of any person.

(2) Sexual misconduct- physical contact or other non-physical conduct, however slight, of a sexual nature in the absence of consent or when it involves compelling a person to submit to such conduct by force, threat of force, use of intoxicants to impair a victim's ability to give consent, or otherwise taking advantage of any impairment that might render a person incapable of making a decision about sexual activity. This includes sex-based violence and sexual harassment.

For the purposes of the above policy, consent is defined as the act of knowingly and affirmatively agreeing to engage in a sexual activity.

(a) Consent must be voluntary.

(b) An individual cannot consent who is:

(i) Substantially impaired by any drug or intoxicant; or

(ii) Who has been compelled by force, threat of force, or deception; or

(iii) Who is unaware that the act is being committed; or

(iv) Whose ability to consent is impaired because of a mental or physical condition; or

(v) Who is coerced by supervisory or disciplinary authority.

(c) Consent may be withdrawn at any time.

(d) Prior sexual activity or relationship does not, in and of itself, constitute consent.

(e) An individual must be of legal age to give consent, as defined by the state of Ohio.

(3) Hazing- any mental or physical action, requirement, request of, or obligation placed upon any person (including but not limited to a pledge, associate member, affiliate, prospective member, guest, initiate or team member) which could be harmful to the health, welfare or academic progress of the person; or which is personally degrading to the individual involved, or which has an adverse effect on the academic progress of the person; or which destroys or removes public or private property; or which violates any federal, state, or local laws, or university policy, whether on or off-campus. No member of the university community shall fail to report hazing. A person's consent to hazing is not an excuse under this rule

(4) Retaliation a student or organization shall not retaliate against any member of the BGSU community who files an incident report or who brings forward a complaint or concern.

(Any action or behavior that violates title IX of the Education Amendments Act of 1972, is a violation of section 6. B. of the code of conduct. Information on title IX is located in the policies and procedures section of the student handbook.)

(E) Offenses against property

(1) Attempted or actual theft or possession of stolen property.

(2) Attempted or actual damage or vandalism to property.

(3) Unauthorized possession, duplication, or use of keys and other entry codes or devices to any university premises or unauthorized entry to or use of university premises.

(4) Theft or other abuse of computer facilities and resources, including but not limited to:

(a) Unauthorized entry into a file to use, read, or change the contents, or for any other purpose.

(b) Unauthorized transfer of a file.

(c) Use of another individual's identification and/or password.

(d) Use of university computing facilities and resources to interfere with the work of others.

(e) Use of university computing facilities and resources to send obscene or abusive messages.

(f) Use of university computing facilities and/or e-mail to send unsolicited or unauthorized messages with the intention of reaching a mass of users.

(g) Use of university computing facilities and resources to interfere with normal operation of the Bowling Green state university computing system.

(h) Use of university computing facilities or resources in violation of copyright laws.

(i) Any violation of Bowling Green state university's network and computer policies.

(5) Intentionally setting fire to property.

(F) Offenses disrupting order or disregarding health and safety

(1) Drugs- Use, possession, distribution or manufacture of illegal drugs including drug-related paraphernalia containing illegal residue; or prescription meds that are unmarked or not for the person in possession of them; or using materials for the purpose of an intoxicant except as expressly permitted (e.g., whip-its, huffing, etc.).

(2) Alcohol- Use, possession or distribution of alcoholic beverages except as expressly permitted by the law and university regulations.

(3) Weapons- Possession of firearms, explosives, incendiary devices, or illegal or unauthorized possession of weapons, or dangerous chemicals.

(4) Demonstrations, celebratory riots, and riots- The following policies are not intended to prohibit peaceful demonstrations, peaceful picketing, a call for a peaceful boycott, or other forms of peaceful dissent.

(a) Participation in a campus demonstration or disturbance with the purpose to commit or incite any action that present a clear and present danger to others, causes physical harms to others, or damages property.

(b) Leading or inciting others to disrupt scheduled or normal activities within any campus building or area.

(c) Intentional obstruction of the free flow of pedestrian or vehicular traffic on university premises or at university sponsored or supervised functions.

(d) Prohibited behavior in the context of a riot includes, but is not limited to:

(i) Knowingly engaging in conduct designed to incite another to engage in riotous behavior; and

(ii) Actual or threatened damage to or destruction of university property or property of others, whether done intentionally or with reckless disregard; and

(iii) Failing to comply with an order to disperse by university officials, law enforcement, or emergency personnel; and

(iv) Intimidating, impeding, hindering, or obstructing a university official, law enforcement, or emergency personnel in the performance of their duties.

(5) Fire safety- Entering false fire alarms or bomb threats or tampering with fire extinguishers, alarms, smoke detectors or other safety equipment.

(6) Gambling- Illegal gambling or wagering.

(7) Disorderly conduct- Engaging in violent, abusive, indecent, unreasonably loud, or otherwise disorderly conduct ( e.g., causes alarm, concern, or nuisance) in which the conduct:

(a) Disrupts the normal operations of the university;

(b) Causes or provokes a disturbance within a community;

(c) Causes harm or has the potential to harm others or one's self

(8) Laws on university premises- violations of federal, state or local law on university premises or at university-sponsored or supervised activities.

(9) Laws off university premises- violations of federal, state or local law off university premises and not related to university-sponsored or supervised activities when the violations adversely affect the university community and/or the pursuit of its objectives.

(G)

Violation of state, federal or local laws and university policies

Any act or omission that constitutes a violation of federal, state or local laws and university policy which is not otherwise covered in this code.

(H) Interfering with the conduct process, including but not limited to:

(1) Failure to appear at a conduct meeting or hearing when directed to do so.

(2) Falsifying, distorting or misrepresenting information at a conduct meeting or hearing, or knowingly initiating a false complaint.

(3) Attempting to discourage a person's proper participation in. or use of. the conduct process.

(4) Harassment or intimidation of a university official or member of a conduct committee.

(5) Failure to comply with sanction(s) imposed under the code.

(I) Shared responsibility for infractions

(1) Presence during any violation of university policies or rules in such a way as to incite, aid or abet the violation.

(2) Students and organizations may be held responsible for the conduct of their guests while on university premises, at university-sponsored or supervised activities, and at functions sponsored by any registered student organization.

Effective: 2/22/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
prior effective dates: 3/12/15

3341-2-29 Residential maintenance.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing how they will be assessed for damage done to university property as well as how trash must be disposed of.

(B) Policy

(1) Damage

Damage may lead to curtailment of services, loss of ability to make repairs and/or increased room rates. The actions of individual residents have a profound impact on the community as a whole. In light of this, the university has established the following measures of accountability for damage incurred to university residences.

(a) Room occupants are required to complete and/or review a room inventory form at check in. The room inventory form should be completed and checked for accuracy as it will be used to assess the condition of the room during or after the checkout process. The cost of repair or replacement of university property damaged since the completion of the inventory form will be charged to the room resident(s). Room furnishings must be in their proper location at checkout.

(b) Students are expected to behave in a manner that is respectful of the environment in which they live and which reduces the risk of damage occurring.

(c) Damage may be classified as either accidental or malicious. Accidental damage is damage occurring through unintentional, chance happenings. Malicious damage is damage occurring through intentional happenings, happenings related to alcohol use, or through disruptive behavior resulting in damage. Damage includes any occurrence which necessitates surplus and/or unreasonable custodial and/or maintenance services.

(d) While students are liable for all damages to university residences resulting from negligence, vandalism, accidents or misuse-in the case of malicious damage, disciplinary action, as well as financial restitution, may be initiated.

(2) Damages in student rooms/suites/apartments Charges for damage to individual student rooms or for suites/apartments will be the responsibility of:

(a) The student who accepts responsibility or is found to be responsible for the damage or,

(b) The residents of a room/suite/apartment where the damage occurred.

(3) Common area damages

A common area is defined as any space other than individual student rooms/suites/apartments (hallways, stairwells, elevators, lounges, kitchens, bathrooms, lobby areas, etc.). Charges for damage to common areas in a university residence may be the responsibility of

(a) Any individual who accepts responsibility or is found to be responsible for the damage or,

(b) All the residents of the particular wing, floor or building where the damage occurs. The supervisor of the residence, in conjunction with the residence hall council, facilities, custodial staff and building maintenance staff, will determine the appropriate action to be taken related to common area damages.

(4) Replacement cost for damage or loss

It may be necessary to bill students for damages, misuse or loss of items. A complete list of approximate costs associated with replacement or repair of items will be housed online on the residence life website. These costs are subject to change.

(5) Use and misuse of equipment or property

Expectations and standards for behavior in university residence communities are outlined in these community living standards. When resident behavior does not meet these standards, residence staff will address the behavior with the resident. When appropriate, staff will provide notice to residents on misuse of equipment or property and residents will be given the opportunity to rectify the situation prior to fees being assessed. Charges for items vary depending on the scope of the loss, damage or mess. The amount to be charged to the resident is determined by the supervisor of the residence in conjunction with custodial and maintenance personnel.

(6) Maintenance requests

Concerns regarding maintenance or custodial conditions in your residence and maintenance reports for your room should be submitted online by going to the "forms and resources" section of the residence life website. Should you experience problems with this reporting procedure, or to report damages in common area space, contact the front desk in the residence halls or the house director in the small-group living units. If a requested repair is not completed within seven days; please contact the supervisor of the residence to follow up on the status of your request.

(7) Recycling

Bowling Green state university supports and encourages students to participate in the recycling of glass, aluminum cans, plastic bottles, office paper and newspapers. Every room has a recycling container which can be used to take the items to designated recycling areas located on each floor and in lobby areas. Trash, and other items unsuitable for recycling (including used pizza boxes), must not be placed in recycling containers.

(8) Trash

In university residences, with the exception of Falcon Heights and Centennial halls, trash must be removed by the student from the building and placed in the dumpsters provided. Trash may not be taken to or left in the lounges, outside building doors, restrooms, recycling areas, containers or hallways. Failure to remove trash properly may result in disciplinary action or improper checkout charges when moving out of the room. Students who live in Falcon Heights and Centennial halls should dispose of room trash by utilizing the trash chutes found on each floor.

Effective: 2/16/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-30 Residential network responsible use.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing and/or using a residential computer lab the appropriate uses of the university network and the physical lab.

(B) Policy

It is the responsibility of residents to use residential computing facilities and services in compliance with university, city, county, state, and federal laws and regulations. Violation of policies governing the use of residential computing resources may result in the suspension of network or lab use privileges, or other disciplinary action by the university. In an effort to ensure proper use of facilities and services, the following rules are in place to promote responsible use of the residential computing network.

(1) Residential computing network services and wiring may not be modified or extended beyond the area of their intended use. This applies to all network wiring, wireless, hardware and data jacks.

(2) The residential network (in-room connections or computer lab connections) may not be used to provide Internet access to anyone outside of the university community for any purposes other than those that are in direct support of the academic mission of the university.

(3) Residents utilizing in-room Ethemet connections will receive a network address for their computer. Use of a network address other than the one assigned may cause network problems and is prohibited.

(4) The residential network is a shared resource. Thus, network use or application use which inhibits or interferes with the use of the network by others is not permitted. For example, applications which use an unusually high portion of the bandwidth for extended periods of time, thus inhibiting the use of the network by others, are not permitted. Residential computing reserves the right to terminate any in-room or cluster computer connection without notice should it be determined that network traffic generated from that connection drastically inhibits or interferes with the use of the network by others.

(C) Computer lab responsible use policy

The residential computer labs are provided as work environments for students and members of the residential community. The primary use of these resources is for academic related work. All other uses are considered secondary.

(1) During the academic year, residential computing resources are for use of the on-campus student population. The only exceptions to this policy are used by residential computing staff, and use by university faculty and staff for presenting classes or seminars to on-campus students.

(2) Academic work by students takes precedence over all other uses of the lab computers (such as games, non-academic e-mail, non-academic Internet browsing, etc.). When the lab is full and other residents are waiting to use a lab computer, non-academic use is prohibited.

(3) Printing to lab printers is limited to academic work and to single copies of the material.

(4) Usage of the lab is governed by the community living standards (for example, quiet hours) and by any specific lab rules approved and posted by residential computing.

(5) Anyone whose use of the computer lab hampers, endangers or otherwise disrupts other students' use of the computer lab may be asked to leave by residential computing staff.

(6) Anyone who is using a computer to display material that is offensive to other members of the community may be requested to move to another computer.

(7) Accessibility to a residential computing lab when staff are not present is conditional upon responsible use. Residential computing labs operate with a base number of hours with staff present. Labs may also operate without staff present for extended access hours. Continuation of extended access hours is conditional upon:

(a) No theft of equipment or residential computing materials.

(b) No damage to the lab or any items in the lab.

(c) No tampering with security systems, computer software, etc.

(d) No abuse of the lab or of posted lab rules.

(D) Possession of food and drink, and the use of all tobacco products, including smokeless tobacco, is prohibited in residential computing labs.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-31 Residential conduct process.

(A) Policy statement and purpose

The purpose is to articulate the rights and responsibilities to students how matters of alleged misconduct in those unit will be investigated, the informal and formal processes available to resolve allegations of misconduct, sanctions that may be assigned when students accept responsibility or are found responsible in a formal hearing for violations of the code of student conduct and/or the community living standards, their appeal rights, under what circumstances they may be referred to the university level of the student conduct process for resolution of the alleged misconduct, and the length residential student conduct files are maintained.

(B) Residential conduct process

Members of the university's residential community are responsible for their own actions as well as for the actions of their guests. It is the expectation of the university community that each member of the community will respect all community members and their property. However, some members of the community may, either by error or intent, violate community standards. At these times it will be necessary to hold the community members responsible for their actions. It is the intent of the university to approach these violations from an educational perspective, when appropriate. However, other sanctions or requirements may be necessary to insure that the residential community continues to be a positive living and learning environment. It is the responsibility of each student to be aware of the policies and expectations the university community has for individual action. Any resident who violates a policy faces the possibility of being charged with allegedly violating the code of student conduct. When students are allegedly involved in incidents which occur in university residences and violate the code of student conduct, they will be involved in the residential conduct process.

(C) Conduct meetings

A conduct meeting is an informal conduct proceeding conducted as part of the residential conduct process. Conduct meetings will be held between a member of the residence life staff and the accused student to discuss and, if possible, resolve the student's alleged misconduct. This required meeting provides students with the information necessary to make informed decisions about the conduct process, including the options available to them through the process. Failure on the part of a student to schedule and/ or attend a conduct meeting may result in a resolution being made in his/her absence and/or further conduct action.

Resolution options:

(1) Informal resolution

(a) The conduct meeting is the first step toward informal resolution. Informal resolution provides an opportunity for the student and the Residence Life staff member to quickly resolve the student's alleged misconduct. Informal resolution of a conduct matter occurs when:

(b) The student does not dispute the facts leading to the charge made by the residence staff. Therefore, a formal hearing or further proceeding may not be required.

(c) Neither suspension nor expulsion is a possible sanction and the student wishes to resolve the case informally.

(2) Formal resolution

If the student disputes the investigative findings that a violation(s) has been committed or rejects an informal resolution, the case shall be resolved through the formal resolution procedures as follows:

(a) A conduct meeting with a member of the residence life staff where a student has requested a residential conduct committee (RCC) hearing, the student shall be contacted by the assistant dean of students or designee by phone or email, to schedule a time to discuss the hearing process and receive additional hearing information.

(b) The residential conduct committee shall be composed of at least three students who live in university-owned housing and is chaired by a staff member from the office of the dean of students.

(3) The case is heard by the RCC. The RCC serves as a conduct body for the formal resolution option. Depending upon the nature of the misconduct, formal resolution may involve the presentation of witness information, the presentation of information by the accused resident and the questioning of all involved parties. RCC hearings are recorded and the recording remains the property of the university.

(4) The RCC forwards a recommendation regarding its findings along with recommended sanctions, if appropriate, to the assistant dean of students or designee. The assistant dean of students reviews the recording of the hearing, the contents of the conduct file and the written RCC recommendation and finalizes the decision, which is then forwarded in writing to the respondent.

(D) Students' rights in the residential conduct committee

(1) The complainant and the respondent have the right to inspect before the hearing any documents which are to be submitted at the hearing.

(2) The complainant and the respondent may bring witnesses to testify on their own behalf The coordinator of the RCC process must be provided with the names of all witnesses and their expected testimony no later than twenty-four hours prior to the RCC hearing.

(3) The respondent and the complainant may be accompanied by an advisor of their choice. An advisor is anyone who will provide the respondent or the complainant with support throughout the hearing. Advisors are not permitted to speak or to participate in the hearing

(4) The respondent is under no obligation to make any statement(s) relevant to the charge(s) nor answer any questions relevant to the charge(s) and this cannot be used to the respondent's detriment.

(E) Appeals

Any student has the right to appeal the sanctions imposed by a conduct officer in an informal disposition or the final decision of the assistant dean of students or designee in a formal disposition. Appeals must be filed, in writing, within five university working days of receipt of the decision and are directed to the director of residence life or his/her designee.

(F) Referral to the university level of the student conduct process In the event that the alleged behavior is deemed egregious and/or repeated misconduct, the case may be referred to the university level of the student conduct process.

(1) Residential conduct records

Residential conduct files will be purged after seven years from the year in which the offense occurred.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-32 Room checkout.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing what they are responsible for when they check out of their on-campus residence.

(B) Policy

Students are responsible for returning their room key and personal entry devices (PED) upon checkout. When checking out of a room/suite/apartment at the end of the semester or at any time during the semester, the resident will follow the check-out procedures available at the residence hall front desk or from the supervisor of the residence. The resident is responsible for properly completing the check-out procedures and leaving the room/ suite/apartment clean, including vacuuming and dusting. A student who fails to check out of his/her residence by the deadline/closing date and time may be subject to a late checkout charge. Abandoned items will be disposed of or donated. Hall staff will generally attempt to store abandoned items as lost property for up to one week, depending on available space.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-33 Room entry.

(A) Policy statement and purpose

The purpose is to articulate to students living in on campus housing under what circumstances staff may and will enter a student's on-campus residence.

(B) Policy

Residents are expected to treat all residence hall common spaces and individual rooms/suites/apartments with respect and care and may be held accountable for damages, other than normal wear and tear, found in the room/suite/apartments. In order to protect the health and safety of all residents, it is expected that all rooms/suites/apartments be kept at an acceptable level of cleanliness.

(C) Room entry

University officials, including office of residence life and capstone management staff members, are authorized to enter, search and/or inspect student rooms, suites, apartments and public rooms in the residence halls and small group living units. There are three occasions when room entry may be necessary:

(1) Room inspections

Routine and mandated inspections may be necessary to verify the following: acceptable standards of safety and hygiene, observance of university residence policies and procedures, university regulations and requirements of public law, and maintenance and repair of equipment. The time and date for building inspections will be posted twenty-four hours in advance.

(2) Room searches

Searches of student rooms by university officials shall be authorized and conducted under one or more of the following conditions:

(a) By the consent of the occupants of the room.

(b) By warrant issued by an appropriate legal body/agent.

(c) Upon reasonable cause to believe that there is a violation of the code of student conduct, the Ohio Revised Code, or the community living standards.

(3) Performance of duty

University officials reserve the right to enter a student room/suite/ apartment, locked or unlocked, at any time it is deemed necessary for immediate resolution of policy violations, addressing disruptive behavior, maintenance problems, illness, hazards and other similar emergencies or potential crises. November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-34 Sanctions.

(A) Policy statement and purpose

The purpose is to articulate students' and student organizations' appeal rights when they accept responsibility for policy violations of the code of student conduct (informal resolution process) or the outcome of formal resolution process.

(B) Policy

(1) Right to appeal

A complainant or respondent may appeal the sanction imposed by the associate dean of students or designee (informal disposition) or the decision rendered by the dean of students (formal disposition.)

(2) Grounds for appeal

(a) Appeals must be based on the issue of substantive or procedural errors which are prejudicial and which were committed during the conduct meeting or hearing.

(b) The specifics to be addressed on appeal are:

(i) Were the procedures of the code of student conduct followed?

(ii) If a procedural error occurred, were the rights of the student or organization violated to the extent that the student or organization did not receive a fair hearing?

(iii) Was the meeting or hearing conducted in a way that permitted the student or organization adequate notice and the opportunity to present its version of the facts?

(iv) Was the information presented at the meeting or hearing sufficient to justify the decision and/or sanctions reached?

(v) Was there information existing at the time of the meeting or hearing that was not discovered until after the hearing?

(3) Appeal of informal disposition (individual hearing officer)

Appeals shall be made to the dean of students within five days of the date that the complainant or respondent was emailed the sanction notification letter rendered by the associate dean of students or designee. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the dean of/students is final.

(4) Appeal of formal disposition (UCC/ARB hearing)

Appeals shall be made to the vice president for student affairs within five days of the date that the complainant or respondent was emailed the sanction notification letter of the decision of the dean of students. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the vice president for student affairs is final.

(5) Appeal proceedings

An appeal is confined to the criteria set forth in Section 11. (B). of the code of student conduct

(6) Potenetial appeal outcomes

(a) Uphold the original sanction(s) in the informal disposition process:

(b) Uphold the original sanction(s) and/or decision in the formal disposition process:

(c) Dismiss the case or individual charge(s) against the student:

(d) Modify or eliminate the sanction(s): or

(e) Refer the case to a new hearing board to be reheard. This process includes a new recommendation on responsibility and, if applicable, sanctions.

potential appeal outcomes (a-d) are final and may not be appealed.

(7) Implementation of sanction(s)

Sanctions shall not begin until either the time for appeal has expired without an appeal, or until the appeal process is exhausted. The vice president for student affairs may impose sanctions during the appeal process to ensure the safety and well-being of members of the university community or preservation of university property.

Effective: 2/16/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
Prior Effective Dates: 3/12/15

3341-2-35 Student organization allocation board policy.

(A) Policy statement and purpose The purpose is to articulate how registered student organizations may request funding for programming, operating expenses and/or travel, as well as how to appeal funding request decisions and apply for funding requirement exemptions.

(B) Policy

(1) Philosophy The student organization allocation board policy aligns with the university's mission, vision, core values, and strategic plan. The philosophy of this policy is based upon the university's commitment to provide monetary and other resources to recognized student organizations that provide programs and activities that enhance the co-curricular education of the entire BGSU student body. This policy complies with federal, state and local laws as well as other university policies.

(2) Membership The student organization allocation board is comprised of faculty, staff, and student representatives appointed by the president, senior vice president and provost, vice president for student affairs and vice provost, and/or their designee(s).

(3) Guidelines

Three funding categories differentiate among types of requests - programming/ events, operations, and travel. All requests are categorized into one of these three areas.

All requests must adhere to these requirements:

(a) The university's mission, vision, core values, and strategic plan will serve as the philosophical base when deciding the allocation of funds and resources.

(b) Funds may not be used to support programs or activities which are linked to academic courses and/or for which academic credit is awarded.

(c) Funds must be used to support programs and activities that are open to all students regardless of a specific race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran.

(d) Funds must be used to support programs and activities that are free to all students. Student organizations may only charge students a fee to participate in a program or activity funded by the student organization allocation board if they request and are granted approval when applying for funding.

(e) Funds and resources may not be used for scholarships, grants, gifts, prizes, awards, donations, financial aid, legal services, prohibited political activities or sponsorship of elections.

(f) Funds may not be used to reimburse expenses incurred prior to funding approval from the student organization allocation board.

(g) All student organizations will be audited annually by campus activities. The audits will be made available for the student organization allocation board to review prior to the semester funding process.

(h) Spot audits may occur as deemed necessary by campus activities.

(i) If the student organization audit indicates problems or irregularities, funds may be frozen as deemed necessary by campus activities.

(j) All university-allocated funds will be swept from student organization accounts at the end of each semester. This does not apply to a student organization's fundraising dollars.

(k) Student organizations must use funds in accordance with all university policies and may be required to utilize preferred vendors and/or contracted suppliers when expending funds.

(l) Student organizations may not use funds to contract with individuals/entities, excluding currently enrolled Bowling Green state university students, in a way that would create an employment relationship. Accordingly, all service providers must follow the university's policies and meet criteria as an independent contractor. For more information, visit http://www.bgsu.edu/financeand-administration/controller/independent-contractor.html.

(m) Student organizations that receive funding must reconcile all transactions and complete a post-assessment within thirty days following the program/ event, return from travel, or operational purchase. Failure to complete these steps may impact future eligibility for funding and/or resources.

(n) Funds must be used for the express purpose that they are allocated for unless the student organization submits and is approved for a budget modification in advance by campus activities.

(o) Any funds that are not used for their expressly approved purpose will be released from the organization's treasury and returned following the program/event, return from travel, and/or operational purchase.

(p) Recognized student organizations shall maintain all student organization funds, including fundraising dollars, in their university account and are not permitted to have off-campus bank accounts. Designated social fraternal organizations are exempted from this requirement.

(q) Recognized student organizations with selective membership standards are only eligible to apply for programming/events funds and may not apply for or receive operating and/or travel funds without being approved for an exemption in advance by the dean of students, or designee.

(4) Requests

Recognized student organizations may request funding and/or resources from the student organization allocation board. Only recognized student organizations whose presidents, treasurers, and advisors have completed their respective training(s) and student organization who are in good standing with the university may receive funding and/or resources. These funds/resources are intended to support student organization programs and activities but not to fully fund organizations. The student organization allocation board will only fund up to seventy-five per cent of a student organization's budget.

Student organizations are not guaranteed funding or resources. Allocations for a student organization will be based upon the student organization allocation board's evaluation of the student organization's request, available funds and/ or resources, and information gathered during financial consultations and/or audits.

(5) Semester allications process

The semester allocation process is only available to student organizations that have been recognized at BGSU for two or more consecutive years. The application process occurs in the spring semester to allocate funds that are available to expend the following July first to December thirty-first and in the fall semester to allocate funds that are available to expend the following January first - June thirtieth to student organizations that meet all requirements as stated in the allocation.

(6) Special allocations process The special allocation process occurs periodically throughout the academic year. This process is open to:

(a) Initiatives or recognized student organizations that are new to the BGSU community.

(b) Recognized student organizations that received student organization allocation board funding for programs and/or activities that will incur additional unexpected costs that are not the result of fiscal irresponsibility.

(c) Initiatives or recognized student organizations that did not receive semester funding from the student organization allocation board, given that these funds are used in a manner consistent with the funding policy.

(7) Programming funds Programming funds are awarded to support programs/events that enhance the educational, cultural, and social experience of BGSU students. Activitiesmust be open for participation by the entire student body and must directly assist the organization in achieving its mission as it aligns with the university mission, vision, values, and strategic plan. Funding applications may be submitted as part of the semester allocation process or the special allocation process, but student organizations may not submit for the same program/event to both processes except as previously noted.

Programming funds may be utilized within the following limitations:

(a) One thousand dollars maximum for food per event and all food must be purchased from BGSU dining.

(b) Full-time BGSU employees may not be compensated for speaking engagements, consultations and training, nor may they receive payment for performing services that are considered to be within the scope of their BGSU employment.

(c) Organizations may not compensate their advisor or coach for services.

(8) Operation funds Operating Funds are awarded to support day-to-day expenses that directly assist the student organization in achieving its mission as it aligns with the university mission, vision, values, and strategic plan. Funding applications may be submitted as part of the semester allocation process or special allocation process, but organizations may not submit for the same expense to both processes except as previously noted.

Operating funds may utilized within the following limitations:

(a) No funds may be used to purchase food for meetings

(b) No funds may be used for salaries, stipends or wages

(c) No funds may be used for personal computer purchases

(d) No funds may be used for disposable or one-time-use materials.

(9) Travel funds Travel funds are awarded to support expenses that directly assist the student organization in achieving its mission as it aligns with the university mission, vision, values, and strategic plan. Travel includes conferences, training sessions, competitions, and other off-campus events outside the city of Bowling Green, Ohio. Travel funds must be spent in compliance with the BGSU travel policy.

Travel funds for student organization are divided into two subcategories: educational travel and competitive travel. Funding applications may be submitted as part of the semester allocation process or special allocation process, but organizations may not submit for the same expenses to both processes except as previously noted.

Travel funds to support participation in tournaments or competitions that require qualification may be requested only after the organization has qualified.

(a) Travel funds may be used to cover the costs of:

(i) Transportation - note, some methods of transportation may require the use of university preferred vendors/contracted suppliers

(ii) Lodging

(iii) Tolls

(iv) Registration and entry fees

(v) Mileage reimbursement for travel beyond fifty miles from campus at the standard university rate

(b) Travel funds cannot be used to cover the costs of:

(i) Food during travel

(ii) Conference travel for graduate students pursuing professional development

(iii) Advisor travel unless prescribed by the BGSU travel policy

(10) Policy exemptions

Student organizations may appeal to the dean of students, or designee, for exemption from specified parts of this policy if it prevents a student organization from accomplishing its mission as it aligns with the university mission, vision, values, and strategic plan. An exemption request must be made in writing prior to submitting the associated funding application. The student organization allocation board will review a funding application with a policy exemption only if the exemption has been granted in advance.

(11) Appeals

Student organization allocation board decisions may be appealed to the dean of students, or designee. Appeals must be submitted in writing to the office of the dean of students (301 Bowen-Thompson student union) within five business days of the decision being sent to the student organization. The decision of the dean of students, or designee, is final.

Replaces: part of 3341-2-35

Effective: 12/4/2017
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-36 Student organization.

(A) Policy statement and purpose

This policy outlines how students may register an organization, the appeal process if a proposed organization is initially denied registration, under what circumstances registration may be withdrawn, and memberships, financial responsibility, advisor and meeting requirements.

(B) Policy

Student organizations are an important link in the co-curricular activities of Bowling Green state university. They should contribute to the personal development and enjoyment of their members within the context of the broader teaching, research and service missions of Bowling Green state university. Any student group wishing to take advantage of privileges granted by Bowling Green state university must register with the office of campus activities. Students interested in registering a student organization should contact the office of campus activities, 401 Bowen-Thompson student union, for specific information on the registration process. All groups which meet university requirements for student organizations will be permitted to register. The division of student affairs is committed to providing support and assistance to all student organizations properly registered with the university. The initial step in receiving this support is the completion of the annual registration process. Registrations expire annually on June thirtieth unless new registration material has been submitted to the office of campus activities.

(C) Student organization categories

(1) Academic affiliated - groups in this category are often linked to an academic program or administrative office in a formal manner. They are often affiliated with a specific major, field of study, or university function.

(2) Arts - groups in this category have a primary mission of engaging in activities involving liberal, visual, decorative, applied, design, craft, and performing arts.

(3) Cultural - groups in this category have a primary mission or purpose to raise cultural awareness, respect for diversity, or foster a sense of community.

(4) Governing - groups in this category have been recognized by the university as serving to coordinate the endeavors of other registered organizations. These organizations are ineligible for funding from the student budget committee.

(5) Honorary - groups in this category have been recognized by the university honors and awail its committee as an approved BGSU honorary. These organizations recognize excellence in areas including leadership, service, or scholastic achievement.

(6) Political/social issues - groups in this category serve to raise awareness and engagement around topics of a political issue, affiliation, or cause. These groups encourage voter education and activism on campus.

(7) Professional/career - groups in this category help students advance knowledge and skills associated with a particular career, job, or trade.

(8) Recreational - groups in this category provide an outlet for students to engage in leisure activities.

(9) Residential - groups in this category support the on-campus residential student population through programming and advocacy. They are affiliated with the office of residence life in a formal manner. Residential organizations are ineligible for funding from the student budget committee.

(10) Philanthropic/service/volunteerism - groups in this category have a primary mission or purpose to collect and donate resources for humanitarian purposes, perform community service, or to coordinate volunteer opportunities. They may or may not be affiliated with a national organization.

(11) Social fraternity or sorority - groups in this category may be exempt from the requirement to have ten members. In addition, these groups are advised by staff from the office of campus activities and are not required to have a faculty or staff advisor. They are affiliated with an inter/national organization, must have tax-exempt status under Section 501(c) (7) of the Internal Revenue Code, and must limit membership to currently enrolled students at the university. Social fraternity and sorority organizations are ineligible for funding from the student budget committee. The U.S. department of education has established the following criteria for classification as a social fraternity or sorority:

(a) Organization does not limit membership to persons pursuing or having interest in a particular field of study, profession or academic discipline;

(b) Organization does not serve as an honorary society for academic, leadership, or any other endeavor; and

(c) Organization does not permit members to hold membership in other social sororities or fraternities.

(12) Special interest - groups in this category do not easily fit within the other defined categories. They are a formed by a group of students who share a common interest and a commitment to an articulated mission and purpose for the organization.

(13) Spiritual - groups in this category have a primary mission or purpose for religious or spiritual sharing, growth, or education.

(14) Sport club - groups in this category participate in athletic competitions, including organized practices and skill development. Membership is restricted to current BGSU students only. These groups are required to be affiliated with sports club programs in the department of recreation and wellness.

(D) Registration of student organizations

Registration is a means by which student organizations may receive standard privileges granted when certain minimum requirements are met; it does not imply university approval of the student organization's purpose, function or activities.

(1) Registration privileges

(a) Standard privileges are granted to all student organizations that complete the registration process. They include:

(i) Use of university facilities

Large event spaces and gymnasiums may carry additional fees

(ii) Opportunity to apply for university funds and pouring rights funding in accordance with university rules and regulations

(iii) Use of resources provided by the office of campus activities, including OrgSync

(iv) Inclusion in university publications, directories and distribution materials

(v) Ten per cent discount on selected catering through BGSU dining

(vi) An opportunity to participate in university organization fairs

(vii) Eligible for on-campus fund-raising activities

(viii) Opportunity to obtain student organization mailbox, office and/or storage space in the Bowen-Thompson student union

(2) Student organizations wishing to register with the university must submit the following information to the office of campus activities.

(a) Submit the appropriate registration files, including a list of the organization's officers as listed in its constitution, and a full-time member of the faculty or staff indicating his or her willingness to serve as advisor to the organization.

(b) Submit the full roster of the organization's membership. The organization must have at least ten university students as active members. Organizational membership may be composed of BGSU faculty and staff but a minimum of seventy five per cent of the membership must be comprised of BGSU students. Organizations that are unable to meet these minimum criteria will need to schedule a meeting with staff from the office of campus activities to create a recruitment plan

(c) Submit one copy of the organization's ratified constitution. A recommended format is available from the office of campus activities. Organizations should keep this document on file and must provide the office of campus activities with an updated copy each time the document is revised.

(d) Students wishing to start an organization may request organization privileges for thirty days to organize and meet the requirements for registration. The office of campus activities will provide advising support during this formation period.

(e) Student organizations wishing to register may be required to meet with staff from the office of campus activities to jointly develop a one-page written plan to assist the organization in its development. The plan may include, but is not limited to, attendance at workshops, completion of a recruitment action plan and participation in leadership training. The written plan must be on file with the office of campus activities in order for the organization to be in good standing.

(E) Denial of initial registration

If the office of campus activities determines that the organization's activities are detrimental to the educational mission of the university, registration may be denied. If registration is denied by the office of campus activities, the president and advisor of the applying organization shall be notified of the decision in writing. The applying organization may appeal in writing to the dean of students within five university working days from the date of the denial letter. The decision of the dean of students is final.

(F) Withdrawal/suspension registration

The registration of an organization may be withdrawn/suspended by the office of campus activities for non-compliance with policies pertaining to student organizations, the code of student conduct and other university regulations. The procedure for such withdrawal/suspension is:

(1) The primary contact for the organization and its faculty/staff advisor shall be notified in writing of the proposed action to withdraw/suspend registration, the effective date of this action and the reason(s) for the proposed action.

(2) The decision of the office of campus activities to withdraw/suspend registration from an organization may be appealed by the organization, in writing, to the dean of students within five university working days from the date of notification of withdrawal of registration. If an appeal is not filed within the time limit, the decision of the office of campus activities will be final.

(3) The decision of the dean of students is final.

(4) If a student organization loses official recognition from its national/international organization, it will also cease to be registered by the university; loss of university registration in this manner will be effective at least as long as the national/international suspension is in effect.

(G) Student organization requirements

(1) Membership in student organizations shall be open to students of BGSU without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran should be reported to the office of the dean of students, 301 Bowen-Thompson student union, 419-372-2843.

(2) Designated social fraternal organizations are exempted by federal law from Title IX regulations concerning discrimination on the basis of sex.

(3) Student organizations are to make a reasonable effort to inform the university community of their membership criteria and processes, including membership application deadlines. Outreach efforts to groups that are typically underrepresented in student organizations should be made.

(4) Selection criteria must be relevant to the goals and objectives of the organization.

(5) Officers of student organizations must be full-time BGSU students, in good conduct standing, and maintain a minimum cumulative 2.25 GPA. The GPA required by their organization's local or national constitution may be higher than the university's requirement, and the officers and advisors are expected to enforce such requirement. Officers are defined as elected or appointed members who carry official titles and responsibilities germane to the organization, including but not limited to titles such as: president, vice president, secretary, treasurer, chairperson, senator, etc. Appeals for exceptions to this policy may be made to the associate dean of students. The decision of the associate dean is final.

(6) Organizations may have as many officer roles as required by their organization's constitution but those roles must include a president and a treasurer (or titled roles which fulfill the duties of those two positions). The president and treasurer may not be the same person.

(H) Financial management and accountability

(1) Student organizations interested in requesting university funding or accessing funds in a university account are required to have their president and/or treasurer attend annually a treasurer's training. The president and/or treasurer will understand and comply with university policies related to initiating contracts. Organizations may also complete an alternative plan approved by the office of campus activities prior to submitting a request for funding and/or accessing university funds. All funds allocated to the organization from university controlled sources must be maintained in a university account and spent in accordance with university policies and procedures.

(2) Organizations must maintain records of how their funds are generated and disbursed. This includes an account of the amount of funds, the methods by which funds are generated and expended, and an account of the amount and object of expenditures. Organizations are to keep receipts for moneys collected.

(3) The office of campus activities may request financial records from any registered student organization for the purpose of upholding the student budget committee policies, university rules and regulations, as well as state and federal laws.

(4) Organization members shall have the right to know how their money is being spent. The treasurer should keep detailed financial records and make them available to members, the advisor(s), office of campus activities, as well as local, state, and federal officials upon request.

(5) All records associated with university fund allocations and expenses are available for public inspection as required by state law.

(6) Organizations must pay all debts incurred in the name of the organization within sixty days.

(7) Student organizations may seek advisory support about contract negotiation from the office of campus activities. However, the student organization is solely responsible for any contracts entered into by the organization or debts incurred by the organization.

(8) Student organizations are encouraged to work collaboratively and form partnerships with other student organizations and university departments. Student organizations may intentionally seek co-sponsorships from other organizations and/or departments; however, blanket solicitation is not permitted. Blanket solicitation includes sending out generic co-sponsorship letters to departments and organizations. Co-sponsorships are permitted when the student organization and/or department being asked for co-sponsorship has (a) a significant role in the planning of the event; (b) the program is identified as an annual department or organization goal or strategy, or (c) the mission complements the mission of the organization. When co-sponsoring an initiative with other organizations or departments, an official written agreement is highly encouraged. Such agreement should outline the terms of the collaboration as well as the expectations for all parties.

(9) Student organizations may not use funds to contract with individuals/entities in a way that would create an employment relationship. Accordingly, all individuals/entities must follow the university's purchasing policies and meet criteria as independent contractor. For more information, visit http://www.bgsu.edu/finance-and-administration/controller/independent-contractor.html.

(I) Organization advisor

(1) All student organizations are required to have an advisor who is a full-time staff or faculty member at BGSU. Graduate students may not serve as primary advisors to student organizations.

(2) Within the context of the broader mission and policies of the university, advisors shall share insights and directions that allow student organizations to further their objectives and enhance the meaningfulness of organization membership.

(3) Specific responsibilities of the advisor shall be to: regularly attend general and executive board meetings; provide guidance to the officers; oversee all financial transactions of the organization; ensure that officers meet the minimum requirements for holding office as established by the university and the organization's constitution and by-laws; provide consultation concerning membership selection procedures, and responsibilities; review the organizations registration.

(J) Meetings and activities

(1) Each student organization and its members and officers are responsible for coordinating the activities of the group. This includes:

(2) Planning all programs and activities, including associated facilities and equipment rentals.

(3) Managing and accounting for all funds under the organization's account.

(4) In the case of sport clubs or groups that engage in physical activity, the group must make sure all rules and safety procedures are followed and in accordance with university policies. They must also obtain, maintain and inspect all necessary equipment, make sure all required training related to equipment usage is completed, and assure that prompt medical attention is available when necessary.

(5) No meetings or activities are permitted from five p.m. the Friday before each week of final exams through the end of the final exam period.

Replaces: 3341-2-36

Effective: 2/22/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
prior effectives dates ; 3/12/15

3341-2-37 Student rights and responsibilities.

(A) Policy statement and purpose

The purpose is to articulate students' rights and responsibilities provided and expected respectively.

(B) Policy

(1) Student rights: One of the concerns of Bowling Green state university is to provide each student with the opportunity to learn. Therefore, some personal freedoms and rights of students include, but are not limited to:

(a) Freedom of inquiry, speech and assembly.

(b) Freedom from threats.

(c) Freedom from acts of violence.

(d) Freedom from unfair or obscene treatment from others.

(e) Freedom from interference from others in an unreasonable and unauthorized manner while in class, activities and public events.

(f) Freedom from theft and willful destruction of personal property.

(g) Right to study and to learn in an atmosphere of academic freedom.

(h) Right to procedural due process in university conduct action.

(i) Right to be governed by justifiable academic regulations.

(j) Right to be informed of the regulations for academic and social conduct, and graduation requirements of the university.

(k) Right to petition for redress of grievances, academic and nonacademic.

(l) Right to be informed in writing of alleged violations of the code of student conduct.

(2) Student responsibilities: each student has the responsibility:

(a) To respect the rights and property of others.

(b) To be fully acquainted and comply with the published rules and regulations of the university.

(c) To comply with all local, state and federal laws.

(d) To recognize that student actions reflect upon the individuals involved as well as upon the entire university community.

(e) To recognize the university's obligation to provide an environment conducive for learning and academic inquiry.

(f) To adhere to the academic requirements determined by individual instructors.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-38 Student travel.

(A) Policy statement and purpose

The purpose is to articulate the criteria student organizations must follow when traveling an official organization or university business.

(B) Policy

When a registered student organization desires to participate in, or sponsors an event that occurs off the campus, and participation requires vehicle use, the university is committed to promoting the safety of all participants. Therefore, the Bowling Green state university student travel policy applies to all registered student organizations as defined by the Bowling Green state university student handbook. This policy is in effect whenever members of registered student organizations travel as official or designated representatives of the university, or participate in an organization-sponsored event where the university is officially represented, and which requires travel in a distance greater than thirty-five miles one-way from Bowling Green or which requires travel outside of the state of Ohio.

(1) Registration of the event

The organization must register each trip by submitting a completed travel packet as distributed by the office of campus activities (or designee) for all trip participants.

(2) Advisor participation

Upon review of the registration form, the designated staff member will determine if the presence of a travel advisor is required. If a travel advisor is required to travel with the group, the travel costs for the travel advisor will be paid from a special account designated for advisor travel and provided by the office of campus activities. If a travel advisor is not required to attend, the advisor of record, as listed on the student organization registration form must sign off on the trip registration form. One member of the travel group must serve as the trip coordinator, including completion of trip coordinator training as provided by the office of campus activities.

(3) Transportation requirements

Bowling Green state university has established transportation requirements as determined by the office of risk management. All of these related policies can be found on the risk management web page. Additionally, all travel participants are required to follow the transportation requirements summarized below as set forth by the office of risk management. Compliance with these items is required. These transportation requirements apply to travel by car or minivan but do not apply to travel by air or charter bus.

(4) Driver requirements

(a) In addition to having a valid driver's license, all drivers must consent to a motor vehicle record check annually when driving other than personal vehicles to verify the driver meets the accepted criteria in order to drive.

(b) All drivers must be at least eighteen years of age.

(c) Drivers must obey all traffic laws, including seat belt use. If failure to obey traffic laws results in a ticket, the driver is responsible for any fines, including parking tickets.

(5) Rental vehicles

Renting vehicles from university-approved rental car vendors is an accepted practice. Drivers must be at least twenty-one years of age.

(6) University-owned vehicles

Only licensed drivers who are at least eighteen years of age may drive a university-owned car or minivan.

(7) Personal vehicles

The use of personal vehicles is strongly discouraged because the institution lacks control over the condition, maintenance and insurance coverage on personal vehicles. Only licensed drivers who are at least eighteen years of age may drive a car or minivan.

(8) Large passenger vans

Because large passenger vans pose a special risk; students are prohibited from driving or riding in a vehicle with seating for more than eight individuals.

(9) Insurance

When using university-owned or -rented vehicles, the university provides all necessary liability and physical damage coverage. In situations when personal vehicles are used, the university is unable to reimburse the vehicle owner for any accident-related repairs or payment of deductibles. Personal vehicle owners are expected to carry automobile liability insurance in an amount sufficient to cover any property damage or liability loss and be responsible for the payment of their own deductible including the defense of any claim.

(10) Driving requirements

(a) Travel routes must be planned in advance.

(b) Drivers must have at least two years of licensed driving experience free of any court-imposed restrictions.

(c) Two drivers are required on trips greater than two hundred fifty miles one-way.

(d) On trips over two hundred fifty miles one-way, drivers must rotate every three hours and no one person may drive more than eight hours in a twenty-four hour period.

(e) Drivers are responsible for knowing and following all motor vehicle laws and safety regulations for each state in which travel occurs

(f) The use of a cell phone, including text messaging, is prohibited for drivers while driving. Hands-free sets are also prohibited for drivers while driving.

(g) The number of passengers may not exceed the number of available seat belts. All passengers are required to wear a seatbelt at all times.

(h) Passengers may not engage in any behavior that would distract the driver.

(i) Transporting minors unless accompanied by a parent or guardian is prohibited except in situations when the minor is a registered BGSU student younger than age eighteen.

(j) If drivers are participating in events and driving on the same day, then drivers should rotate on a more frequent basis to avoid fatigue.

(k) Driver fatigue is greater between the hours of midnight and six a.m. Drivers must use extreme caution when operating a vehicle during this time. A second person should remain awake and ride in the front passenger seat.

(11) Inclement weather

(a) When planning the travel route, check the forecast to see if inclement weather is predicted.

(b) During inclement weather, travel safety should follow guidelines set forth by the national weather service. Drivers should contact local law enforcement to determine the best course of action based on driving conditions.

(c) During inclement weather, drivers are to use extreme caution.

(d) When driving in treacherous weather and conditions are deemed dangerous or unsafe, immediately cease all travel and find the nearest shelter or hotel.

(e) The university will defray the cost of an overnight stay if unexpected bad weather impedes the safe return to campus. Permission to seek extended stays due to weather conditions is initiated through contact with the university police (if after normal business hours) at 419-372-2346 and in consultation with the office of campus activities for final approval.

(12) Behavioral expectations

(a) All participants who are defined as BGSU students are accountable to the BGSU code of student conduct throughout the duration of the trip.

(b) Being under the influence, or in possession of alcohol or drugs in conjunction with the trip and throughout its duration, is prohibited regardless of the age of the student participant, unless otherwise approved, regardless of the local drinking age. This applies from the moment of departure from campus until the return to campus, or at the moment the student participant disaffiliates from the approved travel arrangements.

(c) If the driver becomes aware of alcohol and/or drug consumption and/or possession, the driver should stop the vehicle and request that these substances be removed from the vehicle before the trip is continued. Failure of any passenger(s) to comply will cause immediate cancellation of the trip. Individuals as well as the student organization will be held accountable to the policies set forth in the BGSU code of student conduct.

(d) Smoking is prohibited inside any university-owned or rented vehicle.

(e) The transport of hitchhikers or any unauthorized passengers is prohibited.

(f) Use of other than a compact-size trailer is prohibited without approval.

(g) Students are encouraged to report reckless or irresponsible driving by other student participants so that appropriate safety measures can be taken for future trips.

(h) Driving in a foreign country poses extraordinary risks that may necessitate the purchase of special insurance. It is important to consult with the office of campus activities prior to traveling in a vehicle that crosses the border into another country outside the United States.

(i) All trip participants are ambassadors of Bowling Green state university and as such must represent the university in a positive light. Alleged violations of the BGSU code of student conduct will be referred to the office of the dean of students for investigation and resolution. BGSU students and the sponsoring organization are responsible for the behavior of non-BGSU students participating in the trip.

(13) Monetary guidelines

Any person or organization using university funds for travel must comply with the expenditure guidelines established by the Bowling Green state university office of the treasurer.

(14) Exemptions

Requests for exemptions to any of the aforementioned policies are subject to approval by the senior associate dean of students or designee.

November 1, 2013

Effective: 3/12/2015
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-39 Student conduct appeals.

(A) Policy statement and purpose

To set out the procedure for student conduct appeals.

(B) Policy

(1) Right to appeal

A complainant or respondent may appeal the sanction imposed by the associate dean of students or designee (informal disposition) or the decision rendered by the senior associate dean of students (formal disposition.)

(2) Ground for appeal

Appeals must be based on the issue of substantive or procedural errors which are prejudicial and which were committed during the conduct meeting or hearing. The specifics to be addressed on appeal are:

(a) Were the procedures of the code of student conduct followed?

(b) If a procedural error occurred, were the rights of the student or organization violated to the extent that the student or organization did not receive a fair hearing?

(c) Was the meeting or hearing conducted in a way that permitted the student or organization adequate notice and the opportunity to present its version of the facts?

(d) Was the information presented at the meeting or hearing sufficient to justify the decision and/or sanctions reached?

(e) Was there information existing at the time of the meeting or hearing that was not discovered until after the hearing?

(3) Appeal of informal disposition (individual hearing officer)

Appeals shall be made to the dean of students within five days that the complainant or respondent was emailed the sanction notification letter rendered by the associate dean of students or designee. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the dean of students is final.

(4) Appeal of formal disposition (UCC/ARB hearing)

Appeals shall be made to the vice president for student affairs within five days of the complainant or respondent was emailed the sanction notification letter of the decision of the dean of students. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the vice president for student affairs is final.

(5) Appeal proceedings

An appeal is confined to the criteria set forth in Section 11. (B).

(6) Potential appeal outcomes

(a) Uphold the original sanction(s) in the informal disposition process:

(b) Uphold the original sanction(s) and/or decision in the formal disposition process:

(c) Dismiss the case or individual charge(s) against the student:

(d) Modify or eliminate the sanction(s): or

(e) Refer the case to a new hearing board to be reheard. This process includes a new recommendation on responsibility and, if applicable, sanctions. Potential appeal outcomes listed in paragraph (B)(6)(a) to(B)(6)(d) of this rule are final and may not be appealed.

(7) Implementation of sanction(s)

Sanctions shall not begin until either the time for appeal has expired without an appeal, or until the appeal process is exhausted. The vice president for student affairs may impose sanctions during the appeal process to ensure the safety and well-being of members of the university community or preservation of university property.

Replaces: 3341-2-39

Effective: 2/22/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345
prior effective date; 3/12/15

3341-2-40 Student organizations contracting.

(A) Policy statement and purpose

This policy sets forth the rules and processes student organizations must follow before a valid contract can be executed.

(B) Policy

Neither students nor student organizations have any authority to obligate the university to a contract.

For contracts relating to registered student organizations, only the vice president for student affairs (or designee) has the authority to execute an enforceable contract.

Students shall not participate in forming contracts with entities in which the student or the student's immediate family has an ownership interest.

University employees may not enter into an agreement with student organizations for compensation.

All contracts, other than p-card purchases, by registered student organization activities must be submitted to the office of campus activities no later than four weeks prior to the effective date of the contract. Contracts submitted within four weeks or less of the performance date may not be approved.

Existing university contractual relationships may result in the denial of contract approval.

The contract will be reviewed by the office of the general counsel pursuant to university policy. If approved by the office of the general counsel, the agreement may be then signed by the vice president for student affairs (or designee).

Only the vice president for student affairs (or designee) has the authority to bind the university or the student organization to an agreement involving a student organization.

A student organization submitting a contract for approval must have sufficient funds on deposit in its university account to pay for the goods or services specified in the contract. A student organization may not rely on revenue to be derived from the event (e.g., ticket sales) to pay contract obligations. A student organization can satisfy the financial resources requirement by co-sponsoring the event with another organization.

A contract signed by a student on behalf of a student organization is not binding on the university or the student organization. A student signing a contract risks being held personally responsible for that contract.

(1) Performance/service agreements

Agreements for performances or services, whether live or otherwise, must be submitted on the performance/service agreement contract form that is provided by the office of campus activities. Other contract forms may be rejected at the sole discretion of the vice president for student affairs (or designee). Approval of alternative contract forms is at the discretion of the vice president for student affairs (or designee) and the office of the general counsel.

Contract approval may be withheld until the vendor or other service contractor has completed all forms required by BGSU purchasing. These forms include, but may not be limited to:

(a) Domestic vendor form. (service contractors located within the United States)

(b) Foreign vendor form. (service contractors located outside the United States)

(c) All individuals who are not current BGSU students and all limited liability corporations must also complete the OPERS independent contractor form.

These forms are located on the university purchasing website - http://www.bgsu.edu/purchasing/vendor-data-forms.html.

Effective: 2/2/2016
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345

3341-2-42 Service animal and assistance animal policy.

(A) Policy statement and purpose

Bowling Green state university is committed to granting reasonable accommodations to its rules, policies, practices, or services when such accommodations may be necessary to afford people with disabilities an equal opportunity to use and enjoy their dwellings, as required by federal, state and local law. A reasonable accommodation may include a change or exception to a rule or policy that is needed because of a person's disability, or it may be a physical change to a unit or common area. It is Bowling Green state university's general policy to provide reasonable accommodations to individuals with disabilities whenever an individual has a disability and there is a disability-related need for the requested accommodation. A disability-related need for a requested accommodation exists when there is an identifiable relationship, or nexus, between the requested accommodation and the individual's disability. Bowling Green state university will permit the use of a service animal by an individual with a disability. One other common type of reasonable accommodation may be allowing a person with a disability to keep an assistance animal in their university housing dwelling unit. The policy below discusses the procedures regarding these topics.

(B) Policy definitions

(1) Service dog/service animal

A dog, as described in 28 CFR35.104, that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Under the particular circumstances and conditions set forth in 28 CFR 35.136, a miniature horse may also qualify as a service animal. The crime deterrent effects of an animal's presence and the provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of this definition. This policy generally refers to service animals as "service dogs."

(2) Assistance animal in university housing

An assistance animal (also known as an "emotional support animal") is an animal that provides comfort to an individual with a disability within that individual's dwelling unit in university housing. An assistance animal may be a reasonable accommodation if, upon the recommendation of a reliable third party (such as a doctor, physician assistant, psychiatrist, psychologist, or social worker) who is familiar with the individual's disability and the necessity for the requested accommodation, it will assist the individual with their disability and is necessary to afford that individual an equal opportunity to use and enjoy their residence at the university. An assistance animal does not assist a person with a disability with activities of daily living but rather its role is to live with the person and alleviate the symptoms or effects of that person's disability. The process for requesting an assistance animal is outlined in paragraph (C)(7) of this policy.

(3) Handler

A handler is the person who is responsible for controlling an assistance animal or service animal.

(4) Service dogs in training

A service dog in training is a dog that is in training to assist a blind person, a deaf or hearing-impaired person, or a mobility-impaired person.

Handlers of service dogs in training are afforded the same rights as the handlers of fully-trained service dogs. This means that service dogs in training may attend class, accompany trainers to dining facilities, and take part in other campus activities. All service dogs in training are required to have insurance through their sponsoring non-profit special agency. Puppy raising, fostering and socialization activities are not considered training. Questions about service dogs in training can be directed to accessibility services.

(5) Pet

A pet is an animal, other than a fish, that is not a service dog or an assistance animal. Pets are not allowed in university residence halls.

(C) Policy

(1) Service dogs

Service dogs are trained to do work or perform a task for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The work or task must be directly related to the individual's disability. Examples of work or tasks include, but are not limited to. assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. If they meet this definition, dogs are considered service dogs.

University personnel shall not ask about the nature or extent of a person's disability, but may make two inquiries to determine whether a dog qualifies as a service dog (unless the dog's service training and duties are readily apparent). They may ask if the dog is required because of a disability and what work or task the dog has been trained to perform. Documentation, such as proof that the dog has been certified, trained, or licensed as a service dog is not required.

Students, faculty, staff and visitors are allowed to bring service dogs onto BGSU property. A university employee may be accompanied by their service dog whenever they are acting within the scope of their employment. Service dogs are permitted to safely accompany a person with a disability in any public space, unless the dog's presence would compromise a sterile environment or otherwise fundamentally alter the nature of a university service, program, or activity. Service dogs may attend class, visit the dining halls, and take part in other campus activities. An accommodation through accessibility services is not required for a service dog.

Service dogs should be regarded as working and should not be treated as or referred to as pets.

(2) Service dogs in training

Handlers of service dogs in training are afforded the same rights as the handlers of fully-trained service dogs. This means that service dogs in training may attend class, accompany trainers to dining facilities, and take part in other campus activities. All service dogs in training are required to have insurance through their sponsoring non-profit special agency and to provide proof of that insurance to accessibility services. Questions about service dogs in training can be directed to accessibility services.

(3) Code of conduct

(a) A service dog must be under the control of its handler at all times. A service dog shall have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the dog's safe, effective performance of work or tasks, in which case the service dog must be otherwise under the handler's control (e.g., voice control, signals, or other effective means).

(b) Service dogs must be immunized according to ^ 0.17 of Bowling Green code of ordinances. Additionally, the service dog must be in good health. Handlers may be asked to leave a classroom, office or other university property if their service dog is visibly ill or becomes ill.

(c) The service dog must be clean. Temporary un-cleanliness due to weather conditions is understood.

(d) BGSU is not responsible for providing food, water, health care, supervision or shelter for a service dog or assistance animal.

(e) The handler of a service dog or assistance animal is responsible for cleaning up the animal's waste, and should carry appropriate equipment for that purpose. Waste must be bagged and discarded in waste receptacles located outside of the residence halls.

(f) The handler of a service dog or assistance animal must assure the animal doesn't interfere with the daily routine or activities (ability to sleep, enter or exit the hall, study, etc.) of others. A person with a disability may be asked to remove their service dog or assistance animal from the premises if the animal is out of control and the handler does not take effective action to control it (for example, a dog that barks repeatedly during a class) or if the animal is not housebroken.

(g) An individual with a disability is not required to:

(i) Pay a surcharge, even if people accompanied by pets are required to pay fees, or

(ii) Comply with requirements applicable to pets. But if other individuals are charged for the damage they cause, an individual with a disability may be charged for damage caused by his or her service dog or assistance animal.

(4) Interacting with service dogs and service dogs in training

(a) Allow a service dog or service dog in training to accompany the handler everywhere at all times on BGSU property, unless a specific area is deemed off limits.

(b) Do not pet a service dog or a service dog in training without the permission of the handler as this may distract the animal from the task at hand.

(c) Do not feed a service dog or service dog in training.

(d) Do not separate or attempt to separate a service dog or service dog in training from their handler.

(e) In general, allergies or fear of dogs are not sufficient reasons for denying access to people using service dogs. Most allergies to animals are caused by direct contact with the animal. A separate space may be adequate to avoid allergic reactions. Service dog access should not be denied without consultation with accessibility services.

(f) The service dog or service dog in training must be under the handler's control at all times. It may be appropriate to ask the handler to remove the dog from the premises if the dog is not under control of the handler (e.g. excessive barking, poses a threat to the safety of others, etc.).

(g) Emergency situations

If university personnel are aware that a service dog or assistance animal is present when an emergency occurs, then they will notify the responding emergency personnel that an animal is present with a handler who is disabled. University personnel will relay information concerning the type of animal.

In the event of an evacuation or other calamity, emergency personnel may try to rescue both the handler and the animal. The animal may have to be left behind in some circumstances.

(5) Service dogs in laboratory settings

These guidelines are intended to ensure the safety of both handlers and service dogs within the laboratory environment. Because hazardous chemicals, open flames, glassware, and electrical equipment pose unique risks, accessibility services recommends the following precautions:

(a) Alternative seating at the end of benches or using gates, pens, or kennels (for kennel-trained service dogs) may be appropriate. Handlers should be permitted to keep the service dog as close as is safe for the handler and the dog. Handlers may wish to visit the lab in advance of the class to familiarize themselves and their dog with the layout of the lab, as well as the smells and sounds of the lab.

(b) Service dogs entering laboratories must be similarly protected as is expected of the student to prevent exposure to hazardous chemicals, broken glass or other hazards that might be present in the laboratory environment. This equipment would be provided by the handler and includes disposable or reusable boots to cover the feet, eye protection, and/or lab coats. accessibility services recommends disposable, plastic-backed, absorbent lab paper or pet pads for the dog to lie on rather than direct contact with the floor. If appropriate protective equipment is not provided, the service dog may not be permitted into the lab.

(c) Service dogs in labs are expected to maintain the same level of appropriate behavior as in other university settings. This includes no jumping, barking unless in the proper context, growling, or interfering with lab activities. Interaction with the dog is by permission of the handler and may only be permitted outside of the laboratory.

(d) Service dog access can be restricted if the presence of the dog can interfere with the outcomes of the experiments or if substances used can be hazardous to a dog. Service dog access should not be denied without consultation with accessibility services. Accessibility services will facilitate an interactive dialogue to determine what other reasonable accommodation could be provided.

(6) Safety restrictions

(a) There are instances when a service dog may be restricted because places of public accommodation may impose restrictions if these are based on safety requirements.

In determining whether reasonable accommodation can be made to allow a service dog into a specific facility, the following factors for consideration are permissible:

(i) The type, size, and weight of the dog and whether the facility can accommodate these features;

(ii) Whether the handler has sufficient control of the dog;

(iii) Whether the dog is housebroken; and

(iv) Whether the dog's presence in a specific facility compromises legitimate safety requirements necessary for safe operation.

(b) If a service dog is properly excluded, the individual with a disability shall be provided the opportunity to obtain goods, services, and accommodations without having the dog on the premises. There may be restrictions to service dogs in the clinical practica of nursing and health science programs, in food services programs, or in laboratories that can pose a safety risk. Allergies and fear of animals are generally not valid reasons for denying access or refusing service to people with service dogs. Any contemplated denial or refusal must be considered on a case-by-case basis. In such instances, accessibility services will facilitate an interactive dialogue to determine what other reasonable accommodation could be provided.

(7) Assistance animals living in university housing

(a) An assistance animal is an accommodation granted through accessibility services for students in residential housing, and any student needing an assistance animal must complete the accessibility services process. An assistance animal is restricted to the residence hall unit of the individual except to the extent the individual takes the animal outside for natural relief. When taking the animal outside of the residence hall unit, the animal must be in a carrier or controlled by a leash or harness. An assistance animal is not permitted in any university facilities other than the residence hall unit in which the handler is assigned.

(b) Requesting an assistance animal

Although it is the policy of BGSU that individuals are generally prohibited from having animals other than fish in any type of university housing, accessibility services will consider a request by an individual with a disability for a reasonable accommodation from this prohibition to allow an assistance animal. However, no assistance animal may be kept in university housing until the individual has received approval of that animal as a reasonable accommodation pursuant to this policy.

A resident wishing to request an assistance animal should follow accessibility services' general procedures for requesting an accommodation. accessibility services may require a statement from a reliable third party indicating that the resident has a disability and that the animal would provide emotional support or other assistance that would ameliorate one or more symptoms or effects of the disability.

BGSU, in consultation with the resident (and other parties, as appropriate), may consider the criteria below in determining whether the presence of the animal is reasonable in the making of a housing assignment for an individual with an assistance animal:

(i) Whether the animal poses or has posed in the past a direct threat to the individual or others;

(ii) Whether the animal causes or has caused excessive damage to housing beyond reasonable wear and tear;

(iii) Whether the size of the animal is too large for available assigned housing space;

(iv) Whether the animal's presence would force another person from individual housing (e.g., due to conflicting disability accommodation needs) and that person was assigned to the housing before the resident with a disability-related animal accommodation;

(v) Whether the animal's presence violates individuals' right to peace and quiet enjoyment; and

(vi) Whether the animal is housebroken or is unable to live with others in a reasonable manner.

A resident wishing to request an assistance animal must provide written consent for accessibility services to disclose information regarding the request for and presence of the assistance animal to those individuals (including, but not limited to, university personnel and each potential and/or actual roommate or neighbor) who may be impacted by the presence of the animal in university housing. The disclosure shall be limited to information related to the animal and shall not include information related to the individual's disability. BGSU reserves the right to assign an individual with an assistance animal to a single room without a roommate.

(c) Removal of an approved assistance animal

The office of residence life, in consultation with accessibility services, may remove an assistance animal if:

(i) The animal poses a direct threat to the health or safety of others;

(ii) The animal causes substantial damage to the property of others (including university property);

(iii) The animal's presence requires or results in a fundamental alteration of a program;

(iv) The handler consistently fails to comply with this policy; or

(v) The animal or its presence creates an unmanageable disturbance or interference with the university community.

Any removal of an assistance animal may be appealed through the student conduct appeal procedure.

Effective: 2/28/2018
Promulgated Under: 111.15
Statutory Authority: 3345
Rule Amplifies: 3345