Chapter 3352-4 Privacy of Records; Alcohol Policy; Student Employment

3352-4-03 Student privacy and release of student educational records.

(A) Introduction.

(1) Wright state university has for many years regulated access to student educational records. The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, sets forth requirements designed to limit the disclosure of student educational records. The law governs access to records maintained by educational institutions and the release of information from those records.

(2) This rule includes the regulations designed to explain the rights of a student with respect to records maintained by Wright state university. In addition, this rule outlines the university's procedures to comply with the requirements of the Family Educational Rights and Privacy Act.

(3) Any member of the university community may review a copy of the Family Educational Rights and Privacy Act, the federal regulations adopted pursuant to it, as well as a copy of the annual notice provided to students. Copies of the documents are located in the office of the registrar.

(4) For the purposes of student privacy and release of education records under this rule, a student is defined as any individual who has been accepted to the university and is registered for or has completed courses at the university on a full or part time basis. For purposes of student privacy and release of education records under this rule, "student" does not include persons who have been admitted to the university but have not registered for classes.

(B) Definition of an educational record. A record is defined as information recorded in any way, including but not limited to, handwriting, print, computer media, video or audio tape, file, microfilm, and microfiche. An educational record is any record that is directly related to a student and maintained by Wright state university or by a party acting for Wright state university. The categories of information listed in paragraphs (B)(1) to (B)(5) of this rule are not considered to be educational records.

(1) Records created by university personnel that are in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person.

(2) Records maintained by the university police for law enforcement purposes.

(3) Records that are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional, professional in training, or paraprofessional acting in his/her professional capacity or assisting in a paraprofessional capacity or records maintained or used only in connection with treatment of the student, and disclosed only individuals providing treatment (e.g., records in the office of disability services, the center for psychological services, and student health services).

(4) Employment records (unless the employment is bases on student status). The employment records of student employees (e.g., work-study, wages, and graduate teaching associates) are part of their education records.

(5) Records created or received by WSU after an individual is no longer a student in attendance and that are not directly related to the individual's attendance as a student (e.g., WSU alumni association records). Records of an individual, while a student, continue to be considered educational records.

(C) Release of an educational record without consent. The university may release information contained in an educational record, without prior consent, under the circumstances listed in paragraphs (C)(1) to (C)(13) of this rule.

(1) Requests to a school official within the university who the university has determined to have a legitimate educational interest. A school official typically includes a person employed by Wright state university in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student employee of the university who may authorized to conduct official business or who is serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Wright state university who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information PII from education records, such as an attorney, auditor, or collection agent. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Wright state university.

(2) Requests from officials at another school (such as a dual-enrolled student's high school), school system, or institution of post-secondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer.

(3) Requests from authorized representatives of the U.S. controller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as the Ohio department of higher education (ODHE). Requests under this provision may be made in connection with an audit or evaluation of federal- or state- supported education programs, or the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosure of personally identifiable information to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met.

(4) Requests made in connection with a student's application for or receipt of financial aid, if the information is necessary for the purposes of determining eligibility for the aid, determining the amount of the aid, determining the conditions for the aid, or enforcing the terms and conditions of the aid. The disclosure is to state and local officials or authorities whom this information is allowed to be reported or disclosed pursuant to state statute adopted before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and the system's ability to effectively serve the student whose records are released; or allowed to be reported or disclosed pursuant to State statute adopted after November 19, 1974.

(5) Requests by organizations conducting studies for, or on behalf of, the university to develop, validate, or administer predictive tests; administer student aid programs; or improve instruction. If such studies do not permit personal identification of a student to any persons other than to representatives of such organizations and/or if the personal identification data is destroyed when no longer needed.

(6) Requests of accrediting organizations to carry out their accrediting functions.

(7) Requests by the parent(s) or legal guardian(s) of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954. Section 152 of the Internal Revenue Code describes dependency and taxpayer calendar issues. A copy of the previous year's tax return for the parent(s) or legal guardian(s) may be required to verify dependency.

(8) Requests to comply with a lawfully issued subpoena or judicial order after the university first makes a reasonable effort to notify the student of the order or subpoena in advance of compliance, so that the student may seek protective action, unless the disclosure is in compliance with a Federal grand jury subpoena or other subpoena issued for a law enforcement purpose and the court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.

(9) Requests in connection with a health or safety emergency.

(10) Requests from parents of a student regarding the student's violation of any federal, state, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of twenty-one.

(11) Requests for information from a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense. The disclosure may only include the final results of the disciplinary proceeding conducted by the institution with respect to that alleged crime or offense, regardless of the finding.

(12) Requests for information the university has designated as "directory information" as defined in paragraph (D) of this rule.

Note: Degrees (any honors, majors, minors, and specializations) are considered public information (as defined in paragraph (D) of this rule), since they are conferred in a public ceremony. Additionally, the university reserves the right to verify the accuracy of any information contained in what is presented as an official university document (e.g., a transcript or diploma) or as provided to a third party.

(D) Directory information.

(1) Wright state university, in accordance with the Family Educational Rights and Privacy Act, has designated the information in paragraphs (D)(1)(a) to (D)(1)(m) of this rule about a student as public information.

(a) A student's name.

(b) All addresses of a student, including e-mail addresses.

(c) Telephone listings.

(d) Major field of study.

(e) Number of hours registered.

(f) Full-time or part-time status.

(g) Class standing that includes freshman, sophomore, junior, senior, graduate, or professional standing.

(h) Dates of attendance.

(i) Degrees awarded and total hours earned.

(j) Special honors and awards.

(k) Most recent previous educational agency or institution.

(l) Participation in officially recognized activities and sports.

(m) Weight and height of members of athletic teams.

(2) Information identified as public information will be released without a student's consent. However, a student has the right to have public information withheld if he/she so desires. A student who wants public information withheld, including items to be published in a student directory, shall so indicate by completing a request to prevent release of public information form, which can be obtained from the office of the registrar. A student should allow at least ten business days for processing the request.

(3) Each fall semester, the university publishes an online directory that is made public. The online directory contains the name, e-mail address, level (graduate or undergraduate), college and major field of study. If a student wishes to withhold this information from the directory, he/she must notify the office of the registrar, as described in paragraph (D)(2) of this rule.

(E) Consent for release of an educational record. A student who wishes to have information released must submit a written request to the director or designee of the appropriate department, school, or college that maintains the record. The written consent must: be signed and dated by the student; specify the specific information he/she wishes to release and the party or class of parties to whom the disclosure may be made. The consent should state that the student understands that the consent will remain in effect until revoked by the student, in writing, and delivered to Wright state university, but that any such revocation shall not affect disclosures made prior to the receipt of any such written revocation.

(F) Procedures for review of an educational record.

(1) All records that pertain to a student and that are maintained in university offices are official university records and, as such, remain the property of the university. Each university unit has an obligation to keep a record of requests and disclosures of student information, except when a request is from the student, from a university official who has a legitimate educational interest, from someone requesting directory information. A student has the right to review the record of requests and disclosures pertaining to him/her.

(2) A written request to review records must be made separately to each university unit that maintains records. The unit has fifteen days to respond to a request to review and inspect a student's educational record. However, the unit will make arrangements as expeditiously as possible. In the event that a student's only access to his/her records is through mailing such records, a fee may be charged, unless the student can prove that the fee effectively prevents him/her or an eligible parent(s) or legal guardian(s) from exercising his/her rights.

(3) A student has the right to review only his/her own records. When a record contains information about more than one student, disclosure cannot include information about the other student(s).

(G) Exceptions to right to review an educational record. A student is granted the right to inspect and review all of his/her educational records, except for the types of documents listed in paragraphs (G)(1) to (G)(3) of this rule.

(1) Financial records of parents.

(2) Confidential letters and statements of recommendation placed in educational records prior to January 1, 1975.

(3) Confidential letters and statements of recommendation placed in education records after January 1, 1975, if the student has waived his/her right to inspect and review those letters and statement and those letters and statements are related the student student's admission to an educational institution; application for employment, or receipt of an honor or honorary recognition (refer to paragraph (H) of this rule).

(H) Waiver of right to review an educational record. A student may waive his/her right of access to confidential letters and statements of recommendation. Even if a student signs a waiver, the names of all persons making confidential recommendations will be made available upon request. The university may not require a student to waive his/her right of access for receipt of university benefits or services.

(I) Right to seek to amend an educational record. A student has the right to challenge the content of his/her educational record if the student considers the information contained therein to be inaccurate, misleading, or in violation of the privacy rights of the student. The process of challenging the content of an educational record includes an opportunity for amendment of the record or insertion of a written explanation(s) by the student into such record as described in paragraph (J) of this rule. The right to challenge a grade does not apply under the Family Educational Rights and Privacy Act, unless the grade assigned was inaccurately recorded. Under that condition, the record will be corrected.

(J) Procedures for challenging information in an educational record.

(1) A student who wishes to challenge information in his/her educational record must submit a written request for a hearing to the director or designee of the appropriate department, school, or college that maintains the record. The request must list the specific information in question and the reason(s) for the challenge.

(2) The director of the university unit will notify the office of the registrar when a student has submitted a request for a hearing. The office of the registrar will convene a panel to conduct the hearing. The panel, which is chaired by the university registrar or appointed designee, will consist of three university faculty and/or staff members who have no direct interest in the outcome of the hearing.

(3) The student who has requested the hearing will be afforded a full and fair opportunity to present evidence relevant to the reason(s) for the challenge.

(4) The panel will render a written decision within a reasonable period of time, noting the reason(s) for its decision and summarizing all evidence presented. Should the decision of the hearing panel, by majority vote of the three panel members, find in favor of the students challenge, the educational record shall be amended accordingly.

(5) The school of medicine and the school of professional psychology have separate procedures for challenging and adjudicating record disputes. A student who wishes to submit a challenge should consult the handbook of the specific school for additional information.

(K) Retention of education records. Education records are retained in accordance with university policy and guidelines. Additional information about records retention and specific department retention schedules can be found in records management of the university library special collections and archives services. One a student request access to his or her records, removal or destruction of information in education record may not occur until access has been granted.

(L) Location of education records. Wright State University does not maintain education records in one central office. Education records are maintained in a custodial capacity in the various department, schools, or colleges of the university. A student should contact the office of the registrar for information and guidance in determining which unit(s) a student should contact about an education record.

(M) Concerns or suggestions. A student who has a concern or suggestion regarding this policy should contact the office of the registrar. If a student has reason to believe that the university is not complying with FERPA or university policy, he/she has the right to file a complaint with the United States department of education by contacting:

"Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington DC 20202-4605"

Replaces: 3352-4-03

Effective: 4/16/2018
Promulgated Under: 111.15
Statutory Authority: 3352.03
Rule Amplifies: 3352.03
Prior Effective Dates: 03/06/1978, 02/01/1991, 05/31/2000, 03/29/2002, 04/10/2015

3352-4-04 Student alcohol policy.

(A) Preamble.

(1) Wright state university prohibits the use of alcohol that is inconsistent with state, local, or university regulations. The goal of Wright state university is to establish and sustain an environment on campus that is conducive to the intellectual, emotional, and social growth of all members of its community. Wright state university is committed to the preservation of individual freedoms and the promotion of the health, safety, and welfare of the community. Pursuant to these commitments, Wright state university has established this policy governing the possession, sale, and consumption of alcoholic beverages on the campus of the university. The goals of Wright state university, through this policy and related programs, is to encourage community members to make responsible decisions and to promote safe, legal, and healthy patterns of social interaction. Wright state university will enforce all state and local laws relative to the consumption of alcohol.

(2) Section 4301.632 of the Revised Code states in part that no person under the age of twenty-one years of age shall order, pay for, share the cost of, or attempt to purchase any beer or intoxicating liquor, or consume any beer or intoxicating liquor, either from a sealed or unsealed container or by the glass or by the drink, or possess any beer or intoxicating liquor, in any public or private place.

(3) Wright state university permits the use of alcoholic beverages in licensed university facilities and at policy specified social events. The misuse or abuse of alcohol will not be tolerated on campus. Violation of state laws, local laws, or university policy may result in disciplinary action. Additionally, the appropriate law enforcement authorities may be contacted. Violators will be subject to university sanctions, which may include suspension from the university and/or referral for treatment. This policy also applies to any location where university related activities occur or when using university vehicles or when using private vehicles on university business.

(B) On-campus event guidelines.

(1) General.

(a) All alcohol sold and served on the campus of Wright state university shall be through the university's food service vendor(s).

(b) All student organization events where alcohol is served must be registered and preapproved by the office of student life, in accordance with university policies and procedures.

(c) Appropriate security personnel acceptable to the Wright state university office of public safety must be present at all student organization events at which alcohol is sold to assist in the enforcement of the guidelines in paragraph (B) of this rule. The sponsoring organization(s) is responsible for contacting the office of public safety for all security arrangements. The office of student life will assist all student organizations in contacting the office of public safety for security arrangements.

(d) Serving alcohol must at all times conform to state and local laws and university policies.

(e) Consumption of alcohol may not be the focus of an event.

(f) Nonalcoholic beverages also must be available at no charge at any event where alcohol is served.

(g) Snacks must be available at no charge for the duration of any event at which alcohol is served.

(h) Alcohol will not be served to persons who are or who appear to be intoxicated.

(i) Alcohol may not be carried onto or off the premises of a permit area.

(j) Sponsors must post hours of sale or serve at all points of sale of alcohol.

(k) Alcohol shall not be sold or served prior to two p.m.

(l) The sale of alcohol shall not last more than a total of three consecutive hours without at least a one-hour suspension of sale.

(m) The sale of alcohol must cease forty-five minutes prior to the end of the event.

(n) The sale of alcohol at outdoor events must be maintained in a distinct area that is clearly separate from the general area. Appropriate security personnel must monitor all entrances and exits to the area. The office of student life must approve any setup for outdoor events.

(o) The advisor(s) of a student organization(s) will be notified of any space reservation so that the advisor(s) is aware of any event sponsored by a student organization(s).

(p) The advisor(s) of a student organization(s) must approve and be in attendance during the entire event where alcohol is served.

(2) Publicity.

(a) Advertising for an event where alcohol is to be served shall not contain visual representations of such items as foaming mugs, beer cans, kegs, or other items promoting alcoholic beverages. Publicity may state the variety of refreshments available, with no single refreshment receiving undue emphasis.

(b) All publicity for an event where alcohol is to be served must state that a valid driver's license or state of Ohio photo identification is required to determine whether persons may purchase or consume alcoholic beverages.

(c) All advertising and publicity for both on and off-campus events where alcohol is to be served must conform to state and local laws and must conform to the policies of the university and include the name(s) of the sponsoring organization(s). Publicity will not be approved for an off-campus event that does not conform to university policy or that promotes the unlimited consumption of alcohol. The sponsor(s) of an event has the responsibility to ensure that advertising conforms to the guidelines in paragraph (B) of this rule.

(d) All publicity for an event where alcohol is to be served must be approved through the office of student life.

(3) Identification and security.

(a) A representative(s) of the sponsoring organization(s) of an event where alcohol is to be served must check the identification of all persons seeking admittance to the event.

(b) The acceptable forms of identification are a valid driver's license and a state of Ohio identification card issued by the bureau of motor vehicles.

(c) The sponsoring organization(s) is responsible for placing wristbands on persons who are eligible to purchase or consume alcoholic beverages as a method to identify those individuals who are permitted to purchase or consume alcoholic beverages. The vendor is responsible for checking the wristband and for serving alcoholic beverages only to persons legally permitted to make a purchase.

(d) A sign indicating the minimum age for the purchase or consumption of alcoholic beverages must be posted by the sponsoring organization(s) at each point of sale and service.

(e) Appropriate security personnel acceptable to the Wright state university office of public safety must be present for all events where alcohol is sold to assist in the enforcement of the guidelines in paragraph (B) of this rule. The sponsoring organization(s) is responsible for contacting the office of public safety for all security arrangements.

(f) A minimum of two security personnel generally is required. However, depending upon the nature of the event, additional security personnel may be required as determined by the office of public safety, as well as personnel in the administrative office of the student union, office of student life, or residential services.

(g) The responsibilities of security personnel may include checking identification, monitoring the perimeter of the alcohol permit area, handling disturbances, and assisting at the points of sale or service as necessary.

(h) The vendor and sponsoring organization(s) are responsible for assuring that only persons of legal age are served or sold alcoholic beverages at an event where identification is not required for admittance.

(C) Off-campus event guidelines.

(1) An event held off campus using or implying the Wright state university name, utilizing the Wright state university accounting system, or an off-campus event publicized on campus is subject to all university policies and procedures. The event must be registered through the office of student life by completing a social event registration form.

(2) A student organization(s) holding an event off campus assumes all financial and legal responsibility for the event.

(3) A student organization(s) is subject to all state and local laws relative to the consumption of alcohol.

(D) Sanctions. Wright state university will enforce all state and local laws relative to the consumption of alcohol. Individuals and/or student organizations violating this policy are subject to all relevant penalties, including referral to the Wright state university office of judicial affairs.

(E) Corporate sponsorship.

(1) Promotional items provided by corporate sponsors, including sponsors from the alcohol beverage industry, must be approved in advance by the office of student life.

(2) Wright state university marks may not be used in conjunction with the sale or promotion of alcoholic beverages.

(F) Residential communities. All appropriate university, local, and state regulations, as well as the regulations listed in paragraphs (F)(1) to (F)(8) of this rule govern the use of alcohol in the residential communities of Wright state university.

(1) A resident who is of the legal drinking age may possess and consume alcohol in his/her residential unit with the door closed.

(2) A resident who is of the legal drinking age may possess and consume alcohol in the residential unit of another resident who is at least twenty-one years of age. The host resident must be present, and the door must be closed.

(3) If some residents of a residential unit are of legal age and some residents of a residential unit or not of legal age, those residents over twenty-one years of age may keep alcohol in the residential unit. The residents who are of legal drinking age are prohibited from drinking with, serving, or in any way providing alcohol to any resident who is not of legal drinking age. Any student of legal drinking age will be held responsible for violating paragraph (F) of this rule if the student does not take reasonable steps to ensure that an underage resident does not gain access to the alcohol. A student who is not of legal drinking age is in violation of paragraph (F) of this rule if there is reasonable suspicion to assume that the student consumed alcohol.

(4) Open containers of alcohol are not permitted in any public area of a residential community. Closed containers of alcohol are allowed in a public area of a residential community only if the containers are being transported to the residential unit of a resident who is of legal drinking age.

(5) Drinking parties attended by a large group of individuals or parties where the focus of the gathering appears mainly to be for the purpose of consuming alcohol is not permitted in residential communities, even if the residents are of legal drinking age.

(6) Kegs, beer balls (empty or filled in any portion), trash cans, or other large containers or quantities of alcohol are prohibited in campus residential communities.

(7) Certain alcohol related paraphernalia and alcohol related decorations that contain or once served as containers for alcohol are not permitted in campus residential communities. Bottle caps on the ceiling of a housing unit, beer cartons on the walls of a housing unit, beer can pyramids, beer bongs, alcohol bottle collections, alcohol bottles filled with highlighter fluid with black lights behind them, and similar paraphernalia also are prohibited in campus residential communities.

(8) All guests in campus residential communities must comply with all Wright state university policies pertaining to the possession, sale, and consumption of alcoholic beverages.

Replaces: 3352-4-04

Effective: 6/28/2002
Promulgated Under: 111.15
Statutory Authority: 3352.03
Rule Amplifies: 3352.03
Prior Effective Dates: 2/1/91, 5/31/00

3352-4-05 Student employment.

(A) Wright state university provides student employment opportunities to any student who meets the requirements listed in this rule. A prospective student employee should contact the office of career services for information on the types of employment programs and employment positions available.

(B) Eligibility.

(1) An undergraduate student must register and attend classes for a minimum of six credit hours during each semester that the student works.

(2) A graduate student must register for a minimum of four credit hours during each semester that the student works.

(3) An undergraduate as well as a graduate student may work during semester breaks if the student is registered for the semester immediately following the break.

(4) An undergraduate as well as a graduate student may work the summer semester without being registered for the minimum number of credit hours only if the student is pre-registered for the fall semester. This option is at the discretion of the student employee's hiring department or unit. However, a student who wishes to use federal work study while working the summer semester must be registered for the minimum number of credit hours as listed in paragraphs (B)(1) and (B)(2) of this rule.

(5) A graduate student who has an active graduate assistantship contract through the graduate school will not be eligible for any student employment positions.

(C) Working hours.

(1) A student may work a maximum of twenty-eight hours per week for all student employment jobs combined. This rule is in effect year around.

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(2) An international student may work twenty hours per week when classes are in session . However, an international student will be able to work up to twenty-eight hours per week during summer and breaks who is pre-registered for the upcoming semester.

(D) Grievance procedures.

(1) When there is a disagreement between the employer and the student employee concerning employment, a three-step plan utilizing established administrative levels shall be implemented. All university affirmative action policies and procedures are applicable.

(a) Step one. The grievance is handled informally between the student employee and his/her supervisor. A meeting of both parties should be arranged to discuss the problem.

(b) Step two. If the grievance is not resolved in step one, the dissatisfied party may appeal the decision to the administrative head of the employer. The grievance must be put in writing. The administrative head will investigate the allegations and will answer the dissatisfied party, in writing, within ten working days of receipt of the grievance.

(c) Step three. If the grievance is not resolved in step two, either party may submit a formal written request for a grievance committee hearing to the manager of student employment. The request should indicate why the written answer of the administrative head was unsatisfactory.

(2) Within ten working days of receipt of the written grievance, the manager of student employment will call a meeting of the grievance committee. The grievance committee will consist of three members. The dissatisfied party will choose two members from a list of volunteers from the university community, and the third member, a moderator, will be the manager of student employment or his/her representative.

(3) The grievance committee will meet within ten working days of its inception and investigate the allegations and make its recommendation, in writing, to the manager of student employment. A majority decision by the grievance committee will constitute the recommendation of the grievance committee to the manager of student employment.

(4) The director of career services, in cooperation with the manager of student employment, shall render a final decision of the grievance, in writing, to the dissatisfied party. This decision will be made within ten working days of receipt of the recommendation of the grievance committee.

(E) Nepotism. Relationship by family or marriage shall constitute neither an advantage nor a deterrent to appointment by university appointment standards. Normally, no individual shall be assigned to a department or unit under the direct supervision of a relative who has or may have a direct effect on the individual's progress or performance.

(1) Family relationship. A family relationship includes father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister.

(2) Supervision. Supervision is generally defined as the authority to oversee another person during the execution or performance of the latter person's duties and responsibilities. Supervision also includes the authority of an employee to schedule, assign, evaluate, commend, reward, promote, relieve, discipline, censure, demote, remove another employee, or substantially influence such action for or against another employee.

(G) Military service. A student employee who is a member of the Ohio national guard or any other reserve component of the United States armed forces or who is involuntarily ordered to extend United States military service shall be granted leave without pay. The student employee is required to submit to his/her supervisor a copy of military orders or other statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to his/her former position upon re-registration as a student.

(H) Jury duty. A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.

Replaces 3352-4-05

Effective: 4/12/2015
Promulgated Under: 111.15
Statutory Authority: 3352.03
Rule Amplifies: 3352.03
Prior Effective Dates: 6/28/78, 2/1/91, 8/31/01, 8/30/02

3352-4-09 Anti-hazing.

(A) Wright state university recognizes that membership in co-curricular student organizations can significantly enhance the learning and growth experiences of university students. In accordance with state and federal laws, the university adamantly prohibits any form of hazing by any registered student organization. All new member orientation and initiation activities are expected to be unquestionable in their purpose and intention. Further, these activities should support the attainment of all purposes stated in the respective student organization constitutions. No student organization, individual student, or alumnus shall conduct or condone hazing activities.

(B) Hazing activities are defined as any action taken or situation created, intentionally, whether on or off campus premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; wearing of public apparel that is conspicuous and not normally in good taste; engaging in public stunts; morally degrading or humiliating games and activities; that are not consistent with academic achievement, fraternal law, ritual, or policy or the regulations and policies of Wright state university, or applicable state and/or federal laws.

(C) Any individual or organization suspected of authorizing or tolerating the occurrence of a hazing incident will be subject to an investigation by the office of community standards and student conduct and/or the appropriate university department. The investigation may be followed by a formal disciplinary hearing in accordance with student conduct due process procedures.

(D) All student organizations registered with Wright state university must sign and submit to the office of student activities an anti-hazing agreement each academic year and immediately following any change in the presidency of the organization. The acceptance of the anti-hazing agreement will certify that all officers and members have been informed of and comply with the Wright state university anti-hazing policy and will comply with the anti-hazing policy and with Ohio law. Any organization not submitting the anti-hazing agreement with the proper signatures by the required date automatically will incur loss of university affiliation and services. It is the additional responsibility of registered student organization leaders to review the Wright state university anti-hazing policy with all prospective members.

Replaces: 3352-4-09

Effective: 4/17/2015
Promulgated Under: 111.15
Statutory Authority: 3352.03
Rule Amplifies: 3352.03
Prior Effective Dates: 2/1/91, 4/30/99, 6/28/02