Chapter 3354:1-30 Policies on Student Academics and Behavior
(A) The college shall develop and deliver high quality and relevant learning opportunities and services that are responsive to individual and community needs.
(B) The college shall develop and deliver university transfer, technical and lifelong learning programs.
(C) The college shall develop and maintain an advisory committee for each technical and career educational program offered.
(D) The college shall develop and maintain a high quality faculty to deliver its learning opportunities and services.
(E) The college shall recognize individuals or groups for demonstrated excellence and achievement.
(F) The college shall recognize an earned doctorate, including the degree of juris doctor, in a field directly related to the professional assignment for purposes of faculty advancement in rank and tenure.
(G) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
(A) The college shall develop and deliver high quality and relevant learning opportunities and services for students and community members by engaging high quality instructors, providing high quality curricula, recognizing excellence and achievement, and engaging with advisory committees for technical and career programs.
(B) The college shall strive to hire high quality instructors with appropriate degree qualifications and/or related work experience.
(C) The college shall develop, revise, and review high quality and relevant curricula:
(1) The college shall consider the Ohio board of regents "Guidelines for Academic Programs".
(2) Faculty, administrators, or staff members may submit proposals for curriculum additions, revisions, or deletions to the office of curriculum development. A submission deadline is published each year by the office of curriculum development.
(3) Guidelines for the development and approval of new and revised curriculum are maintained and made available to the college community by the office of curriculum development.
(4) Procedures for seeking approval of the Ohio board of regents to initiate a new degree or degree program are contained in the Ohio board of regents' two-year campus operating manual.
(5) Proposals for deletion of degree and certificate programs due to low enrollment are submitted by the appropriate academic administrator to the executive vice president for academic and student affairs for approval..
(6) The executive vice president for academic and student affairs shall review and approve all curriculum changes.
(7) The office of curriculum development shall maintain and make available to the college community the records of all approved curriculum changes. This includes all course, degree, and certificate program documentation.
(8) The office of curriculum development, in conjunction with the curriculum and degree requirements governance committee (CADRE), is charged with reviewing and providing assistance as needed in the development of new curriculum and the revision of existing curriculum to ensure:
(a) Compliance with the college's policies and procedures;
(b) Consideration of the Ohio board of regents Guidelines for Academic Programs;
(c) Review by appropriate academic administrators (i.e. deans, associate deans, etc.) to account for budgetary needs, and implementation time frames;
(d) Review by appropriate faculty counterparts for technical accuracy, currency, and course equivalencies; and
(e) All impacted programs have been notified and given the opportunity for consultation, and program and course documentation has been updated.
(D) Recognitions and awards may be bestowed upon current and former employees of the college who demonstrate excellence and achievement in either developing or delivering high quality instruction.
(1) Professor emeritus
(a) The title of "Emeritus" may be bestowed upon retired tenured faculty.
(b) The privilege of "Emeritus" appointment implies a collegial relationship between the awardee and the college to the mutual benefit of both.
(c) To be considered for emeritus status, a faculty member may be nominated by any full-time, tenured faculty member or academic administrator after retirement or written notification of a faculty member's intent to retire. The nomination process is available in the administrative guidelines manual.
(d) If the title "Professor Emeritus" is awarded, the faculty member may be invited to provide professional service in areas concerning curriculum, counseling and other areas related to professional academic priorities. In addition, the "Professor Emeritus" may also be entitled to represent the college, upon appointment by the president, at academic and other ceremonies at other colleges, universities, and organizations and to participate in social and ceremonial functions of Cuyahoga community college. He or she may also be entitled to serve on college committees.
(e) A "Professor Emeritus" may be given use of college facilities and services as approved by appropriate administrative authority and consistent with available fiscal and personnel resources. The benefits and services may include: reasonable office, library, mail, clerical and laboratory facilities and services, listing of his or her name in the college directory, and any other privileges or services deemed appropriate by the president.
(2) Specialized awards may be granted in recognition of service to the college and excellence or achievement in either developing or delivery high-quality instruction. These awards are approved and issued by the president or the president's designee. Examples may include the Besse award for teaching excellence and the professional excellence award. For specific criteria, contact academic and student affairs.
(E) Advisory committees
(1) The college shall use three separate types of advisory committees as a means of ensuring high quality and relevancy in its educational programming.
(a) The first of these is the college-wide occupational group advisory committee, which shall focus on the areas of occupational endeavor that might be examined for component program potential and relate directly to the clustering of occupational categories as defined by the Ohio board of regents.
(b) The second of these is the career program advisory committee. This committee shall concern itself with a specific occupation and the associated need for an educational program to equip students with the necessary knowledge and skills to enter that field of employment.
(c) The third of these is the special purpose advisory committee. This committee shall answer specific needs for program guidance in the areas of community service, cooperative education, continuing education or other areas in which non-traditional educational programs are perceived.
(2) Each of the three types of advisory committees will have a designated advisory committee administrator. Such individual will be representative of the professional educational staff of the College and will be appointed by the executive vice president for academic and student affairs.
(3) The committee administrator shall appoint the initial advisory committee, provide other organizational assistance in the initiation of the advisory committee, provide continued staff assistance to it once organized, and deliver an annual report to the executive vice president of academic and student affairs. The advisory committee administrator may, but need not, be the chairperson of the advisory committee.
(F) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this procedure.
Replaces: part of 3354:1-30-01
(A) The college shall facilitate access to affordable educational opportunities and services.
(B) The college shall develop, implement and evaluate comprehensive, systematic strategies and utilize data to attract students and link them to resources that enable them to be successful in realizing their academic and career goals.
(C) The college shall strive to eliminate financial and other barriers that may impede student success in achieving academic and career goals.
(D) The college shall protect against improper access to information by ensuring that the methods of collecting, reviewing, transmitting or storing information about students are in compliance with federal, state and local regulations.
(E) The college shall establish, publish and enforce standards for entry into its limited access programs.
(F) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
(A) The college shall provide opportunities for student learning and success through open access, equity, and academic excellence.
(B) Annually, the college will determine student residency for the purpose of assessing tuition and fees for credit courses in accordance with the state of Ohio board of regents and the Ohio association of collegiate registrars and admission officers guidelines.
(C) The college will provide developmental educational programs and services that identify and serve the needs of students for whom access to full educational opportunities can be improved through essential educational skills training and special support services.
(1) The college shall facilitate access to affordable and widely attainable educational opportunities and services. The college admissions processes will encourage a multicultural environment, and will not illegally discriminate against applicants or students on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin.
(2) In the event that the college lacks capacity to admit all qualified applicants, residents of Cuyahoga county shall be given admission preference.
(3) Only those individuals who meet one or more of the following requirements may be admitted to the college:
(a) High school graduates.
(b) Any person providing documentation of successful completion of the GED.
(c) High school non-graduates who are participating in dual enrollment programs.
(d) High school non-graduates who have attained the age of eighteen.
(4) Applicants must submit the following credentials to the office of admissions and records at the campus of their choice:
(a) A completed application for admission form.
(b) A high school transcript or an official GED transcript, if any.
(c) Official transcripts from all colleges or universities previously attended, if any.
(5) Admission to the college does not necessarily ensure entry into a specific credit or non-credit program. The college maintains standards for entry to selected limited access programs. Individuals applying for admission to such programs may be required to submit additional credentials and documentation as determined by the appropriate academic or non-credit department.
(6) Applicants who are enrolled at another college or university and who desire to be admitted to the college under a transient status may be asked to submit a transient permission form from their home institution. Proof of completion of a prerequisite course may be required and demonstrated on a transcript from the home institution.
(7) Some applicants may be required to submit additional paperwork. These may include, without limitation:
(a) High school students - PSEOP application or other early admission application.
(b) Program 60 - proof of residency in the state of Ohio for one year.
(c) Cross registration - enrollment form designated by the Northeast Ohio council on higher education.
(d) Dual admission programs - specific application for each program.
(8) If students do not enroll for the term indicated on their applications, they may reactivate their applications without resubmitting credentials by notifying the office of admissions and records prior to the first day of class of the following term.
(9) The college will provide opportunities for high school students to receive college credit through a variety of programs, including but not limited to tech prep, post secondary enrollment Options, and dual enrollment options.
(a) The tech prep program offers a "2+2" curriculum that allows students graduating from tech prep high school programs articulated with the college to receive credit for college courses as prescribed in the articulation agreement provided all requirements are met.
(b) The post secondary enrollment options program provides eligible secondary school students to take college level courses which will complement their educational goals and allow them to explore new fields and become exposed to collegiate teaching methods and procedures. Students can select either: option A - college courses for college credit only, or option B - college courses secondary school and college credit.
(c) The dual enrollment options program is available only for high school students who have been determined by the college to have demonstrated the academic ability, maturity, and preparation required to be successful in a college course or courses. Being admitted to a dual enrollment options program does not entitle a student to enroll in any course of his/her choice. The college shall determine under what circumstances students qualify for specific courses. Those wishing to enroll in math or English courses will be required to take the college placement test(s) to determine the appropriate course level.
(d) The terms of admission to these programs are subject to articulation agreements and specific academic program requirements.
(1) The college shall assess the English and mathematics skills of its students and prescribe enrollment in appropriate English and mathematics courses to help facilitate students' opportunities for academic and personal success.
(2) Evaluation of the assessment instruments and placement criteria will be reviewed and evaluated on a regular basis.
(3) Persons holding a college degree may have the assessment process waived.
(4) The following students must participate in the assessment and placement process:
(a) All students registering for an initial English or mathematics course.
(b) All students who register for twelve or more credit hours during their initial semester at the college.
(c) All students who have accumulated a total of twelve credit hours during previous terms.
(d) All applicants who are currently in high school.
The college shall provide various processes to enable students to enroll including, but not limited to, in person, online, via mail or by telephone. The academic calendar, published in the course schedule and catalog specifies dates, times and other relevant information necessary to register for courses.
(G) Counseling and academic advising..
(1) The college provides counseling and academic advising services focused on the developmental needs of students. These services are designed to help benefit the student's academic experience.
(2) The college will provide instructional, professional counseling, and advising services for current, former and prospective students seeking assistance in effectively implementing their educational and career decisions.
(H) Financial aid.
(1) The college shall publish and make readily available to current and prospective students information on federal, state, local, private and institutional financial assistance programs.
(2) The college is subject to various laws and regulations relating to student financial aid.
(3) Awards and disbursements of financial aid funds to students must be authorized by the campus financial aid office at the campus of registration.
(I) Student life and athletics.
The collage shall provide opportunities for students to participate in athletic and co-curricular activities designed to enhance their academic, personal, and social development.
(J) The president or the president's designee is here by directed to take all steps necessary and appropriate for the effective implementation of this procedure.
(1) The Family Educational Rights and Privacy Act of 1974 (commonly "FERPA") and associated federal regulations set forth requirements designed to protect the privacy of student education records. The law governs access to records maintained by educational institutions and the release of information from those records.
(2) Periodically, the college publishes summary FERPA notices in the college catalog and the student handbook to highlight certain rights of students with respect to their education records. This procedure offers additional information, and is the official college rule on the topic.
(B) Student education records.
(1) "Education records" means (with certain exemptions as listed below) those records, files, documents, and other materials that contain information directly related to a student, and are maintained by any employee or agent of the college. The following records are exempted and are not considered to be education records:
(a) Records made by college personnel that are in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record.
(b) Records maintained by the office of Public Safety for law enforcement purposes.
(c) Some employment records of students who have been employed by the college.
(d) Some medical and counseling records used solely for treatment.
(e) Records that only contain information about a student after the person is no longer a student. (For example, this would likely include at least some alumni records.)
(2) All records pertaining to students which are maintained by college offices, employees, or agents are official college records, and remain the property of the college.
(C) Education records: inspection and review.
(1) Students may inspect and review their education records, except that the college may refuse students access to:
(a) Financial records of parents.
(b) Some confidential letters and statements of recommendations placed in education records prior to January 1, 1975.
(c) Some confidential letters and statements of recommendations for admission, employment, or honorary recognition placed in education records after January 1, 1975, for which students have waived their right of access.
(d) Other education records not required to be disclosed by FERPA.
(2) The student education records inspection and review process operates as follows:
(a) Requests to review education records must be made separately, in writing, to each office maintaining the records. The offices have forty-five days to respond to requests to review and inspect. However, arrangements may be made more promptly when circumstances allow.
(b) Students have the right to review only their own records. When a record contains information about more than one student, disclosure cannot include information regarding the other student(s).
(D) Amending education records.
(1) Students may ask the college to amend their education records if they believe the records to be inaccurate, misleading, or in violation of the student's privacy rights. (The right to challenge grades does not apply under this procedure unless the grade assigned was inaccurately recorded.)
(2) The college will respond to an education records amendment request within a reasonable period of time.
(3) If a student does not agree with the college's response to an education records amendment request, the student may request a college hearing:
(a) Students requesting an amendment of information in their records must submit, in writing, a request for a hearing to the vice president of academic and student affairs, listing the specific information in question and the reasons for the requested amendment.
(b) Hearings will be conducted by a college official who does not have a direct interest in the outcome of the hearing.
(c) Students shall be afforded a full and fair opportunity to present evidence relevant to the reasons for the requested amendment.
(d) The hearing officer will render a decision, in writing, noting the reason and summarizing all evidence presented within a reasonable period of time after the requested amendment is filed.
(e) If the decision is in favor of the student, the record shall be amended accordingly.
(f) If the decision is not in favor of the student, the student may choose to place a statement in the education record commenting on the accuracy of the information in the record and/or setting forth any basis for inaccuracy. When disclosed to an authorized party, the record will always include the student's statement and notice of the hearing officer's decision.
(E) Releasing student records.
(1) Student consent to release.
Except as otherwise described in this procedure or applicable law, consent must be obtained from students for the release of information from education records, specifying what is to be released, the reasons for release, and to whom the records may be released.
(2) A copy of the disclosed records shall be sent to the student if he or she requests.
(3) Release without consent.
(a) Consent is not required for the following disclosures (but disclosing employees should consult applicable federal regulations - particularly 34 C.F.R. 99.31 - prior to making a disclosure in reliance on any of these exceptions):
(i) To other college officials and employees who have a legitimate educational interest. The term "legitimate educational interest" includes without limitation the need to receive a student record in order to perform a task related to the regular duties of the official or employee, the student's education, the discipline of a student, a service or benefit for the student, or to maintain safety and security of the college. The term "College officials" includes without limitation:
(a) College officers and employees, and
(b) College contractors who receive student records in order to carry out their contractual duties to the college, and who are legally required to protect disclosed student records in accordance with FERPA.
(ii) Directory information (as defined in this procedure) unless the student has requested that such information not be disclosed.
(iii) Disclosures to authorized federal and state authorities for audit or evaluation of federal or state supported educational programs.
(iv) Disclosures in connection with eligibility, amount, conditions, or enforcement of financial aid applied for or received by the students.
(v) Disclosures to state or local authorities if such disclosure is allowed by statute (under certain circumstances).
(vi) Disclosures to organizations conducting studies for, or on behalf of, educational agencies or institutions to develop, validate, and administer predictive tests, to administer student aid programs, or to improve instruction; provided that individual identity of students is not made available to persons outside that organization.
(vii) Disclosures to officials of other institutions in which a student seeks or intends to enroll on the condition that the issuing institution makes a reasonable attempt to inform the student of the disclosure (unless the student initiates the transfer).
(viii) Disclosures to accrediting organizations for their accrediting functions.
(ix) Disclosures to parents of student where student is a dependent under section 152 of the Internal Revenue Code of 1986.
(x) Disclosures in compliance with a judicial order or a lawfully issued subpoena, provided that the college makes a reasonable attempt to notify the student in advance of compliance. Note: Special legal rules apply to subpoenas. Immediately upon receiving a subpoena, contact the college's office of legal services.
(xi) Disclosures made in connection with a health or safety emergency.
(xii) Disclosures to an actual or alleged victim of any crime of violence or non-forcible sex crime. Such disclosures must be limited to the final results of the college disciplinary proceeding. The information may only be given in respect to the crime committed.
(xiii) To parents of a student regarding the student's violation of federal, state or local laws or College policies regarding use or possession of alcohol or a controlled substance, if student is under the age of twenty-one , and the college determines that the student violated a college disciplinary rule..
(b) Each college unit has an obligation to keep a record of requests and disclosures of student education records except when the request is from the student, a college official with a legitimate educational interest, or someone requesting directory information; or when the student's consent to the request has been delivered to the student. Students have the right to review this record of requests and disclosures of student record information.
(F) Directory information.
(1) The college, in accordance with the act, has designated the following information about students as public (directory) information:
(b) Address (local and home)
(c) Program of study (including college of enrollment, major and campus)
(d) Enrollment status (e.g. full-time, part-time, withdrawn)
(e) Dates of attendance
(f) Degrees, honors, and awards received
(g) Previous educational agencies or institutions attended
(h) Participation in officially recognized activities and sports
(i) Weight and height of members of intercollegiate athletic teams
(2) Students have the right to have this directory information withheld from the public if they so desire. Each student who wants directory information to be withheld (including items to be published in the student directory) shall so indicate by completing a change of information form which can be obtained from the office of the college registrar.
(3) The college receives many inquiries for directory information from a variety of sources, including friends, parents, relatives, prospective employers, other institutions of higher education, honor societies, licensing agencies, government agencies, and the news media. Each student is advised to carefully consider the consequences of a decision to withhold directory information.
Any student who has reason to believe that the college is not complying with the act or this policy should inform the College Registrar in writing. The college registrar shall promptly review all such allegations. Students may also file a complaint with the U.S. department of education in accordance with section 34 C.F.R. 99.7(a)(2)(iv).
(H) Locations and custodians of student education records.
The college does not maintain education records in a single, central office. Education records are maintained by various campuses, offices, and departments. Questions regarding individual student records should be directed to the appropriate locations:
Arts and Sciences
(I) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this procedure.
(1) The college's goal Is compliance with Section 508 of the Rehabilitation Act to make content and activities in the online environment accessible to people with disabilities.
(2) "Online course" means ninety to one hundred per cent of the course is delivered online. Participants can complete all course requirements without coming to campus. Tests may be online or in a suitable proctored environment.
(3) "Blended course" means thirty to ninety-eight per cent of the course is delivered online. The course combines online and face-to-face learning. Characterized by a reduction in seat time, some on-ground, face-to-face sessions are replaced with online learning. Web-based activities and content in a blended course or program is in addition to classroom content. Both online and on-ground, face-to-face sessions are required elements of a blended course.
(4) Web enhanced/supplemental" means no more than twenty-nine per cent of the course is delivered online. This course meets on ground, in face to face sessions.
(5) Online and blended courses are conducted in a paced and sequenced learning environment in which student to student interaction and discussion contribute to the learning outcomes of the course.
(B.) To certify accessible content and activities, all existing online, blended, and web enhanced/supplemental courses will implement the accessibility checklist within two years. Online, blended, and web enhanced/supplemental courses existing at the beginning of spring 2014 must be made fully compliant by the beginning of spring 2016.
(1) The Accessibility Checklist will be the standard for determining compliance.
(2) The accessibility checklist is authored and revised by the Distance Learning Committee on a regular review cycle.
(3) A satisfactorily completed accessibility checklist will be evidence of course content and activities meeting a minimum standard for certification and will be on file with the dean/director.
(4) All new courses will implement the accessibility checklist within one semester.
(5) Upon meeting initial compliance, courses will be audited for accessibility compliance according to a determined schedule.
(C.) Accommodations in online, blended, and web enhanced/supplemental courses within a term will be met in all courses through collaboration between the Access Office, the faculty member, and other related stakeholders as needed.
(1) Expectations for students: In order to provide reasonable accommodation of a student's needs, formal notice of that need (i.e. an official letter from the access office) should be provided within a reasonable length of time, preferably the first week of the term. Accommodations will not be made retroactively.
(2) Any tools (such as rubrics to respond to student assignments) used in the delivery of the course (not content and materials) may be substituted with alternatives, depending of the nature of an individual student's accommodation.
(D.) These college services are charged with assisting faculty in the goal of full Accessibility compliance and in making reasonable accommodations within a term.
(1) Access office
(2) The office of and e-learning innovation
(3) Academic excellence center
(4) The office of teaching, learning, and academic professional development
(5) Faculty accessibility coaches
(E.) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this procedure.
Replaces: part of 3354:1-30-02
(A) The college shall establish, publish and enforce standards that measure student progress toward fulfilling their academic and career goals.
(B) The college shall assess and document credit, non-credit and experiential forms of learning for the purpose of determining entry into, progress through and exit from its programs.
(C) The college shall implement and enforce a student code of conduct.
(D) The college shall cultivate an exemplary teaching and learning environment that fosters continued student engagement and success.
(E) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
(A) The college shall designate as the "Catalog-in-Force" the catalog which is in force at the time of the student's first term of credit enrollment at the college. The requirements a student must meet to complete a degree or certificate are those contained in the catalog-in-force at the time of the student's first term of credit enrollment at the college, except that:
(1) The college may, by notification to the student, determine different requirements if the student has not completed the declared program in a three-year period.
(2) Students who do not enroll in any credit courses at the college for two consecutive semesters, including summer session, will no longer follow their original catalog requirements (i.e. fall and spring or spring and summer or Summer and fall). Students must satisfy the requirements in the catalog in force at the time of re-enrollment in credit courses.
(3) Students admitted to a selective admission program within the college must follow the program requirements as stated at the time they enroll in the program major course sequence.
(B) Requests for exceptions to the catalog-in-force requirements may be submitted to the registrar upon the recommendation of a counselor.
(C) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this procedure.
(A) Good academic standing and dean's list.
Students will be considered to be in good academic standing as long as they meet the GPA requirements listed in paragraph(B) of this rule Students who have a current GPA of three point five zero ( 3.50 ) or higher and who have attempted twelve or more credits during the current term will be placed on the dean's list.
(B) Academic probation.
(1) A student is placed on academic first probation (as P1) if the cumulative grade point average (GPA) falls below the following requirements:
Total credit Hours attempted
Cumulative Grade Point Average
0 - 11 inclusive
(2) Academic first probation continues (as probation 2 (P2)) until the student's cumulative GPA is not less than the requirement stated in paragraph (B)(1) of this rule.
(3) A student placed on academic first probation (P1) at the end of fall semester will be required to participate in one of the following interventions in order to register for courses the following fall. A student placed on academic first probation (P1) at the end of spring or summer semester will be required to participate in one of the following interventions in order to register for courses the following spring.
a. Student success - academic probation workshop (online)
b. Academic first probation appointment with counselor
(4) A "hold" may be placed on the student's account prohibiting registration.
(5) Once the student has participated in one of the interventions, the "hold" will be removed and registration will be permitted.
(C) Academic dismissal.
A student with more than credits will automatically be dismissed after the next consecutive term following the probation status if the students cumulative GPA is less than the requirement stated in paragraph (B)(1) of this rule.
(D) A student who has been academically dismissed from the college is prohibited from enrolling in additional classes, but may apply for academic readmission.
(E) Students whose current credits attempted are zero point zero because of receiving all or any combination of all "W", "AU", and "I" grades will retain their previous academic standing.
(F) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this procedure.
(1) The college is committed to providing high quality, accessible and affordable education within a student-centered environment. To maintain high standards, the college must furnish an atmosphere conducive to student and education growth, as well as one that encourages civility. The student conduct code is established to foster and protect the mission of the college, to promote the scholarly and civic development of the students in a safe and secure learning environment, and to protect the people, properties and processes that support the college and its' mission.
(2) The student conduct code identifies prohibited conduct and clarifies when the code applies to student behavior.
(3) The student judicial system establishes the disciplinary process for alleged violations of the student conduct code Student conduct hearings are administrative procedures and do not follow specific steps or methods used in civil or criminal proceedings.
(1) The student conduct code applies to the on-campus conduct of all students and registered student organizations, including conduct using the college's computing or network resources. The student conduct code also applies to the off-campus conduct of students and registered student organizations in direct connection with:
(a) Academic course requirements or any credit or non-credit experiences, such as internships, field trips, study abroad trips, clinicals or practicums;
(b) Any activity sponsored, conducted, or authorized by the college or by a registered student organization;
(c) Any activity that causes substantial destruction of property belonging to the college or members of the college community, or causes or threatens serious harm to the safety or security of members of the college community; or
(d) Any activity in which a police report has been filed, a summons or indictment has been issued, or an arrest has occurred for a crime of violence.
(2) Each student shall be responsible for his/her conduct, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment (and even if their- conduct is not discovered until after a student has ceased to be enrolled).
(3) The college reserves the right to administer the student conduct code and proceed with the student judicial system even if the student withdraws from the college, is no longer enrolled in classes, or subsequently fails to meet the definition of a student while a disciplinary matter is pending.
(4) Students continue to be subject to city, state, and federal laws while at the college, and violations of those laws may also constitute violations of the student conduct code. In such instances, the college may proceed with College disciplinary action under the student conduct code independently of any criminal proceedings involving the same conduct and may impose sanctions for violation of the student conduct code even if such criminal proceeding is not yet resolved or is resolved in the student's favor. Determinations made or sanctions imposed under this student conduct code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of the student conduct code were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
(5) If sanctioned, a hold may be implemented which will impact a student's ability to conduct any current or future business to include enrollment, obtain transcripts, or graduation.
These definitions apply to both the student conduct code and the student judicial system.
(1) Accused student -any person defined as a student who has been accused, in an incident report, of violating college rules, regulations, or policies.
(2) Advisor- a person, chosen by the accused student or complainant, at their own expense, who advises/supports them through the student judicial process. The advisor is not permitted to represent the accused student or complainant in the student judicial system or participate directly in the proceedings (examples of advisors include but are not limited to parents, attorneys, etc.).
(3) Appeal - the method by which a decision can be challenged; all appeals must be submitted in writing to the office of student affairs, and may be denied if not in accordance with student judicial system procedures.
(4) Appellant - a student who appeals the decision of student conduct administrator.
(5) Appellate board - an unbiased group of three administrators authorized by the executive vice president, access, learning, and success, or their designee, in accordance with the student judicial system procedures to hear appeals of conduct meetings and/or level one hearings.
(6) Business day - a day that falls on or between Monday through Friday, excluding any date that is a college holiday; winter leave day; or day that the college is closed for weather, emergency, or any other reason.
(7) Charge -formal accusation of specific violation(s) of the student conduct code.
(8) College - Cuyahoga community college district, all college locations, and college sponsored events or activities.
(9) college official -includes any person employed by the college, performing assigned administrative or professional responsibilities, including campus police and safety services.
(10) College premises - Includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the college (including adjacent streets and sidewalks).
(11) Complainant - person providing information in an incident report alleging that a student violated college rules, regulations, or policies.
(12) Conduct code - document that contains and explains college rules, regulations, policies, and procedures for addressing student behavior.
(13) Conduct meeting presentation of charges, fact finding and investigation of alleged conduct incident by the student conduct administrator.
(14) Expunge- elimination of a student disciplinary file, or redaction of a person's name from a disciplinary file.
(15) Faculty member - any person hired by the college to conduct classroom or teaching activities or who is otherwise considered by the college to be a member of its faculty.
(16) Incident report/ public report - written or electronic statement or report provided from a complainant to the office of student affairs.
(17) Level one hearing- meeting conducted with student conduct administrator involving both the accused student and complainant, either separately or together. Both parties may have the assistance of an advisor.
(18) Member of the college community -any person who is a student, visitor, faculty member. College official or any other person employed by the College. A person's status in a particular situation shall be determined by the Student Conduct Administrator.
(19) Persona non grata - a person who has been deemed detriinental to the college community and is no longer permitted to frequent or be present in any or specified college locations.
(20) Plagiarism - the use of published or unpublished words, ideas, or other work that is not your own without full and clear acknowledgment of the source. Examples of plagiarism include, but are not limited to:
(a) Using someone else's information (regardless of whether you choose to quote or a paraphrase) without citing the source.
(b) Failing to use quotation marks when quoting a source word-for-word.
(c) Failing to cite a paraphrased source.
(d) Submitting work prepared by another person or agency engaged in the selling of term papers or other academic materials.
(e) Copying any information from an Internet site (or other source) without properly acknowledging the source.
(21) Preponderance of the evidence - the standard used in determining if an accused student is responsible for a student conduct code violation; specifically it must be found that it is "more likely than not" that the alleged behavior/conduct occurred and was in violation of college rules, regulations, or policies.
(22) Registered student organization - any number of persons who have complied with the formal requirements for college recognition.
(23) Decision letter- written decision from the student conduct administrator that explains the outcome, and sanction, if any, of a conduct meeting or level one hearing.
(24) Revocation - the process in which a college degree, certificate or license can be revoked.
(25) Student conduct administrator - any person or persons authorized by the executive Vice President, access, learning, and success, or their designee.
(26) Student -all persons who have applied, registered or are taking credit or non-credit classes at the college, either full time or part time, to pursue training, certification, undergraduate, or professional studies. Persons who withdraw after allegedly violating the student conduct code, who are not officially enrolled for a particular term but who have a continuing academic relationship or educational interest with the college, or who have been notified of their acceptance for admission are considered "Students".
(27) Tenure - used to describe any period of active enrollment at any college location.
(28) Witness - any person who has direct informination regarding an alleged incident.
(D) Prohibited conduct
Any student found to have engaged, or attempted to engage, in any of the following conduct while within the college's jurisdiction, as set forth in paragraph (B) of rule 3354-1-30-03.5 of Administrative code , will be subject to disciplinary action by the college.
(1) Academic dishonesty - acts of dishonesty, including but not limited to the following:
(a) Cheating, plagiarism, or other forms of academic dishonesty.
(b) Furnishing false information to any college official, faculty member, or office.
(c) Forgery, alteration, or misuse of any college document, record, or instrument of identification.
(d) Resubmitting a portion of one's own prior work, unless explicitly permitted to do so by the instructor in the current course.
(2) College rules - Violation of any college policy, procedure, directive, or other requirement (including without limitation requirements set forth in the student handbook) published in hard copy or available electronically.
(a) Unauthorized possession, duplication, or use of keys or other modes of entry to any college premises or unauthorized entry to or use of college premises.
(b) Unauthorized use of college supplies or equipment for personal purposes.
(c) Violating campus traffic rules or regulations or obstruction of the free flow of pedestrian or vehicular traffic on college premises or at college sponsored or supervised functions.
(3) Controlled substances - Violation of the college's alcohol, drugs and tobacco policy ( rule 3354:1-20-05 of the administrative code) or any related college procedure.
(4) Destruction misuse of property
(a) Destroying, defacing, tampering with, materially altering or otherwise damaging property not one's own. This includes but is not limited to: doors, windows, elevators, swipe card mechanism, restroom equipment, vending machines, signs, college vehicles, computer equipment, classroom equipment, etc.
(b) Creating a condition that endangers or threatens property not one's own.
(5) Disorderly conduct - actions that are disorderly, lewd or indecent; breach of peace; or aiding, abetting, or procuring another person to break the peace, disrupt or obstruct teaching, research, administration, disciplinary procedures, and/or college activities or functions.
(a) Verbal abuse, threats, intimidation, bullying, harassment or coercion.
(b) Participating in an on-campus or off-campus demonstration, riot or activity that disrupts the normal operations of the college and/or infringes on the rights of other members of the college community; or leading, inciting, or attempting to lead or incite others to disrupt the schedule and/or normal college activities, whether on or off college premises (this includes social networking sites and virtual environments).
(6) Gambling - gaming or betting for money or other possessions on College property or in any college operated or managed facility.
(a) Threatening or intimidating a person thereby creating a rational fear within that person.
(b) Engaging in a course of conduct or repeatedly committing acts directed at another person that would seriously annoy a rational person.
(c) Creating a condition that endangers or threatens the health, safety, or welfare of another person.
(d) Physically restraining or detaining another person, or removing any person from any place where he or she is authorized to remain.
(8) Hazing - doing, requiring, or encouraging any act, whether or not the act is voluntarily agreed upon, that endangers the mental or physical health or safety of a student for the purpose of initiation, admission into, affiliation with, or as condition for continued membership in, a group or organization. Such acts may include, but are not limited to, use of alcohol, creation of excessive fatigue, and paddling, punching or kicking in any form. The express or implied consent of the victim will not be a defense.
(9) Student judicial system - abuse of the student judicial system, including but not limited to:
(a) Failure to obey the notice from a student conduct administrator or other college official to appear for a meeting or hearing as part of the student judicial system.
(b) Falsification, distortion, or misrepresentation of information before a student conduct administrator.
(c) Disruption or interference with the orderly conduct of a student activity.
(d) Initiation of a student conduct code proceeding in bad faith.
(e) Using harassment, intimidation, threats, force, or coercion while attempting to discourage an individual's proper participation in, or use of, the student judicial system.
(f) Attempting to influence the impartiality of a member of the student judicial system.
(g) Harassment (verbal or physical) and/or intimidation of a member of the student judicial system prior to, during, and/or after a student judicial system proceeding.
(h) Failure to comply with the sanction(s) imposed under the student judicial system.
(i) Influencing or attempting to influence another person to commit an abuse of the student judicial system.
(10) Laws -violation of any federal, state, local or other applicable law.
(11) Physical violence -physical abuse, including but not limited to: punching, slapping, kicking, or otherwise striking any person(s) and/or other conduct whether or not it threatens or endangers the health, safety and/or welfare of any person.
(12) Reasonable request -failure to comply with directions of college officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons as-and when requested to do so.
(13) Recording privacy - any use of electronic or other devices to make an audio, photographic or video record of any person without the person's consent, when such a recording is likely to cause injury, distress or damage to reputation. This includes, but is not limited to, taking video or pictures of another person in a gym, locker room, restroom, or classroom. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited.
(14) Sexual misconduct - unwelcome conduct of a sexual nature which includes sexual violence and sexual discrimination.
(a) Physical sexual acts perpetrated against a person's will or where a person is incapable of giving consent due to substance influence or intellectual or other disability.
(b) Acts include but ai-e not limited to rape, sexual assault, sexual battery, and sexual coercion.
(15) Theft - using, taking, and/or possessing property or services that are knowingly not one's own and/or without permission of the owner.
(16) Weapons - illegal or unauthorized possession, use, or distribution of firearms, explosives, other weapons, or dangerous chemicals or other materials on College premises or use of any such item, even if legally possessed, in a manner that harms or threatens others.
Indent the following sanctions may be imposed upon any student found to have violated the student conduct code (more than one of the sanctions listed may be imposed for any single violation);
(1) Behavioral requirement -required activities including, but not limited to seeking academic or personal counseling, substance abuse screening, written apology, etc.
(2) Discretionary sanctions - work assignments, essays, services to the college, or other related discretionary assignments.
(3) Dismissal - separation of the student from the college for a definite period of time, after which the student is eligible to request, in writing, permission of the student conduct administrator to be readmitted. Such permission may be granted or denied in the sole discretion of the student conduct administrator. Additional conditions for readmission may be specified, including without limitation, the completion of the normal application process.
(4) Eligibility restriction - student deemed not in good standing for conduct purposes for a specific time period. Restriction may include:
(a) Ineligibility to hold an office in any registered student organization or hold an elected or appointed office at the college.
(b) Ineligibility to represent the college in any way including participating in a study abroad program, attending conferences or representing the college at an official function, event or competition.
(5) Expulsion - permanent separation of the student from all college locations, events and activities.
(6) Fines -reasonable fines may be imposed.
(7) Loss of privileges -denial of specified privileges for a designated period of time. Student may be denied specific privileges or be restricted to a specific mode of coursework.
(8) Probation - a written reprimand. Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the student violates any college rules during the probationary period.
(9) Revocation of admission and/or degree - Admission to the college or a degree awarded from the college, may be revoked for dishonesty, fraud, misrepresentation, or other violation of the college standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.
(10) Restitution - compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement. This is not a fine but rather a repayment for the value of property or loss of service due to damage or loss inflicted.
(11) Suspension - temporary separation of the student from the college or specific activities/events, buildings or locations for a definite period of time, after which the student is deemed eligible to return. Eligibility for readmission may be contingent upon satisfactory or specific condition unposed at time of suspension.
(12) Warning - official notice in writing or verbally given to the student that the student is violating or has violated the student conduct code. Such warning will be recorded in student conduct record.
(13) Withholding degree - the college may withhold awarding a degree otherwise earned until the completion of the student Judicial system process, including completion of all sanctions imposed, if any.
(14) Group sanctions - The following sanctions may be imposed upon groups or registered student organizations found to have violated the student conduct code:
(a) One or more of the sanctions listed in this rule .
(b) Deactivation, de-recognition, loss of all privileges (including status as a registered student organization), for a specific tune period.
(F) Family Educational Rights and Privacy Act (FERPA)
Indent the College complies with the Family Educational Rights and Privacy Act of 1974 in the maintenance of student education records. Disciplinary records fit within the purview of FERPA. For more informination about FERPA at the college, see procedure on student education records (rule 3354:1-30-02.2 of the administrative code).
(G) Student judicial system- charges, interim suspension, conduct meetings, level one hearing decision letter
(1) Bringing charges
(a) Any member of the college community may file an incident report accusing a student of violating the student conduct code. Incident reports must be submitted in writing to the office of student affairs at any campus or through an electronic reporting tool made available through the office of student affairs (as may be made available).
(b) Incident reports should be submitted immediately following the alleged violation, but no later than ninety calendar days, except where longer time frames are required by law. After this ninety day timeframe (or longer timeframe required by law), no incident report may be submitted without the prior written permission of the executive vice president. access, learning, and success, or their designee, who may grant or deny such permission at their sole discretion.
(c) Upon receipt of an incident Report, the office of Student affairs that receives the report will determine which campus will process the incident report.
(d) The student conduct administrator will determine if the allegations contained in the incident report are within the parameters of the administration of the student conduct code. The student conduct Administrator may conduct an initial investigation to determine if the charges have merit and/or if they can be disposed of administratively by mutual consent of the parties.
(e) The student conduct administrator shall present all charges in written form to the accused student.
(f) A time shall be set to discuss the charge during a conduct meeting, not more than ten business days after the accused student has been notified of the charge(s). Maximum time limits for scheduling a conduct Meeting may be extended at the discretion of the student conduct administrator.
(2) Interim suspension
(a) After an incident report has been filed, the student conduct administrator may impose an interim suspension, but only if the student conduct administrator determines the suspension to be appropriate to:
(i) Protect the safety and well-being of members of the College community or to protect college property.
(ii) Protect the complainant and/or accused student's own physical or emotional safety and well-being.
(iii) Prevent or deter disruption of, or interference with, the normal operations of the college.
(b) During the interim suspension, an accused student may be denied access to all or part of the college (including classes) and/or all other college activities or privileges for which the accused student might otherwise be eligible, and be deemed person a non-grata, as the student Conduct Administrator may determine.
(c) The interim suspension does not replace the student judicial system process.
(d) The accused student will be notified in writing of the interim suspension and the reasons for the interim suspension. The notice should include the time, date, and place of the conduct meeting and/or level one hearing at which the Accused student may show cause as to why his or her interim suspension should be discontinued.
(3) Conduct meeting(s) presentation of charges to the incensed accused student which includes but is not limited to fact finding and investigation of the conduct issue which can occur in one meeting or over the course of multiple meetings. Upon the conclusion of the conduct meeting(s) the student conduct administrator, in their sole, reasonable discretion, will either (a) issue a decision Letter or (b) proceed to a Level One hearing.
(4) Level one hearings - level one hearings shall be conducted by the student conduct administrator according to the following guidelines :
(a) Level one hearings will be conducted in private, but communications in such hearings should not be considered confidential.
(b) The complainant and the accused student have the right to be accompanied by an advisor of their choice. The complainant and/or the accused student is responsible for presenting his or her own information, and therefore, advisors may be present but are not permitted to participate in the level one hearing.
(c) The student conduct administrator will determine if level one hearings involving more than one accused student are conducted either separately or jointly.
(d) The student conduct administrator, at his or her discretion, may permit the complainant and/or other Witnesses to attend the level one hearing.
(e) Pertinent records, exhibits, and written statements may be accepted as information for consideration by a student conduct administrator at his or her discretion.
(f) All procedural questions are subject to the final decision of the student conduct administrator.
(g) The student conduct administrator's determination shall be made on a preponderance of the evidence standard.
(h) Formal rules of process, procedure, and technical rules of evidence, such as are applied in criminal or civil court, are not used in student judicial system process.
(i) The student conduct administrator shall create a record, this may include all, more or a combination of video, audio or written record of the level one hearing. The record shall be the property of the college.
(j) If an accused student fails to appear for his or her scheduled level one hearing, the hearing will continue in accordance with the student judicial system process. The accused student will be provided the decision in writing and held accountable for any finding of responsibility and all resulting sanctions.
(k) The student conduct administrator may accommodate concerns for the personal safety and well-being of the complainant, accused student, and/or other witness during the level one hearing. Appropriate accommodations will be made as determined by the student conduct administrator.
(5) Decision letter
(a) Upon the conclusion of a conduct meeting and/or level one hearing, the student conduct Administrator shall prepare and issue a decision letter.
(b) In each case in which a student conduct administrator determines that an accused student has violated the student conduct code, the sanction(s) shall be determined and imposed by the student conduct administrator. Following the conduct meeting and/or level one hearing, the student conduct administrator shall notify the accused student and the complainant, if permitted by law, in writing of the determination and any sanction(s) imposed, if applicable.
(1) Appellate board panel. The appellate board panel shall consist of three of the following individuals from a cross section of the campuses: student affairs deans and assistant deans, academic affairs deans and assistant deans, associate deans, full time faculty, and/or staff members at director level and above.
(2) Appeal process
(a) A decision reached by the student conduct administrator or a sanction imposed by the student conduct administrator may be appealed by the accused student and, in the case of Title IX related conduct, the Complainant may also appeal a decision or sanction which was imposed, within ten business days of the date the student conduct administrator's Decision letter is issued. The appeal shall be limited to a review of the record of the conduct Meeting and/or level one hearing and supporting documents for one or more of the following purposes:
(i.) To determine whether the conduct meeting and/or Level One Hearing was conducted fairly in light of the Charge and information presented, and in conformity with prescribed procedures. Any inquiry into fairness shall consider, at a minimum, whether the Accused Student had a reasonable opportunity to prepare and to present a response to the Charge. Deviations from prescribed procedures will not be a basis for sustaining an appeal unless such deviations might reasonably have led to a different decision and/or different sanctions than were imposed.
(ii.) To determine whether there were facts presented that, if believed by the student conduct administrator, were sufficient to establish that a violation of the student conduct code occurred.
(iii.) To determine whether the sanction(s) imposed were appropriate for the violation of the student conduct code which the accused student was found to have committed.
(iv.) To consider whether the conduct meeting and/or level one hearing should be reopened to allow the student conduct administrator to review newly available information. The appellate board may direct a re-opening of the conduct Meeting and/or level one hearing to review newly available information if and only if the appellate board determines that:
(a) The appellant neither knew nor should have known such information at the time of the conduct Meeting and/or level one hearing; and
(b) the information could reasonably be expected to alter the decision made by the student conduct Administrator.
(3) Appellate board decision- following the appeal, the appellate board shall advise the accused student and the complainant, in cases in which the complainant had the ability to appeal a decision, in writing of the appellate board's determination(s).
(a) If the appellate board overturns the decision of the conduct Meeting or level one hearing, the matter will be returned to the student conduct Administrator for re-opening of the conduct meeting or level one hearing, as applicable. In accordance with the ruling of the appellate board, the student conduct administrator shall reconsider the conduct Meeting or level one hearing determination and/or sanction(s}. The student conduct administrator shall then issue a decision Letter in accordance with this procedure. The Decision/Letter may be appealed as any other conduct Meeting or Ievel one hearing, in accordance with this procedure.
(b) If the appellate board upholds the decision of the conduct meeting and/or level one hearing, the matter shall be considered final and binding upon all involved.
(I) Process to expunge student conduct code records
(1) A student wishing to remove disciplinary actions from his/her education record must provide a written request to the student conduct administrator at the campus of their choice. The request must include the following information:
(a) Student's full name at the time of attendance/disciplinary action;
(b) Student number;
(c) Disciplinary record for which student is requesting removal;
(d) Date of disciplinary action; and
(e) Reason for request
(2) Requests received will be reviewed by a college-wide panel consisting of student affairs deans, administrative deans, and faculty.
(3) The student will be advised in writing of the panel decision. Expulsion, dismissal, revocation of degree or any sanctions related to cheating or plagiarism may not be expunged.
(A) The Higher Education Opportunity Act of 2008 defines a missing student as any student of an institution who resides in a facility owned or operated by such institution and who is reported to such institution as missing from his or her residence. Cuyahoga community college district ("the College") is a non-residential institution, and thus students come and go freely. However, because the college is concerned about the safety of all of its students, we have adopted the following procedure for use in the event a non-resident student is believed to be missing.
(B) For purposes of this procedure, a student may be considered to be a "missing person" if the person's absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances may include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life-threatening situation, or has been with persons who may endanger the student's welfare.
(C) In the event the college is notified a student is missing:
(1) The campus dean of student affairs shall be notified of the situation.
(2) Upon receiving such notification, the campus dean of student affairs will obtain information as to the identity of the student, the person reporting the incident and the relationship of the person making the report, as well as the circumstances that caused the reporting person to file the report.
(3) The campus dean of student affairs will thereafter:
(a) Immediately notify and coordinate the sharing of information with campus police and security services;
(b) Immediately notify campus Behavioral Intervention Team (BIT) members;
(c) Immediately notify academic affairs dean(s) and appropriate instructors and support staff;
(d) Communicate with the student's emergency contact when appropriate; and
(e) Coordinate information with the college's marketing and communications officials as appropriate.
(4) The reporting person will be advised that missing person reports must be filed with either campus police or another law enforcement agency having jurisdiction where the student resides.
(5) Information sharing with law enforcement and others on missing persons will follow guidelines established under the federal Family Educational Rights and Privacy Act.
(D) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
Replaces: part of 3354:1-30-03
(A) Cuyahoga community college's "Fresh Start/Grade Forgiveness" procedure is in place to assist students with successfully completing their academic goals by excluding grades of "F" and "WF" from the GPA calculation. Before beginning the "Fresh Start/Grade Forgiveness" process, please review the following eligibility requirements and guidelines.
(1) Before petitioning for "Fresh Start/Grade Forgiveness", a student must meet the following criteria:
(a) Meet with a counselor to develop a comprehensive academic plan.
(b) Attain eligibility for English 1010 and Math 1000 level courses.
(c) Complete a minimum of twelve semester hours after the last failed course for which the student is requesting fresh start/grade forgiveness.
(d) Attain a minimum GPA of 2.0 at the completion of the full semester in which the twelve or more hours have been earned.
(1) Students must complete a "Fresh Start/Grade Forgiveness" petition and an academic plan with the assistance of a counselor. The counselor's signature verifies that the eligibility requirements have been met and that the student's record has not been previously adjusted under this policy.
(2) Students can take advantage of "Fresh Start/Grade Forgiveness" or previous grade adjustment policies (excluding course repeats) only once during the time they attend Cuyahoga community college.
(3) The original record of each course, including the associated grade, remains on the official transcript.
(4) Upon the approval of the "Fresh Start/Grade Forgiveness", grades of "F" and "WF" will be excluded from the GPA calculation except for the purpose of determining eligibility for honors or other recognition which will be based on the entirety of the student's undergraduate academic career and record of academic performance at Cuyahoga community college.
(5) All credits attempted, including withdrawals, repeats, transfer and courses for which grades are excluded from the GPA calculation as a result of' "fresh Start'' approval, since the first semester of enrollment, will still be included in the college's satisfactory academic progress policy.
(6) Courses that must be completed to fulfill degree requirements for a student's current program major are not eligible for "Fresh Start."
(7) Failed courses taken under the quarter system may be eligible for "Fresh Start/Grade Forgiveness."
(8) Students planning to transfer to another college or university are cautioned that the receiving institution may use all grades earned to compute grade point averages for admission or other purposes at the receiving institution.
(9) The processing time is five to seven business days once the "Fresh Start/Grade Forgiveness" petition is received in the office of the registrar. Students will be notified via their tri-C email of the outcome.
Replaces: part of 3354:1-30-03
(A) Admission and reporting
(1) The college is committed to providing equal opportunity in its enrollment procedures, while maintaining an atmosphere conducive to student and educational growth, as well as one that encourages civility. The student sexual offense and child victim offense admission and reporting policy is established to promote the safety and well-being of the college community.
(2) All continuing, returning, new credit and non-credit students, who have been convicted of any sexual offense (including any plea bargains) or any crime against a minor, have been designated a sex offender or a child-victim offender under the law of the state of Ohio or from any other state or country, within the past fifteen years, are required to self-report to the college upon application for admission to the college registration for classes (initial or continuing) or reenrollment in the college.
(3) Applicants with violent sexual offense convictions, as designated by the tier status of the offender, and child-victim offenders will not be admitted.
(4) The college reserves the right to deny, defer, or place conditions upon admission and/or registration, based on the nature and circumstances of the crime.
(5) All questions regarding the tier status of an applicant/student will be resolved in accordance with guidelines established by the state of Ohio for registered sex offenders and guidelines set forth by the office of the Ohio attorney general, the Ohio department of rehabilitation and corrections, the Ohio department of public safety and the Cuyahoga county sheriff's office.
(1) Sex offender - is a person who has been convicted of, or pleaded guilty to, adjudicated delinquent by reason of committing an offense which is either inherently sexual, or which involved a sexual motivation. Rape, sexual battery, gross sexual imposition importuning, and a wide array of offenses committed with a sexual motivation, such as kidnapping, are sexually oriented offenses. "Equivalent offenses" from other jurisdictions outside of Ohio, and attempt, conspiracy, or complicity to commit one of these offenses are also sexually oriented offenses.
(2) ChiId-victim offender - is defined as a person convicted of, or pleaded guilty to, adjudicated delinquent by reason of committing a "Child-Victim oriented offense." Child-Victim oriented offenses are specified offenses committed against children under the age of eighteen with no sexual motivation. Specifically they are: kidnapping, abduction, unlawful restraint, criminal child Enticement or child Stealing. This classification also includes attempt, conspiracy, and complicity to commit one of these offenses, and equivalent offenses from other jurisdictions. This classification does not apply to a parent who commits an offense against his or her own child.
(1) The sexual offense felony admission and reporting policy requires all students, both credit and non-credit, to self-report sexual offense felonies. This procedure and the related policy apply to all applicants who, during the online application and/or registration process, answer "yes" to any of the following questions:
(a) Have you been convicted of a sexual offense in the past fifteen years?
(b) Are you required to register as a sexual offender?
(c) Have you ever been convicted of a sexual related offense or a violent crime against a minor?
(2) All students: At admission, upon returning or reenrolling in the college, all students are required to report all sexual offense felonies that occurred during the past fifteen years and/or that require sexual offender registration. Upon reporting such offense, a hold will be placed on the student's application/enrollment for further review and consideration. Students will be required to provide additional documentation of their offense, including, but not limited to, timing of the offense, tier status (as determined by the state of Ohio or state of incarceration) and current probation status. At the sole discretion of the college, the applicant may be required to submit to a criminal background check, run by the college, at the student's cost. Students who fail to report sexual offense felonies, upon discovery, will be denied admission or reenrollment and/or dismissed from the college. Applicants and students with sexual offense felonies that are seeking admission or reenrollment can expect a delay in enrollment for additional review, which may be required.
(B) Reporting procedures credit students:
(1) New students having tier II, tier III, pre-AWA sexual predator status or crimes against minors: New students applying to the college who have been convicted of a sexual offense felony and who have been given tier II, tier III status, pre-AWA sexual predator status and/or have been convicted of a crime against a minor, as reported by the applicable governing body, will not be admitted to the college.
(2) New students having tier I status and pre-AWA non-sexual predator status: The following procedures apply to new students/applicants having tier I status and pre-AWA non-sexual predator status:
(a) The student must respond to supplemental sexual offense felony admissions questions working with the dean/assistant dean of student affairs or their designee at the student's campus.
(b) Answers to the supplemental questions will be verified by the office of legal services and returned to the dean/assistant dean of student affairs.
(c) Once tier I status, pre-AWA non-sexual predator status and conditions for parole/probation have been confirmed by the office of legal services, the college wide review team will determine what, if any, restrictions or conditions on enrollment are required.
(d) The College may decide to admit, deny, defer, or place conditions upon the admission of the student depending upon the nature and circumstance of the sexual offense.
(e) The Dean/Assistant Dean of Student Affairs will then notify the student of the admission decision and any required actions to be taken by the student.
(f) The new student shall sign a form acknowledging the academic plan, the conditions and/or restrictions for admission, enrollment and the expected completion date, prior to enrolling in classes.
(g) Once completed, the student will be permitted to enroll; however, a hold will be placed on the student's record to require a continuing review each time the student subsequently registers for classes.
(h) Upon each subsequent enrollment, the Dean/Assistant Dean of Student Affairs will notify the Office of Legal Services and Legal Services will confirm the parole/probation status of the student. The Dean/Assistant Dean of Student Affairs will confirm academic progress and if appropriate, permit enrollment.
(3) Returning or reenrolling students admitted prior to fall 2015: Students who have attended classes at the college at least one semester prior to the fall 2015 semester, and that have been convicted of a sexual offense felony during the past fifteen years, or are listed on a sexual offender registry must, upon the initial attempt to return/reenroll in the college, respond to supplemental questions prior to enrolling in any classes. Students admitted prior to fall 2015 having sexual felony offenses or crimes against minor status may be considered for reenrollment.
The following procedures will be followed for the returning and reenrolling student admitted prior to fall 2015:
(a) The student must respond to supplemental sexual offense felony admissions questions working with the dean/assistant dean of student affairs or their designee at the student's campus.
(b) Responses to the supplemental questions will be verified by the office of legal services and returned to the dean/assistant dean of student affairs. Any new offenses by a student may result in dismissal from the College.
(c) Once tier status and conditions of parole/probation have been confirmed by the office of legal services, the college wide review team will determine what restrictions or conditions on enrollment may be required.
(d) The dean/assistant dean of student affairs will then notify the student of the admission decision and any required actions to be taken by the student.
(e) All offenders must continuously demonstrate progress toward graduation/completion. Tier II and tier III offenders and their pre-AWA equivalents and offenders convicted of crimes against minors will be given a maximum of four years from the date of return/reenrollment to complete their education at the college.
(f) The returning/reenrolling student shall sign a form acknowledging the academic plan, the conditions for enrollment and the expected completion date, prior to enrolling in classes.
(g) Once completed, the student will be permitted to enroll; however, a hold will be placed on the student's record to require a continuing review each time the student subsequently registers for classes.
(h) Upon each subsequent enrollment, the dean/assistant dean of student affairs will notify the office of legal services and legal services will confirm the parole/probation status of the student. The dean/assistant dean of student affairs will confirm academic progress and if appropriate, permit enrollment.
(4) Returning and re-enrolling students admitted spring 2016 and subsequently: Returning and reenrolling students must'self-report any new sexual offense felony and/or confirm that they have not been added to any sexual offender registry. Tier II, Tier III, Pre-AW A and sexual offenders of minors will not be permitted to return/reenroll in classes. Any new offense by a student may result in dismissal from the College.
(a) All offenders must continuously demonstrate progress toward graduation/completion.
(b) The returning/reenrolling student shall sign a form acknowledging the academic plan, the conditions for enrollment and the expected completion date, prior to enrolling in classes.
(c) Once completed, the student will be permitted to enroll; however, the student's record will have a conduct hold placed to prompt review each time the student subsequently registers for classes.
(d) Upon each subsequent enrollment, the dean/assistant dean of student affairs will notify the office of legal services and legal services will confirm the parole/probation status of the student. The dean/assistant dean of student affairs will confirm academic progress and if appropriate, permit enrollment.
(C) Reporting procedures non-credit students:
(1) Non-credit students having tier II, tier III, pre-AWA sexual predator status or crimes against minors: Individuals applying to the college for non-credit courses who have been convicted of a sexual offense felony and who have been given tier II, tier III status, Pre-AWA sexual predator status and/or have been convicted of a crime against a minor, as reported by the applicable governing body, will not be permitted to attend non-credit courses that are, at any time, held on College property. These students may be permitted to attend non-credit courses not held on College property following a review and determination by the college wide review team.
(2) Non-credit students having tier I status and pre-AWA non-sexual predator status: The following procedures apply to individuals applying to the college for non-credit courses with tier I status and pre-AWA non-sexual predator status:
(a) The individual must respond to supplemental sexual offense felony admissions questions.
(b) Answers to the supplemental questions will be verified by the office of legal services.
(c) Once tier I status, pre-AWA non-sexual predator status and conditions for parole/probation have been confirmed by the office of legal services, the college wide review team will determine what, if any, restrictions or conditions on enrollment are required.
(d) The college may decide to admit, deny, defer, or place conditions upon the admission of the individual depending upon the nature and circumstance of the sexual offense.
(e) The college will then notify the individual of the admission decision and any required actions to be taken by the individual.
(D) Discipline: The College reserves the right to dismiss a sexual felony offender for any violation of the student code of conduct and/or any college Policy, http://www.tri-c.edu/policies-and-procedures/.
(E) Appeals process:
(1) All students may appeal the college's decision based on a perceived inaccuracy or new information not available at the time of the college wide review team's decision. The student will be in pending status during this appeal process and unable to enroll in classes. A decision reached by the college wide review team may be appealed within ten business days of the date the decision letter is issued. The appeal must be requested in writing to the office of the dean of student affairs at the campus where the student submitted the enrollment application. An Appeals Panel will be convened, which will consist of the campus president (or designee) from the campus the appealing student, and the deputy general counsel. The review panel may confirm or overturn the decision to deny enrollment or revise the conditions and/or restrictions placed on registration and/or reenrollment, based on the evidence submitted by the student and the nature and circumstance of the sexual offense and the academic progress of the student.
(a) Documentation will be reviewed by the review panel and a determination communicated to the returning student within fifteen business days.
(b) The convening campus of the review panel will inform the student/applicant's campus(es) of attendance in writing, and will record the outcome into the student conduct database.
(2) Accreditation requirements, future licensing, professional rules and other factors may preclude a student with certain felonies from obtaining employment in afield. Admittance to the college is not a representation that a sexual offense felony will not be a factor or negatively impact a student's ability to find employment or advance study in a particular field. This procedure represents the college 's written policy and oral comments made to the contrary should not be viewed as overriding any provision of this procedure or the related policy.
(A) Prohibited conduct
(1) Sexual harassment is any unwelcome verbal or non-verbal sexual advances, requests for sexual favors, other verbal or physical conduct of a sexual nature, or conduct directed at an individual because of gender.
(2) Sexual violence means physical sexual acts (such as unwelcome sexual touching, sexual assault, sexual battery and rape) perpetrated against an individual without consent or against an individual who is incapable of giving consent due to that individual's use of drugs or alcohol, or disability.
(3) Sexual exploitation occurs when an individual takes non-consensual, unjust or abusive sexual advantage of another, for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute non-consensual sexual contact, non-consensual sexual intercourse or sexual harassment.
(4) Intimate partner violence is a pattern of abusive behaviors used to exert power and control over a partner or former partner. Intimate partner violence can be physical, sexual, emotional, economic or psychological actions or threats of actions that influence another person. This includes any behaviors that intimidate, manipulate, humiliate, isolate, frighten, terrorize, coerce, threaten, blame, hurt, injure or wound someone. Domestic violence can occur regardless of the relationship status, including individuals who are dating, cohabitating or married.
(1) Tri-C strongly encourages persons who experience sexual misconduct or are aware of sexual misconduct to report the misconduct, to seek assistance and to pursue action for their own protection and that of the entire campus community. Victims of criminal conduct have a right to file criminal and Title IX complaints simultaneously.
The person designated by Tri-C as designated reporting representative is the individual serving in the following capacity:
District Director, Diversity & Inclusion & Title IX Coordinator
Cuyahoga Community College
Jerry Sue Thornton Center
2500 E. 22nd Street
Cleveland, OH 44115
(P) (216) 987-0204
(C) Confidentiality and privacy
(1) The college will make reasonable effort to conduct all proceedings under this policy in a manner that will protect the confidentiality of all parties. Parties to a complaint under this policy should treat the matter under investigation with discretion and respect for the reputation of all parties involved. The Title IX coordinator will evaluate requests for confidentiality.
The college has a compelling obligation to address allegations and suspected instances of sexual harassment or sexual violence when it obtains information that would lead a reasonable person to believe that this policy has been violated. Thus, confidentiality is not required if disclosure is required by law, or if disclosure is necessary to report a crime or violation of law or to engage in concerted activity regarding terms or conditions of employment, or in relation to the right of a student respondent or complainant to re-disclose the outcome of the process under FERPA and/or Campus Crime Statistics Act (Clery Act) laws.
Although there is an expectation of confidentiality with regard to the process, Tri-C recognizes that the complainant, respondent, and witnesses may need support. Should the need arise for parties and/or witnesses to seek support and/or share with others information regarding this process, they are encouraged to confer with the designated reporting representatives regarding this action, including how to find support.
(D) Possible sanctions and interim measures
(1) If a person is found to have violated Tri-C's Title IX policy, the sanctions may include, but are not limited to, suspension, expulsion, no-contact orders, banning from campus or college-related activities, training, degree revocation, or in the case of an employee or faculty, discipline up to and including termination.
(2) Tri-C may take interim measures (such as a no-contact order, change in class schedule, suspension, etc.) while it is investigating complaints of violations of this policy.
(1) Retaliation is prohibited by Title IX and will constitute separate grounds for disciplinary action. Retaliation is the act of taking adverse action against a complainant, a respondent, or any other person involved in the process under this policy based on the person's reporting or participation in any process under this policy.
(F) False allegations
(1) It is a violation of this policy for anyone to knowingly or with reckless disregard for the truth make false accusations of sexual harassment, sexual violence, sexual exploitation or intimate partner violence. Failure to prove a claim of is not equivalent to a false allegation. Sanctions may be imposed on individuals who knowingly or with reckless disregard for the truth make false accusations under this policy.
(G) Reporting responsibility
(1) Any Tri-C faculty, staff, official or student employee who is consulted about and/or witnesses behavior involving potential sexual harassment, sexual violence, sexual exploitation or intimate partner violence has the responsibility to report the potential misconduct to one of the designated reporting representatives.
(2) Students are expected, but not required, to report sexual harassment, sexual violence, sexual exploitation or intimate partner violence when they are consulted about and/or witness behavior involving such misconduct.
(H) Federal regulations
(1) Federal timely warning obligations
Once a report of sexual harassment, sexual violence, sexual exploitation or intimate partner violence is made, Tri-C is obligated to take all necessary steps to protect the campus and the person who has experienced the misconduct. This may include alerting the campus of crimes that it determines pose a substantial threat of bodily harm or danger to members of the campus community. In making such determinations, the college will consider the safety of students, faculty and staff as well as the privacy interests of all persons involved in such incidents. Regardless of the action taken by Tri-C, Tri-C will make every effort to ensure that a victim's name and other identifying information is not disclosed, while still providing enough information for community members to take safety precautions.
(2) Federal statistical reporting obligations
In compliance with the Clery Act (Campus Crime Statistics Act), designated reporting representatives are required to report to police sexual misconduct that constitutes a crime (i.e. anything not defined in this policy as sexual harassment). In addition, anonymous reports and de-identified reports or crimes from confidential support resources received by the Tri-C police are also included in the Clery Act report. Typically, the following information is included: crime, date, location and status (i.e. student, faculty, staff, stranger, etc.) of the individuals involved in the crime. The campus never includes the names of the complainant or the respondent in crime statistics.
When a complaint of a violation of the Title IX policy is made that may also constitute a criminal act, the designated reporting representative also will inform the complainant of the right to file a criminal complaint.
(I) Complaint adjudication and appeal
Tri-C will provide prompt adjudication of any complaints of sexual harassment, sexual violence, sexual exploitation or intimate partner violence typically within sixty days of being notified of the misconduct. When notified of an allegation, Tri- C will promptly take interim measures (such as no-contact orders), if necessary. An investigation by an appropriate college official, such as the Title IX coordinator or designee, will commence. When the investigation is complete, a written report will be issued. The evidentiary standard that will be used in resolving the complaint will be whether it is more likely than not that a violation of the Title IX policy occurred. All parties will be notified of the outcome of the investigation, and have ten business days to appeal the decision on the grounds of (1) procedural error; (2) previously unavailable relevant evidence that could significantly impact the outcome of the case; or (3) the sanction is substantially disproportionate to the findings. Tri-C will attempt to resolve all appeals within thirty days, but complex matters may require additional time. All parties will be notified, in writing, of the outcome of any appeal.
Effective date: October 29, 2015
(A) Purpose. Each year, the board of trustees will have a board student scholar. The board student scholar is intended to help the board receive perspectives and other information from students about their needs, suggestions, and concerns. The role is also to provide board student scholars with a learning opportunity related to organizational governance and leadership. The board student scholar is not a trustee, has no voting rights, and does not participate in decision-making or executive sessions.
(B) Duties. The board student scholar will attend the following meetings and events: meetings of the board of trustees and its academic and student affairs committee, student retreats, college leadership development classes, student government meetings, and joint student council meetings. Subject to college policies relating to procurement and expense reimbursement, the college will cover costs associated with the board student scholar's participation in these meetings. During joint student council meetings, the board student scholar will gather issues from the four campuses relevant for board discussion. The board student scholar will have opportunities to present such issues to the board or its committees.
(C) Selection and criteria. The board student scholar will be selected by the joint student council during the spring semester. Students must be 18 years or older to be selected as a board student scholar representing the student body. Each year, the board student scholar will be chosen from the Eastern, Metropolitan, Western, or Westshore campus student body on a rotating basis. The board student scholar must be and remain currently enrolled, and have and maintain at least a 2.50 grade point average. If a board student scholar loses such status, he or she will be removed by the college, in which event the joint student council must select a replacement from the same campus for the remainder of the academic year. The board student scholar will serve a term of one academic year and may not serve multiple terms. The board student scholar must have successfully completed at least twenty semester credit hours or its equivalent by the beginning of his/her term as board student scholar with no maximum accumulated credit hours each semester. The board student scholar must be enrolled in at least eight credit hours each semester, and have at least one year of student leadership experience at Cuyahoga community college. Except for work-study students, the board student scholar may not be an employee of the college.
(D) Implementation. The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
(A) The college acknowledges the critical role that open, frank, and orderly communication plays in the achievement of the college's mission, vision, values, and goals. To encourage and foster such communication, the college shall maintain a governance system.
(B) The governance system shall include committees charged with providing advice and recommendations on behalf of various college constituencies. Each committee will elect its own chair and secretary and will function as a committee for two years.
(C) Committees shall receive annual charges from the college president. Committees may receive special charges from the president related to particular issues that need timely attention. Committees may also develop their own charges, subject to the prior approval of the president.
(D) The college acknowledges that the full-time faculty has formed a "Faculty Senate" through which the full-time faculty prefers to communicate certain advice and recommendations to the governance system.
(E) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the effective implementation of this policy.
(A) The college may engage in research involving human subjects for the purpose of systematic investigation designed to develop or contribute to the advancement of knowledge. All such research must comply with this policy, even if it:
(1) Is only partially conducted by the college
(2) Is only partially funded by the college
(3) Is not funded or conducted by the college, but the college permits or directs its employees or students to participate as researchers or subjects
(B) Human subjects research must be conducted in a manner consistent with federal and state laws and regulations (including without limitation 45 C.F.R. Part 46, as amended from time-to-time), and may be conducted in a manner consistent with other generally-accepted professional standards governing the research.
(C) In conducting human subjects research, the college will adhere to the principles ^ of autonomy, beneficence, and justice:
(1) Autonomy provides subjects the information, time, respect and opportunity to make informed decisions regarding participation in research with special regard for particularly vulnerable populations. No research may be conducted using any person unless that person has given the college a signed written consent form.
(2) Beneficence provides for a thoughtful balance of benefits and risks that protects subjects from harm and regards their well-being. The college shall establish an institutional review board to review and approve proposed research on human subjects prior to the start of any research it partially or wholly conducts or funds. The college will seek to minimize i risks of harm to subjects in such research.
(3) Justice provides for fair and unbiased distribution of benefits and burdens of research as well as impartial and equitable subject selection.
(D) The president or the president's designee is hereby directed to take all steps ^ necessary and appropriate for the effective implementation of this policy.
(A) Tenure is awarded in recognition of faculty competence to the college's instructional faculty, counselors and librarians. Tenure, by tradition, is evidence of an academic institution's support of academic freedom and the professional responsibility of the individual to whom tenure is awarded.
(B) Tenure, the continuous appointment to employment, awarded by the board of trustees in recognition of faculty competence, is the college's most effective means for establishing a climate of academic freedom and professional responsibility.
(C) All tenure-track faculty shall become eligible for tenure after five years of service to the college during which they have served over fifty per cent of their annual contractual time in a teaching capacity. Teaching capacity is defined by the college as: classroom instruction, college librarian, or counseling. Additionally, in order to be granted tenure, tenure-track faculty must meet the criteria governing eligibility for the rank of assistant professor. Further, in order to be granted tenure, tenure-track faculty must have demonstrated teaching ability, creative achievement, academic integrity, and professional service to the college. Once awarded, tenure shall be continuous until the retirement of the faculty member or the termination of the individual's contract.
(D) Should a faculty member be denied tenure at the time of eligibility, the college shall provide the member with written reasons for the denial.
(E) A tenured faculty member may be terminated due to retrenchment or just cause.
(F) The executive vice president for academic and student affairs, using appropriate governance guidelines, is authorized to develop and implement procedures necessary to carry out this policy.
(A) Award of tenure
(1) The college awards tenure to eligible faculty members in the spirit ^ of its statement on academic quality, as follows: "Cuyahoga Community College is committed to academic quality characterized by an educational climate that is rigorous and disciplined, has high expectations, requires hard work, expects personal and professional integrity, recognizes the dignity and worth of all persons, and provides extensive support for teaching, learning and scholarship."
(2) Tenure may be awarded to faculty members who have been contracted and employed in tenure-track positions, subject to the provisions of the eligibility requirements, as set forth hereinafter.
(B) Tenure eligibility criteria
(1) Tenure-track faculty shall become eligible for tenure after five years at the college in which they have served more than fifty per cent of each of the five annual contracts in a teaching capacity. Teaching capacity is defined by the college as classroom instruction, college librarian, or counseling.
(2) The criteria governing the award of tenure shall include eligibility for the rank of assistant professor, evidence of effective teaching, creative achievement, academic integrity, and professional service to the college. The manner in which these criteria may be met includes effective classroom performance, service to the college, service to the students, and public service to and on behalf of the college. If more than fifty per cent of an academic year, as computed on the basis of total equated semester units taught for the academic year, is spent in an administrative or supervisory capacity, such year shall not count toward tenure.
(C) Pre-tenure probationary status
(1) Tenure-track faculty who have not served five consecutive academic years as computed from their date of hire as tenure-track faculty shall be considered on probationary status. For tenure purposes, an academic year shall consist of two semesters which need not be continuous but may not include summer sessions.
(2) No credit toward eligibility for tenure shall be given for part-time service, partial-year or full-year teaching assignments in nontenure-track positions at this or other colleges, or for professional attainment or other non-tenure-track assignments.
(D) Probationary evaluation
(1) Tenure-track faculty who have not yet become eligible for tenure or have not been granted tenure shall be evaluated in accordance with the policy and procedure on faculty evaluation. A peer review component must be included. Evaluation of instructional competence will occur only in classes in which the faculty member is the instructor of record and is actively instructing.
(2) The policy and procedure on faculty evaluation has been designed to measure (a) teaching ability, (b) creative achievement, (c) academic integrity, and (d) professional and public service to the College, its students and the community. Furthermore, the policy and procedure on faculty evaluation is intended to monitor the performance of tenure-track faculty on probationary status in each of these four areas, to stimulate improvement as needed, and to provide the basis for recommendation of renewal or non-renewal of contracts.
(3) To be eligible for tenure, the faculty member must have been evaluated for five consecutive years according to the provisions of the board policy and college procedure on faculty evaluation.
(E) Non-reappointment of probationary status faculty
(1) If a decision is made, based upon evaluation according to board policy and college procedure, not to renew the appointment of a tenure-track faculty member on probationary status, the faculty member shall be notified in writing that such a determination has been made.
(a) If the determination is made during the first contract year, notification shall be given on or before May first, but not later than June thirtieth, of the contract year.
(b) If the determination is made in any subsequent probationary contract year, notification shall be provided at least twelve months before the expiration of the contract.
(2) The faculty member who receives such a notice shall, upon request, be given a statement in writing of the reasons which underlie the determination of non-renewal. The faculty member who is not reappointed may pursue remedy under the grievance procedure in the "Agreement Between Cuyahoga Community College District and the AAUP-Cuyahoga Community College Chapter."
(F) Notification of eligibility for tenure
(1) During October of each year, the office of human resources will submit to the office of academic and student affairs a list of faculty who will become eligible for tenure within the next contractual academic year.
(2) During October of each year, the office of academic and student affairs shall provide to each campus president/ college-wide vice president the tenure eligibility list.
(3) Between the last Friday of October and the first Wednesday of November, the campus president/college-wide vice president must notify eligible faculty members of their eligibility and that, should they decide not to apply for tenure, they will be proffered a one-year terminal contract.
(4) If they decide to apply for tenure, eligible faculty members shall submit to their campus presidents, by the third Wednesday of January, the following documentation:
(a) A current resume;
(b) The last two faculty evaluations, including student, peer, and supervisor components;
(c) documentation to support eligibility for the rank of assistant professor.
(5) Upon receipt of materials from faculty members who are applying for tenure, the campus presidents college-wide vice president shall submit, by the fourth Wednesday his/her recommendation for each candidate to be granted or not granted tenure to the committee on tenure. In deliberations leading to such recommendations, the campus president/college-wide vice president shall use the guidelines set forth in this procedure and shall submit appropriate documentation to support each recommendation, including the recommendation of each faculty member's dean, director, associate dean, assistant dean or equivalent in the academic organization, as appropriate.
(6) The committee on tenure shall be comprised of seven tenured faculty members (preferably, with a minimum of two from each campus) who have been appointed by the CCC/AAUP chapter. The CCC/AAUP chapter shall notify the college president of the membership and chairperson of this committee by October of each year.
(7) The committee on tenure, campus presidents college-wide vice president shall prepare a recommendation for each candidate to be granted or not granted tenure. In deliberations leading to such recommendations, the tenure committee shall use the guidelines set forth in this procedure. The tenure committee shall submit its recommendations to the executive vice president of academic and student affairs with an informational copy to the campus presidents/college-wide vice presidents by the fourth Friday of February.
(8) The campus presidents/college-wide vice presidents shall submit their recommendations to the executive vice president for academic and student affairs by the second Friday of March.
(9) The executive vice president for academic and student affairs shall review the tenure recommendations from both the tenure committee and the campus presidents/college-wide vice presidents. The executive vice president of academic and student affairs shall submit his/her tenure recommendations to the college president by the third Friday in April. The college president shall make a recommendation for approval of tenure to the board of trustees at its May meeting each year.
(10) Tenure shall not be denied on the basis of race, color, religion, gender, age, ethnic origin, handicap, or political or collective bargaining activities.
(G) Denial of tenure
(1) If a faculty member is denied tenure, the college, through the office of academic and student affairs, shall send written notification to the faculty member. Such notification shall include the reasons for denial.
(2) Should the faculty member wish to appeal the denial, he/she shall, within thirty days of notification of denial, submit a written request for review to the college president.
(3) The president and the board of trustees, or its designee, shall meet within thirty days of receipt of such request for the purpose of conducting a review. At the board's discretion, it may invite the faculty member, accompanied by one other person if the faculty member so desires, to meet with the board, or its designee, for a discussion concerning the denial of tenure.
(4) If the decision of the president and the board of trustees is denial of tenure, the faculty member could be offered a one-year terminal contract.
(H) Post-tenure status
Consistent with Article XXXVII of the "Agreement Between Cuyahoga Community College District and the AAUP-Cuyahoga Community College Chapter," and board and management rights, tenure shall be continuous until the retirement of the faculty member or termination of his/her contract.
(I) The president or the president's designee is hereby directed to take all steps necessary and appropriate for the implementation of this procedure.
Replaces: part of 3354:1-30-07
(A) In order to recognize, maintain, and improve the total effectiveness of the faculty of the College, the performance of all faculty members employed by the College will be evaluated in writing in accordance with the provisions of this policy. The policy is intended to provide for the assessment of individual performance and to encourage improvement in achieving the educational goals of the College. The evaluation system provides for improvement of the quality of instruction, for encouragement of professional growth and development, and for informed personnel decisions.
(B) The written evaluations prescribed herein will be considered prior to personnel decisions including, but not limited to, reassignment, contract renewal for non-tenured faculty, termination, and the granting of academic rank and tenure.
(C) The evaluation procedures of the College will provide for multiple sources of information on faculty performance. The sources include evaluation by self, peers, students, supervisors, and other appropriate sources. The combination of information sources as defined by CCC-AAUP contract and performance categories for each faculty member's evaluation will be agreed upon between the faculty member and his/her immediate supervisor, but at a minimum will include evaluation by the immediate supervisor and the faculty member's students. Other sources agreed upon by the faculty and immediate supervisor may also be included. In accordance with the procedure, any forms used to collect such information will be standardized across the College.
(D) Written evaluations will be required as follows:
(1) A written evaluation of the performance of each full-time tenured faculty member will be conducted by the immediate supervisor, or the appropriate dean/director, once every three academic years.
(2) A written evaluation of the performance of each full-time tenure track faculty member will be conducted by the immediate supervisor, or the appropriate dean/director, and shall occur twice annually during the first two academic years of the probationary period and once annually during the remaining academic years of the probationary period.
(3) A written evaluation for each full-time lecturer will be conducted by the immediate supervisor at least twice per year, at least once in the first semester and at least once during the second semester, after the first, agreed to by the lecturer and the supervisor.
(4) A written evaluation of each part-time lecturer, based on classroom observance and student evaluations, will be conducted by the immediate supervisor, or the supervisor's designee, during the initial semester of service and, thereafter, at least once every two academic semesters during which the part-time lecturer performs services for the College. (This provision does not apply to fulltime tenure or tenure-track faculty or full-time lecturers who perform additional assignments as part-time lecturers.)
(E) Original copies of written evaluation reports for full-time faculty will be kept in the district office of human resources. Each faculty member will be provided with a copy of his/her evaluation by the supervisor before it becomes an official College record. The faculty member may prepare a written response to the evaluation and may request a re-evaluation. If such written response is submitted, it will be made part of the official College record. Disagreements arising from faculty evaluations will be resolved according to CCC-AAUP contract grievance procedure.
(F) After completion of each written evaluation report, each tenured and tenure track faculty member will submit a professional development plan to their dean/director. The preparation and implementation of the plan will be the responsibility of the faculty member in conjunction with the dean/director. If requested, the office of teaching, learning, and academic professional development will provide the appropriate support for this activity.
(G) The office of the access, learning and success is responsible for approving all standard forms used in collecting faculty performance information consistent with provisions of the contract between the board of trustees and the CCC chapter of the AAUP.
(H) The campus presidents and vice presidents of college-wide programs are responsible for ensuring that all faculty members are evaluated according to the provisions of this policy.
(I) The executive vice president for access, learning, and success, and the executive director of access, learning and success are hereby directed to establish procedures and take all other steps necessary and appropriate for the effective implementation of this policy.
(1) Research in the area of faculty evaluation has generally concluded that an evaluation program should be comprehensive. The program should incorporate the use of different responsibilities (e.g., classroom teaching, college service), the use of different methods of information collection (e.g., classroom visits, questionnaires, interviews, etc.), and the use of more than one source (e.g., students, peers, supervisor). This approach, although time consuming, is considered appropriate for several reasons. First, faculty differ significantly in their responsibilities. Second, it is consistent with the conclusion that no single theory of instruction is superior to all others; there is no one recognized view of effective instruction as perceptions vary among educators. Third, more than a single type of information is necessary to adequately document faculty effectiveness and to provide feedback for improvement.
(2) Another feature of the procedure described herein is that it relies heavily upon the professional relationship between the faculty member and his/her immediate superior. The emphasis given to each responsibility and the source of information about performance in each of those categories will be decided mutually by the faculty member and his/her immediate supervisor. The setting of goals for the faculty member's professional development will be the responsibility of the faculty member, with approval by the immediate supervisor.
(B) Categories of faculty performance.
Faculty at the college may be assigned professional responsibilities in the areas listed-below. Experience indicates, however, that all faculty do not perform the same tasks. They do not spend equal time and effort performing the various aspects of their individual assignments. The procedure for evaluation of faculty performance must, therefore, balance the institution's need for uniformity and fairness with the diversity and flexibility of professional responsibilities.
Direct instruction: this includes lecture, lab, clinical, or instruction in other settings, including preparation, presentation, evaluation, out of class consultation, and student orientation.
(2) Counseling: this includes student advising, group and individual counseling, seminars, orientation of new students, liaison with other faculty, and direct student instruction.
(3) Library services: this includes patron services, direct student instruction, reference seminars, and liaison services with other faculty.
(4) College service: this includes College governance, campus and district committees, curriculum development.
(5) Student service: this includes admissions/recruiting, advising and placement of new students, student activities, and athletics.
(6) Public service: this includes participation in community services programs, continuing education, and public relations programs.
(7) Professional service: this includes professional growth and development.
(C) Sources of information.
(1) Standard evaluation instruments will be used district-wide to gather information from the following sources:
(a) Supervisor - The immediate supervisor will evaluate overall effectiveness and performance of the faculty member's teaching and other responsibilities based on visitation of classes and day to day interaction.
(b) Students - Students will be asked to evaluate the basic elements of a course including tests, course content, method of instruction, materials, etc.
(c) Self - Self evaluation may take the following forms: a rating form; video records, informal feedback or other methods.
(d) Peers -Peer evaluation may involve: evaluation of course materials such as outlines, syllabi, examinations, texts and/or classroom observations. Colleagues can comment on organization, methodology, currency of materials, appropriateness of course goals, content and grading procedures. The specific elements/components of peer evaluation will be decided upon by the individual faculty member and the immediate supervisor. Peer will include any faculty member in the division of the faculty member being evaluated.
(e) Other - Clinical, practicum, field experience, cooperative education, directed practice, and observation sites may also provide evaluation information on the faculty member's performance at that location.
(2) Although each of the five sources listed in this paragraph can provide significant information, no one source can be expected to provide accurate and reliable assessments for all of the various kinds of faculty responsibilities. It is important, therefore, to clarify which sources will be used for each faculty role. This is demonstrated in the following chart.
(D) Instruments used.
The college will provide appropriate instruments and questionnaires developed by the joint committee on faculty evaluation and which have been approved by the assistant vice president for human resources for the collection of information. Only the approved college evaluation forms will be used by persons participating in the process. These forms will be evaluated and updated on an annual basis by the policy-established permanent joint committee on faculty evaluations. The following forms are provided:
(1) Immediate supervisor summary evaluation form
(2) Classroom visitation (counseling observation; library observation) forms
(3) Student evaluation questionnaire
(4) Self evaluation and reporting form
(5) Peer evaluation form
(6) Clinical site observation form
(E) Individualizing the evaluation system.
(1) The challenge of accounting for the different kinds of faculty assignments can be addressed by emphasizing the significance of each assignment or role. Each faculty member will come to an agreement with his or her immediate supervisor on the combination of roles or activities comprising the contractual responsibilities for the academic year and consistent with teaching load responsibilities, as applicable, contained in the college's contract with the CCC-AAUP. Faculty will therefore, be evaluated on the basis of their individual contributions to the college instead of being forced into a particular role model. The evaluation will be structured in accordance with the approximate ratio of teaching to non-teaching activities. This combination will include evaluation by the immediate supervisor, the faculty member's students, and any other sources agreed upon by the faculty and immediate supervisor.
(2) In the event that the contractual responsibilities should change substantially during the year, an adjustment in the agreement will be made by the immediate supervisor in conjunction with the faculty member.
(F) Steps and sequence for implementation.
(1) At least one-half of the tenured faculty in each budget unit/area will be evaluated at least once each year; all non-tenured faculty will be evaluated according to the college policy on faculty evaluation.
(2) Prior to the beginning of the fall semester of each year, the office of human resources will distribute to faculty and their immediate supervisors copies of all forms and questionnaires that will be used in the faculty evaluation process.
(3) By the end of the fourth week of classes of Fall Semester, each full-time faculty member to be evaluated will meet and reach agreement with the appropriate supervisor on the combination of roles and activities comprising the contractual responsibilities for the academic year. By the end of the fourth week of the appropriate semester, each part-time faculty member will meet with the appropriate supervisor to discuss the evaluation plan.
(4) When peer evaluation is part of the process, by the end of the fourth week of the fall semester, the immediate supervisor and the faculty member to be evaluated will agree upon a faculty colleague(s) to act as a source for peer review.
(5) Supervisor evaluation.
(a) The immediate supervisor will observe at least one class of the faculty member being evaluated during either the Fall or spring semester; for counseling faculty, there will be an observation of one student counseling session, either in person or via tape recording. Prior to the observation, a conference will be held between the faculty member and the immediate supervisor to schedule the observation and to discuss the course or counseling objectives. Within one week of the observation, the classroom visitation report or counseling observation report will be prepared by the immediate supervisor and submitted to the faculty member for discussion with the faculty member. This report will also be kept by the supervisor for inclusion in the summary evaluation report, which will be completed in the spring.
(b) By the end of the fourth week of the spring semester, the immediate supervisor will complete and submit to the faculty member a summary evaluation report. Included in the report will be copies of all evaluation forms, materials, and questionnaires that were used to complete the summary report. A conference between the immediate supervisor and the faculty member will be scheduled to discuss this report. The report will be signed by the faculty member and submitted to the appropriate dean by the end of the seventh week of the spring semester. The report will provide for comments by the faculty member.
(6) Student evaluation.
(a) For instructional faculty, the student evaluation form will be administered during the last three weeks of the semester to one of the faculty member's classes chosen by the faculty member during the fall semester and one class section during the spring semester. The completed evaluation forms will be delivered by the faculty member's supervisor to the appropriate office on each campus for tabulation. The faculty member and the immediate supervisor will receive a copy of the tabulated report and will have access to the original questionnaires completed by the students.
(b) For counseling faculty, the student evaluation form will be obtained from a sample of forty students who have had appointments with the counselor and from one group of students in orientation where possible. The sample to be surveyed will include students from each of the fall and spring semesters. The completed evaluation forms will be delivered to the appropriate office on each campus for tabulation. The faculty member and the immediate supervisor will receive a copy of the tabulated results and will have access to the original questionnaires completed by the students.
(c) For librarian faculty, forms will be distributed to one class of students who have had a formal orientation to the library and to a sample of those for whom the librarian has provided other direct service. Both will be completed during the fall and spring semesters. The faculty member and the immediate supervisor will receive a copy of the tabulated results and will have access to the original questionnaires completed by the students.
When self-evaluation is part of the process, the self report/evaluation instrument will be submitted by the faculty member to the appropriate supervisor by the end of the fifth week of the spring semester. The report should include such documents as a completed faculty activity survey, professional development form, a completed self evaluation form and copies of course syllabi, handouts, tests and any other relevant information.
(H) Peer evaluation.
When peer evaluation is part of the process, the peer evaluation instrument will be submitted by the faculty member to the appropriate supervisor by the end of the fifth week of the spring semester. Additional documents may be submitted (as agreed upon by the faculty member and the peer evaluator) which support the evaluation.
(I) Professional development plan.
By the end of the seventh week of the spring semester, the faculty member will submit to the immediate supervisor a professional development plan mutually agreed to by both the faculty member and the supervisor (e.g., reading, professional literature, attending conferences, seminars, conventions, etc.), which will then be formally discussed and agreed upon by both parties for the next evaluation period. Assistance in both the preparation of the plan and its execution will be made available through the office of institutional development. Although the responsibility for the completion of the plan is that of the faculty member and the immediate supervisor, the institutional development office will be given a copy of each plan so they can be used (1) collectively to develop workshops, seminars, and other activities common to the faculty in general and (2) to encourage appropriate institutional support.
(J) In the event that a faculty member and immediate supervisor cannot agree upon an aspect of the evaluation process or the faculty member may request a re-evaluation, the issue will be resolved according to the grievance policy described in the current agreement between the college and the CCC-AAUP.
(K) Permanent joint committee on faculty evaluation.
The permanent joint committee on faculty evaluation will be responsible for monitoring the effectiveness of the policy and procedure and making appropriate recommendations for improvement as deemed necessary.
Replaces: part of 3354:1-30-08
(1) The college is committed to providing appropriate mental health resources and information to its students, faculty, and staff. This policy is intended to provide resources to the College community in the interest of deterring, preventing, and discouraging suicide attempts by individuals struggling with suicidal ideations. This .policy and the requirements contained within are in accordance with section 3345.37 of the revised code.
(B) Suicide prevention program
(1) The college will provide access to suicide prevention information and resources to the college wide community and develop and implement communication and outreach plans as follows:
(a) Crisis intervention access - including information for national, state, and local suicide prevention hotlines;
(b) Mental health program access - including information on the availability of local mental health clinics, health services, and counseling services;
(c) Multimedia application access - including crisis hotline contact information, suicide warning signs, resources offered, and free-of-cost applications;
(d) Student communication plan - including plans for outreach regarding educational and outreach activities on suicide prevention; and
(e) Postvention plan - including a strategic plan to communicate effectively with students, staff, and parents after the loss of a college community member(s) to suicide.
(2) The following information must be posted on the college's web site:
(a) Crisis intervention access - including information for national, state, and local suicide prevention hotlines;
(b) Mental health program access - including information on the availability of local mental health clinics, health services, and counseling services; and
(c) Multimedia application access - including crisis hotline contact information, suicide warning signs, resources offered, and free-of-cost applications.
(3) All incoming students must be provided with:
(a) Information about mental health topics, including depression and suicide prevention resources available to them; and
(b) Notice of available mental health services and other support services, including student-run organizations for individuals at risk of or affected by suicide.
(C) The vice president for access and completion or the vice president for access and Completion's designee is responsible for the implementation and oversight of this policy.
(A) Cuyahoga community college assumes that students will take responsibility for paying their tuition ana fees by the payment deadline. The college is not obligated to reinstate students into completed courses from which they have been dropped due to non-payment. However, if a student meets the eligibility requirements stated in this rule and wishes to obtain a grade, the following procedure is in place to assistane assist the with successfully completing their academic goals.
(1) In order to be eligible for course reinstatement, a student must complete the following process:
(a) Complete the course for which they have been dropped for non-payment.
(b) Contact the enrollment staff manager at any campus to determine which course(s) were dropped and the amount of the tuition and fees due.
(c) Make payment in full of the outstanding balance due at the enrollment center and notify the enrollment center staff when this has been done.
(d) Email the course instructor, copy the enrollment center staff, and request that the instructor submit the student's grade on a paper change of grade form to the enrollment center staff
(1) The college's procedure on course reinstatement due to non-payment requires reinstatement to all of the courses the student was dropped from due to nonpayment during that term, not just a course or courses of the student's choice.
(2) The deadline to complete the process set forth in paragraph of this rule (B) , is thirty days after the applicable term ends. Students that have not resolved course reinstatement and tuition payment within thirty days of the end of the term will be required to retake the course.
(3) The college will not reinstate a student in courses for which the student has either not completed or has failed, for the sole purpose of obtaining federal financial aid.
(4) Upon payment in full of the outstanding balance due and submission of the student's grade by the instructor, if appropriate in accordance with this procedure, then the course(s) will be reinstated and posted to the student's academic transcript and the student will be notified via email when this process has been completed.
Replaces: part of 3354:1-30-02