Effective:
March 31, 2025
Promulgated Under:
View Rule Text
Last updated March 20, 2025 at 10:57 AM
Chapter 3356-3 | Guidelines for Expenditure of Funds
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Rule 3356-3-01 | Purchasing.
View Rule Text |
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Rule 3356-3-02 | Development and assessment of student tuition and fees (includiing redution/refund of tuition and fees).
Effective:
January 19, 2026
Promulgated Under:
View Rule Text Last updated January 19, 2026 at 12:31 AM Supplemental Information |
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Rule 3356-3-04 | Contract compliance and administration.
Effective:
March 28, 2022
Promulgated Under:
View Rule Text Last updated March 18, 2022 at 10:08 AM Supplemental Information |
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Rule 3356-3-05 | Travel on behalf of the university.
(A) Policy statement. The board of trustees authorizes the office of finance and administration to establish university travel guidelines for the expenditure of university funds for travel expenses incurred during the performance of official university business. (B) Purpose. The purpose of the university travel guidelines is to facilitate official university travel by university faculty, staff, students, candidates, and other nonemployees at the lowest practical and reasonable cost and by the most expedient means. (C) Parameters. (1) Official university travel is travel in furtherance of assignment and consistent with the mission of the university; travel from place of residence to work is not. (2) Allowable travel expenses include all ordinary and necessary expenses incurred in furtherance of assignment consistent with the mission of the university. (3) With appropriate approval, allowable expenses may be reimbursed for those individuals representing the university on official business. (4) Exceptions to university travel guidelines must be obtained in writing prior to the travel in question from the president or his/her designee. (5) Information regarding university travel is available in written and electronic form on the YSU website. Last updated June 14, 2021 at 10:54 AM Supplemental Information
Authorized By:
3356
Amplifies: 3356 Prior Effective Dates: 11/20/1986 |
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Rule 3356-3-06 | Institutional insurance programs.
Effective:
July 18, 2025
Promulgated Under:
View Rule Text Last updated July 18, 2025 at 12:05 AM Supplemental Information |
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Rule 3356-3-08 | Cash collection sites.
Effective:
July 8, 2024
Promulgated Under:
View Rule Text Last updated June 27, 2024 at 2:44 PM Supplemental Information |
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Rule 3356-3-09 | 3356-3-09 Courtesy vehicle program.
Effective:
October 9, 2026
Promulgated Under:
View Rule Text Last updated September 29, 2026 at 12:31 PM Supplemental Information |
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Rule 3356-3-11 | Operating budget approval and modification.
Effective:
October 18, 2024
Promulgated Under:
View Rule Text Last updated October 8, 2024 at 3:09 PM Supplemental Information |
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Rule 3356-3-11.1 | Budget transfers.
Effective:
January 23, 2024
Promulgated Under:
View Rule Text Last updated October 8, 2024 at 3:09 PM Supplemental Information |
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Rule 3356-3-11.2 | Budget-deficit options applicable to excluded employees.
Effective:
March 31, 2025
Promulgated Under:
View Rule Text Last updated March 20, 2025 at 10:57 AM Supplemental Information |
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Rule 3356-3-12 | Chargebacks.
(A) Policy statement. The university is committed to financial accountability. In certain instances, chargebacks provide an effective method by which to ensure financial accountability and the appropriate allocation of costs. (B) Purpose. To establish a policy to create, modify and authorize chargebacks and related processes. (C) Definitions. "Chargeback." The allocation of costs by charging departments for certain goods or services that have been provided by another department. Chargebacks are a way to control and allocate costs and not a mechanism for increasing the operating budget for departments providing goods and/or services. (D) Parameter. (1) Certain departments on campus need resources to perform certain functions, to provide specific services and/or materials. In some cases, resources are provided to departments so that they may provide goods and/or services to other departments. The cost of certain goods and/or services may be charged back (i.e., billed) to the departments that request the goods and/or services. (2) Chargebacks for auxiliary overhead and employee fringe benefits are excluded from this policy. (3) Authorized chargebacks shall be included in the university's operating budget as adopted by the board of trustees. (4) The vice president for finance and business operations shall establish procedures and guidelines for chargeback processes. (5) The establishment of new chargebacks and the modification of existing chargebacks should be approved prior to implementation and as part of the annual budget process. (6) Chargebacks may be assessed only by departments that have been approved and designated to do so. Only the financial managers of these departments may authorize chargebacks. (7) A chargeback may be assessed when the goods and/or services are requested by the department receiving the goods and/or services. A chargeback also may be assessed when essential services are provided, even for services not explicitly requested (i.e., police security services for an event on campus). (8) Chargebacks should reflect the direct cost of the goods and/or services provided. The department providing goods/services should be able to clearly demonstrate and document how the chargeback is calculated. (9) Exceptions to this policy may be approved by the president or his/her designee. Last updated June 14, 2021 at 10:54 AM Supplemental Information
Authorized By:
3356
Amplifies: 3356 Prior Effective Dates: 5/28/2011 |
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Rule 3356-3-13 | Business-related and entertainment expenses.
(A) Policy statement. The board of trustees authorizes the establishment of business-related and entertainment expense guidelines for reasonable food, beverage, and incidental costs associated with the conduct of university business. (B) Purpose. To establish the manner and extent to which university funds may be expended for business-related activities, entertainment, and hospitality. (C) Scope. This policy applies to all university employees. (D) Procedures. The university's business-related and entertainment expense guidelines may be accessed at the following web-site: http://web.ysu.edu/gen/ysu/Forms_and_Resources_m773.html. Last updated June 14, 2021 at 10:54 AM Supplemental Information
Authorized By:
3356
Amplifies: 3356 Prior Effective Dates: 4/9/2012 |
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Rule 3356-3-14 | Debt management.
Effective:
October 9, 2023
Promulgated Under:
View Rule Text Last updated September 28, 2023 at 11:31 AM Supplemental Information |
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Rule 3356-3-15 | Memberships, dues, certifications, and licensing fees.
Effective:
November 16, 2020
Promulgated Under:
View Rule Text Supplemental Information
Authorized By:
3315
Amplifies: 3315 Prior Effective Dates: 11/6/2015 |
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Rule 3356-3-16 | Electronic signature rules.
Effective:
November 10, 2025
Promulgated Under:
View Rule Text Last updated November 10, 2025 at 12:28 AM Supplemental Information |
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Rule 3356-3-16.1 | Electronic signature rules.
Effective:
October 31, 2025
Promulgated Under:
View Rule Text Last updated October 31, 2025 at 2:46 PM Supplemental Information |
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Rule 3356-3-17 | 3356-3-17 Purchase of misbranded and cultivated-protein food products.
Effective:
July 30, 2026
Promulgated Under:
View Rule Text Last updated July 30, 2026 at 2:38 AM Supplemental Information |