Chapter 3356-6 Intercollegiate Athletics

3356-6-01 Scheduling of intercollegiate athletics activities during final examination period.

(A) Policy statement. Only national collegiate athletic association ("NCAA") and conference-sponsored events may be scheduled during any final examination period. Student-athletes are to miss no final examinations due to university-sponsored intercollegiate athletic event.

(B) Procedures.

(1) The executive director of intercollegiate athletics, or designee, is responsible for scheduling intercollegiate athletic events.

(2) When scheduling intercollegiate athletic events, the university schedule of operations will be used as a guide in establishing dates and times.

(3) Only NCAA or conference-sponsored events may be scheduled during final examination period. Student-athletes are to miss no part of examination week due to travel for a regular athletic event.

(4) The executive director of intercollegiate athletics, or designee, will prepare a list of all student participants traveling to an NCAA or conference-sponsored event during final examination period and will distribute the list to college deans and appropriate faculty members.

(5) Student-athletes are responsible for making arrangements to complete all assignments and/or examinations that are missed because of NCAA or conference-sponsored events.

Replaces: 3356:1-16-01

Effective: 1/23/2012
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: 10/15/98, 6/16/03, 8/21/10

3356-6-02 Intercollegiate athletics programs - student-athletes.

(A) Policy statement. In conjunction with the mission and goals of Youngstown state university ("YSU"), intercollegiate athletics offers broad-based programs that support the educational objectives and academic progress of student-athletes; comply with the regulations of the national collegiate athletic association ("NCAA") and university affiliated intercollegiate athletic conferences; and accommodates the institution's intercollegiate athletic competitive interest of students while providing spectator events of interest to students, faculty, staff, and members of the broader community. The intercollegiate athletics department is committed to the welfare of student-athletes, academic integrity, sportsmanship and ethical integrity, fiscal integrity, ethnic diversity of student-athletes and staff, gender equity, and community outreach.

(B) Parameters.

(1) The president has overall responsibility for the administration of all aspects of the intercollegiate athletics program of the university.

(2) The executive director of intercollegiate athletics has been delegated the overall accountability for the intercollegiate athletics program and its compliance with all conference and NCAA regulations.

(3) The associate director intercollegiate athletics is delegated the responsibility for the development, maintenance, management of conference and NCAA compliance programs.

(4) Compliance with university, conference and NCAA regulations is a primary responsibility of coaches, departmental staff, student-athletes, parents, boosters, and others associated with the department of intercollegiate athletics, as well as all fiscal matters, including fundraising, must be conducted within such stated regulations.

(5) Members of the university community are expected to follow conference and NCAA regulations.

(6) The effectiveness of the compliance program will be evaluated on a regular basis.

(7) The primary objective of the intercollegiate athletics program is to promote the physical, emotional, and educational welfare of student-athletes, while utilizing prudent management and fiscal practices in providing opportunities for competition as an integral part of their quality educational experience.

(8) Both academic and athletic abilities are considered during the student athletic recruitment process and followed up with offering a variety of support services upon enrollment, including academic and personal counseling, tutorial services, and substances abuse education and testing.

(9) The department of intercollegiate athletics maintains revenue-producing team in NCAA division I men's and women's basketball and football at the division I football championship subdivision level.

(10) A variety of other historically nonrevenue-producing intercollegiate athletic men's and women's teams are also supported.

(11) Each of the intercollegiate athletics teams and staff members must exercise ethical conduct and support the principles of amateur athletic competition, fair play, and sportsmanship, and follow the NCAA goals regarding gender equity and minority opportunity.

(C) Procedures.

(1) The executive director of intercollegiate athletics reports quarterly to the board of trustees.

(2) The associate director athletics has a direct reporting line to the president in matters of NCAA rule compliance.

(3) The faculty athletic representative provides, on a regular basis, intercollegiate athletics policies and procedures.

(4) The intercollegiate athletics council reviews, on a regular basis, intercollegiate athletics policies and procedures.

(5) The intercollegiate athletics department is responsible for developing, updating, and distributing the "Student-Athlete Handbook."

(6) The executive director of intercollegiate athletics, or designee, will meet regularly with the student-athletes advisory committee to discuss areas of interest and concern.

(7) All fundraising activities are conducted in cooperation with the office of university advancement (see rule 3356-5-04 of the administraive code).

Replaces: 3356:1-16-02

Effective: 1/23/2012
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: Prior to 11/4/77, 7/27/82, 8/1/86, 1/26/88, 1/31/00, 6/16/03, 7/10/10, 8/21/10

3356-6-03 Ensuring board oversight on intercollegiate athletics.

(A) Policy statement. The board of trustees will properly oversee athletics at Youngstown state university. Steps to ensure such oversight will be enumerated and followed.

(B) Action steps. The board of trustees carries out its oversight through the following actions:

(1) Delegating administrative responsibility for intercollegiate athletics and its management to the office of the president and lending its full and public support to the president in the execution of his/her duties.

(2) Approving, with the president, standards of accountability and benchmarks against which to measure the success of the intercollegiate athletics program, in particular, those related to the academic performance and progress of the student-athletes and reviewing the same at least annually.

(3) Holding the president responsible for the appropriate execution of those responsibilities, assessing presidential performance during periodic reviews.

(4) Reviewing and approving the intercollegiate athletics budget as part of the regular institutional budget process, including revenue, expenditures, compensation procedures for athletic director and coaches, debt capacity, and gift policies, in keeping with the board of trustees' overall responsibility as financial stewards of the institution.

(5) Reviewing and approving the intercollegiate athletics' mission statement that reflects the university's mission and academic values.

(6) Including in new board member orientation an overview of the intercollegiate athletics department and review of all policies.

(7) Ensuring the full integration of the intercollegiate athletics department into the administrative structure of the university.

(8) Periodically conducting a review of governance policies related to intercollegiate athletics.

(9) Ensuring the proper independent oversight of all funds raised and expended by booster clubs and affiliated organizations.

(10) Monitoring the compensation packages and contract terms of the athletic director and head coaches of major sports and ensuring compensation policies are consistent with the university's overall standards.

Replaces: 3356:1-16-04

Effective: 2/4/2013
Promulgated Under: 111.15
Statutory Authority: 3356
Rule Amplifies: 3356
Prior Effective Dates: 6/16/03, 7/10/10, 8/21/10, 1/23/12