Chapter 3357:15-15 Internal and External Communication

3357:15-15-01 Integrated postsecondary education data system (ipeds).

In order to ensure consistency among all college communications. Stark state utilizes the integrated postsecondary education data system (IPEDS) glossary of Terms as a standard terminology reference.

Effective: 2/23/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15

3357:15-15-02 External communications.

External communications are required to follow estabished procedures governing the dissemination and receipt of information at the college. External communications, as used in this chapter section includes both the dissemination of information concerning the programs, progress, and problems of the institution and the receipt of information, ideas, and aspirations from all individuals at any time.

Effective: 9/5/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357
Prior Effective Dates: 10/15/09, 2/23/15

3357:15-15-03 Shared governance and internal communication.

Shared governance is a decision-making and communication process aligned with the college's strategic plan and committed to the advancement of our students, college, and mission. It ensures every employee and student a voice in college policy directly or through elected and appointed cabinet or standing committee representatives. It provides employees and students the opportunity to participate jointly in developing new and reviewing existing policies and procedures, with the understanding that all policies are forwarded to the board of trustees at the discretion of the president. Shared governance requires a respect for divergent opinions, a sense of mutual trust, and a willingness to work together for the well-being of the college. It supports the establishment of communication channels, processes, and procedures which will provide for accurate and routine dissemination of information to the various constituencies of the college community. The shared governance model and communication flow chart found in Appendix C to this rule are integral parts of the shared governance and internal communication process for Stark state college.

Replaces: part of 3357:15-15-02

Effective: 2/23/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/15/09

3357:15-15-04 Web communication.

Only material reviewed by the marketing and communications department may be published to the Stark state college web site. Any links from the official Stark state college (SSC) web site to employee pages or to pages hosted by a third party (e.g., professional societies, business affiliates, etc.) must contain a disclaimer stating that the link leads to a non-SSC page and that Stark state college is not responsible for its content.

Effective: 9/5/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357
Prior Effective Dates: 10/15/09, 2/23/15

3357:15-15-05 Use of college computing and information resources.

(A) As a part of the physical and social learning infrastructure, Stark state college acquires, develops, and maintains computers, computer systems, and networks. These computing resources are intended for college-related purposes, including direct and indirect support of the college's instruction, research, and service missions; of college administrative functions; of student and campus life activities; and of the free exchange of ideas among members of the college community and between the college community and the wider local, national, and world communities.

(B) The rights of academic freedom and freedom of expression apply to the use of college computing resources. So, too, however, do the responsibilities and limitations associated with those rights. The use of college computing resources, like the use of any other college-provided resource and like any other college-related activity, is subject to the normal requirements of legal and ethical behavior within the college community. Thus, legitimate use of a computer, computer system, or network does not extend to whatever is technically possible. Although some limitations are built into computer operating systems and networks, those limitations are not the sole restrictions on what is permissible Users must abide by all applicable restrictions, whether or not they are built into the operating system or network and whether or not they can be circumvented by technical means.

(C) This policy applies to all users of college computing resources, whether affiliated with the college or not, and to all uses of those resources, whether on campus or from remote locations. Additional policies may apply to specific computers, computer systems, or networks provided or operated by specific units of the college or to uses within specific units. The operators or managers of the specific computer, computer system, or network or the management of the unit should be consulted for further information.

Effective: 7/14/2016
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/15/09, 2/23/15

3357:15-15-06 Responding to public records request.

It is the policy of Stark state college that openness leads to a better informed citizenry, which leads to better government and better public policy. It is the policy of Stark state college to strictly adhere to the state's Public Records Act. All exemptions to openness are to be construed in their narrowest sense and any denial of public records in response to a valid request must be accompanied by an explanation, including legal authority, as outlined in the Ohio Revised Code. If the request is in writing, the explanation must also be in writing.

Replaces: 3357:15-15-05

Effective: 2/23/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/15/09

3357:15-15-07 Electronic communications.

Electronic communication resources include but are not limited to the college's public and private web sites, email, the mystarkstate portal and the college's learningmanagement system's ( LMS) communication tools.

(A) Electronic communication resources are an official channel of communication within the college. Students, faculty, and staff are responsible for routinely reading and taking action on official information from the college sent to their SSC email or the emergency announcements, campus announcements and personal announcements channels of the mystarkstate portal. Students may also be required to utilize LMS communication tools. Failure to do so is not an acceptable excuse for non-compliance with official information sent via these communication channels.

(B) The electronic communication resources provided by the college are intended for official college business or college-related purposes. College electronic communication resources shall not contain offensive or harassing statements, including, but not limited to, disparagement of others on the basis of race, color, religion, sex, gender, national origin, military status, pregnancy, disability, age, genetic information, or sexual orientation. College electronic communication resources shall not be used to libel, slander, abuse, intimidate or harass any other person or organization. The procedures associated with this policy further define the restrictions on the use of electronic communications.

(C) Any violation of the policy may be cause for disciplinary action and possible termination of employment or expulsion from the college. The college reserves the right to review, audit or monitor directories, files, emails and all other electronic communication activity which utilizes college resources.

Effective: 9/5/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357
Prior Effective Dates: 10/15/09, 2/23/15

3357:15-15-08 Institutional review board.

Internal or external investigators seeking to conduct human-subjects research or related activities through Stark state college must seek prior approval from the institutional review board (IRB). This responsibility extends to any mode of research development, instruction, training, or related activity, including classroom and questionnaire studies, whether sponsored solely by the college or funded externally and conducted either on-or off-campus. Surveys and other research conducted as part of administrative functions of the college, e.g. institutional research, state or federal reporting requirements, etc., are exempted from the IRB approval process.

Membership of the board consists of one or more faculty from each academic division of the college, one external member, and a representative from the institutional research staff. The chair is selected from the faculty members. The board meets once per fall and spring semesters and on an as-needed basis

Effective: 6/4/2018
Promulgated Under: 111.15
Statutory Authority: 3357.09
Rule Amplifies: 3357.09
Prior Effective Dates: 08/29/2015