Chapter 3357:15-17 Use of Facilities

3357:15-17-01 Internal priorities for use of facilities.

All facility requests will be reviewed on the following priorities:

(A) Regularly scheduled classes, both day and evening, which are a part of an associate degree program offered by the college.

(B) Regularly scheduled classes, both day and evening, which are a part of an adult certification program offered by the college.

(C) Continuing education and contract training courses offered by the college for occupational advancement refresher and retraining purposes.

(D) Workshops, seminars and meetings organized and conducted by the college.

(E) Social and recreational activities for students of the college.

(F) Special courses, workshops, seminars and meetings organized and conducted by business and non-profit organizations and not facilitated by Stark state college.

(G) Regularly scheduled courses conducted by Kent State university for which facilities are not available in other buildings on the Stark campus

(H) Other educational, social, civic and recreational activities.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-02 Use by external organizations, companies, and individuals.

(A) Organizations, companies, and individuals may request facilities at Stark state college if their function falls within the scope of rule 3357:15-17-01 of the Administrative Code.

(B) General rules for facilities

(1) The organizations, companies and individuals using the college are responsible for any damages resulting from their use of the facilities.

(2) Organizations, companies and individuals accepting space assume all responsibility for personal accident or injury to participants. All users of the facilities shall comply with all federal, state and local laws.

(3) Arrangements for decorations requiring attachment to the building or its fixtures must be approved in advance by the registrar.

(4) Authorization must be granted by the registrar to bring equipment and supplies into the college.

(5) Alcoholic beverages are not permitted on campus. Food must be confined to areas designated for that purpose. Smoking is not permitted in any campus buildings. Failure to clean up after an event will result in a charge for custodial services.

(6) No keys are given to external organizations.

(7) Generally, facilities may not be reserved more than six months in advance of the event.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-03 Maintenance of buildings and grounds.

The vice president for business and finance is responsible for the maintenance of the buildings and grounds of Stark state college.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-04 Space utilization reports.

The vice president for business and finance will file all space inventory and utilization reports required by the Ohio board of regents.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-05 Physical development and planning.

The vice president for business and finance will assist in the physical development planning of the Stark state college campus. The planning encompasses the following components:

(A) Development concepts

(1) The environmental-physical features

(2) Quality

(3) Natural versus man-made

(4) Aesthetic: campus motif and future development

(5) Functional: activity areas, relationship, and centroid

(B) Planning parameters

(1) Design standards

(a) Scale

(b) Materials

(c) Styles

(d) Color

(2) Density measures

(3) Time and distance

(C) Land use

(1) Building locations

(2) Open spaces

(3) Circulation and parking

(D) Buildings: detailed plans pertaining to specific buildings

(1) Preservation/renovation

(2) Modification

(3) Demolition/new construction

(E) Development capital

(1) Sources of funds

(2) Application of funds

(3) Time schedule for funds

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/9/09

3357:15-17-06 Inventory control.

The vice president for business and finance shall maintain an inventory for all movable equipment which has a value of two hundred dollars per unit, which is nonexpendable, and which has a useful life of five years or more.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 33657:15
Rule Amplifies: 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-07 Security and disaster plan.

The emergency response plan establishes procedures and organizational structure for response to emergencies, and guides response personnel and resources during major emergencies. The plan defines roles, responsibilities, and clear strategies during the initial response and throughout an emergency. The campus security office under the direction of the vice president for business and finance maintains this plan and should not construe the contained information in a manner that limits the use of good judgment or common sense in unforeseen or undelineated matters. The plan will be made available to the campus community through mystarkstate and at the campus security office.

Replaces: 3357: 15-17-07

Effective: 7/14/2016
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15 .
Prior Effective Dates: 6/11/03, 6/22/07, 10/05/09, 2/28/15

3357:15-17-09 Smoke-free facilities.

Stark state college is a smoke-free facility.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: . 3357:15
Prior Effective Dates: 10/5/09

3357:15-17-10 Public use of college outdoor areas.

(A) Purpose: The purpose of the policy is to promote the free exchange of ideas and the safe and efficient operation of the college by:

(1) Fostering free speech, assembly, and other expressive activities on college property by all persons, whether or not they are affiliated with the college.

(2) Maintaining an appropriate educational and work environment for all persons present on college property, including but not limited to students, faculty, employees, customers, and visitors.

(3) Maintaining the personal security of all persons present on college property and protecting the property of the college and of persons present on college property.

(4) In developing this policy, the college recognizes the constitutional freedoms guaranteed by the United States and Ohio Constitutions, including freedom of speech, press, and assembly. The college also recognizes the need to preserve and protect its property, students, guests, and employees of the college, and to ensure the effective operation of educational, business and related activities of the college. Expressive activities on the college's campus may be subject to reasonable regulation with regard to the time, place, and manner of the activities. college employees will not consider the content of expressive activities when enforcing this policy. No policy can address every possible activity or situation that may occur on college property, and the college reserves the right to address such situations as circumstances warrant.

(5) This policy does not apply to use of college facilities and grounds for official events sponsored by the college.

(6) Expressive activities carried out under this policy shall not be considered to be speech made by, on behalf of, or endorsed by the college.

(7) This policy supersedes any provisions in any other earlier-adopted college policies that address similar or overlapping issues, such as use of outdoor spaces.

(B) Outdoor areas of campus generally available for use:

(1) General access

(a) Any person or group may use, without prior notification, any publicly accessible outdoor area of the college's main campus except parking lots, garages, and driveways. Federal, state, and local laws will be enforced as applicable. The use of walkways or other common areas may not block the free passage of others or impede the regular operation of the college. Use of the general access areas may include speaking, non-verbal expression, distributing literature, displaying signage and circulating petitions. There is no limit to the number of times a month a person or group may access those areas.

(b) During work and class hours or if the area is currently in use for an official college event, amplification may be restricted if it unreasonably interferes with college operations or noise ordinances are violated.

(2) Satellite campuses

The college's satellite campuses are a mixture of college owned and leased facilities. Some leased facilities do not have publicly accessible outdoor areas available for use under this policy. Where any outdoor space is controlled by the college, this Policy applies.

(3) Large groups

(a) Except in circumstances described below, any person or group whose use of an outdoor area is expected or reasonably likely to have more than one hundred people must notify the Stark state security department at 330-494-6170, ext. 4367 at least two business days before the day of the expressive activity, including information as to the specific location to be used for the event and the estimated expected number of persons, and the name and contact information of at least one person who can be contacted regarding logistics of the event, which shall include at least one person who will be personally present. Security and clean-up costs will not be charged to the person or group.

(b) Prior notice is necessary to ensure that there is sufficient space for the large group event, that the large group event does not conflict with any other scheduled use of the outdoor space, and that sufficient College resources are available for crowd control and security. If such advance notice is not feasible because of circumstances that could not be reasonably anticipated, the person or group shall provide the College with as much advance notice as circumstances reasonably permit.

(C) Student use

(1) In addition to the general right of access to outdoor areas of campus described above, any student or student organization may seek to reserve the use of specific outdoor areas by contacting the coordinator of Student activities at 330-494-6170, ext. 4237. Any request by a student or student organization to reserve such area or space shall be made at least one business day prior to the event. A request will be granted unless it would conflict or interfere with a previously scheduled event or activity or violate this policy.

(2) A student or student organization that has reserved a specific area or space under this policy will have priority over any other persons seeking to use the area or space during the scheduled time period. Any decision denying a request shall be promptly communicated in writing to the requester and shall set forth the basis for the denial. The content of the anticipated speech or other expressive activity shall not form the basis for a denial.

(D) Prohibited activities

(1) Any event or activity that disrupts the ability of the college to effectively and peacefully teach students, provide client services, or conduct any of its other business and support operations is prohibited. Examples include but are not limited to excessive noise, impeding vehicle or pedestrian traffic, and conduct otherwise unlawful.

(2) No activity may damage college property. Prohibited actions include but are not limited to driving stakes or poles into the ground, hammering nails into buildings, and attaching anything to sidewalks, paved areas, or any part of any building, structure, or fixture.

(3) Distribution/solicitation by placing any material on vehicles in the parking lots or garages is prohibited. Leaving trash, litter, materials or pollutants in any area is prohibited.

(E) Enforcement

(1) The Stark state security department and local law enforcement shall enforce the provisions of this policy.

(2) Any person who violates paragraph (D) of this Policy may be subject to an order to leave college property. Employees in violation of this policy may be subject to discipline, up to and including termination.

(F) Dispute resolution

Any person or recognized student organization who believes unlawful, unreasonable, or arbitrary limitations have been imposed on any of their speech or other expressive activities under this Policy may file a complaint with the office of the Vice president of business and finance at 330-494-6170. ext. 4398.

Effective: 2/28/2015
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15

3357:15-17-11 College state of emergency pertaining to students.

A college state of emergency is in effect when the college president, or person designated, acts to declare such a state in the event of an unexpected catastrophic event such as a natural or human made disaster or the outbreak of a pandemic illness. The college recognizes the need to return to normal operations as quickly as possible for students.

Effective: 6/25/2017
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15