Chapter 3357:15-19 Student Assistance

3357:15-19-01 Guidance and counseling.

Guidance and counseling services are available to provide help for students to develop academically, personally, and socially. Stark state college students may avail themselves of help from the professional counseling staff, their academic advisor, and/or the inter-faith campus ministry.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-02 Career services.

(A) Active career services are maintained by the college to assist students and graduates in seeking gainful employment.

(B) Services

(1) Career placement assistance is available to students through the career services office.

(2) The career services office assists students in locating suitable part-time employment while attending college.

(3) The facilities of the career services office are available to all graduates of the college.

(4) Placement records--accurate records are maintained to show the initial entry-level employment of graduates and, whenever possible, their subsequent advancement.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-03 Student activities.

(A) Activities in which students may participate are desirable and will be organized and encouraged as facilities, resources, and circumstances permit.

(B) All activities are bound by the Stark state college policies and procedures manual, including, but not limited to. the following policies of the Administrative code:

(1) Anti-harassment (3357:15-14-13)

(2) Sexual assault (3357:15-14-15)

(3) Inappropriate behavior (3357:15-19-06)

Effective: 7/14/2016
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 3/16/15

3357:15-19-04 Student records.

According to the Family Education Rights and Privacy Act of 1974 (FERPA) student education records, as used in this policy , includes all official records (in handwriting, print, tapes, film, or other media), directly related to a student at Stark state college. School officials with a legitimate educational interest may access student education records within the scope of performing their job duties. Records not included in this policy are as follows:

(A) personal records maintained by a faculty/staff member to remember a particular situation;

(B) employment records provided they are used only for hiring purposes;

(C) records maifltained by campus security; and,

(D) alumni records that pertain to the student as a person versus an active student.

Replaces: 3357:15-19-04

Effective: 6/25/2017
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 3/16/2015

3357:15-19-05 Medical emergency.

(A) The student body at Stark state college consists entirely of commuter students who normally remain home when sick or who can usually drive or be taken home should they become sick while on the campus. Security police trained in first aid are normally stationed on campus and available on call. Emergency medical service is located in close proximity to the campus and is available on call through the Jackson township fire department, and excellent hospitals are located near the campus. For these reasons, it is deemed unnecessary to provide extensive health care facilities on the campus proper. However, information regarding proper emergency procedures is widely disseminated and students have an opportunity to acquire a low-cost health insurance plan. The college has therefore established the following:

(1) Standard operating plan. A manual has been compiled to act as a guideline for any emergency situation which might occur in or near Stark state college. The manual, serving as a security and disaster plan, has been distributed to the faculty and staff of the college to be used as a ready reference at all times.

(2) Student health insurance. A student health group-insurance plan is available on a voluntary basis to provide hospitalization insurance for students who desire this coverage.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-06 Inappropriate behavior.

It is important to keep in mind that the college attempts to provide an environment that is conducive to scholarship, social growth, and individual self-discipline. In pursuit of this goal, students are expected to abide by local, state and federal laws, as well as adhere to all college regulations as outlined in the student handbook.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-07 Student travel.

(A) Student travel for college organized or sponsored events

(1) All student travelers are bound by the Stark state college policies and procedures manual, including, but not limited to, the following policies of the Administrative Code:

(a) Code of conduct (3357:15-09-06)

(b) Anti-harassment (3357:15-14-13)

(c) Sexual assault (3357:15-14-15)

(d) Student code of Conduct 3357:15-19-10

(e) Travel and business entertainment expense (3357:15-14-10)

(2) Stark state college promotes safe travel by enrolled students to and from events and activities.

(3) The types of activities and events covered by this policy include course-related trips, the activities of sponsored student organizations, and meetings of organizations where a student is officially representing the college.

(4) An organized event is one that is initiated, planned, and arranged by a member of the college's faculty, staff, or by the members of a registered student organization, and is approved by the appropriate department administrator -department chair, dean, director of an administrative unit, or their delegate. (Appeals will be reviewed on a case by case basis by the coordinator of student life and/or the student affairs committee.)

(5) An enrolled student is one who has been admitted to and is attending classes at the college. (If the activity/event occurs during winter break or during the summer semesters and the student is not taking classes, the student must be registered for classes for the upcoming semester in order to travel.)

(B) Student travel for registered student organizations

(1) This portion of the policy applies to the travel of student members of a registered student organization when the organization requires its student members to attend an activity or event and the activity or event occurs more than fifty miles from the college campus.

(2) Registered student organizations that require student members to travel to and from events or activities that are covered by this policy must obtain prior authorization for such travel from the appropriate department administrator and the office of student life.

(3) If it is necessary for a non-student (alumnae, guest, parent of college credit plus student, etc.) to travel using college funds/transportation, the individual(s) must have approval prior to travel. All appropriate travel paperwork and information/documentation required must be submitted fovrteen days prior to travel to the coordinator of student life.

Effective: 7/1/2017
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15
Prior Effective Dates: 3/16/2015, 7/14/2016

3357:15-19-08 Student complaint(s).

(A) If a student has reason to believe that he or she has been unfairly treated and wishes to file a complaint against Stark state college and/or an employee, that student may bring forward a complaint.

(B) The college will take measures to avoid making a record of individual identities of those involved and will shield names and individual identities in any information or report that may be required by the college's accreditor.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-09 Service member and veteran support and assistance policy.

Stark state college seeks to assist service members and veterans as they pursue an associate degree and/or certificate. In an effort to better serve this population, Stark state college has adopted this policy as required by division (B) of section 3345.21 of the Revised Code. The purpose of this policy is to set forth the support and assistance Stark state college will provide to service members and veterans.

(A) In alignment with section 3345.2 of the Revised Code, this policy utilizes the definitions for "service member" and "veteran":

(1) "Service member" means a person who is serving in the armed forces of the United States.

(2) "Veteran" means any person who has completed service in the armed forces, including the national guard of any state or a reserve component of the armed forces, and who has been discharged under honorable conditions from the armed forces or who has been transferred to the reserve with evidence of satisfactory service.

(B) Support and assistance provided to service members and veterans

Stark state college will:

(1) Establish and maintain a service member and veteran student services office with designated space;

(2) Refer service members and veterans to proper local, state and/or federal agencies in the event Stark state college believes that the service member or veteran is eligible for services;

(3) Work with the ohio board of regents (OBR) to develop a veteran-friendly campus that increases the opportunity for service members and veterans to succeed academically;

(4) Work with other Ohio institutions of higher education to disseminate and share promising practices for serving service members and veterans effectively;

(5) Promote veteran-friendly campuses by utilizing the OBR's structure to disseminate and share promising practices statewide for serving service members and veterans effectively;

(6) Train appropriate faculty and staff to increase awareness of the mindset and unique needs of service members and veterans returning from combat zones and/or tours of duty overseas;

(7) Ensure consistent and sustained support from college leadership;

(8) Create "safe zones" for service members and veterans through a student service member/veteran club, organization or association and campus-wide awareness training;

(9) Provide a portion of student orientation (or a separate session) specifically for service members and veterans;

(10) Recognize the service of service members and veterans at various events such as graduation, community service awards, honors awards and an appreciation day;

(11) Regularly evaluate institutional policies and procedures that create barriers to service member and veteran success;

(12) Empower those working directly with service members and veterans to provide services designed to promote educational achievement, including the early alert process;

(13) Providing training, in partnership with veterans affairs, in the proper certification methods for certifying officials on campus;

(14) Develop a clear outreach strategy to communicate with eligible persons about educational and training benefits to encourage the use of GI bill benefits, as well as services and assistance offered by the institution;

(15) Utilize a uniform set of data tools to collect and track information on service members and veterans, including demographics, retention, and degree completion;

(16) Continue to work with the legislature, workforce and higher education community to identify and develop statewide policies to ensure the transition to higher education is seamless for all students, including service members and veterans. This includes, but is not limited to, topics such as transfer, credit for prior learning and/or experience, career ladders, support services, etc.; and

(17) Ensure the campus community is aware of benefits associated with the new Post 9/11 GI bill and through our campus veterans' office and veteran coordinator(s) to actively find ways to connect returning service members and veterans with the services offered by the department of veterans affairs.

(C) Workforce training and education

(1) Stark state college will work to provide better access and success for service members and veterans in postsecondary education and training while improving transition to civilian work.

(2) Services provided will include:

(a) An online tool for exploring careers, searching programs in Ohio and providing consumer reporting information on earnings and employment outcomes for each program. Our website includes information targeted to service members and veterans regarding shortening the time to receive a credential or degree through:

(i) Expanding credit for prior learning;

(ii) Articulation and transfer agreements;

(iii) Bridge programs;

(iv) Online tools.

(b) Improving services for service member and veteran job seekers by promoting seamless workforce development services such as those provided at "Ohio Means Jobs" centers, career development, and through affiliates.

Effective: 3/16/2015
Promulgated Under: 111.15
Statutory Authority: 3357
Rule Amplifies: 3357

3357:15-19-10 Student code of conduct.

Stark state college provides an engaging, supportive, and empowering environment that creates the foundation for lifelong learning and individual professional development. The student code of conduct is established to provide students a detailed list of prohibited behaviors for both on-campus and off-campus college-related activities, and disciplinary action(s) that can result in violating the student code of conduct. The conduct code shall also apply to student conduct involving violations of federal, state, or local laws.

Effective: 6/25/2017
Promulgated Under: 111.15
Statutory Authority: 3357:15
Rule Amplifies: 3357:15

3357:15-19-11 SERVICE DOG.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), Stark state college allows service dogs in its buildings, classrooms, and dining areas when accompanied by an individual with a disability who indicates the service dog is trained to provide, and does provide, a specific service that is directly related to the disability.

Stark state college may not permit a service dog if it poses a substantial and direct threat to health or safety or when the presence of the dog constitutes a fundamental alteration to the nature of the program or service. Stark state college will make those determinations on a case-by-case basis.


Service Dog: Any dog individually trained to do work or perform tasks for the benefit of an individual with a disability and who meets the definition of "service animal" under the ADAAA regulations at 28 CFR 35.104. The work or tasks performed must be directly related to the individual's disability.

Effective: 7/6/2018
Promulgated Under: 111.15
Statutory Authority: 3357.09
Rule Amplifies: 3357.09