Chapter 3357:3-1 Duties and Responsibilities

3357:3-1-01 Duties, powers and responsibilities of the board.

In accordance with the Chapter 3357 of the Revised code, technical colleges, the fiduciary board of trustees of the central Ohio technical college district is the governing board of the college. It is charged by the Revised Code with responsibility for establishing the policies which are necessary to operate central Ohio technical college.

Effective: 3/8/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357

3357:3-1-02 Duties, powers and responsibility of the president.

The president shall be the chief executive officer of the central Ohio technical college and shall be responsible for the entire administration of the college, subject to control of the board of trustees and excepting those functions reserved exclusively to the board treasurer and trustees.

It shall be the duty of the president to enforce the bylaws, rules and regulations of the board of trustees to carry out the mission of central Ohio technical college.

The president is hereby clothed with the authority requisite to that end. Any authority or responsibility of the president may be delegated by the president to another person in the office of the president or to any other member of the faculty or staff of the college. Delegation of major areas of authority or responsibility shall have the prior consent of the board of trustees.

Effective: 3/8/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357

3357:3-1-03 Meetings and committees of the board of trustees.

(A) Types and conduct of meetings:

The board of trustees may convene for specific types of meetings, all in accordance with the Ohio Sunshine Law:

(1) Regular meetings will be convened by the chairperson at a time and place established by the board of trustees during its annual organizational session held during the regular January meetings each year. During regular meetings, the board of trustees may consider action on items duly presented before the board of trustees. During the regular meeting in January, the board of trustees will elect its officers and consider action of an organizational nature.

(2) Special meetings may be convened by the chairperson or by a majority vote of members of the board of trustees to consider action on specific items for which the meeting was called. A notice of the meeting, including a list of items to be considered, shall be conveyed to the members of the board of trustees at least three working days in advance of the meeting.

(3) Special emergency meetings may be convened by the chairperson or by a majority of the members of the board of trustees to consider action on specific items for which the meeting was called. Items to be considered must be of an emergency nature. A notice of the meeting, including a list of items to be considered, shall be conveyed to the members of the board of trustees as far in advance of the meeting as possible.

(4) Planning session outside regular or special meetings of the board may be called by the chairperson of the board or the president of the college. No formal business of the board shall be transacted during the planning sessions.

A majority of the board of trustees shall constitute a quorum. Should a quorum not be present at any meeting, a roll call can be taken and a notation shall be made of those present and those absent. The meeting may then be adjourned by those members present. Except as herein otherwise specified, no matter may be acted upon except by a majority vote of the whole membership of the board of trustees. It is hereby specifically provided, however, that matters of an administrative nature may be acted upon by a vote of a majority of those present at a meeting when a quorum is in session.

The board of trustees may hold an executive session only at a regular or special meeting, in accordance with section 121.22 of the Revised Code.

(B) Standing committee - The board of trustees may appoint standing committees as deemed appropriate. The committees will include but not be limited to:

(1) Audit/finance committee

(2) Board development committee

(C) Special or ad hoc committee - The chairperson of the board of trustees shall appoint special committees as are deemed necessary by the board. A special committee shall report recommendations to the board for appropriate action. A special committee shall be dissolved when its report is complete and accepted by the board of trustees.

Effective: 7/2/2015
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357
Prior Effective Dates: 3/8/10, 11/4/2013

3357:3-1-04 Employment of personnel.

The following rules of the college are established regarding employment of personnel:

(A) To be an equal access/equal opportunity employer and to hire individuals upon the basis of their qualifications suitability, and ability to do the job that is vacant. Unless otherwise provided in writing, employment with the college is considered at-will so that either party may terminate the relationship at any time.

(B) To separate employment because of an employee's resignation, termination, retirement, the expiration of an employment contract or a reduction in the work force. Termination can be for any reason not prohibited by law. In the absence of a specific written agreement, employees are free to resign at any time and for any reason.

(C) To pay compensation and benefits, which are nondiscriminatory and competitive with rates and benefits being paid for similar jobs by other employers in the labor market. However, all policy decisions regarding compensation and benefits must take into consideration the college's overall economic condition and competitive position. The college will pay employees on a regular basis and in a manner so that the amount, method, and timing of such payments comply with any applicable laws or regulations.

(D) To provide vacation, sick, jury/court-related, workers' compensation leaves; other leaves of absence and holidays in accordance with established guidelines.

(E) To implement fair and effective personnel policies and other conditions relating to the employment of personnel and to require all employees to serve the college's best interest.

The president is authorized by the board of trustees to establish policies to implement these rules, to execute all employment contracts and appointments, to establish compensation and to make adjustments in the staffing as deemed necessary for carrying out the mission of the college.

Effective: 3/8/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357

3357:3-1-05 Records retention and disposition.

In compliance with section 149.33 of the Revised Code, central Ohio technical college establishes the following rule for retention and disposition of all records generated in the course of the college's operation:

(A) This records retention and disposition rule is to ensure that necessary records and documents are adequately protected and maintained in compliance with current local, state, and federal legal requirements.

(B) The president of the college shall establish policy and procedures to administer this rule.

Effective: 4/1/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357