Chapter 3357:3-6 College Admissions and Discipline of Students

3357:3-6-01 Admissions to central Ohio technical college.

(A) Admissions to central Ohio technical college is open to eligible applicants in accordance with Chapter 3357. of the Revised Code. Eligibility requirements shall be available on-line at central Ohio technical college's website.

(B) The president is authorized by the board of trustees to establish policies and implement rules pertaining to admissions as deemed necessary for carrying out the mission of the college.

Effective: 7/2/2015
Promulgated Under: 111.15
Statutory Authority: 111.5
Rule Amplifies: 3357
Prior Effective Dates: 3/16/78, 6/2/10

3357:3-6-02 Notification of rights under FERPA.

(A) The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records:

(1) Right to inspect and review.

The college is responsible for providing access to the student's education records within 45 days of the day the college receives a request for access. A student should submit to the gateway manager - student records management, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

(2) Right to request amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights.

Students may ask the college to amend a record that they believe is inaccurate or identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the records as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) Right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to college officials with legitimate educational interests. College official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted as its agent to perform a service on behalf of the college (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another college official in performing his or her tasks. central ohio technical college has designated the national student clearinghouse as a college official. A college official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.

(4) Right of nondisclosure of designated directory/public information.

Central Ohio technical college generally does not release student record information without the student's expressed, written consent. There are, however, some exceptions. For example, central Ohio technical college has designated the following items as directory/public information that may be released to the public without the student's consent:

(a) Student's name

(b) Student's major

(c) Student's dates of enrollment

(d) Degrees and awards received by the student (including honors listings)

(e) Hometown (if different from current residence)

Students who do not want their directory/public information disclosed have a right to withhold the release of this information. To withhold the release of "directory information" students must complete a "change of directory information form", which is available from the gateway office. Please note that COTC receives many inquiries for "directory information" from a variety of sources outside COTC including prospective employers. This also applies to graduation information. Having a "no release" on your record will preclude release of such information, even to those people, without your completion of a release of information form.

(5) Right to file a complaint with the U.S. department of education concerning alleged failures by central Ohio technical college to comply with the requirements of FERPA.

The office that administers FERPA is: "Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5901." A copy of the FERPA Act itself, provides more details about your rights, and any college policies related to FERPA are available from the gateway- student records office.

Effective: 6/2/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357

3357:3-6-03 Discipline of students.

(A) The director of student life or designee is authorized to suspend or expel any student who is found to have violated any code, policy, procedure, rule or law in accordance with the code of student conduct.

(B) Upon registration and enrollment, students become responsible for knowledge of and conformance to the code of student conduct; college policy and procedure; and Ohio law.

(C) The administration of student discipline is flexible and is essentially consistent with the philosophy and objectives of the college. In all cases of student discipline, the rights of the student and of the college shall be protected.

Effective: 7/2/2015
Promulgated Under: 111.15
Statutory Authority: 111.5
Rule Amplifies: i i 3357
Prior Effective Dates: 3/16/78, 6/2/10

3357:3-6-04 Students with disabilities.

(A) Under the Americans with Disabilities , Amendments Act of 2008(ADA-AA), and Section 504 of the Rehabilitation Act of 1973, students with disabilities are guaranteed equal access to higher education and college life. COTC does not discriminate in the recruitment, admission, educational process, or treatment of students.

(B) The board of trustees delegates the authority to serve and accommodate students with disabilities to the president.

(C) The office for disability services (ODS) is responsible for overseeing the procedures under which COTC provides reasonable accommodations and support services for students with disabilities. The request for accommodations must be based on a documented, diagnosed condition that meets the definition of disability as defined under ADA and Section 504. Accommodations must be based on functional limitations directly related to the disability and identified through appropriate documentation.

(D) It is the responsibility of the student to disclose his/her concern about the possibility of a disability or an actual disability to the office for disability services (ODS). Once it is documented that a student who is otherwise qualified for the study program of his/her choice meets the eligibility criteria for a disability, COTC shall provide reasonable accommodations to enable the student to benefit from full participation in the educational program.

(E) When students come to the campus community with disability documentation , that documentation shall be assessed on an individual basis, to determine eligibility for services. If the student is eligible, the appropriate accommodations shall be put into place.

(F) Students who have self-identified, provided adequate documentation of disability, and requested reasonable accommodations are entitled to receive , appropriate academic adjustments, or auxiliary aids that enable them to participate in, have access to, and benefit from all educational programs and activities provided by the educational institution. Employees with disabilities may also be served.

Effective: 7/2/2015
Promulgated Under: 111.15
Statutory Authority: 111.5
Rule Amplifies: 3357
Prior Effective Dates: 3/16/78, 6/2/10

3357:3-6-05 Student organizations.

(A) Central Ohio technical college will have student organizations available for students officially enrolled in the college.

(B) Central Ohio technical college will have student organizations available for students officially enrolled in the college.

(C) Central Ohio technical college will have student organizations available for students officially enrolled in the college.

(D) All student organizations will be responsible for knowledge and conformance to the code of student conduct, College policy and procedure and Ohio law.

(E) Student organizations must be affiliated with the college and authorized by the office of student life for recognition on campus.

Effective: 6/2/2010
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 3357
Prior Effective Dates: 3/16/78