Chapter 3358:11-3 Student Policies

3358:11-3-01 Drug free school and alcohol prevention policy.

(A) Purpose. To support and be in compliance with the Drug Free Schools and Communities Act Amendments of 1989 and the Drug Free Workplace Act of 1988. Owens community college is a drug free institution. Accordingly, unlawful activities are prohibited, which include but are not limited to: the possession, use, manufacture, distribution and/or dispensation of a controlled substance on college-owned or college-controlled property.

(B) Discipline.

(1) The unlawful possession, use or distribution of drugs or alcohol by students on college property or as part of any college activity is prohibited.

(2) The college will impose appropriate sanctions on students, up to and including expulsion and referral for prosecution, for violation of this standard of conduct.

(3) As referenced in the procedures for rule 3358:11-3-11 of the Administrative Code (student conduct), conduct involving prohibited activities shall be subject to disciplinary or remedial action, which may depend on a variety of factors.

(C) Application. This rule applies to all campuses, satellite locations and property owned or controlled by the college and includes college vehicles and buses.

(D) Drug and alcohol abuse prevention program resources. The college provides drug and alcohol abuse prevention program resources regarding the use of drugs and alcohol and the dangers associated with such use.

(E) A biennial review will be conducted to determine the effectiveness of the drug and alcohol abuse prevention program.

(F) Implementation. The vice president of student services will implement the provisions of this rule.

Effective: 2/17/2018
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 03/07/2002, 08/13/2016

3358:11-3-11 Student conduct policy.

(A) Purpose. Owens community college seeks to maintain a learning environment where students are expected to conduct themselves in a manner that supports the academic atmosphere of the college and respects the rights of other students and employees. The establishment of a conduct system with clear standards which 1) defines expected behaviors, 2) articulates prohibited behavior, 3) describes the disciplinary process, 4) outlines possible sanctions, 5) provides for due process rights, and 6) provides an opportunity for appeal are promulgated in the associated procedures by the vice president, student services.

(B) Application. This policy applies to all full-time and part-time students, both credit and non-credit students.

(C) Implementation. The vice president, student services will implement procedures consistent with the provisions of this policy as well as communicate said procedures to students.

Replaces: 3358:11-3-11

Effective: 11/22/2009
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002, 3/26/2004

3358:11-3-13 Student records review.

(A) Purpose. The student's right to inspect and review personally identifiable records and the right for a hearing to challenge the content of those records.

(B) Guidelines.

(1) Inspect and review records. Students attending Owens community college have the right to inspect and review official records, files, and data directly related to themselves, including material incorporated into each student's cumulative record folder in accordance with the college procedure on student records and privacy.

(a) A student may request, in writing, the opportunity to inspect and review his/her records.

(i) The request should be made to the chief administrator or his/her designee(s) of the department in which the records are on file.

(ii) A request must specify records to be inspected and reviewed.

(b) A request by a student to inspect and review his/her records will be granted within a reasonable period of time, but such time is not to exceed forty-five days after the request has been made.

(c) Records will be inspected and reviewed by the student in the presence of the department head or his/her designee(s).

(i) Records may not be changed or deleted during the process of inspection and review.

(ii) The student shall be advised of his/her rights to challenge any portion(s) of his/her school record.

(iii) Upon written request, the student shall be provided with a copy of that portion(s) of his/her school record subject to challenge.

(2) Hearing to challenge content of records. Students shall have an opportunity for a hearing to challenge the content of their school records, to insure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any such inaccurate, misleading or otherwise inappropriate data contained therein.

(a) A student may request, in writing, an opportunity for a hearing to challenge the content of his/her school records.

(i) A request should be made to the president or his/her designee(s).

(ii) A request must:

(a) Identify in specific terms the portion(s) of the record to be challenged.

(b) State the reason(s) for challenging the portion(s) of the record so identified.

(c) State the remedy sought, i.e. the correction or deletion of the information under challenge.

(b) Hearing procedures.

(i) The hearing will be conducted by the president or his/her designee(s).

(ii) The hearing will be granted within ten days after the request has been made.

(iii) The department head or his/her designee(s) responsible for the student record under challenge shall represent that record in the hearing.

(iv) Prior to the hearing, the hearing officer shall notify the student and the department head (that person representing the record) of the time, place, and date of the hearing and of the specific portion(s) of the student's school record to be challenged in the hearing.

(v) The hearing shall be limited to a consideration of that specific portion(s) of the student's school record being challenged.

(vi) The student will have the right to be assisted by an advisor of his/her choice.

(vii) The burden of sustaining the challenge rests with the student.

(viii) The student and the department head have the right to present evidence and witnesses directly related to that portion(s) of the student's record being challenged.

(ix) The hearing officer shall keep a taped record of the hearing.

(x) The hearing officer must provide the student with a written notification of the disposition of the challenge including the reason(s) for the disposition.

(c) Remedies.

(i) The record may stand.

(ii) The record may be corrected.

(iii) The record may be deleted.

Replaces: 3358:11-3-13

Effective: 3/7/2002
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-21 Refund of fees policy.

(A) Purpose. Refunds of tuition and other refundable fees may be available after the official withdrawal of classes during the designated period of time within the current semester.

(B) Implementation. The chief financial officer will implement posted schedules, procedures, guidelines and forms, which are consistent with the provisions of this rule.

Effective: 4/16/2016
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-23 Express card policy.

(A) Purpose. The express card is an identification and stored-value card. Students use the express card as student identification and and to make purchases where the express card is accepted.

(B) Implementation. The chief financial officer will implement posted procedures and guidelines, which are consistent with the provisions of this rule.

Effective: 9/17/2016
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-31 Student worker policies.

(A) Purpose. The college provides opportunities for students to be employed by the college.

(B) Daily work schedule. The normal work schedule for student workers is set by the immediate supervisor. Daily schedules vary from job to job. Student workers, provided continued registration as a student, may work a maximum of twenty hours per week during the regular academic year and up to forty hours per week during the summer months or during holiday breaks if the workload within the department is sufficient. If a student worker ceases to be a registered student, their employment with the college will also be terminated.

(C) Retirement. Student workers are eligible to participate in the school employees retirement system. Nine per cent will be deducted from the student worker's paycheck and the college will then contribute the employer portion, which is fourteen per cent of the student worker's salary. Student workers may, however, exempt themselves from the retirement program.

(D) Reassignment. If the student worker's assignment ends in one area or they wish to transfer to another department, they will need to come to the human resources office to complete a new application. The application will be circulated to the various departments on campus, provided the applicant is a registered student. (There is no guarantee that a new assignment will be provided.) A new application is not needed if continuing employment in the same department each semester. (Applications are discarded at the end of each semester.)

(E) Resignation/end of assignment.

(1) Assignment as a student worker is contingent upon continued status as a student. If a student worker drops their classes, graduates or ceases taking classes, their employment with the college will end.

(2) If a student worker chooses to resign their position, a resignation must be submitted in writing and should allow for a two-week notice. The written resignation must be addressed and submitted to the student worker's supervisor with a copy to the human resources office.

(3) At the end of each assignment, a separation form must be completed and signed by all parties.

Replaces: 3358:11-3-31

Effective: 3/7/2002
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-61 Directory information disclosure policy.

(A) Purpose. The college discloses or makes available certain information concerning students and/or organizations of Owens community college.

(1) Owens community college designates the following items as directory information:

(a) Student name.

(b) Student telephone number.

(c) Student mailing address and college e-mail address.

(d) Student major fields of study.

(e) Student participation in officially recognized activities and sports.

(f) Weight and height of a member of an athletic team .

(g) High school and hometown of a member of an athletic team .

(h) Student dates of attendance.

(i) Student expected graduation date, degrees and awards received.

(j) Student enrollment status (full-time or part-time).

(2) The college may disclose any of these items without prior written consent, in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974. A student may prohibit the release of directory information by submitting an authorization to withhold directory information form to the records office.

Effective: 11/8/2014
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-62 Residency determination.

(A) Purpose. The residency status of each student determines tuition surcharges to the student and the college's subsidy payments.

(B) Guidelines.

(1) The residency status of each student is determined during the admissions process based upon the information available to make that particular decision.

(2) This decision is revocable, but the student must appeal through the residency review process.

(a) The completed petition is reviewed by the residency review committee for final determination by the residency officer.

(b) This process must be completed prior to the beginning of classes for the semester being petitioned.

Replaces: 3358:11-3-62

Effective: 3/7/2002
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 3/7/2002

3358:11-3-64 Student non-academic appeal policy.

(A) Purpose. Owens community college encourages feedback from students at any time during their enrollment as part of the college's continuous effort to provide better service for students. The establishment of a process for student non-academic appeals is promulgated in the associated procedures by the vice president, student services.

(B) Appeals. Types of appeals may generally include, but are not limited to, the following: a student appeals a staff decision, for example - rules for activities in the student health and activities center; a student appeals a financial aid decision; a student appeals an account in the bursar's office or anything student-related in nature.

(C) Application. This policy applies to all full-time and part-time students, both credit and non-credit students.

(D) Implementation. The vice president, student services will implement procedures, guidelines, forms consistent with the provisions of this policy as well as communicate same to students.

Replaces: 3358:11-3-64

Effective: 11/22/2009
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08
Prior Effective Dates: 11/22/2009

3358:11-3-65 Assistance and support to veterans and service members policy.

(A) Purpose. The purpose of this rule is to set forth the assistance and support that Owens community college will provide to veterans and service members who may be pursuing advanced degrees, certificates or training toward entering the civilian workforce.

(B) Compliance and definitions. This rule complies with section 3345.421 of the Revised Code, and as used in section 3345.42 of the Revised Code, it defines:

(1) A service member is a person who is serving in the armed forces of the United States.

(2) A veteran is any person who has completed service in the armed forces, including the national guard of any state or a reserve component of the armed forces, and who has been discharged under honorable conditions from the armed forces or who has been transferred to the reserve with evidence of satisfactory service.

(C) Application. This rule applies to the operation of Owens community college.

(D) Implementation. The president shall designate a vice president to implement the provisions of this rule, consistent with applicable law(s). Owens community college will:

(1) Designate a staff member(s) in student services who shall assist, support, advise or orient eligible veterans and service members, including but not limited to:

(a) The earning of college credit for military training, experience or course work.

(b) The promotion of benefits, including the Post-9/11 Veterans Educational Assistance Act of 2008, or the referral of other federal, state, college services or assistance, which further educational enrollment, retention or completion.

(c) With the accessibility committee, the advancement of efforts of access compliance, which may include the evaluation of institutional rules/procedures, facilities or other operations.

(2) Allow for the establishment of a student-led group for veterans and service members.

(3) Recognize the service of student veterans and service members at various events, including the commencement ceremony.

(4) Strive to create links between student veterans/service members and alumni, prospective employers or community partners related to opportunities such as networking, employment or internships.

(5) Annually survey student veterans and service members to assess needs and challenges; orient faculty and staff to increase awareness and improve associated college processes or services.

(6) Cooperate with the Ohio board of regents and the state legislature to develop and promote veteran-friendly campuses to increase opportunities for veterans and service members to transition and succeed in higher education or the workforce.

(7) Promote or collaborate with other Ohio institutions of higher education to share effective practices or services for veterans and service members.

Effective: 12/20/2014
Promulgated Under: 111.15
Statutory Authority: 3358.08
Rule Amplifies: 3358.08