Chapter 3359-20 Mission, Goals and Faculty Policies

3359-20-01 Institutional mission and goals, affirmative action statement.

The following statement represents the board mission and goals adopted by the board of trustees and under which the university is currently operating.

(A) Mission.

(1) The university of Akron maintains a commitment to:

(a) Provide learning opportunities for the full spectrum of students;

(b) Create and discover knowledge through basic and applied research and creative activity;

(c) Create a learning environment with emphasis on a full collegiate experience for each student, leading to opportunities for cognitive, social, and personal development;

(d) Provide a forum for the examination of ideas and concepts and the generation of scholarly dialogue within the established principles of academic freedom;

(e) Encourage opportunities for interdisciplinary study and research;

(f) Strive for continued improvement of the teaching and learning environment;

(g) Prepare career oriented people for professional leadership roles in regional, national, and international organizations and institutions; and

(h) Offer appropriate educational and professional services to its various constituencies within available resources and established continuing education and outreach philosophies.

(2) In addition, the location of the university of Akron in the northeastern Ohio region mandates a concern for the unique higher educational, economic, and cultural needs of this area.

(3) The university of Akron mission statement: the university of Akron, a publicly assisted metropolitan institution, strives to develop enlightened members of society. It offers comprehensive programs of instruction from associate through doctoral levels; pursues a vigorous agenda of research in the arts, sciences, and professions; and provides service to the community. The university pursues excellence in undergraduate education and distinction in selected areas of graduate instruction, inquiry, and creative activity.

(B) Goals. In recognition of the above mission statement, the following goals are established for the university to:

(1) Plan, develop, implement, and evaluate its efforts in light of its major goal of teaching and provide optimal learning opportunities for students of various ages, diverse backgrounds, and different needs;

(2) Meet its challenge and responsibility to discover and create new knowledge through continued support of faculty (unless otherwise modified or specified, the term "faculty" refers to "university faculty" as defined in paragraph (I) (2) of rule 3359-20-02 of the Administrative Code) in their research, publication, and creative activities by providing ample resources for basic and applied research and by encouraging professional and intellectual development;

(3) Design programs in the teaching/learning process to fulfill the students' varied educational needs and provide opportunities for intellectual, personal, cultural, and social development on the campus so as to enhance the ability of students to participate effectively in a complex society;

(4) Provide public service through its traditional and continuing education programs, its faculty, its students, and facilities, and encourage the development of outreach and cooperative education efforts in all colleges, departments, and service units;

(5) Coordinate the growth and emphasis of its programs with the long-range plans and needs of the local area, the region, nation, and where appropriate, the international community;

(6) Contribute, in cooperation with local and regional institutions, to the development of improved quality of life for the future of the region, the nation, and the world.

(C) Affirmative action statement.

(1) The university of Akron is an equal education and employment institution operating under nondiscrimination provisions of Title 41, Ohio Revised Code; Titles VI, VII of the Civil Rights Act of 1964, as amended; and Title IX of the Educational Amendments of 1972, as amended; Executive Order 11246, as amended; Vocational Rehabilitation Act section 504; Vietnam Era Veterans' Readjustment Act, as amended; Age Discrimination in Employment Act of 1967, as amended; Title II of the Genetic Information Nondiscrimination Act of 2008; and Americans With Disabilities Act, as amended as related to admissions, treatment of students, programs and activities, and employment practices.

(2) It is the policy of this institution that there shall be no unlawful discrimination against any individual at the university of Akron because of race, color, religion, creed, sex, sexual orientation, gender identity, age, national origin, disability, military status, genetic information, or status as a veteran.

(3) The university of Akron will not tolerate sexual harassment of any form in its programs and activities, and prohibits discrimination on the basis of sexual orientation and gender identity in employment and admissions.

(4) This non-discrimination policy applies to all students, faculty, staff, employees, and applicants. The affirmative action and equal employment opportunity officer will provide assistance with questions or complaints related to this policy.

Replaces: 3359-20-01

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 05/22/91, 11/27/89, 07/31/92, 01/06/98, 08/24/08

3359-20-03.1 Salaries (full-time faculty).

(A) Generally, faculty members are on the academic year schedule, and administrative officers are on the twelve-months' schedule.

(B) Although salary adjustments may be considered at any necessary time, the deans, after conferences with their department chairs, normally review and recommend changes in salaries in the spring so that the president's recommendations may be presented to the board during the spring semester and salary changes can go into effect at the beginning of the academic year.

(C) Department chairs, school directors, or deans in colleges without departments, shall conduct an annual evaluation of each faculty member as required by paragraph (B) of rule 3359-20-02 of the Administrative Code.

(D) Salary adjustments shall be based at least in part on merit.

(1) Annual evaluations shall serve as the basis for determining merit.

(2) Academic units may use information from more than one year of annual evaluations in determining salary adjustments.

(E) Department chairs or school directors and deans shall recommend faculty salary adjustments based upon merit procedures and criteria as required by paragraph (I) of this rule.

(F) For the purposes of establishing procedures and criteria for annual evaluation and merit, an academic unit is defined as follows:

(1) A department or school where faculty hold a primary appointment.

(2) A college where faculty hold a primary appointment.

(3) Faculty in colleges with departments or schools may choose to act as a faculty of the whole and establish procedures and criteria that govern that college as a whole.

(G) "Robert's Rules of Order," in the most recent edition, shall be accepted as the authority on all questions of parliamentary procedure not determined by the university rules as defined in the Ohio Administrative Code. In any conflict between the Ohio Administrative Code and "Robert's Rules of Order," the Ohio Administrative Code takes precedence.

(H) Each academic unit shall establish procedures and criteria for annual evaluations.

(1) Annual evaluation procedures and criteria shall be established in writing by the academic unit faculty in consultation with the dean.

(a) These procedures and criteria shall be approved by at least a simple majority of the eligible faculty.

(i) The dean shall not vote as a member of the regular faculty.

(ii) Any other individuals, beyond the level of the academic unit, directly involved with the approval process for these procedures and criteria are ineligible and shall not vote.

(iii) In extenuating circumstances, individual unit's guidelines may allow for absentee ballots for faculty who have been participants in the deliberations.

(b) These procedures and criteria shall be approved by the dean.

(c) These procedures and criteria shall be approved by the senior vice president and provost and chief operating officer.

(2) Annual evaluation procedures and criteria shall include a process for amendment.

(3) Annual evaluation procedures and criteria shall be accessible to all faculty members. A copy of the procedures shall be available in the department, the school, the college, and the office of the senior vice president and provost and chief operating officer.

(4) A written copy of the completed annual evaluation shall be provided to the faculty member in a timely manner.

(5) Annual evaluation procedures shall include an opportunity for the faculty member to meet with the initial evaluation(s) prior to the forwarding of the evaluation beyond the academic unit.

(6) Annual evaluation procedures shall include an appeals process.

(7) The annual evaluation shall cover the period defined by the calendar year.

(8) Annual evaluation criteria shall address all components of the faculty member's responsibility and shall be suited to the distinctive mission and role of the academic unit.

(9) In the case of conflict, the university rules and regulations as contained in the Ohio Administrative Code supercede all other guidelines.

(I) Each academic unit shall establish procedures and criteria for the purposes of recommending salary adjustments based on merit.

(1) Merit procedures and criteria shall be established in writing by the academic unit faculty in consultation with the dean.

(a) Merit procedures and criteria shall be approved by at least a simple majority of the eligible faculty.

(i) The dean shall not vote as a member of the regular faculty.

(ii) Any other individuals, beyond the level of the academic unit, directly involved in the approval process of these procedures and criteria are ineligible and shall not vote.

(iii) In extenuating circumstances, individual unit's guidelines may allow for absentee ballots for faculty who have been participants in the deliberations.

(b) These procedures and criteria shall be approved by the dean.

(c) These procedures and criteria shall be approved by the senior vice president and provost and chief operating officer.

(2) Merit procedures and criteria shall include a process for amendment.

(3) Merit procedures and criteria shall be accessible to all faculty members. A copy of the procedures shall be available in the department, the school, the college, and the office of the senior vice president and provost and chief operating officer.

(4) Merit procedures shall require that the department chair, school director, or dean in colleges without department provide to the faculty member a written explanation of the merit award recommendation.

(5) Merit procedures shall include an appeals process.

(6) In the case of conflict, the university rules and regulations as contained in the Ohio Administrative Code shall supercede all other guidelines except for the collective bargaining agreement between the university of Akron and the Akron chapter of the AAUP.

Replaces: 3359-20-03.1

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 05/22/91, 09/16/96, 02/22/03, 06/25/07

3359-20-03.2 Faculty workload policy.

(A) The university faculty workload policy is designed to give directions to colleges and individual units (departments, etc.) in creating their own workload policies and is based on the philosophy and criteria presented in the report of the regent's advisory committee on faculty workload standards and guidelines.

(B) Faculty workload.

(1) Three activities, teaching, research/creative activity, and service, make up the full-time faculty workload. In setting appropriate percentages or amounts of each activity for a full workload, the need for flexibility is recognized. Many differences exist between colleges and departments of this university, and these differences preclude the possibility that a single set of percentages or figures can be rigidly applied for all. Therefore, the emphasis given to each activity will depend on the mission of the individual unit. However, the percentage of the unit's total teaching effort should conform to the following specified ranges according to mission.

(a) Baccalaureate department: (active four-year undergraduate programs with no, or limited, activity in graduate programs). In general, the norm for teaching activities should be seventy to eighty percent of a total departmental workload, with the remaining twenty to thirty percent devoted to other scholarly activities of research/creative activity and service. Full-time faculty should be expected to devote most, if not all, of their teaching effort to undergraduate instruction.

(b) Baccalaureate/masters departments: (active baccalaureate and masters degree programs). For academic departments, or equivalents, with active baccalaureate and masters degree programs, the recommended norm for teaching activities is sixty to seventy per cent of the total departmental workload with the remaining thirty to forty percent devoted to research/creative activity, service, and other professional activities consistent with the department's mission. It should be expected that full-time faculty in these departments will devote more of their effort to teaching undergraduates than to graduate level instruction.

(c) Baccalaureate/masters/doctoral departments: (active baccalaureate, masters, and doctoral programs). Departments, or equivalent units, with active baccalaureate, masters, and doctoral programs should have a norm of fifty to sixty per cent of the total departmental workload devoted to teaching. The remaining forty to fifty per cent of workload time should be devoted to research/creative activity, service, and other professional responsibilities that further the goals of the department and the university. It is expected that full-time faculty teaching in these departments will be personally involved in undergraduate instruction.

The fact that a department offers a masters or doctoral degree is not sufficient indication of an active program. In deciding where a department is located along the continuum from active undergraduate programs to active research/creative activity and graduate programs, consideration should be given to the research/creative activity productivity of the faculty, including externally funded research, and the average number of graduate and/or professional degrees granted annually. It should be the responsibility of the dean, in consultation with the senior vice president and provost and chief operating officer, to determine the appropriate division of workload expectation for each department, or equivalent unit, in the college according to the department's level of activity in the degree program it offers.

(d) University two-year or associate degree programs: (active associate degree programs with no, or little baccalaureate activity) faculty whose principal appointment is in university associate degree department/program, with no, or limited, baccalaureate activity, should have undergraduate teaching as their major responsibility. Such faculty members may also have professional development and service as part of their workload expectations, as needed to further the mission of the program and the university. Departments with associate degree programs should be expected to devote between eighty to ninety percent of their total workload to teaching related activities, with the remaining ten to twenty per cent devoted to professional development and service.

(e) Part-time faculty. Part-time faculty includes those persons appointed to carry out instructional responsibilities dictated by enrollment demand or by special needs of an academic unit. Because their primary responsibility is teaching, part-time faculty is not usually expected to engage in other university duties. Like all faculty they are expected to fulfill all teaching obligations, including meeting all sessions of assigned classes, preparation for the classes, timely grading and return to students of assignments and examinations, and maintaining of office hours or another method of allowing students in their classes to meet with them. The actual assignment of instructional responsibilities for a part-time faculty member will be determined by contractual agreement with the university.

(f) Special cases. The university recognizes that all programs may not fit administratively into one of the above categories of departments. In these cases, the appropriate proportion of time to be devoted by the academic unit to teaching should be determined by the dean or appropriate academic officer, subject to approval of the senior vice president and provost and chief operating officer. In these cases, the primary concern should be for undergraduate teaching activities. For departments or programs that differ significantly from the above classification, e.g., those that have graduate programs but no, or few, undergraduate ones (for example, polymer science), the appropriate teaching responsibilities for such departments should be negotiated between the department chair and the college dean or appropriate academic officer subject to the approval of the senior vice president and provost and chief operating officer.

(2) Formulation of workload policy.

(a) With the suggested range from the appropriate mission category in mind, individual units are to formulate a workload policy, paying particular attention to the following:

(i) Providing quality undergraduate education;

(ii) Establishing a relative balance between teaching, research/creative activity, and service;

(iii) Establishing accountability in seeing student needs are met; and

(iv) Assuring flexibility in teaching assignments.

(b) The workload policies need to include statements of:

(i) Overall workload expectations to ensure a balance of faculty time and effort spent in teaching, research/creative activity, and service. Achievement of this balance for the department (through the assignment of individual faculty) should be the responsibility of the department chair (or other appropriate academic officer), subject to review and approval of the dean.

(ii) The types and amounts of instruction needed to accomplish the teaching mission of the unit. Normally this includes an analysis of the likely number and types of courses/sections necessary to satisfy the demand for undergraduate general education, undergraduate major and graduate programs.

(iii) Overall expectations for research and creative activity by the faculty.

(iv) Overall service contributions expected of the faculty.

(3) General university guidelines.

(a) The concept of load credit represents an attempt to provide a viable method of quantifying certain kinds of activity that the university expects from each faculty member on full time appointment. The standard load for all full-time faculty on nine-month contracts is twenty-four load credits per academic year and includes load credit for teaching, administrative responsibility, research/creative activity, instructional support, and service. For full-time faculty on twelve-month contracts, the standard load is twenty-four load credits per academic year and six in the summer. The following policies provide direction for assigning load credit to the activities of each faculty member:

(b) Teaching in general.

The basic unit for measuring teaching load is the load credit that represents one fifty-minute period of classroom activity per week for one semester. Load credit assigned for laboratory activities, discussion, etc.. is determined by the dean and department chair after consultation with the faculty members involved on the basis of collegiate guidelines approved by the office of the senior vice president and provost and chief operating officer. The following procedures shall be followed in establishing class size and determining load credit:

(i) Deans and department chairs, after consultation with the appropriate faculty members, establish minimum and maximum limits on the size of each class. Except in unusual circumstances, as determined by the dean, minimum and maximum limits during the summer are comparable to those in the regular school year.

(ii) If a regularly scheduled class fails to meet minimum size, the department chair and dean, in consultation with the faculty member may agree to cancel the class and reschedule the faculty member for some other appropriate activity. The class should be cancelled in sufficient time to allow adequate preparation for alternative activities. If the class is not cancelled, the faculty member shall receive full load credit according to the regular guidelines for the type of course.

(iii) Deans and department chairs are responsible for maintaining equity among faculty in the assignment of large and small classes insofar as faculty qualifications will allow.

(iv) When a class substantially exceeds the maximum size for which it is programmed, the class may be split or the faculty member may be provided with some kind of extra assistance (e.g. graduate assistant to help grade papers, extra secretarial help, etc.), or additional load credit could be granted with approval of the department chair and the dean.

(v) Faculty who teach students who register for independent or individual study, thesis or dissertation research/creative activity, or reading courses may be granted load credit by the department chair in consultation with the dean.

(c) Administration.

(i) Administrative load will be determined by the dean in consultation with the department chair. The amount of credit assigned in each case should be roughly correlated with the following factors:

(a) Number of faculty, full and part-time;

(b) Number of majors, graduate and undergraduate;

(c) Number and variety of program levels;

(d) Graduate and undergraduate credit hours generated;

(e) Quality of departmental research/creative activity and scholarly and professional activities;

(f) Number of graduate assistants and the number and variety of nonprofessional staff to be supervised;

(g) Amount and sophistication of departmental equipment; the extent of laboratory involvement; and,

(h) Extent of interdepartmental cooperation and coordination required.

(ii) Other part-time administrative assignments may be made on the recommendation of the faculty, department head, and the academic dean. Such appointments must be based on an explicit description of job responsibilities.

(d) Research/creative activity.

Load credit may be granted for scholarly research/creative activity. A written research/creative activity proposal must be approved by the department chair and by the dean of the college before load credit is assigned. The department chair and deans will audit the project at the end of the academic year to determine whether the accomplishments warrant continuing the load credit.

(e) Instructional support.

With the approval of the dean of the college and the senior vice president and provost and chief operating officer, load credit may be assigned for special functions not covered in these guidelines (e.g., counseling and academic advising of students as a special collegiate and departmental assignment, developing and preparing new programs and/or relationship to the time necessary to carry out the assignment and to the importance of the activity to the department, college, or university).

(f) Service.

Load credit may be granted by the department chair on consultation with the dean for service in such areas as committees and professional organizations.

(4) Load credit in special situations.

(a) Dividing load among multiple faculty in the same course. When a course is taught by more than one faculty member, load credit is divided equitably. The faculty member who is the instructor of record and who is responsible for coordinating the other instructors' activities will first be assigned an amount of credit determined in consultation with the department chair and/or dean. The remainder of the credit will be divided among the other faculty participating as agreed upon by all involved. This policy does not apply to laboratory courses or those with many discussion sections; it is designed for so-called team teaching situations or when more than one faculty member participated in lectures.

(b) Other special situations. Some activities (field experience, student teaching, supervision, studio courses in art, play directing, coaching, supervising interns, laboratory supervision, etc.) do not lend themselves to standard university-wide policies. Load credit for such activities is determined in accordance with guidelines established by the department chair and the dean of the college after consultation with the faculty members involved.

(5) Load for summer sessions.

(a) Faculty load. Faculty loads during the summer and interim sessions are determined by the department chair and dean of the college after consultation with individual faculty members. In making assignments, such variables as the number of different courses, (e.g., workshops and institutes) and the experience of the faculty member are taken into consideration. In addition, some limitations must be placed on the number of courses and any other responsibilities a faculty member is expected to carry. The normal load is six credits for one term and nine load credits for two terms. More than six load credits for one term may be assigned with the express written approval of the collegiate dean. Credit assigned to faculty for directing workshops shall equal no more than the number of credit hours each workshop carries. However, on the written recommendation of the department chair and dean, a workshop director may be paid an additional stipend if the time included in designing, organizing, staffing, and teaching the workshop is considered out of the ordinary. Workshops or institutes offered between spring semester and summer session I or between the end of summer session II and fall semester need not be counted as part of the six load credits for one term, but will be counted toward the total of nine load credits for the entire summer.

(b) Summer load for administration. Load credit may be assigned for administering each department/division for the entire summer (summer I and summer II). The amount of each allocation is determined by the volume of activity in each department during each summer session. These credits need not be assigned to department chairs per se, but shall be allocated in a manner approved by the collegiate dean. Faculty members are expected to be available in the office a reasonable amount of time each day of the period for which they are awarded the load credit. Load credit for other administrative responsibilities may be assigned by the dean of the college.

(c) Other activities. Any load assigned of, remuneration given for activities which are carried out primarily for programs or activities which occur during the regular school year must be budgeted in the department's academic year budget.

(6) Procedural guidelines.

(a) All activities outlined above are counted as part of the load for any semester and are included on the faculty academic activity report.

(b) Overload calculations based on the prescribed conditions are made in the spring semester and involves only load credits for the academic year with no carry over into the summer.

(c) Academic activity report forms are prepared by or under the supervision of the department chair to assure consistency in application of the guidelines.

(d) Load for a course cannot be assigned both to a graduate assistant and to a faculty member. If the graduate assistant actually teaches the class or supervises the laboratory, then the faculty member may not receive load credit.

(e) When faculty members are on joint appointment or teach courses outside their home departments, the chair of the home department or department of primary appointment is responsible for completing the academic activity report and includes on the report all activity performed outside the department.

(f) Any questions relating to the assignment of load credit should be discussed first with the department chair, and if necessary or desirable, with the appropriate collegiate dean.

Replaces: 3359-20-03.2

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/13/97, 06/25/07

3359-20-03.5 Orientation of new faculty members.

Before the opening of the fall semester of the university, an orientationis provided for new faculty members to acquaint them with the objectives and the various activities of the university.

Effective: 5/23/2013
Promulgated Under: 111.15
Statutory Authority: 3345.31
Rule Amplifies: 3359.01
Prior Effective Dates: 11/27/89, 5/22/91

3359-20-03.6 Faculty grievance procedures.

This rule applies to the faculty of the school of law and all grievances that are not alleged to be a violation of the collective bargaining agreement between the university of Akron and the American association of university professors, the university of Akron chapter, which became effective in 2005.

(A) The statement of these procedures, to be followed by the faculty rights and responsibilities committee, was approved by the board on December 21, 1974.

(B) Preamble.

Set forth below are the procedures that shall be followed in the consideration of grievances by the faculty rights and responsibilities committee of faculty senate. These procedures are supplemented by a set of policies which shall govern the committee's implementation of these procedures.

(C) Procedures.

(1) Filing of complaint.

(a) A member of the university of Akron faculty who wishes to place a grievance before the faculty rights and responsibilities committee must put the complaint in writing, sign it, and file it with the chair of the committee. The complainant must also authorize the committee to view the complainant's personnel files.

(b) The complaint must include the steps the complainant has already taken in an effort to resolve the grievance. These steps normally should consist of pursuing fully the procedures established by the department and college, and consulting with the department head chair, dean, and the senior vice president and provost and chief operating officer.

(c) The complaint must also specify the date upon which the complainant first became cognizant of the grievance. The complainant must demonstrate the validity of this date to the best of the complainant's ability. The complaint must be filed within six months of this date, such date to be determined by the committee should a dispute about the date arise.

(d) Upon receipt of a complaint, the chair shall transmit a copy of the complaint to the party or parties against whom a complaint has been lodged.

(2) Initial review.

(a) Within seven days after receiving a complaint, the chair shall schedule a meeting of the full committee. The complainant shall be notified of the meeting and should be in attendance to answer whatever questions might arise concerning the complaint.

(b) After reviewing the complaint, and in closed session, the committee shall vote to accept or reject the complaint. A simple majority vote of the full committee shall be required to accept the complaint and to submit it to further investigation.

(3) Investigation of grievance.

(a) If the complaint is accepted by the committee, the chair shall immediately appoint one or more committee members to meet privately with the complainant and one or more other committee members to meet privately with the party or parties against whom the complaint has been lodged.

(b) The appointed committee members shall consider copies of whatever records, documents, or other written materials that are relevant to the controversy. All issues shall be clarified and all information material to the grievance shall be made available to the committee at this time.

(c) Any member of the university community shall appear before the committee as a witness upon request and shall cooperate fully as long as the matter has not been referred to the courts, or a quasi- legal body such as the Ohio civil rights commission or the equal employment opportunity commission, etc., and a licensed and practicing attorney has not become actively involved by participation in the university grievance procedures.

(4) Intermediate review.

Within fifteen days following the appointment of committee members, they shall complete their investigations and report their findings and recommendations to the full committee, who shall vote to continue consideration of the complaint or to reject it. Again, a simple majority vote of the full committee is required to pursue conciliation.

(5) Conciliation.

(a) If the committee decides to submit the grievance to conciliation, a conciliation subcommittee shall be formed consisting of the previously appointed investigating members and one additional committee member who shall serve as chair and who shall be selected by agreement of both parties or otherwise appointed by the chair of the full committee.

(b) Within two weeks of the appointment of the conciliation subcommittee, it shall hold a meeting to which all parties to the dispute and the senior vice president and provost and chief operating officer shall be invited in writing. At this meeting, which shall be confidential and informal in nature, the committee members shall attempt to aid the parties in achieving a voluntary resolution of their differences.

(c) At the conclusion of the conciliation, the subcommittee chair shall prepare a report for the full faculty rights and responsibilities committee indicating only whether or not the grievance was resolved by conciliation.

(6) Final review.

(a) In those instances where conciliation proves unsuccessful, and when the complainant requests, the chair shall promptly schedule a final comprehensive review before the entire committee. All parties to the dispute shall be invited, in writing, at least two weeks before the scheduled review, to present their case before the committee.

(b) Although the review shall be treated with sensitivity, and intended primarily to inform fully the entire committee of all the issues, all parties shall have the right to be advised by counsel if they so desire.

(c) Within two weeks after the review, the committee shall complete its deliberation of the matter and shall decide whether to reject the complaint or to submit recommendations to the president. The decision to report to the president and each recommendation to be made to the president requires a simple majority vote of the full committee. Within two weeks of its final action, the faculty rights and responsibilities committee shall forward a copy of its findings or recommendations to the complaint and to the administrative officer whose recommendation is under appeal, as well as to the administrative officer at the next level of administrative review.

(d) In any event, the decision and recommendations of the committee shall be transmitted to the president with copies to the parties, the senior vice president and provost and chief operating officer, and the secretary of the faculty senate. The president shall inform the committee of any action in the matter within thirty days of receiving the decision and recommendations. The administrative officer receiving any findings or recommendations from the committee shall inform all parties of his/her decision within thirty days after receiving the rights and responsibilities committee documents.

(D) Implementation of policies.

(1) Purview. The committee, in accordance with its general charge as stated in the bylaws of the faculty senate, may consider any grievance relating to faculty well-being, rights, and responsibilities.

(2) Presidential involvement. The president of the university shall not be involved in the grievance procedure until such time as the committee rejects a grievance or the committee, after completing the final review, decides to submit its recommendations to the president. Nor shall actions proposed to the board by the president in the regular course of business preclude consideration of a grievance by the committee. Dismissal or suspension of a faculty member from teaching duties during grievance procedures is justified only if immediate harm is threatened by continuance.

(3) Grievance file. Each grievance submitted to the committee shall be assigned a file and file number. All documents pertinent or related to the grievance shall be kept in the file. The file must be maintained by the chair and transmitted to the successor. The file shall be treated with sensitivity and available only to the members of the committee. In all reports external to the committee the grievance shall be referenced only by its file number.

(4) Committee report. When the committee has completed its consideration of a grievance, it shall report to faculty senate specifically that,

"a grievance was received by the committee and assigned file number ______ . The committee has completed its consideration of the grievance and has (a) rejected the complaint, or (b) assisted in resolution of the complaint by conciliation, or (c) conducted a comprehensive review and has submitted a report to the president."

In the latter case, the report shall conclude with the statement that:

"the president (a) accepted the committee's recommendations, or (b) accepted the committee's recommendations with modifications, or (c) rejected the committee's recommendations."

Such reports shall be made once a semester.

(5) Sanctions. In the case that sanctions are imposed following disciplinary proceedings, such sanctions shall be appropriate to the severity of the offense. Sanctions shall include verbal or written reprimand, withholding or postponement of salary and/or promotion for a specified period, suspension, and in the gravest cases, dismissal.

Replaces: 3359-20-03.6

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 05/22/91, 06/25/07

3359-20-03.8 Joint appointments and joint titles.

(A) Joint appointments.

(1) A joint appointment is defined as applying to regular faculty whose research and teaching competencies are better served through activities involving two or more academic units of the university, each of which offers academic programs leading to undergraduate or graduate degrees.

(2) A primary academic objective of the university of Akron is the search for and development of new knowledge which will enhance institutional programs and contribute to the university's research responsibilities. Recognizing the contribution of interdisciplinary studies in meeting this objective, the university seeks to encourage such efforts by creating joint appointments for faculty where appropriate.

(3) The joint appointment provides for greater program flexibility, the enhancement of intellectual stimulation, and broader insights into matters under faculty investigation and research.

(4) In order to recognize the status of faculty holding such appointments, the following academic policies apply:

(a) Procedures to be used for the awarding of joint appointments shall be established by each academic unit. However, the faculty of all effected academic units must concur with the award.

(b) The academic unit of initial appointment shall be identified as the academic unit of primary appointment. The primary title is held in the primary academic unit. Any other unit(s) in which a joint appointment is held shall be identified as the secondary academic unit(s).

(c) The appointment(s) associated with secondary academic units shall be for not more than three academic years.

(i) The joint appointment may be renewed by means of the procedures used in awarding the original joint appointment.

(ii) The joint appointment shall be terminated automatically if the appointment in the academic unit of primary appointment is terminated.

(d) The degree of participation in department affairs will be determined by the faculty of each academic unit. These arrangements should fall under one or more of the following categories and should be specified in the written statement described in paragraph (A)(4)(d)(iii) of this rule.

(i) Full participation in affairs of both departments (voting rights should be spelled out).

(ii) Participation in curricular matters.

(iii) Participation in research.

(iv) Participation in teaching.

(e) The apportioning of teaching and other responsibilities of a joint appointee will be reached through conferences in which the faculty member and appropriate department heads participate. Courses available for consideration should be defined by the department in which the courses are listed. To assure that there is complete understanding, a written statement will be prepared following each such conference, copies of which will be retained by the faculty member, the department heads, the deans, and the senior vice president and provost and chief operating officer. The distribution of teaching and other responsibilities may be changed through subsequent conferences, with amended written statements to follow. (It is intended that limits can be stated broadly enough to avoid the necessity for frequent change.) On occasion, it may be appropriate for the dean or deans to participate with the faculty member and the department heads in these conferences.

(f) At the time of appointment, a faculty member's academic rank will be determined in the department of primary appointment and the rank will be the same in the secondary department. Board notification will reflect this and will also indicate the department(s) in which a secondary appointment is applicable.

(g) Recommendation for the granting of tenure will originate in the department of primary appointment. If the second department does not concur, the joint appointment may be terminated. Termination of the joint appointment after tenure has been granted will not affect the faculty member's tenured status in the primary department.

(h) Recommendation for promotion to a higher rank will originate in the department of primary appointment. Other departments with which the joint appointee is affiliated will prepare statements supporting (or opposing) the recommendation and will supply copies to the faculty member, the department head in the college of primary appointment, and the academic dean or deans. The dean of the college in which the department of primary appointment is located will forward all documentation to the senior vice president and provost and chief operating officer with the dean's recommendation supporting (or opposing) the original recommendation. If the department of secondary appointment does not agree with the final decision, the joint appointment may be terminated.

(i) Joint appointments between academic units of a given college shall be reviewed by the dean. Joint appointments crossing college lines shall be reviewed by the appropriate deans and the senior vice president and provost and chief operating officer to ascertain that the arrangements meet intended objectives.

(j) In all instances concerning college and/or university affairs, the faculty person shall be considered as a member of one department - the department of primary appointment - unless specifically chosen to represent the secondary department.

(5) A joint appointment shall not confer any additional rights with respect to any reduction due to financial exigency set forth in rule 3359-20-03.9 of the Administrative Code.

(6) This policy for joint appointments will apply to all new appointments effective on or after July 1, 1973. For faculty members holding joint appointments before this date, the concerned parties shall review previous commitments and construct written agreements through appropriate procedures.

(B) Joint titles.

(1) A joint title is defined as applying to regular faculty whose research and teaching competencies are better served through activities involving two or more academic units of the university, each of which offers academic programs leading to undergraduate or graduate degrees.

(2) A primary academic objective of the university of Akron is the search for and development of new knowledge which will enhance institutional programs and contribute to the university's research responsibilities. Recognizing the contribution of interdisciplinary studies in meeting this objective, the university seeks to encourage such efforts by creating joint titles for faculty where appropriate.

(3) The joint title provides for greater program flexibility, the enhancement of intellectual stimulation, and broader insights into matters under faculty investigation and research.

(4) In order to recognize the status of faculty holding such titles, the following academic policies apply:

(a) Procedures to be used for the awarding of joint titles shall be established by each academic unit. However, the faculty of all effected academic units must concur with the award.

(b) The academic unit of initial appointment shall be identified as the academic unit of primary appointment. The primary title is held in the primary academic unit. Any other unit(s) in which a joint title is held shall be identified as the secondary academic unit(s).

(c) Faculty responsibility to the secondary academic unit(s), with which the title is associated, shall involve teaching and/or research only.

(d) The title(s) associated with secondary academic unit(s) shall be for not more than three academic years.

(i) The joint title may be renewed by means of the procedures used in awarding the original joint title.

(ii) The joint title shall be terminated automatically if the appointment in the academic unit of primary appointment is terminated.

(e) Participation in the academic affairs of the secondary unit shall be limited to teaching and/or research. Participation in retention, tenure, promotion processes, or any other affairs of the academic unit in which the joint title is held shall not be expected or permitted.

(f) The apportioning of teaching and/or research of a joint title will be reached through conferences in which the faculty member and appropriate academic unit chairs participate. Courses available for consideration should be defined by the academic unit in which the courses are listed. To assure that there is complete understanding, a written statement will be prepared following each such conference, copies of which will be retained by the faculty member, the academic unit chairs, the deans, and the senior vice president and provost and chief operating officer. The distribution of teaching and other responsibilities may be changed through subsequent conferences, with amended written statements to follow. (It is intended that limits can be stated broadly enough to avoid the necessity for frequent change.) On occasion, it may be appropriate for the dean or deans to participate with the faculty member and the academic unit chairs in these conferences.

(g) At the time of title conference, a faculty member's academic rank will be determined in the academic unit of primary appointment and the rank will be the same in the secondary academic unit. Board notification will reflect this and will also indicate the academic unit(s) in which a secondary title is held.

(h) A joint title shall not confer any rights or expectations concerning but not limited to reappointment, tenure, promotion, or merit increases.

(i) Joint titles between academic units of a given college shall be reviewed by the dean and academic unit chairs of the involved units. Joint titles crossing college lines shall be reviewed by the appropriate deans and academic unit chairs to ascertain that the arrangements meet intended objectives.

(j) In all instances concerning college and/or university affairs, the faculty person shall be considered as a member of one academic unit only - the academic unit of primary appointment.

(5) A joint title shall not confer any additional rights with respect to any reductions due to financial exigency set forth in rule 3359-20-03.9 of the Administrative Code.

(6) This policy for joint titles will apply to all new appointments effective on or after July 1, 2002. For faculty members holding joint titles before this date, the concerned parties shall review previous commitments and construct written agreements through appropriate procedures.

Replaces: 3359-20-03.8

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 05/22/91, 07/31/92, 08/06/01, 06/25/07

3359-20-03.10 Guidelines for initial appointment, reappointment, tenure, and promotion of full-time faculty in the school of law.

(A) Categories of full-time faculty.

The full-time faculty of the university of Akron school of law comprises all school of law employees who have been appointed as full-time faculty by the board of trustees. The following constitute the categories of full-time faculty of the university of Akron school of law and the responsibilities of those within each category:

(1) Tenured and tenure-track law school faculty.

(a) The tenured and tenure-track faculty of the law school is composed of all full-time law school faculty who have been awarded indefinite tenure or are eligible to be awarded indefinite tenure. Such faculty hold the rank of professor, associate professor, or assistant professor or the title of distinguished professor.

(b) Members of the tenured or tenure-track law school faculty generally have a full range of responsibilities, including teaching, research, scholarship and other creative professional work, and service to the unit, the university and the public.

(2) Non-tenure-track law school faculty (NTTLS faculty).

(a) The non-tenure-track law school faculty comprises all clinical professors of law and professors of legal writing. Such faculty hold the title of clinical professor of law, associate clinical professor of law, assistant clinical professor of law, professor of legal writing, associate professor of legal writing, or assistant professor of legal writing. The expectation for NTTLS faculty positions is that the positions will continue as long as the university identifies the need for them, and that if the university's needs or goals change, such positions may be modified or eliminated.

(b) Members of the non-tenure-track law school faculty generally have a full range of responsibilities, including teaching, research, scholarship and other creative professional work, and service to the unit, the university and the public, to the extent determined appropriate by the law school.

(B) Nature of appointment of full-time school of law faculty.

Without limiting the authority of the board as conferred and defined by law to act in such matters upon its own motion, the following principles and rules shall govern the appointment and position status of school of law faculty:

(1) University school of law faculty shall be appointed by the board upon recommendation of the president of the university. The appointment shall normally be for an initial period of one year, but the board may make the initial period longer than one year in appropriate circumstances, as determined by the board.

(2) Unless the university has awarded tenure or a fixed-term contract, all appointments of full-time faculty are on an annual, temporary, or probationary basis, renewable each academic year at the discretion of the university.

(3) Non-tenure-track law school faculty shall be subject to annual reappointment and shall receive annual notices of reappointment if their continued service is desired, except that the board may grant longer appointments for such faculty as set out in paragraphs (B)(4) and (B)(5) of this rule.

(4) The board may grant fixed-term appointments longer than one year to NTTLS faculty. During the term of such appointments, these appointments may be terminated only for just cause related to the performance of the incumbent or for programmatic or economic reasons related to the characteristics of the position. Except as set out in paragraph (B)(5) of this rule, these appointments create no expectation of reappointment, and the board may decline to reappoint an incumbent in its sole discretion.

(5) The board may grant fixed-term appointments as set out in paragraph (B)(4) of this rule with a presumption that the incumbent will be reappointed unless the incumbent's performance does not support reappointment or unless the position is terminated for programmatic or economic reasons. Such appointments do not constitute tenure and do not establish any of the rights or protections of tenure beyond the rights or protections described in paragraphs (B)(4) and (B)(5) of this rule.

(6) Upon appointment, every faculty member receives from the secretary or assistant secretary of the board of trustees a certificate or letter of appointment as tenured or tenure-track or non-tenure track law school faculty stating the rank or designation appropriate to the faculty member's status, annual salary or periodic salary if part-time, and length of appointment.

(7) Academic year and vacations. The academic year begins on the first day of classes in the fall semester and continues through spring semester commencement. Full-time law school faculty members on an academic year contract shall be expected to be on duty during fall and spring semesters, continuing through the date that grades are due, and shall be entitled to all academic vacations during that period, but shall not earn or accrue any other vacation credits. Full-time law school faculty and designated others with academic rank serving on a twelve-month contract shall have twenty-two days of vacation to be accrued and used in accordance with the vacation policy in rule 3359-11-03 of the Administrative Code.

(C) Procedures for initial appointment of school of law faculty.

(1) The dean shall submit a request for a faculty position to the provost. This request shall include: a strategic rationale for the position; its relationship to the goals and direction that the university is pursuing; a description of the duties and responsibilities of the position; and a suggested makeup of the search committee membership with a rationale that takes into account the areas of academic expertise of the suggested committee members with respect to the areas upon which the search is concentrated.

(2) The provost (or designee) may seek further information or clarification from the dean. Approval of a position request may include modifications to the request, including the addition of committee members. If the provost gives his/her approval, the search committee shall be formed.

(3) The search committee shall develop a search plan in conformity with legal requirements and university and school of law guidelines.

(a) The offices of the provost and human resources shall approve the plan or recommend changes as deemed appropriate. If changes to the search plan are recommended, representatives from these offices will communicate and discuss the changes with the search committee chair.

(b) The search committee shall execute the approved plan in conformity with legal requirements and university and school of law guidelines.

(4) Approval of candidates.

(a) The process of initial appointment is defined as a deliberative process. Therefore, those eligible who do not participate in or attend the deliberations are not permitted to vote. The law school's guidelines may allow for absentee ballots in extenuating circumstances for persons who have been participants in the deliberations.

(b) After the completion of the interview process, the school of law faculty shall select by secret ballot candidates to recommend for appointment. A simple majority vote is required. The faculty should recommend more than one candidate in priority order.

(c) The search committee will generate a recommendation to the dean relaying the votes and ranking by the faculty as well as supporting evidence such as lists of perceived strengths and weaknesses of each candidate. In cases of appointment at advanced rank with or without tenure, the supporting evidence shall indicate how the candidates meet the rank/tenure criteria and reflect an additional positive vote by those in the school eligible to vote on said rank/tenure.

(d) The dean shall make a separate recommendation with regard to which candidates to recommend for appointment/rank/tenure, and both recommendations shall be forwarded to the provost by the dean.

(e) If the provost approves making offers to any of the candidates recommended for appointment, that information shall be transmitted to the dean. Otherwise, the search will either be reopened, or declared failed, by the provost. If approval to make an offer to a candidate is granted, the candidate may be contacted by the dean and offered employment at the university pending approval of the board. The provost's approval of, and countersignature on, all letters of offer are required.

(f) The appointment of faculty members is subject to the approval of the board. No officer, dean, committee, or other such entity shall have the authority to employ, set the compensation or other terms of employment except the board. All offers of employment shall be subject to this condition.

(D) Reappointment and tenure.

(1) All full-time law school faculty are subject to annual reappointment following their initial appointment until any grant of tenure or long-term appointment, except that in their first year of service they shall not be reviewed for reappointment.

(2) Tenure-track faculty may receive indefinite tenure, according to the following provisions:

(a) Faculty on the tenure track may be granted indefinite tenure. That is, they may be appointed for an indefinite term without the necessity of reappointment each year. A faculty member on the tenure-track may be granted tenure not later than the end of the twelfth full semester of active service on the tenure track at the university subject to the conditions outlined in this rule.

(i) If tenure is granted, it shall be effective either at the beginning of the academic year of service after which the candidate was recommended for tenure, or as specified in the certificate of appointment issued by the board.

(ii) If at the end of six years (twelve semesters) in a tenure-track position, indefinite tenure has not been received, notice shall be given that employment terminates at the end of the seventh year of service.

(b) Full-time appointment for two semesters shall equal one year of active service. Summer sessions or leaves without compensation granted for one-half or more of any semester may not be counted toward the probationary period for tenure. Leaves for professional development count toward the probationary period for tenure.

(c) A candidate's application for indefinite tenure shall normally be initiated during the tenth full semester of active service. For faculty starting at the beginning of the fall semester, the application will be made at the beginning of their eleventh semester.

(d) In cases where there are clearly extenuating circumstances, the probationary period may be extended by one year provided that the request is initiated by the candidate, recommended by the dean, and approved by the provost.

(e) Faculty must have U. S. citizenship or permanent residency to receive tenure. The university shall in good faith endeavor to petition for such status for those individuals who need it, and to extend the probationary period for those tenure candidates whose applications for permanent residency have not yet been approved.

(f) Early tenure may be granted before the sixth year, contingent upon the candidate's successful completion of the following criteria:

(i) The candidate shall have completed at least two years of active service at the university before application for early tenure can be made.

(ii) The candidate must at least meet the minimum school of law criteria for tenure.

(iii) The school of law tenure committee shall vote to determine if the candidate may apply for early tenure. The decision of the tenure committee is final and cannot be appealed.

(g) A candidate may apply for early tenure only once. Should early tenure be denied, the candidate shall be awarded reappointment for the next academic year, and shall complete the time remaining in the standard probationary period before making reapplication for tenure.

(h) In exceptional circumstances, the board may grant indefinite tenure upon initial appointment to scholars who are nationally or internationally recognized and only upon the affirmative recommendation of the tenure committee and dean, the provost and the president.

(i) Faculty who hold the rank of assistant professor may be awarded tenure only if they are granted promotion to associate professor at the same time.

(j) Faculty who hold the rank of associate professor without tenure may seek and be awarded tenure without promotion.

(3) Notification of appointment, reappointment, tenure, and promotion of faculty shall occur as follows:

(a) The board usually acts upon recommendations for appointment, reappointment, promotion, and the granting of indefinite tenure at its April meeting.

(b) Recommendations for appointment, reappointment, promotion, and the granting of indefinite tenure may be considered at other board meetings as appropriate.

(c) The appointment, reappointment, tenure, and promotion of faculty are subject to the approval of the board. No officer, dean, committee, or other such entity shall have the authority to employ, set the compensation or other terms of employment except the board. All offers of employment shall be subject to this condition.

(i) Following the board's approval, the secretary or assistant secretaryof the board shall send a certificate of appointment detailing the agreement reached between the faculty member and the university. It shall include an endorsement of acceptance that the faculty member shall sign and return to the secretary or assistant secretary of the board within the time period stipulated.

(ii) In the event a faculty member adds or deletes terms to the certificate of appointment, or fails to sign or return the endorsement, the secretary or assistant secretary of the board shall submit the issue to the board at their next regular meeting for consideration of rescinding the certificate of appointment.

(E) General considerations.

(1) The criteria to be considered for reappointment, tenure and promotion include but are not limited to:

(a) Quality of teaching.

(i) Effective instruction as evidenced by student and peer evaluations and by documented participation in assessment of learning outcomes. Quantitative data from university approved student evaluations of teaching are required.

(ii) Effective advising, as appropriate.

(iii) Appropriate curricular development.

(iv) Participation in activities related to accreditation.

(2) Quality of research and scholarly activity.

(a) Scholarship and/or creative activity as appropriate to the school of law including activities in the discipline and in the scholarship of teaching and learning.

(i) Publications.

(ii) Presentations, scholarly and creative.

(iii) Grant funding and/or development activity.

(b) Professional development.

(c) Professional recognition.

(3) Quality of service.

(a) To professional organizations, including leadership positions.

(b) To the university.

(c) To the college and/or department.

(d) Discipline related service to the community.

(4) Professional conduct as defined in written standards including but not limited to the following:

(a) Sexual harassment policy of the university.

(b) Conflict of interest, conflict of commitment, scholarly misconduct, and ethical conduct policy of the university.

(c) Affirmative action policy of the university.

(d) Alcohol policy of the university.

(e) Drug-free workplace policy of the university.

(f) Adherence to the "Statement on Professional Ethics" as published by the American association of university professors.

(g) Other professional ethics policies as approved by the American association of university professors committee on professional ethics published by the American association of university professors.

(h) Disseminated codes of conduct and ethics as defined by relevant professional disciplines.

(i) Professional responsibilities as set out in university rules.

(F) The law school shall develop individual criteria for reappointment, tenure, and promotion.

(1) The school of law guidelines shall be available in the office of the dean and the office of the provost.

(2) The guidelines shall comply with the applicable provisions of this rule.

(3) The guidelines shall enumerate the specific materials that are to be included in the candidate's reappointment, tenure, long-term appointment, and promotion file.

(4) The school of law guidelines shall enumerate clear and specific minimum criteria that a candidate must meet to be recommended for reappointment, tenure, long-term appointment, or promotion. Such criteria may include both quantitative and/or qualitative criteria relevant to the school of law.

(5) The school of law may permit promotion to associate professor before tenure. If so, the school of law guidelines shall enumerate clear and specific minimum criteria that a candidate must meet to be recommended for such a promotion. However, such a promotion to associate professor does not guarantee a subsequent recommendation for tenure.

(6) The school of law guidelines shall enumerate clear and specific minimum criteria that clearly distinguish the requirements of the professor rank from those for obtaining tenure.

(7) In case of conflict, the applicable provisions of this rule supersede school of law guidelines.

(G) Approval of guidelines. Guidelines shall be approved before they can be applied to faculty members.

(1) The guidelines prepared by the school of law must be formally approved by at least two-thirds of its tenure track faculty.

(2) The school of law dean and the provost shall also formally approve the guidelines before they become effective.

(3) The guidelines shall include a process to review and, if necessary, revise them.

(H) Candidate files shall include at least:

(1) A current vita;

(2) Narrative statement by the candidate addressing the meeting of university-wide and school of law criteria;

(3) A table of contents of materials included in the reappointment, tenure, and promotion (RTP) file, which shall be amended to reflect any additions or deletions to the RTP file;

(4) All previous reappointment, tenure, long-term appointment, and promotion recommendations;

(5) Quantitative evidence of work performance, including results of formal teaching evaluations, as well as additional materials required by school of law guidelines (such as peer evaluations of teaching or letters of support);

If required by school of law guidelines, qualitative evidence of work performance, which may include, for example, peer evaluation of teaching, written student evaluation comments (along with the rationale for the material included), letters of support for the candidate (along with provenance of such letters), etc., shall also be included;

(6) Evidence of professional activity;

(7) Evidence of service;

(8) External review letters for tenure and promotion files.

(I) RTP committees must have a quorum present in order to conduct business. For this purpose, a quorum is defined as two-thirds of the eligible members. In the case where there are fewer than six eligible members, a quorum is defined to be at least three members. The faculty of the school of law shall formulate procedures to add committee members from outside the school of law if there are fewer than three eligible faculty in the school of law to form the committee. These procedures shall be included in the RTP guidelines of the school of law.

(J) The processes of RTP are deliberative. Eligible committee members who do not participate in or attend the deliberations shall not be permitted to vote.

(1) To be eligible to vote, a member shall review candidate-submitted materials and shall attend all committee meetings in which the candidate is discussed. Exceptions are as follows:

(a) The committee may, by a majority vote of members present, permit a member who has not attended all meetings, but who has otherwise substantially met the participation standards of the school of law, to vote on the candidate. The reason for the exception shall be included in the committee recommendation.

(b) The school of law guidelines may allow for absentee ballots in extenuating circumstances for persons who are otherwise eligible to vote. The committee may determine eligibility for an absentee ballot by a majority vote of members present and voting. Extenuating circumstances include death in the immediate family, serious illness, and inability to attend due to events beyond one's control. The nature of the extenuating circumstances and the vote shall be included in the committee recommendation.

(2) For the purposes of RTP for the faculty member, a simple majority vote in the affirmative, at the minimum, is necessary for adoption. School of law guidelines may specify additional requirements for a minimum affirmative vote beyond a simple majority. When there is a tie vote, the motion is rejected. While it is the duty of every member who has an opinion on a question to participate in these important deliberations, to arrive at an informed opinion, and to express it by his or her vote, he or she cannot be compelled to do so. He or she may prefer to abstain from voting, fully realizing that the effect is the same as if he or she voted on the prevailing side. Abstentions are not counted in the number of votes cast and are considered blank ballots. However, they are included in the report. For example, a vote of three positive, one negative and seven abstentions represents a seventy-five percent positive vote and would be reported: three positive, one negative, seven abstentions.

(K) For purposes of any reappointment, tenure, long-term appointment, or promotion matter, all university employees shall comply with the university's conflict of interest policy and voluntarily remove themselves from any discussion, voting, or participation of any kind when the candidate is:

(1) A member of that faculty member's immediate family (e.g. spouse, son, daughter, or other family member residing in that family member's household).

(2) A member of that faculty member's extended family (e.g. siblings, parents, grandparents, cousins, uncles, aunts, or other next of kin).

(3) Any other person where there would exist the appearance of conflict of interest as defined by university rules.

(L) "Robert's Rules of Order," in the most recent edition, shall be accepted as the authority on all questions of parliamentary procedure.

(M) Calendar of events.

(1) Timeline.

Date(s)

Action Required

By March 15

School of law dean holds organizational meetings to elect chairs of the RTP committees

By April 1

School of law dean sends letters of notification to candidates

By April 15

Candidates send letters of intent to school of law dean - for tenure and promotion applications, the letters of intent shall be accompanied by materials for external reviewers and a list of at least three potential external reviewers submitted by the candidates

Friday of spring semester finals week

Materials sent to external reviewers

Friday of week two of fall semester

Candidates send files to committees; external reviewer letters due

Friday of week twelve of fall semester

Committees send recommendations to candidate and school of law dean

Friday of week sixteen of the fall semester

Dean forwards negative recommendations to candidates and the provost, with copy to appropriate committee chairs

Friday of week two of spring semester

Dean forwards positive recommendations to candidates and the provost, with copy to appropriate committee chairs

Friday of week nine of spring semester

Provost forwards negative recommendations to candidates, with copy to dean and relevant committee chairs

First Wednesday in April, usually

Provost forwards positive recommendations to the President and the board, with copy to dean and relevant committee chairs

Fourth Wednesday in April, usually

Board votes on recommendations

(2) In the event that the deadline for completion of a step cannot be met, a request for extension and supporting rationale shall be forwarded to the committee chair, school of law dean, or provost, as appropriate, prior to said deadline. The request and rationale shall be included in the candidate's file.

(a) The committee chair, dean, or provost shall accept or reject the request for extension within one week of its receipt. Rationale for the decision shall be included in the candidate's file.

(b) Extension of the deadline at any level does not automatically extend future deadlines.

(N) RTP procedures.

(1) Candidates who are applying for reappointment, tenure, long-term appointment, or promotion to associate professor shall be evaluated under the school of law criteria in effect at the official date of appointment to the candidate's current position. If the criteria have been revised since the date of the initial appointment, the candidate shall have the option to choose the original or amended criteria under which he/she shall be reviewed. Once a choice is made, the candidate may not reverse his/her decision. However, the candidate may choose each time criteria are revised and are approved by the provost. It is the responsibility of the candidate to inform the committee in the letter of intent of the criteria set the candidate has elected to be used.

(2) Candidates who are applying for promotion to professor shall be evaluated under the school of law criteria in effect either at the time of the candidate's last official promotion or the school of law criteria in effect five years prior to the candidate's application, whichever is more recent.

(3) Composition of RTP committees: All tenured faculty of the school of law who have completed at least one year of service at the university, including those whose tenure has been approved by the board but whose tenure has not yet become effective, are eligible to serve on reappointment and tenure committees. Only those tenured and with rank above that of the candidate may serve on promotion committees. Distinguished professors are eligible to serve on all RTP committees.

(4) A chairperson, or co-chairs if the committee chooses, shall be elected at the organizational meeting and shall serve for one year. If co-chairs are elected, the duties of the chair shall be divided between the co-chairs. In the remainder of this section, the term "committee chair" refers to the chair or co-chairs.

(5) Committee members shall be responsible for the maintenance of minutes and the documentation of the committee proceedings.

(6) Persons within the college who are required to provide a separate recommendation for a specific candidate (e.g. school of law dean or his/her designees) cannot be a member of that candidate's committee, but may, at the committee's request, attend for informational purposes.

(7) All committee members must review the file and participate in deliberations on each candidate in order to be eligible to vote.

(O) Duties and responsibilities of the RTP committee.

(1) The RTP committees shall review the qualifications of any faculty member of the school of law who has requested reappointment, tenure and/or promotion and shall make recommendations to the school of law dean regarding the granting or denial of the request.

(2) The recommendations shall include documentation of the committee's procedures, a report of the vote, and an explanation of the application of the criteria as established in this rule and the school of law guidelines.

(3) The recommendation letter shall be reviewed and approved by the committee before dissemination. Minority reports are not permitted.

(P) Duties and responsibilities of the dean.

(1) The dean shall evaluate all previous recommendations and materials from the candidate's RTP file to formulate his/her own recommendation.

(2) If the dean's recommendation differs from that of the RTP committee, the dean shall discuss his/her recommendation with the RTP committee.

(3) If procedural error or inadequate consideration is identified at any level, the dean shall act to correct the problem.

(Q) Process for RTP of tenure track faculty members.

(1) The dean shall call an organizational meeting to elect appropriate committee chairs and send out notifications to candidates per the timelines above.

(2) Faculty in their first year of service shall not be reviewed for reappointment.

(3) Eligible candidates shall submit to the dean a letter of intent to apply for reappointment, tenure and/or promotion per the timelines above. Those applying for tenure and/or promotion shall also submit external review materials and a list of at least three potential reviewers with the letter of intent. These individuals shall have no perceived conflict of interest, as defined by university rules.

(4) The candidate may withdraw his/her application at any time by submitting a letter to the dean. The dean shall inform all committee members involved in the candidate's RTP review up to that point in time that the application has been withdrawn, and shall retrieve the candidate's file and return it to him/her. External review letters shall be sealed and kept by the school of law dean, and may be used within two years as part of a subsequent application if the candidate and the RTP committee agree.

(5) Each candidate eligible for reappointment, tenure and/or promotion shall submit his/her RTP file to the appropriate committee chair per the timelines above.

(a) The committee chair shall notify the candidate, all committee members, and the dean of the location and availability of the candidate's file.

(b) The committee chair shall notify the candidate, all committee members, and the dean of any additions to the RTP file. The table of contents shall be amended to reflect any additions.

(c) With the exception of the recommendation letters which are a result of the deliberative process, only the candidate can make additions and/or deletions to the file. Deletions shall be limited to materials submitted by the candidate. The candidate shall amend the table of contents to reflect any additions and/or deletions.

(d) To maintain a quality standard relative to comparable law programs, review of scholarly publications and/or creative activities, external to the university, is required for tenure and/or promotion.

(i) The school of law shall develop instructions for the external reviewer including the materials and bases by which the materials shall be assessed. These instructions will be included in the RTP guidelines of the school.

(ii) A pool of potential reviewers sufficient to guarantee three letters of external review shall be created. The candidate, the RTP committee, and/or the dean may provide names of potential reviewers. The candidate shall be apprised of the full list of names considered by the committee.

(a) It is expected that reviewers will ordinarily be from academic institutions and;

(i) Shall be at or above the requested rank of the candidate;

(ii) Shall be from institutions that are comparable in the discipline.

(b) Reviewers with expertise appropriate to address the candidate's meeting of the school of law criteria may be from other reputable external organizations relevant to the discipline, for example, from industry, business, or government.

(c) Reviewers shall not be current or former students of the candidate, shall not be a current or former employee of the university, and shall not have any perceived conflict of interest, as defined by university rules.

(iii) The committee, with the approval of the dean, shall select the initial set of reviewers to be solicited, at least one-third of which shall be from the candidate's list.

(iv) If the initial set of reviewers does not yield a sufficient number of responses, the committee shall select subsequent sets of reviewers as needed. These sets may or may not include reviewers from the candidate's list. The committee may consult with the candidate to select these additional reviewers, if it so desires. The dean must approve each subsequent set before the committee may contact the potential reviewers.

(v) Once a set of reviewers has been approved, the committee chair shall contact the reviewers to request review letters bearing the reviewer's affiliation and signature; this contact may include offers of honoraria. These reviews shall not be questionnaires or surveys, but in the form of letters.

(vi) At least three reviews shall be required. The file shall not be considered complete and shall not go forward until three letters of external review have been included. If three reviews have not been received by Wednesday of week eleven of the fall semester, the dean may permit the file to go forward if compelling circumstances, documented by the committee chair, justify the absence of any of the external reviews.

(vii) The committee shall include copies of the text of all requested and received external reviews in the candidate's file.

(a) The identity of the external reviewers and the review letters shall be deemed by the university and the candidate as confidential to the extent permitted by law. No letters of recommendation submitted by university personnel as part of the candidate's RTP process shall identify the names or affiliations of the external reviewers. In addition, any quotations from external review letters used in any university recommendation letter shall be carefully chosen or redacted so as to not identify the names or affiliations of the external reviewers.

(b) The reviewer shall be apprised that the review may be subject to disclosure under such circumstances including but not limited to subpoena, validly issued court order, or public records request.

(e) The candidate shall provide all materials relevant to external review as determined by the school of law guidelines to the chair of the tenure and/or promotion committee per the timelines above.

(6) The RTP committee chair shall convene all meetings, other than the organizational meeting referred to in the timelines above, and preside at these meetings.

(7) The RTP committee chair shall invite the candidate to meet with the committee before the recommendation is made.

(8) The RTP committee chair shall inform the candidate in writing of the committee's recommendation per the timelines above. Reappointment letters shall include a statement of how the candidate can enhance performance toward meeting the goal of tenure and promotion.

(9) The RTP committee chair shall transmit copies of the committee's recommendations and the candidate's RTP file to the school of law dean per the timelines above.

(10) The dean shall transmit his/her recommendation to the provost along with the candidate's RTP file per the timelines above with a copy to the candidate, and the relevant committee chair.

(11) The provost shall transmit his/her recommendation to the candidate per the timelines above with a copy to the dean and chair of the committee involved in the candidate's review process. The RTP file shall then be returned to the dean, where external review letters shall be removed and stored as part of the candidate's permanent personnel record before the RTP file is returned to the candidate.

(12) The provost shall transmit his/her positive recommendations to the president. If the president concurs, these recommendations are forwarded to the board for consideration, usually at the April board meeting.

(R) In all cases, the candidate may appeal an adverse decision from the RTP committee, the dean, or the senior vice president and provost to the university faculty rights and responsibilities committee.

(1) During any appeal process, the candidate may appeal only once to the university faculty rights and responsibilities committee. For example, should the candidate appeal the decision of the dean to the university faculty rights and responsibilities committee, he/she cannot then appeal the decision of the senior vice president and provost.

(2) The university faculty rights and responsibilities committee shall follow its own procedures found in rule 3359-20-03.6 of the Administrative Code.

(3) Within two weeks of its final action, the university faculty rights and responsibilities committee shall forward any findings and recommendations to the administrative officer issuing the adverse recommendation under appeal with copies to the candidate.

(4) The president of the university is the candidate's last point of institutional appeal and shall inform all parties of his/her decision within thirty days from receipt of any appeal.

(5) In the case of a violation of the procedures, it is not intended that appointment, reappointment, promotion or tenure be awarded by default.

(S) Distinguished professor.

(1) The title of distinguished professor shall be awarded only to one already at the rank of professor at the university for five or more years. The title of distinguished professor is an honor recognizing a career that demonstrates substantial professional accomplishments.

(a) The school of law shall develop criteria for distinguished professor including those expressed below in this section. Such criteria cannot be implemented without approval by both the dean and the provost.

(b) The nominee shall excel in teaching in the school of law at a level significantly beyond the current expectations for the rank of professor.

(c) The nominee shall excel in scholarly activity (pedagogical or discipline specific) in the school of law at a level significantly beyond the current expectations for the rank of professor.

(d) The nominee shall have made sufficient contributions to the discipline to be nationally recognized.

(2) Nominations for distinguished professor shall be made by tenured or tenure-track members in the school of law. The nomination shall be submitted to the tenured faculty of the school for review and recommendation.

(a) Upon receiving a nomination the dean call a meeting of the tenured members, excluding the nominee, to form the school of law distinguished professor review committee. The committee shall consist of all tenured professors. If there are not at least three tenured professors then tenure-track faculty shall be added to the committee in order of seniority (years of service at the school of law) until there are three committee members. If there are several tenure track faculty with equal seniority whose addition to the committee would raise the membership above three, then names shall be chosen by lot to add to the committee so that the total membership does not exceed three. The committee shall elect a chair from among its members.

(b) The committee shall review the nomination and submit its recommendation - positive or negative to the dean, with a copy to the nominee. A simple majority of those voting is required for a positive recommendation.

(c) The nominee shall have the right to submit clarifications to the letters, to be included in the application. If the nominee wishes, his/her nomination can be withdrawn at this stage.

(3) The nominee shall provide his/her file to this committee, which shall include:

(a) Current vita;

(b) Narrative statement of qualifications;

(c) Supporting documentation which may include letters of support solicited by the nominee;

(d) A proposed list of external reviewers, with at least six entries;

(e) School of law criteria for distinguished professor;

(f) Letters of recommendation by the dean shall include a summary of how the candidate meets the criteria for the title of distinguished professor;

(g) External letters of recommendation:

The committee shall request at least six external letters of recommendation from a list of external nationally recognized individuals in their discipline, including at least two from the nominee's list. The dean may add other references if they so wish.

(i) The list shall include the credentials of the potential reviewers and his/her relationship to the candidate. The list will include all names provided by the nominee as well as any that the school of law tenured faculty and dean provide.

(ii) Letters of request shall include:

(a) School of law criteria for the title of distinguished professor;

(b) Request that the reviewer address the context of the candidate's work as it relates to the discipline;

(c) Candidate's vita and narrative statement;

(d) Due date.

(4) Procedures of the school of law distinguished professor recommendation committee shall be determined by the committee and shall include the following:

(a) The committee shall consider each candidate individually;

(b) Following discussion and deliberation of the individual candidate, the committee shall vote;

(c) If a two-thirds majority of the review committee votes favorably, it shall forward the recommendation to the provost. Otherwise, the file is returned to the nominee with a statement indicating the rationale for the rejection;

(d) The committee shall forward its positive recommendations to the provost by April first.

(5) Procedures of the school of law distinguished professor recommendation committee may include, but are not limited to the following:

(a) The committee may interview the dean;

(b) The committee may interview the candidate;

(c) The provost shall forward each recommendation, with his/her recommendation, to the president. If the president approves, the recommendation is forwarded to the board for consideration at the next board meeting. Once approved by the board, the title becomes effective at the beginning of the following fall semester;

(d) The successful candidate(s) shall be recognized by the university community at an appropriate public event.

(6) A compensatory award shall be added to the successful nominee's base salary.

Effective: 8/24/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359.01
Prior Effective Dates: 10/22/10, 01/31/15

3359-20-04 The faculty: personal matters and special instructions.

(A) Salary payments.

(1) Salary checks are distributed by the associate vice president/controller on the last banking day of each month. For those regular or full-time auxiliary faculty who desire a twelve months' pay schedule, options are available through the university and selected financial institutions. The associate vice president/controller can provide details. Salary checks for part-time day and evening teaching and summer session teaching are distributed according to a schedule circulated by the associate vice president/controller. Upon request, a faculty member may have the salary check automatically deposited at a selected bank or other financial institution.

(2) Extra compensation earned for overload teaching during the regular semester is included in two installments in the spring semester salary checks.

(B) Salary deductions.

(1) Withholding tax and state and local income tax deductions are made each month as required by law. Each faculty member is required to complete form W4, employee's withholding allowance certificate, and have it filed in the payroll office of the associate vice president/controller so that the proper number of allowances are used. The faculty member should report any changes in allowances by filing a new form W4 in the office of the associate vice president/controller.

(2) All full-time and most part-time faculty or administrators are required by state law to contribute to an appropriate state retirement system. A percentage of a faculty member's salary determined by the state legislature is deducted from the gross salary, picked up by the university, and credited to the faculty member's retirement account. The university's contribution varies from year to year, as required by law, but always exceeds the amount contributed by the member.

(3) The state retirement plans provide for survivor benefits to eligible designated beneficiaries, for an income to a member of the plan who suffers a permanent disability, and for a retirement income in accordance with age and service. A detailed description of benefits is available from the office of benefits administration.

(4) If an individual ceases to be a member of the retirement system-that is, ceases to be employed by a member institution of the plan-all the money contributed individually to the account can be recovered, but not the amount contributed by the university unless the same shall be vested to the individual by law.

(C) Insurance.

The university has established an insurance program for the regular full-time faculty, auxiliary faculty and full-time staff. This includes group life, accidental death and dismemberment, long-term disability, and comprehensive medical and dental insurance plans. Complete information concerning the program may be obtained from the office of benefits administration.

(D) Attendance at professional meetings.

(1) The university encourages faculty members to attend such educational or professional meetings related to their fields of work as will benefit both them and the university. To aid faculty members attending these meetings, the university helps to pay their travel expenses, subsistence costs, and special fees. The following instructions are included here so that faculty members can make full use of the financial assistance offered them. Faculty members should also consult the university travel policy.

(2) A faculty member wishing to attend an educational or professional meeting should request approval from the department chair and the dean of the college. The faculty member must provide information concerning the nature of the meeting and an estimate of expenses. The dean, weighing the value of the meeting to the faculty member and to the university, either approves or disapproves the request. Within a reasonable time following the completion of the approved trips, expenses incurred are submitted to the dean for approval. Upon approval of the expense statement, the university reimburses the faculty member to the extent agreed upon when the trip was approved.

(3) Faculty members should note that approval for such travel is necessarily governed by the availability of funds, that they may be limited to one such trip a year, and that they must be employees of the university at the time payment is made. At times the president or the dean may request a faculty member to attend a particular meeting or function. Such trips are considered "official visits," and the university bears the total proper expense of such visits.

(E) Reporting illness or other absences.

If illness forces a faculty member to be absent from duties, the faculty member's department chair and dean should be notified as soon as possible. If a faculty member is to be absent from the university for more than a day, an address should be left with the dean or other appropriate administrative officer.

(F) Attending commencement exercises.

Participation in commencement exercises should be regarded as a professional responsibility of all faculty members.

(G) Attending faculty meetings.

Each college faculty meets at the call of its dean; each department faculty meets at the call of its head; each school faculty meets at the call of its director; and the university faculty meets at the call of the president. All faculty members are expected to attend all meetings of their department, their school, their college, and the university faculty.

(H) Professional responsibilities.

(1) To the students.

(a) In-course grading.

(i) In-course grading procedures and standards shall be clearly formulated by the instructor and these procedures and standards, including class attendance, shall be distributed to the students in writing and be explained to each class at the beginning of the course.

(ii) All work performed by students in the course (including oral participation where appropriate) shall be seriously considered and evaluated; written work should be returned promptly.

(iii) The instructor shall provide opportunities for review of grades in order that students may understand the reasons for particular grades and obtain guidance toward improvement.

(iv) All grades and graded work will be privately distributed to the individual student. Grades cannot be publicly posted. Graded work cannot be publicly disseminated.

(b) Office hours.

(i) Hours shall be reasonable in quantity, time of day, and campus location.

(ii) Hours shall be posted near the instructor's office and listed with the appropriate secretary.

(iii) Provision shall be made for special appointments wherever hardship or difficulty arises.

(iv) Scheduled office hours shall be observed.

(c) Classes.

(i) The instructor shall prepare conscientiously for each class session (including arrangements of teaching aids, guests) etc., whenever applicable.

(ii) The instructor shall meet classes promptly and shall, out of consideration for both students and colleagues, dismiss not later than the scheduled time.

(iii) Whenever any change is anticipated in the scheduled time or place of meeting, the instructor shall provide adequate notice to the class. Where appropriate (e.g., small classes, evening classes which frequently involve considerable travel for some students), some procedure should be established for emergency notice to students.

(iv) The instructor shall provide valid means for course evaluation by students.

(v) The instructor shall strive continuously and conscientiously to improve teaching effectiveness, and to this end should seek counsel and constructive criticism from colleagues.

(d) Tests and examinations.

(i) The instructor shall make clear in advance the areas (lecture, text chapters, other) to be covered on any test or examination.

(ii) The instructor shall, by explicit word and implicit classroom conduct, make clear to students what emphasis the instructor places upon facts or data and what upon synthesis or thought.

(iii) It is the instructor's responsibility to promote high standards of linguistic expression (e.g., spelling, general grammatical and syntactical clarity, organization, and form).

(iv) The instructor must assure before, during, and after tests an atmosphere conducive to the highest standards of honesty.

(e) Counseling and advising.

(i) While the university provides both general and specific counseling services as a discrete function, the instructor will often have more intimate knowledge of the college, department, and field. Such knowledge provides the instructor with unique insights and the instructor has, therefore, a right and an obligation to counsel and advise students within the instructor's area of competence.

(ii) In general, the instructor is obligated to respect each student as a human being, to recognize that the student has both human and civil rights. The instructor is expected to adhere to the university's non discrimination policies including the prohibition against sexual harassment.

(2) To the university and to colleagues.

(a) Records.

(i) The instructor is responsible for maintaining adequate records of student performance in courses as may be required by the university and/or any accrediting authority.

(ii) The instructor is responsible for keeping adequate records of course content and assignments.

(b) The faculty member shall endeavor to maintain and develop awareness and understanding of areas impinging upon the faculty member's field.

(c) The faculty member shall willingly serve on a reasonable number of committees concerned with curricular development and general university governance at departmental, collegiate, and university levels.

(d) The faculty member shall contribute to the continuance and improvement of educational quality within the university through strong and active participation in selection of new faculty, and in decisions on promotion, tenure, and other recognitions of merit.

(e) The faculty member is obligated to promote, by precept and example, a general atmosphere within the university of respect for knowledge, thought and inquiry, even when--indeed especially when--such may be at variance with the faculty member's ideas.

(i) The faculty member respects colleagues and students, without reservation or favor because of age, color, creed, handicap, race, national origin, religion, sex, sexual orientation, degree or rank, discipline, or political sentiments.

(ii) The faculty member contributes positively to reasonable orderliness within the university community.

(3) To one's discipline.

(a) The faculty member continues growth within the faculty member's field and related areas.

(b) The faculty member shares concepts with others through teaching, creative endeavors, research, and attendance at and participation in professional associations and meetings.

(4) To oneself.

(a) The professional seeks continuously to improve in value as a teacher and as a citizen.

(b) The professional seeks diligently to improve the teaching working environment within the university structure:

(i) By promoting a general atmosphere of intellectual and social growth, and

(ii) By seeking just and equitable compensation, including the concept of released time for professional growth.

(c) The faculty member actively contributes to the education and development of persons and groups outside the university proper, in order to promote improved reciprocal understanding and acceptance of the roles of education, the university itself, the individual discipline, and the profession in American and world society.

Replaces: 3359-20-04

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 09/16/96, 09/11/00, 10/14/01, 12/28/01, 06/25/07

3359-20-04.2 Faculty and special organizations.

(A) Faculty organizations concerned with university policy and welfare.

(1) Organizations with voluntary membership.

The university of Akron chapter of the Ohio education association -national education association has been active on campus since 1972. The university of Akron chapter of the American association of university professors has been active on campus since 1932.

(2) Faculty senate committees with elected membership.

(a) The faculty rights and responsibilities committee shall concern itself with grievance matters relating to faculty assessment or evaluation, appointment, retention, tenure, and promotion. This committee shall be composed of one member from the tenured faculty of each degree granting college, elected by its full-time faculty and one full-time tenured faculty member from the university libraries, elected by its full-time faculty.

(b) The university well-being committee shall concern itself with matters relating to health and well-being, such as fringe benefits, insurance, pensions and leaves. The committee shall be composed of one member of the full-time faculty from each of the degree granting colleges, elected by its full-time faculty and one full-time faculty member from the university libraries, elected by its full-time faculty, one member of the contract professionals, elected by their members: one member from the part-time faculty currently employed by the university elected by members of the part-time faculty.

(B) Special organizations concerned with university growth and development include:

(1) The university of Akron foundation, established in 1966. is a nonprofit charitable foundation. Its purpose is to help develop and increase the resources of the university by encouraging gifts and bequests of money or property and to receive, hold, and administer such gifts and bequests exclusively for the benefit of the university.

(2) The partners in excellence is a group of industries and businesses contributing to the financial support of the university.

(3) The John R. Buchtel society is an organization which recognizes individuals who make contributions to the university through the foundation. All levels of gifts are recognized through seven gift clubs: 1870 benefactors club, president's club, ten thousand dollars annually, fifty thousand dollars lifetime contribution, or one hundred thousand dollars deferred: lamplighters club: dean's club, century club and loyalty club. Gifts may be restricted for a specific purpose or may be given as unrestricted.

(4) Zip athletic club is a resource development arm of the university of Akron, department of athletics, the purpose of which is to secure financial resources to support the entire athletic program.

(5) E.J. Thomas performing arts enrichment fund is dedicated to the encouragement of support of the performing arts and the building where they can best be enjoyed, the E.J. Thomas performing arts hall.

(6) The friends of the university library is a group of interested alumni and friends working to improve the holdings and services of the university libraries.

(7) The friends of Hower house are public spirited citizens, clubs, and organizations who, through their dues and efforts, are helping to assure the restoration and preservation of the university's Hower house at 60 Fir Hill.

(8) Varsity 'A.' an athletic affiliation group of individuals who earned athletic letters in varsity sports participation at the university.

Replaces: 3359-20-04.2

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 09/16/96

3359-20-04.3 Faculty privileges and benefits.

(A) Under the various headings of this "Faculty Manual," some of the policies, procedures, instructions, and traditions may be regarded also as faculty benefits and privileges. They include:

(1) Extended circulation periods and other instructional support services in university libraries.

(2) Sick leave.

(3) Fee-based parking in designated university parking areas.

(4) Medical, dental, life, and long-term disability insurance; (regular and full-time auxiliary faculty only), contributions, if required, on a pre-tax basis at an amount periodically approved by the board of trustees.

(5) Sometimes partial or full payment of travel and subsistence expenses incurred at educational and professional meetings.

(6) Membership in an Ohio retirement system or alternative retirement plan ("ARP") as permitted by statute.

(7) New full-time university faculty moving expenses.

(a) The university may authorize payment of the cost for moving of household goods for the new appointee and spouse and any dependent children living in the same household, in accordance with the following guidelines.

(b) Travel and transportation allowance. If travel is by personal automobile the reimbursement will be at the current IRS rate for moving expenses. In lieu of travel by personal automobile, reasonable coach airfare will be reimbursed.

(c) Moving allowance. The expense for the moving of household goods from the place of residence to the Akron or Orrville area may be paid, subject to the two thousand dollar limit to be charged to the general fund. Expenses may include the following if invoices or signed receipts are presented:

(i) Bill of lading from moving company.

(ii) Payment for rental of truck or trailer and trailer hitch.

(iii) Gasoline and tolls for rented vehicles.

(iv) Casual labor for loading and unloading vehicles and packaging materials when the move is not being made by a professional mover.

(v) Express and freight charges.

(vi) Insurance of household effects during transit.

(d) Policy restrictions/exceptions.

(i) Any exception to this policy must be made in advance of the individual incurring the expense, and for faculty, must be approved by the department chair, the dean of the college, and the senior vice president and provost and chief operating officer. Approval for instructional professional staff and administrative professional staff must be received from the appropriate vice president.

(ii) In cases where full moving expenses are authorized, and where such payment is to be made from either general funds or restricted funds, competitive bids must be obtained from at least two carriers. Copies of the bids must be presented at the time reimbursement is requested. If the lowest bid is not utilized, a letter of explanation must be attached.

(iii) This policy covers only the cost of moving household goods and excludes reimbursement for meals, lodging, and other personal expenses enroute.

(iv) Payments under the provisions of this policy are considered taxable income by the internal revenue service and will be reported on form W2. The employee is entitled to claim certain moving expense costs on the appropriate federal income tax form.

(8) Identification card.

All full-time faculty members are issued photo-identification cards which are electronically validated at the beginning of each academic year. All part-time faculty members are issued photo-identification cards which are electronically validated for the pertinent semester.

(B) Other privileges and benefits are listed below:

(1) Athletic and cultural events. Faculty members are granted half-price admission to all university athletic events and special rates for certain cultural events.

(2) Recreation. The swimming pool has periods of open swimming for faculty members and their families. Faculty members are also welcome to participate in all intramural competitions--bowling, softball, volleyball, and others.

(3) Credit union. All faculty members are eligible for membership in the Towpath credit union. Payroll deductions may be made to the credit union's savings plan.

(4) The bookstore at the university of Akron. Faculty members may purchase books and other supplies through the bookstore, ordinarily at a discount.

(5) Notary public. Notary service is available by appointment in the office of the general counsel at no cost to faculty members.

(6) Annuity options.

(a) The university has adopted two annuity plans, a 403(b) plan and a 457(b) plan. The plans are generally available to all members of the faculty and staff, and the plans provide employees with an opportunity to defer employee contributions into a tax-deferred annuity. These plans are in conformity with current provisions of the Internal Revenue Code and Ohio Revised Code.

(b) The university will accept an employee's voluntary authorization to divert a portion of current compensation on a pre-tax basis to the purchase of an annuity contract in the 403(b) and/or the 457(b). The 403(b) plan offers an additional salary deferral type known as a Roth after-tax salary deferral. All contributions in the 403(b) plan and/or the 457(b) plan are used by the university to purchase an annuity contract held for the benefit of the employee. Compensation diverted on a pre-tax basis to the purchase of an annuity is excludable from the employee's taxable income, for federal and state income tax purposes, in the current year, but is taxed when received as income from the annuity at the tax rates in effect at that time. Special tax rules apply to the amounts contributed on an after-tax basis to the Roth 403(b) account. The internal revenue service has placed limits on the amount of compensation that can be contributed to the tax-deferred annuity plans. A voluntary diversion of pre-tax compensation to purchase an annuity does not reduce the current base for local income tax, retirement deduction, or premiums paid by the university for insurance and workers' compensation.

(c) A current list of companies qualified to provide annuities under the plans for university faculty and staff may be obtained from the web site of the university office of talent development and human resources.

(d) University employees may wish to consult their tax advisors and/or current tax laws for any and all benefits or limitations to a tax-deferred annuity.

(7) Education. Faculty members and members of their immediate families have been granted special educational privileges by the board, whereby eligibility accrues from employment as of the first day of the semester as indicated in the following statement:

(a) Fee reductions for university faculty and administrative officers:

(i) Full-time university faculty (as defined in rule 3359-20-02 of the Administrative Code.)

(a) Credit courses.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take two credit courses or six credit hours, whichever is greater, each semester, free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take a total of four credit courses during the summer semester. The credit courses may be taken in any of the summer sessions comprising the summer semester. However, the aggregate of courses will not exceed four credit courses which will be free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

(b) Non-credit courses.

Any full-time university faculty member or administrative officer (or retired full-time university faculty member) shall be permitted to take two non-credit courses per semester (i.e., combined summer, fall, spring), which shall not affect his or her eligibility for credit fee reduction enrollment.

Some courses are not available for students using non-credit course fee reduction (AutoCAD, "Microsoft NT," polymer science courses, etc.). A list of such courses will be maintained by the division of university of Akron (UA) solutions.

All individuals using fee reduction for non-credit courses will be placed on a waiting list in the division of UA solutions (with a university of Akron designation assigned) on a first-come, first-served basis, until class meets minimum paying enrollment. These individuals will pay such costs as materials, supplies, lab fees, etc.

(ii) Part-time faculty (as defined in paragraph (A) (1) (c) (iii) of rule 3359-20-03 of the Administrative Code.)

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five percent of a full-time equivalent faculty member during a semester shall be permitted to take one credit course or three credit hours, whichever is greater, during the semester of appointment, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these fees. Unused portions of these reductions are not cumulative.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester or an individual summer session in the summer semester shall be permitted to take one credit course or three credit hours, whichever is greater. The credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed within the same summer semester.

One additional credit course may be taken in a different summer session of the same summer semester by any part-time faculty member or contract professional who is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member. Again, the credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed. Thus, the aggregate of courses for which fee reduction will be received, during the sessions in the summer semester will not exceed two credit courses, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Fee reductions must be used in the semester or summer session earned or the semester or summer sessions immediately following: except spring semester reductions may be used during the following fall semester. Only one reduction may be used during a semester or summer session and unused reductions or portions of these reductions are not cumulative. Qualifying part-time faculty who will not make use of the fee reduction for themselves shall be permitted to transfer only the instructional fee reduction or a one course or three credit hours whichever is greater for an academic term to a qualifying spouse, same sex domestic partner or dependent child, under the conditions specified in paragraph (B)(7)(c)(i)(e) of rule 3359-20-04.3 of the Administrative Code. Part-time faculty are eligible for paragraph (B) (7) (a) (i) (B) of rule 3359-20-04.3 of the Administrative Code.

(iii) "ROTC" officer personnel. "ROTC" officer personnel shall be eligible for reductions as full-time faculty as outlined in paragraph (B)(7)(a)(i) of this rule.

(b) General provisions.

(i) No reductions of residence hall room and board fees shall be granted to any person except members of the resident advisory staff

(ii) The requirements of residence in Ohio for one year before the first day of any term or semester to be exempt from nonresident tuition charges shall be waived for employees who are entitled to the fee reduction.

(iii) Eligibility for fee reductions for employees or relatives is determined by employment status on the first day of the course.

(iv) An individual may receive fee reductions under only one eligibility category (e.g.. full-time university faculty, part-time faculty, full-time staff spouse, same sex domestic partner or dependent) during any one academic period.

(v) Eligibility for other authorized fee credits is determined independently from the individual's status as a university of Akron employee or dependent. Thus, other authorized fee credits from other entities may be received in the same semester as the university's fee reduction.

(vi) Full-time employees with nine-month appointments are eligible for fee reductions during the summer if reappointed for the following academic year.

(c) Fee reductions for relatives of university faculty and administrative officers.

(i) The instructional fees, or an amount equivalent to the graduate level credit fees for Ohio residents, or an amount equivalent to the school of law credit hour fees for Ohio residents shall be deducted from total fee charges for the following groups (general fees, course fees, and other special fees not being affected):

(a) Dependents as defined by current rules and dependency tests of the internal revenue service of all full-time university faculty while the parent is in the service of the university of Akron.

(b) Spouses and same sex domestic partners of all full-time university faculty while one or both are in the service of the university of Akron. Spouses and same sex domestic partners of full-time university faculty who are also employees may elect to receive fee reductions as an employee, spouse or same sex domestic partner.

(c) Spouses, same sex domestic partners and dependents of deceased full-time university faculty who were serving the university of Akron at the time of death.

(d) Spouses, same sex domestic partners and dependents of all retired full-time university faculty.

(e) Spouses, same sex domestic partners and dependents of part-time faculty members under the following conditions:

(i) The part-time faculty member is appointed to teach three or more credit hours or at least twenty-five percent of a full-time equivalent faculty member during the fall or spring semester and thus qualifies for a fee reduction for one credit course or three credit hours, whichever is greater;

The part-time faculty member is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during an individual summer session in the summer semester and thus qualifies for a fee reduction during the summer semester of one credit course or three credit hours, whichever is greater, a total of two credit courses. The credit courses may be taken in any of the summer sessions of appointment comprising the summer semester. However, the aggregate of courses may not exceed two credit courses.

(ii) The part-time faculty member so qualifying elects not to make use of the fee reduction so earned.

(iii) The spouse, same sex domestic partner or dependent to whom the benefit is transferred applies the benefit during the semester or the individual summer session of the spouse, same sex domestic partner or parent's qualifying appointment or in the semester of summer session immediately following; except spring semester reduction may be used during the following fall. Unused qualifying service or portions thereof are not cumulative.

(iv) Spouses, same sex domestic partners and dependents are not eligible for fee reduction of non-credit courses.

(f) For purposes of fee reductions:

(i) Spouses refer to individuals who have contracted the legal status of a marital relationship through religious or civil solemnized marriages and complied with all the statutory requirements pursuant to applicable law and shall not include common law marriages which may be otherwise recognized under Ohio law or other relationships between persons not legally capable of making a marriage contract under Ohio law.

(ii) Same sex domestic partners must complete the university affirmation of same sex domestic partnership.

(iii) Dependents as defined by current rules and dependency tests of the internal revenue service. The employee may be required to submit proof of dependency to the university auditor on request.

(iv) Fee reductions may be taxable income to the faculty member.

(8) Educational assistance program (Internal Revenue Code section 127).

The university of Akron has created, as an exclusive benefit for its employees, this educational assistance program. It is the intent of the university to seek to provide this educational assistance program, the benefit of which shall be to seek to exclude all assistance provided hereunder from an employee's income to the extent allowable under Internal Revenue Code section 127. This fee reduction educational assistance program shall only extend to university employees taking courses at the university of Akron. Eligibility accrues from employment as of the first day of the semester. It is the intent of the university that the provisions of this program shall not apply to graduate assistants who may otherwise qualify for tax exemption of fee reduction pursuant to a separate university program.

(a) Full-time university faculty and administrative employees.

(i) Credit courses.

Any full-time university faculty member or administrative employee shall be permitted to take two credit courses or six credit hours, whichever is greater, each semester, free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any full-time university faculty member or administrative employee shall be permitted to take a total of four credit courses during the summer semester. The credit courses may be taken in any of the summer sessions comprising the summer semester. However, the aggregate of courses will not exceed four credit courses which will be free of all charges, excluding late fees and including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

(ii) Non-credit courses.

Any full-time university faculty member or administrative employee shall be permitted to take two non-credit courses per semester (i.e., combined summer, fall, spring), which shall not affect his or her eligibility for credit fee reduction enrollment.

Some courses are not available for students using non-credit course fee reduction (AutoCAD, "Microsoft NT," polymer science courses, etc.). A list of such courses will be maintained by the division of UA solutions.

All individuals using fee reduction for non-credit courses will be placed on a waiting list in the division of UA solutions (with a university of Akron designation assigned) on a first-come, first-served basis, until class meets minimum paying enrollment. These individuals will pay such costs as materials, supplies, lab fees, etc.

(b) Part-time faculty.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester shall be permitted to take one credit course or three credit hours, whichever is greater, during the semester of appointment, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Any part-time faculty member or contract professional appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member during a semester or an individual summer session in the summer semester shall be permitted to take one credit course or three credit hours, whichever is greater. The credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed within the same summer semester.

One additional credit course may be taken in a different summer session of the same summer semester by any part-time faculty member or contract professional who is appointed to teach three or more credit hours or at least twenty-five per cent of a full-time equivalent faculty member. Again, the credit course may be taken during the summer session of appointment or one of the summer sessions subsequent to being appointed. Thus, the aggregate of courses for which fee reduction will be received, during the sessions in the summer semester will not exceed two credit courses, free of all charges, excluding late fees, including instructional and general fees, graduate level, laboratory, or other fees associated with these courses. Unused portions of these reductions are not cumulative.

Fee reductions must be used in the semester or summer session earned or the semester or summer sessions immediately following; except spring semester reductions may be used during the following fall semester. Only one reduction may be used during a semester or summer session and unused reductions or portions of these reductions are not cumulative. Qualifying part-time faculty who will not make use of the fee reduction for themselves shall be permitted to transfer only the instmctional fee reduction or a one course or three credit hours whichever is greater for an academic term to a qualifying spouse, same sex domestic partner or dependent child, under the conditions specified in paragraph (B)(7)(c)(i)(E) of rule 3359-20-04.3 of the Administrative Code. Part-time faculty are eligible for paragraph (B)7)(a)(i)(B) of rule 3359-20-04.3 of the Administrative Code.

(c) "ROTC" officer personnel.

"ROTC" officer personnel shall be eligible for reductions as full-time faculty as outlined in paragraph (B)(7)(a)(i) of this rule.

(d) General provisions.

(i) No reductions of residence hall room and board fees shall be granted to any person except members of the resident advisory staff

(ii) The requirements of residence in Ohio for one year before the first day of any term or semester to be exempt from nonresident tuition charges shall be waived for employees who are entitled to the fee reduction.

(iii) Eligibility for fee reductions for employees or relatives is determined by employment status on the first day of the course.

(iv) An individual may receive fee reductions under only one eligibility category (e.g.. full-time university faculty, part-time faculty, full-time staff spouse, same sex domestic partner or dependent) during any one academic period.

(v) Eligibility for other authorized fee credits is determined independently from the individual's status as a university of Akron employee or dependent. Thus, other authorized fee credits from other entities may be received in the same semester as the university's fee reduction.

(vi) Full-time employees with nine-month appointments are eligible for fee reductions during the summer if reappointed for the following academic year.

(C) Benefits and privileges of retired and emeritus faculty and staff.

Retired faculty, emeritus faculty, and staff are provided certain privileges and benefits including:

(1) No fee parking in any university lot except in metered and handicapped spaces.

However, all retired faculty, emeritus faculty, and staff that continue as. or are rehired into any position as a full-time or part-time employee at the university are subject to the same parking permit fee assessments as described in 3359-46-02.

(2) Term life insurance for those hired prior to April 20. 1977 (staff) or September 13. 1977 (faculty) and continuously employed full-time since April 20, 1977 (staff) or September 13, 1977.

(3) Health insurance coverage (excluding dental coverage) for dependents of recipients of Ohio retirement system benefits is provided if the retiree's original appointment date was prior to January 1. 1992 and had ten consecutive academic years of full-time service with the University immediately prior to retirement and the dependent was eligible for insurance when the retiree's health insurance coverage was terminated by the university. [Note: for employees on a twelve-month contract, a year is defined as twelve continuous calendar months.] Group medical insurance for the retiree is provided by the Ohio retirement system.

(4) Identification card.

(5) Fee reductions for the retiree and dependent children and spouses (see paragraph (B)(7) of rule 3359-20-04.3 of the Administrative Code!

(6) Athletic and cultural events. Retired faculty members are granted half-price admission to all university athletic events and special rates for certain cultural events.

(7) Recreational facilities including the natatorium. gymnasium and playing fields are open to retired faculty at the same time as to other faculty.

(8) Credit union. All retired faculty members are eligible for membership in the Towpath credit union.

(9) The bookstore at the university of Akron. Retired faculty members may purchase books and other supplies through the bookstore, ordinarily at a discount.

(10) Notary public. Notary service is available in the offices of talent development and human resources and general counsel at no cost to retired faculty members.

(11) Retired faculty retain full faculty privileges for the use of the libraries and may use the emeritus study room in Bierce library.

(12) Part-time teaching assignments as needed.

(13) Office or laboratory space, supplies and secretarial assistance, and computer services may be provided by special arrangement with the appropriate department.

(14) Retired faculty may submit externally funded grant/contract proposals through the university. Retired faculty are not eligible for university- funded research grants or summer fellowships.

(15) If funding is available, there may be partial or full payment of travel and subsistence expenses incurred at educational and professional meetings.

(16) Listings in the "General Bulletin" and for those with campus offices, listings in the faculty/staff directory.

(17) Access to computer center and information services privileges normally provided to active faculty.

Replaces: 3359-20-04.3

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 07/17/91, 09/04/91, 05/22/92, 07/31/92, 01/27/93, 09/16/96, 11/22/97, 12/05/97, 11/06/99, 01/20/00, 09/27/01, 11/24/01, 05/27/02, 06/25/07, 12/26/13, 06/27/14

3359-20-04.4 Guidelines for academic retrenchment due to financial exigency for faculty members not governed by collective bargaining agreement.

This rule applies to faculty members not governed by the collective bargaining agreement between the university of Akron and Akron-AAUP.

(A) Preamble.

(1) The board of trustees, in consultation with appropriate members of the university community (to include the president, the senior vice president and provost, and the vice president for finance and administration), will determine when a financial exigency exists at the university, and does hereby establish and promulgate these guidelines.

(2) These guidelines are board guidelines and are adopted to inform all affected thereby. They are not intended to, nor do they impair any existing rights or grant new rights to any person or persons.

(3) The board reserves to itself the resolution of any financial exigency in accordance with its statutory obligation.

(4) The board does recognize and respect the rights of all those affected by its decision and within the limits of the financial exigency and the board's duty, the board will respect and consider their rights.

(B) Guidelines.

(1) Consultation.

Early in the process of making recommendations concerning program reduction, the university president, the senior vice president and provost and other appropriate administrators shall make a good faith effort to consult with deans, department heads, faculty, and students. It is especially important that faculty members whose educational programs or positions may be adversely affected have an opportunity to be heard, through the faculty advisory committee, by the administration. It is recognized, however, that the ultimate university decision-making authority, both as to the decision to carry out the academic retrenchment and as to the timing of that decision, rests in the board of trustees.

(2) Data and documentation.

The university administration must make a good faith effort to determine and to explain clearly the nature of the fiscal limitations, and to establish appropriate educational priorities.

(3) Procedures for faculty consultation: the faculty advisory committee.

(a) There shall be a faculty advisory committee to discuss proposals from the university administration concerning academic retrenchment due to financial exigency.

(b) The faculty advisory committee shall consist of all the elected faculty members then serving on faculty senate. When there is need for this committee, it may be assembled upon the call of either the university president or five of its members; when assembled, the committee will proceed to elect its own chairman, vice chairman, and secretary. These three committee officers shall be from three different colleges (with the university library being defined as a separate academic college for these purposes).

(4) Administrative recommendation and faculty discussion.

After the university administration has assembled the pertinent data and documentation, and has prepared its specific recommendation for program reduction, but before it has taken any further action on the matter, it will report its recommendation to the faculty advisory committee for discussion and advice. Any such discussion shall not delay the implementation of the program reduction.

(5) Academic due process.

When program reductions in response to financial exigency involve termination of faculty appointments, special care must be taken to protect and honor accepted procedures and rights appropriate to a faculty member's tenured or probationary status. Upon appeal, faculty members will have an opportunity to be heard through established university grievance procedures. Termination because of financial exigency must be distinguished from a proceeding that might lead to dismissal for cause.

(6) Procedures for faculty reduction in force (RIF).

(a) A faculty reduction in force (RIF) shall, whenever possible, be treated as a layoff--temporary in nature--not as a termination. The released faculty member's place will not be filled by a replacement for a period of three years, unless the released faculty member has been offered reappointment and sixty days within which to accept or decline.

(b) Tenured members of the faculty shall be retained in preference to probationary appointees. This preferential status shall include wherever possible and practicable an opportunity to transfer or readapt to other programs within the department, college or university.

(c) If a faculty member wishes, he may accept early retirement or transfer from full-time to part-time service. However, such actions shall be governed by the same guidelines and procedural safe-guards as those which operate in other situations brought about by financial exigency.

(d) The following objective criteria will be considered in determining the order in which faculty members are to be released in the event of a necessary faculty reduction in force:

(i) All temporary or part-time faculty within the affected program will be released before any probationary faculty.

(ii) All probationary faculty within the affected program will be released before any tenured faculty.

(iii) Within any academic department, discipline, or other appropriate administrative division, faculty reduction in force will proceed according to seniority within each classification of faculty status defined as tenured, probationary, temporary, part-time: The least senior faculty member in terms of length of academic service at the university is released first, followed by the next least senior, and so on until the most senior faculty member is reached.

(a) In computing seniority, the most pertinent point is total full-time service at the university of Akron (in any of the ranks of instructor, assistant professor, associate professor or professor). (Also included herein are those who occupy the position of full-time lecturer.) Time of service in a particular rank, or following tenure, is a less important consideration.

(b) In extraordinary and compelling circumstances--as where a junior tenured faculty member is the only member of a department (or other appropriate administrative division) who is competent (as judged on the basis of training and experience and documented by scholarly and/or creative contributions in that field) to teach a needed program or set of courses--the seniority principle may be disregarded. In such situations, however, the university administration will provide the adversely affected faculty members with a written explanation of the decision to disregard seniority in the instance in question.

(7) Rights and benefits for faculty members released because of financial exigency.

(a) Before being released from the university, the faculty member will have the right to fill any existing faculty vacancy for which he is qualified, or to transfer to any other college or division or department and to fill any vacancy therein for which he is qualified. His qualifications will be determined principally by his teaching experience and his academic training.

(b) Faculty members who have been released and later recalled will retain as many fringe benefits as is legally possible.

(c) A faculty member released due to financial exigency will receive from the university, to commence at the time of release, a one-year continuance of his/her university health insurance policy without charge. He or she will also be given the option to continue his or her health insurance for a second year by paying premiums at the group rate.

(8) Timing.

The university president should provide as much advance notice as possible in making financial exigency decisions. In cases where faculty appointments are to be terminated, timely notice of termination or nonreappointment must be given. In extreme situations, if timely notice cannot be given, financial compensation to the faculty member proportional to the lateness of the notice may be an appropriate substitute for full notice.

(C) For purposes of this rule, a "financial exigency" is defined as a situation requiring reduction or reallocation of resources or reorganization or elimination of programs which cannot be accomplished through normal academic, budgetary, and personnel processes. The emergency may be caused by a decline in student enrollments, a reduction in state appropriations or allotments, a loss of income from non-state sources, or some serious event or condition requiring anticipated or unanticipated major expenditure reductions. The emergency may be university-wide or it may be restricted to only one school, department, program, or area.

Replaces: 3359-20-04.4

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 11/04/77, 03/01/78, 09/30/03, 06/25/07

3359-20-05 Academic matters and general policies.

(A) Unit of instruction.

The unit of instruction is the "credit," which represents one fifty-minute period of classroom activity, or its equivalent, per week for one semester. An hour laboratory period is equivalent to one-half hour classroom instruction. Information concerning the number of credits which a student must carry to meet the requirements for veterans benefits, insurance benefits, etc., may be obtained from the university registrar.

(B) Unit of teaching load.

See rule 3359-20-03.2 of the Administrative Code.

(C) Class period.

The faculty member is responsible for knowing the scheduled time for starting and stopping classes, and is expected to adhere carefully to this schedule. Faculty members should recognize that when they fail to dismiss a class promptly, both the students and the faculty member of the next class suffer inconvenience and possible embarrassment.

(D) Attendance (student).

A student is expected to attend all meetings of all classes for which the student is enrolled. A student may be dropped from a course by the dean if absences are repeated and the instructor recommends this action; a student can gain readmission only with permission of both dean and instructor. A student dropped from a course receives an "F" which counts as work attempted whenever grade-point ratio calculations are made.

(E) Procedure for applying for admission to the university.

(1) The admissions process for undergraduate students is contained in rule 3359-60-02 of the Administrative Code.

(2) The requirements for admission in graduate or professional schools is set forth in rule 3359-60-06.1 of the Administrative Code.

(F) Registration procedure.

Details are contained online at http://www.uakron.edu.

(G) Advising services.

(1) Academic advising is available to students. Faculty members are encouraged to refer students to their academic advisor when necessary.

(2) Academic advisors can, after consultation, refer students to the appropriate office for special testing, counseling, psychiatric and medical aid, financial assistance, or other services.

(H) Intercollege transfer.

In order to qualify for transfer to a degree-granting college, a student must meet all requirements imposed by the college in which enrollment is planned. These requirements differ slightly among the colleges. The same regulations apply to students wishing to transfer from one degree-granting college to another. Application for transfer is started with the unit responsible for intercollege transfer, and the respective dean's offices.

(I) Veterans.

Students who are entitled to veterans' benefits under the Veterans' Readjustment Benefits Act should be referred to the office that provides military services.

Replaces: 3359-20-05

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 06/01/90, 07/31/92, 11/13/97, 06/25/07, 02/14/13

3359-20-05.1 Grading system, discipline, academic probation and dismissal.

(A) Faculty grade records.

(1) The faculty member is expected to maintain a careful and orderly record of each student's academic performance in each class. The records may be maintained in grade books provided by the university and all such records are the property of the university. When a faculty member leaves the employ of the university, or accumulates grade records no longer needed, these records should be surrendered to the department chair for disposition.

(2) The faculty member's grade records must be legible, understandable, and complete, as they are the ultimate information in case of questions concerning a student's or a former student's academic performance.

(B) Reporting grades.

(1) By the end of the fifth week of classes in normal academic semesters (pro-rated for summer sessions), faculty members teaching one hundred-level and two hundred-level classes will assign satisfactory or unsatisfactory performance indicators to all students. Such indicators will be assigned in the system used by the university registrar, and will be based on the faculty members' overall assessment of the students' classroom performance to-date. The system will in turn notify students of any unsatisfactory indicators and direct them to seek the advice of their faculty and/or academic adviser in order to improve their classroom performance.

(2) At the time for reporting final grades, the university registrar provides each faculty member with appropriate instructions for the reporting of grades.

(C) Grading system.

(1) Grades, as listed below, are used to indicate academic performance. Overall scholastic averages are computed on a quality point ratio basis, wherein the sum of the quality points earned is divided by the sum of the credits attempted. The quality point value per credit for each letter grade is shown in the following table:

grade

quality points

key

A

4.0

  

A-

3.7

  

B+

3.3

  

B

3.0

  

B-

2.7

  

C+

2.3

  

C

2.0

  

C-

1.7

  

D+

1.3

undergraduate/law courses

  

0.0

graduate courses

D

1.0

undergraduate/law courses

  

0.0

graduate courses

D-

0.7

undergraduate/law courses

  

0.0

graduate courses

F

0.0

  

symbol

quality points

key

I

0.0

incomplete

IP

0.0

in progress

AUC

0.0

audit

CR

0.0

credit

NC

0.0

no credit

WD

0.0

withdrawn

NGR

0.0

no grade reported

INV

0.0

invalid grade reported

PI

0.0

Permanent incomplete

(2) Incomplete "I" means that the student has done passing work in the course, but some part of the work is, for good and acceptable reason, not complete at the end of the term. Failure to complete the work by the end of the following semester (not summer session, except in engineering) converts the incomplete "I" to an "F." When the work is satisfactorily completed within the allotted time, the incomplete "I" is converted to whatever grade the student has earned.

It is the responsibility of the student to make up the incomplete work. The faculty member should submit the new grade to the university registrar's office on a change of grade form, which is available from each dean's office. If the instructor wishes to extend the "I" grade beyond the following term for which the student is registered, the instructor should submit an incomplete extension form, which is available from each collegiate dean's office, before the end of the semester.

(3) In progress "IP" means that the student has not completed the scheduled course work during the semester because the nature of the course does not permit completion within a single semester, such as work toward a thesis. An "IP" grade should be assigned only in graduate courses.

(4) Credit "CR" means that a student has shown college level competence by satisfactorily pursuing a regular university course under the credit/noncredit registration option. An undergraduate student who has completed at least fifty percent of the work toward a degree, or a postbaccalaureate student, may register for selected courses on a credit/noncredit basis. The student should consult his/her academic adviser for details.

Noncredit "NC" is assigned if the work pursued under this option is unsatisfactory. The student may secure information about this option from an adviser or from the university's "Undergraduate Bulletin."

(5) Permanent incomplete "PI" means that the student's instructor and the instructor's dean may for special reasons authorize the change of an "I" to a "PI."

(6) No grade reported "NGR" indicates that at the time grades were processed for the current issue of the record, no grade had been reported by the instructor.

(7) Invalid "INV" indicates the grade reported by the instructor of the course was improperly noted and thus unacceptable for proper processing.

(D) Dropping courses - applicable to undergraduate and graduate students.

(1) It is the responsibility of the student to determine the impact of dropping from courses on matters such as financial aid (including scholarships and grants), eligibility for on-campus employment and housing, athletic participation, and insurance eligibility.

(2) Students may drop a course through the second week (fourteenth calendar day)

of a semester or proportionally equivalent dates during summer session, intersession, and other course terms. No record of the course will appear on the student's transcript. For purposes of this policy, the course term for a course that meets during a semester but begins after the beginning of a semester and/or ends before the end of a semester begins when its class meetings begin and ends when its class meetings end.

(3) Dropping a course shall not reduce or prevent a penalty accruing to a student for misconduct as defined in the code of student conduct.

(4) Degree-granting colleges may supplement this policy with more stringent requirements.

(5) This policy shall take effect at the beginning of the fall 2011 semester for all newly enrolled undergraduate students. In addition, this policy shall take effect at the beginning of the fall 2013 semester for all currently and previously enrolled undergraduate students who have not graduated prior to the start of the fall 2013 semester.

(E) Withdrawing from courses - applicable to undergraduate and graduate students.

(1) It is the responsibility of the student to determine the impact of withdrawing from courses on matters such as financial aid (including scholarships and grants), eligibility for on-campus employment and housing, athletic participation, and insurance eligibility.

(2) After the fourteen-day drop period, and subject to the limitations below, students may withdraw from a course through the seventh week (forty-ninth calendar day) of a semester or proportionally equivalent dates during summer session, intersession, or other course terms. A course withdrawal will be indicated on the student's official academic record by a grade of "WD."

(3) This policy shall take effect for all students at the beginning of the fall semester of 2011.

(F) Withdrawing from courses - applicable to undergraduate students only.

(1) Undergraduate students may not withdraw from the same course more than twice. If a student attempts to withdraw from a course after having withdrawn from it twice before, he or she will continue to be enrolled in the course and will receive a grade at the end of the semester.

(2) Full-time undergraduate students who need to withdraw from all courses for documented extraordinary, non-academic reasons (e.g., medical treatment or convalescence, military service) must obtain the permission of the dean of their college. For purposes of this paragraph,

(a) Students are considered full-time if they were enrolled as full-time students at the beginning of the term; and

(b) Courses for which the student has completed all requirements are excluded.

(3) Undergraduate students who withdraw from two courses either before they have earned thirty credits, or after they have earned thirty credits but before they have earned sixty credits, are not permitted to register for additional courses until they have consulted with their academic adviser. The purpose of this consultation is to discuss the reasons for the course withdrawals and to promote satisfactory academic progress by helping students develop strategies to complete their courses successfully.

(4) Except as otherwise provided below, undergraduate students may not withdraw from more than four courses before they have earned sixty credits. Students who attempt to withdraw from more than four courses will continue to be enrolled in those courses and will receive grades at the end of the semester.

(5) Undergraduate students who need to withdraw from all courses for documented extraordinary, non-academic reasons (e.g. medical treatment or convalescence, military service) may, after consulting with their adviser, submit a written petition to the dean of their college requesting that these courses not be counted toward the four-course withdrawal limit. The dean may grant this permission if, in the dean's judgment, it is consistent with the best academic interests of the student and the best interests of the university.

(6) After the withdrawal deadline, undergraduate students may submit a written petition to the dean of their degree-granting college requesting partial withdrawal, after the deadline, for documented extraordinary, non-academic reasons (e.g. medical treatment or convalescence, military service). If the student is not yet admitted to a degree-granting college, the withdrawal request must be submitted to the dean of the student's intended degree-granting college or, if the student has not declared a major, from the deans of the degree-granting colleges offering the courses. The dean may grant this permission if the dean finds that the withdrawal is necessitated by circumstances beyond the student's control and is consistent with the best academic interests of the student and the best interests of the university.

(7) Undergraduate students who have reached the four-course withdrawal limit as noted above may, after consultation with their adviser, submit a written petition to the dean of their college seeking permission to withdraw from one or more additional courses. The dean may grant this permission if the dean finds that the withdrawal is necessitated by circumstances beyond the student's control and is consistent with the best academic interests of the student and the best interests of the university.

(8) Withdrawing from a course shall not reduce or prevent a penalty accruing to a student for misconduct as defined in the student code of conduct.

(9) Degree-granting colleges may supplement this policy with more stringent requirements.

(10) This policy shall take effect at the beginning of the fall 2011 semester for all newly enrolled undergraduate students. In addition, this policy shall take effect at the beginning of the fall 2013 semester for all currently and previously enrolled undergraduate students who have not graduated prior to the start of the fall 2013 semester.

(G) Changing grades.

(1) A faculty member who, because of an error, wishes to change a final grade already awarded to a student must submit a written request on the change of grade form for that change to his/her dean. The dean notifies the faculty member and the university registrar of the decision.

(2) Re-examination for the purpose of raising a grade is not permitted.

(H) Retroactive withdrawal.

(1) A retroactive withdrawal may be granted only when a student has experienced unforeseen, documented extenuating medical or legal circumstances that he/she could not have reasonably expected.

(2) The student must submit all retroactive withdrawal requests within one calendar year of resuming coursework at the university of Akron.

(3) The student must initiate the withdrawal request by providing written documentation of the circumstances, a current university of Akron transcript, current contact information, and a cover letter of explanation addressed to the dean of the college in which he/she is enrolled.

(4) Upon receipt of required materials from the student, the dean of the student's college will discuss the request with the instructor(s) of record, relevant chair(s), and other deans (if the student is requesting retroactive withdrawal from courses in other colleges). Based on these discussions, a coordinated joint response regarding the request will be formulated by the dean. If approval of the request is recommended by the dean, the university registrar will initiate the retroactive withdrawal. The dean will notify the student of the action taken. If the student is not yet admitted to a degree-granting college, the withdrawal request must be submitted to the dean of the student's intended degree-granting college or, if the student has not declared a major, from the deans of the degree-granting colleges offering the courses.

(5) Requests that have been denied can be appealed to the office of the provost.

(6) This process addresses academic changes to a student's record only. Once the academic record changes have been made, the student has the right to submit an appeal for tuition and/or fee changes.

(I) Course credit by examination.

(1) Qualified students may obtain credit for subjects not taken in a course by passing special examinations. The grade obtained is recorded on the student's permanent record and counts as work attempted whenever quality ratio calculations are made.

(2) Any student desiring to take special examinations for credit, before beginning to study for the examination and before asking the course instructor for direction, must first receive permission from both the student's dean and the dean under whose jurisdiction the course is listed. After permission is granted, the student prepares for the special examination without faculty assistance. Faculty members may describe only the objectives of the course and the work to be covered. The examination must be comprehensive and demand more from the student than is expected on a regular final examination in the course. The faculty member will file copies of the examination and the student's answers with the faculty member's dean.

(3) Credit by examination is not allowed during a student's last semester before graduation.

(J) Exemption from required courses.

Qualified students may be exempted from courses by examination, testing, or other means approved by the college faculty in which the course is offered.

(K) Faculty tutoring.

If a faculty member tutors a student in a credit course, the student's examination and other performance in the course must be planned and evaluated by another faculty member or by an approved faculty member from another university.

(L) Repeating courses.

Any course may be repeated twice by an undergraduate student subject to the following conditions:

(1) To secure a grade ("A" through "F") a student may repeat a course in which the previously received grade was a "C-," "D+," "D," "D-" or "F," "CR," "NC," or "AUD." Registrations under the "CR/NC" option are subject to the restrictions in the "CR/NC" policy.

(2) To secure a "CR," a student may repeat a course in which the previously received grade was a "NC." Registrations under the "CR/NC" option are subject to the restrictions in the "CR/NC" policy.

(3) To secure a grade ("A" through "F"), "CR," "NC," a student may repeat a course in which the previously received grade was an "AUD." Registrations under the "CR/NC" option are subject to the restrictions in the "CR/NC" policy.

(4) A graded course ("A" through "F") may not be repeated for a grade of "AUD."

(5) A course taken under the "CR/NC" option may not be repeated for a grade of "AUD."

(6) With the dean's permission, a student may substitute another course if the previous course is no longer offered. Courses must be repeated at the university of Akron.

(7) Grades for all attempts at a course will appear on the student's official academic record.

(8) Only the grade for the last attempt will be used in the grade point average.

(9) All grades for attempts at a course will be used in grade point calculation for the purpose of determining graduation with honors and class rank if applicable.

(10) For purposes of this policy, credit for this course or equivalent will apply only once toward meeting degree requirements.

(M) Approbation, probation, and dismissal.

(1) An undergraduate student who carries twelve or more credit hours during a semester and earns a quality point average of 3.50 or better is listed on the dean's list of the student's college.

(2) An undergraduate student who carries twelve or more credit hours during a semester and earns a quality point average of 4.00 is listed on the president's list of the university.

(3) An undergraduate student who fails to maintain a total quality point ratio of 2.0 is on academic probation and is subject to such academic discipline as may be imposed by the dean of the student's college.

(4) Probation is a warning to the student whose academic record is unsatisfactory and who is in danger of being dismissed from the university. A student may, however, be dismissed without having previously been placed on probation.

(5) Students dismissed from the university are not eligible to register for any credit courses. They may, however, enroll for noncredit work. Readmission may be granted by the office responsible for readmission after consultation with the dean of the college from which the student was dismissed. If the student wishes to re-enter a college other than the one from which the student was dismissed, the office responsible for readmission must also consult with the dean of that college before a readmission decision is reached.

(6) Students dismissed from the university for reasons other than failure to meet academic standards are readmitted by action of the president only.

(N) Auditing courses.

A student choosing to audit a course must elect to do so at the time of registration. The student pays the enrollment fee and may be expected to do the work prescribed for students taking the course for credit, except that of taking the examination. Any faculty member may initiate withdrawal for a student not meeting these expectations.

(O) Scheduling field trips.

The university encourages faculty members to arrange worthwhile field trips which they believe will add substantially to the course they teach. Before scheduling a field trip which is not listed in the university "Undergraduate Bulletin" as an integral part of the course, faculty members should receive approval from their dean. The request for approval should state the name and number of the course, the number of students and faculty members making the trip, the nature of the trip, the destination and the time required for the trip. If students will miss other classes, they must consult their instructors so that work missed because of an approved trip can be made up. Faculty members should contact the purchasing department about insurance coverage.

(P) Dealing with academic misconduct.

(1) The university reserves the right to discipline any student found responsible of academic misconduct in accordance with the code of student conduct. The student's faculty member shall refer the matter to the office of student conduct and community standards or a designated representative of that office to investigate the alleged misconduct and determine the outcome.

(2) A faculty member who has evidence that a student has cheated in any term papers, theses, examinations or daily work shall report the student to the department chair who in turn shall report the matter to the student's dean. Faculty members should be familiar with the student disciplinary procedures in order to protect the rights of students who have been alleged of academic dishonesty or other misconduct.

(3) All tests and examinations shall be proctored except in colleges of the university with honors systems which have been approved by the faculty senate.

(4) Members of the faculty of the school of law should consult with their dean as to procedures under the honor system of that school. Faculty members should become familiar with the student disciplinary procedures and the school of law honor system.

Effective: 8/27/2017
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 07/31/92, 09/16/96, 02/01/03, 02/22/03, 03/20/03, 06/25/07, 06/13/08, 06/30/11, 07/30/11, 02/14/13, 05/23/13, 07/05/13, 05/09/14, 02/01/15

3359-20-05.2 Curricular changes.

(A) University-wide approval required: The following curriculum changes require university-wide approval:

(1) Addition of courses.

(2) Deletion of courses.

(3) Changes in bulletin descriptions.

(4) Addition of degrees, majors, minors, tracks, certificates and programs.

(5) Changes in degrees, majors, minors, tracks, certificates and programs.

(6) Deletions of degrees, majors, minors, tracks, certificates and programs.

(7) Proposals to change any university-wide curriculum requirements.

(8) Changes of general education requirements.

(9) Changes of mode of delivery of existing courses to any of the following:

(a) Web-based course: thirty-one to ninety-nine per cent on-line instruction - any class that meets less than thirty-one per cent of the time in a traditional classroom setting with remainder of the instruction delivered on-line.

(b) On-line delivery: one hundred per cent on-line delivery - any class that does not meet in a traditional classroom setting.

(c) A class taught synchronously on-line not using a distance learning classroom.

(B) Proposing a curriculum change.

(1) Each college shall have its own procedures for proposing curricular changes consistent with the requirements of this rule. These procedures shall be described on the college website or in a document that is available from the dean's office.

(2) Curriculum change proposals shall originate within the academic unit that is to offer the course(sy Curriculum change proposals may be initiated only by regular faculty members in the academic unit.

(a) For purposes of this rule, "academic unit" means any group having a separate identity that participates in the offering of curricula. It includes academic departments, schools that do not have departments, colleges that do not have departments or schools, and institutes and centers that offer courses of academic study.

(b) When an interdisciplinary curriculum change is proposed that involves more than one academic unit, one unit shall be designated as the originating unit, but each unit involved must approve the proposal before it is reviewed by the college(s).

(3) Proposals may be submitted to the automated curriculum review system at any time.

(4) When a proposal has been initiated, the office of academic affairs is responsible for determining whether it must be approved by the board of trustees, the Ohio board of regents, or the higher learning commission. The office of academic affairs shall inform the originator of the proposal of its determination.

(C) College review: After a curriculum change proposal has been approved by the academic unit(s), the appropriate college review committee(s) shall review and approve or disapprove the proposal. The college review committee may request clarification of or changes to the proposal before it approves or disapproves it. A majority of the members of the college review committee shall be regular faculty members of the college who do not also hold administrative appointments.

(D) Institutional review: A curriculum change proposal that has been approved by the college(s) shall be released by the authorized personnel of the college(s) for institutional review. Except in the case of a proposal to change only the mode of delivery of an existing course, institutional reviewing bodies include but are not limited to the university library, graduate school, institutional research, distance learning review committee (DLRC), general education advisory committee (GEAC), and university review committee (URC). In the case of a proposal to change only the mode of delivery of an existing course, only DLRC and the university library shall be included in the institutional review.

(1) Institutional review bodies may either accept the proposal as submitted or recommend that changes be made. Any approval or recommendation for change shall be recorded in the automated curriculum review system.

(2) If an institutional review body recommends changes to a proposal, the originator of the proposal may make such changes, subject to approval by the academic unit and college if required by college procedures. Any such changes shall be recorded in the automated curriculum review system.

(3) DLRC, GEAC, and URC shall be subcommittees of CRC.

(a) DLRC shall be responsible for reviewing curriculum change proposals that include distance learning components and proposals to change the mode of delivery of existing courses.

(b) GEAC shall be responsible for reviewing curriculum change proposals that affect general education requirements.

(c) URC shall be responsible for reviewing curriculum change proposals from a comprehensive, university-wide perspective. This review shall consider, among other things, the appropriateness of the academic unit offering the course(s) or program(s) and the effect the proposal may have on academic units in other colleges.

(E) University-wide review.

(1) Two weeks after the curriculum change proposal was released for institutional review, it shall be released for university-wide review, except in the case of a proposal to change only the mode of delivery of an existing course. Two weeks after its release for institutional review, a proposal to change only the mode of delivery of an existing course shall be released for review by the curriculum review committee (CRC) of the faculty senate.

(2) During the two weeks after a proposal has been released for university-wide review, any regular faculty member of the university may object to the proposal. Any such objection shall be recorded in the automated curriculum review system.

(3) Two weeks after a proposal has been released for university-wide review, it shall be reviewed by the curriculum review committee (CRC) of the faculty senate.

(a) The CRC shall consider any recommendations for changes that may have been made by institutional review bodies and any objections that may have been made by regular faculty members of the university.

(b) If there are any unresolved recommendations from institutional review bodies or objections made by regular faculty members of the university, the CRC shall invite the originator of the proposal and a representative of the institutional review body or bodies, or the objecting faculty member(s), as the case may be, to a meeting at which the invited parties shall be afforded an opportunity to express their views and provide information to the CRC.

(c) The CRC shall recommend to the faculty senate either that it approve or that it disapprove the proposed curriculum change. Each such recommendation shall be reported to the faculty senate at its next regular meeting.

(d) Any of the functions of the CRC except the making of a recommendation to the faculty senate may be delegated to a subcommittee of the CRC.

(4) The faculty senate shall either approve or disapprove each curriculum change proposal reported by the CRC. Proposals that are approved by the faculty senate shall be forwarded to the office of academic affairs. The originator of proposals that have been disapproved by the faculty senate shall be informed of the disapproval.

(5) The deadline periods specified above shall include only days that fall within the fall or spring semester, excluding university holidays and recesses.

(6) The senior vice president and provost or his or her designee shall, within two weeks, approve or disapprove any curriculum change proposals forwarded to it by the faculty senate and shall inform the originator of the proposal and the faculty senate of his or her decision. If a proposal is disapproved, a statement of the reason(s) for the disapproval shall be included.

Replaces: 3359-20-05.2

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 11/27/89, 07/20/90, 09/16/96, 05/31/01, 01/30/06, 08/30/09, 06/30/11, 02/21/14

3359-20-05.3 Textbooks, teaching aids, supplies, offices, and classrooms.

(A) Textbook selection.

(1) Although selection of textbooks is the prerogative of the instructor(s) and subject to departmental policies, faculty members must keep in mind their responsibilities to students in choosing textbooks. Textbooks should be selected carefully, and cost should be kept as low as possible to be consistent with quality education. No textbook should be required by an instructor for any class if it is to be used only for occasional consultation. Faculty should remember that requiring the purchase of a textbook places an obligation upon them to ensure that that text is an integral and extensively used part of the course.

(2) Changes of textbooks should be made only for sound pedagogical reasons. Normally textbooks should be retained by an instructor for at least one year. Last minute changes in book orders should not be made, since such alterations are inconsiderate of both students and those responsible for the ordering and stocking of course materials.

(B) Teaching aids.

(1) The university operates fm station WZIP and faculty members may present programs over this medium.

(2) Computer services are available for faculty use, particularly in research activities, according to computer center policy and resource limitations.

(3) The learning technologies and scholar/learner services under the vice president for information technologies assists in the development of computer-based education software and the preparation of non-broadcast educational videotapes, original artwork, and photographic materials for faculty in support of classroom instruction along with films, slide/sound sequences, and multi-image presentations.

(4) Teaching aids such as slides, graphs, film strips, and videotapes and audio/visual equipment are distributed by audio visual services.

(C) Supplies and requisitions.

(1) The director of purchasing is authorized to commit the university for all purchases of goods and services. Commitments by any other member of the faculty or staff are in direct violation of the guidelines established by the board. Commitments made outside of these guidelines are not binding on the university and invoices covering these commitments may not be honored.

(2) University requisition forms are provided by the purchasing department and must be used for all purchases of goods or services. Completed requisitions are to be forwarded to the purchasing department for processing and should include an accurate description of the material or service desired, suggested vendors, approximate cost, required delivery date and location, account code to be charged, and authorized signatures.

(3) The purchasing department follows bidding procedures as required by the state of Ohio and the university board of trustees. Any specifications, quotations, or correspondence pertaining to the desired purchase should be forwarded to the purchasing department with the requisition. The final selection of sources and vendors is the responsibility of the director of Purchasing. Sources suggested by the departments will be used whenever economically feasible.

(4) If a department wishes a rush order, they should deliver the completed requisition to the purchasing department. Departments should realize that rush should be used only when absolutely necessary.

(5) After the order has been placed, the vendor receives an official university of Akron purchase order and the requisitioning department is sent a weekly computer printout which shows by account number all purchases made during the previous week.

(6) All deliveries to central stores will be received, checked, logged, and forwarded to the proper department. Central stores should be notified immediately of any shortage, damage, or incorrect material received. Vendors should send all invoices to the purchasing department. If a department receives an invoice by mistake, it should be returned to the purchasing department for payment.

(7) Some miscellaneous office supplies and furniture can be purchased directly from central stores. A supplies catalog listing all items carried and their approximate costs is issued periodically to each department. A department wishing to buy such items from central stores should send a requisition describing the materials requested. All orders will be delivered by special services.

(8) The sale or disposal of any item is the responsibility of the director of purchasing. If a department has items they wish to dispose of, they should send a requisition to the purchasing department explaining exactly what action is needed.

(D) University offices and classrooms.

(1) Requests for permission to change classrooms must be directed to the registrar. No change in classroom from that assigned on the regular schedule may be made without the permission of the registrar. Permission to use any classrooms for any purpose must be obtained from the registrar.

(2) Offices are provided by the university for all full-time faculty members and are assigned as needed. Each faculty member is expected to establish regular office hours and post classroom and office schedules on standard university forms.

(3) Office and classroom furniture and equipment should not be removed from the assigned room without notifying property accounting. Whenever a faculty member wishes to transfer equipment, service from the department of physical facilities should be requested. Custodians are authorized to make temporary shifts in the location of classroom chairs. Any damaged, malfunctioning, or lost equipment should be reported to the department of physical facilities.

(4) All requests for use of university facilities, other than for regularly scheduled classes, must be directed to the office of the vice president for finance and administration. As the conference and meeting rooms are used frequently, faculty members are advised to schedule rooms well ahead of the times when they are needed. The serving of beverages and/or food should be arranged beforehand through the appropriate office.

Replaces: 3359-20- 05.3

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 07/31/92, 09/16/96, 06/25/07

3359-20-05.4 Parking.

(A) Parking facilities are available to faculty and staff for a fee.

(B) Parking in university parking areas is controlled through a system of numbered permits for students and another system of numbered permits for faculty and staff. Certain areas may be reserved for faculty and staff parking, as determined by the director of parking and transportation services. In emergency circumstances, the director of parking and transportation services may designate any parking area as "all permit" until further notice. Parking permits can be obtained from parking and transportation services.

Replaces: 3359-20- 05.4

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 05/22/91, 11/06/99, 11/24/01, 06/25/07, 05/18/12

3359-20-05.5 Health services and restrictions on alcoholic beverages and drugs.

(A) Restrictions on alcoholic beverages.

(1) All sales or consumption of alcoholic beverages on property owned, leased or operated by the university of Akron shall be in accord with the laws of the state of Ohio. Unless authorized upon written application to the president, or pursuant to applicable permits, alcoholic beverages shall not be available at events held on university property. The consumption of alcoholic beverages in private residence hall rooms by the occupants or guests shall conform to Ohio law in all respects.

(B) Health services.

(1) The student health service in the student wellness and recreation center provides emergency treatment for minor illnesses and injuries to university faculty and staff

(2) The following procedures are to be followed in reporting about any student, faculty member, staff member, or visitor who becomes unconscious, has an accident, or becomes seriously ill while on campus.

(a) Call university police, and describe the nature of the illness or injury. Give your name and the name of the patient, if known, and the location of the patient.

(b) The dispatcher will call an ambulance if it is advisable, or the police officer after arriving will call an ambulance if it is needed.

(c) In case of any other illness, call university police, and request that the person be taken to the health services.

(C) It shall continue to be the policy of the university of Akron to maintain a drug-free workplace. Recognizing that illegal drug use poses health and safety hazards to employees and to the community at large, the possession or use of illegal drugs on any university property and at any other location where employees are conducting university business is prohibited. (See rule 3359-47-02 of the Administrative Code for the university's drug-free workplace policy and see rule 3359-47-01 of the Administrative Code for the university's alcohol policy.)

Effective: 7/1/2017
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 11/27/89, 05/22/91, 07/31/92, 09/08/99, 07/05/00, 05/24/02, 10/18/03, 06/25/07; 01/31/15

3359-20-05.6 Libraries.

(A) University libraries.

(1) University libraries.

(a) University libraries are found in three locations: the main library in the Bierce library building on Buchtel common; science and technology department in Auburn science and engineering center 104; and archives of the history of American psychology and archival services in the lower level of the Polsky building.

(b) The online library system services are available twenty-four hours a day and can be accessed in the library or via the world wide web. Library services include: general reference, subject specialists, collection development, instruction, circulation, interlibrary loan, and reserve readings.

(c) The university libraries' collection contains books, periodicals, government documents, curricular materials, microforms, audio-visual materials, maps, records, manuscripts, and other archival materials. The library receives journals, newspapers and other serial publications, such as annual reports, proceedings of conferences, and society publications.

(d) Through the library's memberships in the center for research libraries, the Ohiolink libraries consortium, the online computer library center (OCLC) and the Ohio network of American history research centers, access to resources is increased for university students, faculty, and staff

(B) Law library.

(1) The law library is under the direction of the law librarian who reports to the dean of the school of law.

(2) Although it is intended primarily for use by law students and faculty, the law library is open to all university students and faculty who have a special need for law materials.

(3) Hours, services, and privileges may differ from those offered by university libraries.

Replaces: 3359-20-05.6

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 5/22/91, 9/16/96, 08/06/01

3359-20-05.7 Publications and promotional materials.

(A) Internal publications.

(1) Internal publications are those materials which are not distributed in whole or part to the general public or off-campus. Internal publications include exams and other classroom materials, meeting notices and minutes, notepads and forms, and other materials which contain information solely for the university's internal audience.

(2) As a general rule, notices of meetings of committees, faculties, clubs, honoraries and the like should not be individually duplicated but should be included in the university's "Calendar of Events," "UA Live," and or "E-mail Digest."

(3) All internal publications, as well as their typesetting and printing, are handled through printing services except when university equipment cannot handle the printing. All other internal documents including publications which are larger than thirteen inches by seventeen and one-half inches or will cost more than three hundred and fifty dollars are referred to the purchasing department which awards the job to a commercial printer as determined by the lowest and best bid.

(4) Under the university regulations (and in accordance with Ohio law) the university can assume no liability for printing expenses except those incurred through the purchasing department.

(B) Internal publication documents.

(1) "The University of Akron Events" is maintained on the university of Akron web page for public events, meetings, important dates, and deadlines.

(2) "The University of Akron Chronicle" is published monthly during the regular academic year and is distributed to full-time members of the university faculty. It contains the minutes of the faculty senate and other official information regarding university matters.

(3) "The University of Akron Directory of Faculty and Staff" is published annually at the beginning of the fall semester. It contains office locations, phone extensions, and e-mail addresses of faculty and staff members and, if the individual has authorized release, home addresses and phone numbers. The directory is published by the office of university communications and marketing, in conjunction with the departments of human resources.

(4) "E-mail Digest" is a weekly news feature, distributed electronically to faculty and staff each Friday by the department of internal communication. It is also posted on the web for retirees. Items will be accepted for publication only when the university is directly involved in the activity through participation, sponsorship, or partnership with one of its recognized organizations, colleges, or departments. The university reserves the right to edit or to refuse to run any submission for any reason. "E-mail Digest" is not, nor is it intended to be, a public forum or a limited public forum.

(5) "ZipMail," a compilation of announcements from student groups, is distributed electronically to students every Friday by the department of student life. Items will be accepted for publication only when the university is directly involved in the activity through participation, sponsorship, or partnership with one of its recognized organizations, colleges, or departments. The university reserves the right to edit or to refuse to run a submission for any reason. "ZipMail" is not, nor is it intended to be, a public forum or a limited public forum.

(C) External publications, advertising, and news releases.

(1) External publications are distributed in whole or part to the general public or to other off-campus constituencies, including alumni. External publications include, but are not limited to, all stationery, business cards, flyers, brochures, certificates, posters, booklets; any pieces describing institutes, conferences, academic programs; and other promotional literature which bears the university's name. Such publications must be processed by the office of university communications and marketing. While suggestions in format and content are encouraged from the client, this department establishes all guidelines and has ultimate responsibility for the design and copy of the finished product.

(2) The primary mission of the office of university communications and marketing is to protect and manage the image of the university among external audiences, and to aid in the university's enrollment management efforts. Thus, the department works closely with the president's office and student affairs (admissions) to set priorities. The office of university communications and marketing also works with individual colleges, institutes and departments on projects as determined by the strategic mission set by the president. Those projects which cannot be handled directly by the office of university communications and marketing will be handled by outside resources that have been approved in advance by the office of university communications and marketing. These resources include freelance writers, designers, advertising and public relations agencies, video production firms, web designers and other creative resources.

(3) The office of university communications and marketing is responsible for established policies and standards concerning:

(a) The university logo and seal and other trade and service marks on printed and electronic materials, with the exception of athletics marks, which are overseen by the department of athletics.

(b) The university identity system--including environmental and all print and electronic graphics, stationery, and business cards.

(c) Certificates, including formal degrees, certificates for course completion, or of appreciation.

(d) Review of copy to be included in printed or electronic materials, to ensure consistency of the messages being conveyed.

(e) Design elements of the publication (type, ink, paper, color, illustrations, photographs).

(f) Specifications for printing.

(g) Production and placement of university news releases.

(h) Production and placement of university advertising, excepting classified and yellow pages advertising. Advertising for individual colleges, institutes, and departments which cannot be handled directly by the office of university communications and marketing should be approved by the office of university communications and marketing prior to placement.

(4) Exceptions to guidelines for the use of the logo and other aspects of the identity system are considered individually by the director of university communications and marketing. It is the responsibility of the client or originating department to meet these general procedural requirements:

(a) Before starting any publication project which is meant for any external audience, including alumni, meet with university communications and marketing staff to ascertain the project's purpose audience, content, and planned distribution, as well as creative resources requirements.

(b) Allow at least four to six weeks lead time for production, longer if the project is large.

(c) Provide an appropriately signed requisition when requesting services being provided through university communications and marketing.

(d) Requests for use of particular creative resources will be honored only if the resource is approved in advance by university communications and marketing and is deemed appropriate for the project by university communications and marketing staff. The use of non-approved resources, or suppliers, is prohibited.

(e) Allow additional time if extensive approvals and corrections are possible at any stage of production.

(5) It is the client's responsibility to approve finished art and copy. Costs resulting from reprints to correct errors are charged to the responsible department/client. A sign off sheet provided at the time of proofing details the responsibility/liability of the department/client for the content and design of the document.

(6) There is no charge to the client or originating department for services performed by the office of university communications and marketing. The cost for outside creative services such as copywriting, design, video production, and web design, will be estimated prior to starting any project and will be the sole responsibility of the client. Printing, whether completed by printing services on campus or an outside vendor, also will be charged to the originating department.

(D) Academic publications.

Individuals wishing to publish textbooks, workbooks, or other similar publications may do so through commercial publishers. Individuals, groups, or departments wishing to publish learned journals or other periodicals may do the same. However, when university funds, whether from a departmental budget or from an outside grant to the university are to be used to pay for such publications, dealings with any commercial printer must originate with the purchasing department and must be handled according to established university purchasing procedures.

(E) University press.

(1) The purpose of "The University of Akron Press" is to support intellectual inquiry through the publication of scholarly and creative works.

(2) The director of "the University of Akron Press" shall be selected for the position by the president or the president's designee. The director shall report to the senior vice president and provost and chief operating officer.

(3) The editorial board of "The University of Akron Press" shall be composed of nine faculty members and the director (ex-officio). The terms of the faculty members shall be three years, except that the initial appointments shall be made for staggered terms so that one third of the faculty members will rotate from the board every year. The terms of the editorial board members may be renewable. The editorial board shall be selected by the president or the president's designee.

(4) General charge and guidelines.

(a) The editorial board of "The University of Akron Press" shall advise and consult with the director of the university press on the general publishing program of the press and shall seek to maintain the highest standards of excellence for all publications which bear the imprint of "The University of Akron Press."

(b) The following guidelines are established to enable "The University of Akron Press" to publish scholarly books of high quality, and to publish them well:

(i) The editorial board shall approve in advance all books and other publications published under the imprint of "The University of Akron Press."

(ii) The emphasis of the press is on the publication of new scholarship. However, the press also occasionally publishes textbooks, manuals, and other synthetic works, as well as translations, anthologies, field guides, reissues of out-of-print works, and books intended for a general, non-scholarly market; such works shall be consistent with high standards of scholarship, and shall be vetted by senior scholars in the same manner as original scholarly work, but judged by criteria that are appropriate to the genres.

(iii) Whereas any non-university of Akron manuscript may be rejected by the press staff without recourse to the editorial board, a university of Akron faculty author has the option of insisting on an outside report, and the further option of appealing an adverse decision by the press staff to the editorial board. These faculty options apply only to book-length works of original scholarship, not to dissertations, reports, compilations, conference proceedings, edited works, translations, and the like.

(F) University publications

(1) "The General Bulletin" is the official catalog of the university and is distributed through the admissions office.

(2) "The Graduate School Bulletin" contains requirements for admission and graduation and the programs of advanced study offered by individual colleges and departments.

(3) "The School of Law Bulletin" is published annually. It contains requirements for admission and graduation and the programs of study offered by the school of law.

(4) "The Buchtelite" is published twice a week during the fall and spring semesters by the students of the University. It contains campus news, announcements, and items of general interest to students and faculty.

(5) Scholarships, fellowships, and awards at the university are listed in a booklet distributed by the office of student financial aid and employment and the department of development.

(6) "The Tel-Buch", published annually, is the student yearbook of the university. It is distributed to those who were classified as full-time students during the preceding academic year.

(7) Akron magazine is published two times a year by the office of university communications and marketing and distributed to alumni and other friends of the university. The magazine chronicles recent events and trends on campus, profiles people of interest, and offers news about alumni.

(8) Other publications that are necessary to support institutional goals as articulated by the president are produced through the office of university communications and marketing.

(G) Licensing and merchandising program.

(1) In 1986 the university started a licensing program to legally register the university seal, logos and policies which control the way the registered marks and university name are used. The program will promote more use of the name and logos by manufacturers and retailers while protecting the use. The licensing program is administered through the office of university communications and marketing. Any use of the university name and/or logos on any type of item other than publications should be cleared through the office of university communications and marketing.

(2) The university's merchandising program is designed to manage the placement of university merchandise in appropriate venues, for purposes of both sales and image of the university. The program is administered by the department of athletics.

Replaces: 3359-20- 05.7

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 01/27/89, 07/20/90, 05/22/91, 09/16/96, 11/24/01, 06/25/07, 11/08/07, 05/30/09, 05/23/13

3359-20-05.8 General academic information.

(A) University convocations.

(1) The president traditionally addresses a meeting of all university faculty at the beginning of the fall semester.

(2) All faculty are asked to attend occasional convocations (in addition to commencements) during the academic year.

(3) On founder's day, there may be a faculty educational conference and other appropriate observances.

(4) Faculty are also urged to attend other university-wide functions and assemblies.

(B) Visits by school students. Selected school students are invited to the campus to study the university in operation. They visit classes and laboratories and may take part in recreational programs.

(C) Solicitation of funds.

(1) The solicitation of funds by individuals or groups is not permitted without approval of the president. This includes advertising, sale of tickets on the campus for non-university affairs, etc.

(2) The endorsement of products by members of the faculty and staff is not considered appropriate when the member's connection with the university is indicated.

(3) The solicitation of advertising for any publication bearing the university's name must be approved by the president.

(D) Faculty social organizations.

The faculty women's club of the university of Akron was organized to promote friendship among the wives of members of the university faculty and women faculty members. The members meet regularly and attend programs arranged by representatives of the several colleges and departments.

(E) Miscellaneous. Faculty members are urged to consult the general information section in the front of each semester's schedule of classes for current information such as application for graduation deadlines and full-time student classification.

Replaces: 3359-20- 05.8

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/27/89, 07/20/90, 05/22/91, 06/25/07

3359-20-05.9 Radiation safety.

(A) University radiation safety committee.

(1) A university radiation safety committee (URSC) of at least five members shall be appointed by and serve at the pleasure of the vice president for capital planning and facilities management. Members of the URSC shall be appointed for terms of five years.

(2) The URSC shall develop policies and programs, subject to the approval of the vice president for capital planning and facilities management, relating to radiation safety at the university of Akron consistent with applicable laws and regulations.

(3) The university radiation safety officer shall be a permanent member of the URSC.

(4) The vice president for capital planning and facilities management shall develop guidelines and procedures for radiation safety at the university of Akron, based upon nuclear regulatory commission requirements and recommendations of the URSC. Unless otherwise required by law or applicable regulations, the URSC shall review annually such guidelines and recommend such changes as are appropriate and necessary.

(B) Radiation safety officer.

A radiation safety officer (RSO) shall be appointed by the vice president for capital planning and facilities management to implement the radiation safety program at the university of Akron. The RSO shall ensure that radiation safety activities are performed at the university of Akron in accordance with approved procedures and regulatory requirements in the daily operation of the university's byproduct material program.

(C) Duties.

The RSO is charged with the following duties:

(1) Investigate overexposure, accidents, spills, losses, thefts, unauthorized receipts, uses, transfers, disposal, misadministration, and other deviations from approved radiation safety practice and implement corrective actions as necessary.

(2) Establish and implement, in conjunction with the university radiation safety committee, written policies and procedures for:

(a) Authorizing the purchase of byproduct material;

(b) Receiving and opening packages of byproduct material;

(c) Storing byproduct material;

(d) Keeping an inventory record of byproduct material;

(e) Using byproduct material safely;

(f) Taking emergency action if control of byproduct material is lost;

(g) Performing periodic radiation surveys;

(h) Performing checks of survey instruments and other safety equipment;

(i) Disposal of byproduct material;

(j) Training personnel who work in or frequent areas where byproduct material is used or stored;

(k) Keeping copies of all records and reports required by nuclear regulatory commission regulations, regulations, each licensing request and license and amendments, and the written policy and procedures required by the regulations; and

(l) Implement decisions of the URSC.

(3) Report directly to the vice president for capital planning and facilities management.

(4) Provide a written briefing to the vice president for capital planning and facilities management on an annual basis on the byproduct material program at the university of Akron. In addition the RSO shall make monthly reports of activities to the URSC.

(5) Establish personnel exposure investigational levels, that, when exceeded, will initiate a prompt investigation by the radiation safety officer of the cause of the exposure and a consideration of actions that might be taken to reduce the probability of recurrence.

(6) Approve or disapprove minor changes in radiation or radiation safety procedures that are not potentially important to safety with the advice and consent of the university radiation safety committee and the vice president for capital planning and facilities management.

(D) Compliance with radiation safety laws and regulations.

(1) All university personnel shall cooperate fully with the university radiation safety officer.

(2) No radioactive material, machine, or device containing or producing any radioactive materials or producing any radiation whatsoever, shall be directly or indirectly brought onto the university campus, Wayne college, the university of Akron Medina county university center or any property owned, leased, or operated by the university without first receiving clearance from the RSO.

(3) Violations of federal, state, or university regulations, or any laws respecting radiation safety will be considered serious matters which may warrant loss of applicable license privileges, fines, or more serious action as the situation may warrant.

Replaces: 3359-20- 05.9

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 05/22/91, 07/31/92, 09/16/96, 06/25/07, 05/23/13

3359-20-05.10 Tobacco free campus.

(A) Policy statement.

(1) The university of Akron recognizes the serious health consequences of tobacco use both to users and non-users as well as creating issues with liter and cleanliness. The university is committed to maintaining a safe, healthy, clean and respectful learning and working environment for members of the university community.

(2) Tobacco use, including the sale, advertising, sampling and distribution of tobacco products is prohibited in all university facilities, on all university grounds, whether leased or owned and in vehicles parked on university grounds, and at all university sponsored events, regardless of the venue.

(3) All tobacco industry and related company sponsorship or promotion of any event or activity affiliated with the university or located on university grounds is prohibited.

(B) Definitions.

(1) "Tobacco" is defined to include any product that contains tobacco or contains nicotine [or lobelia], that is intended for human consumption, or is likely to be consumed, whether smoked, heated, chewed, absorbed, dissolved, or ingested by any means including electronic devices, but does no include any cessation product approved by the United States food and drug administration for use as a medical treatment, including, but are not limited to nicotine replacement therapy and other products.

(2) "University facilities" are defined as any building, facility or vehicle owned, leased, used or occupied by the university.

(3) "Members of the university community" are defined as anyone on campus including, but not limited to faculty, staff, students, visitors, vendors, consultants, contractors, or volunteers.

(C) Exceptions and limitations.

(1) Tobacco use may be permitted for controlled research with prior approval of the provost, and in the case of smoking, the review and recommendation of the department of environmental and occupational health and safety.

(2) Tobacco use may be permitted as part of educational, clinical, smoking-cessation programs, or other special events with the prior approval of the provost and in the case of smoking, the review and recommendations of the department of environmental and occupational health and safety.

(3) In an effort to remain good neighbors with our community, students and employees of the university are requested to refrain from tobacco use on sidewalks and other areas adjacent to university property.

(D) Signage.

Appropriate signs indicating that tobacco use is not permitted on campus will be posted throughout the campus, at the discretion of the university, at various locations such as entrances of academic buildings, administrative spaces and athletic venues.

(E) Tobacco education and cessation.

Tobacco education and cessation shall be closely coordinated with other components of the university's employee assistance program and with student health services and may include programming, activities and cessation programs and support.

Effective: 7/1/2017
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01

3359-20-06 Statement on teaching evaluations.

(A) The evaluation processes, forms, etc. shall be developed and/or agreed to by the various faculties affected, appropriate to the discipline and/or level involved. Statistical data and summaries of results, as deemed appropriate by the discipline/level/department faculties, concerning an individual faculty member shall be made available to that faculty member.

(B) Procedures, rights, and responsibilities developed by the faculties shall be clearly stated in writing. No changes shall be made in practices without the prior agreement of the appropriate faculties. The process of reviewing teaching evaluation shall be reviewed at least every three years by the appropriate faculty body.

(C) Evaluation results of individuals are to be treated with confidentiality by the department chair and appropriate department/college committees and administrators.

(D) Individual evaluations and any statements or interpretations by the department chair and/or committees must be shared in writing with the faculty member involved. The faculty member is entitled to append dissenting, supplementary, or other statements to the interpretation of the evaluation prior to the forwarding of it to higher administrative offices. A uniform procedure shall be adopted in accordance with "B" above specifying which data will be forwarded to higher administrative offices.

(E) Faculty shall have the right to examine their teaching evaluations.

Replaces: 3359-20-06

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 09/16/96

3359-20-06.1 Part-time faculty appointments.

(A) Definition of part-time faculty.

(1) The designation of lecturer is used for part-time faculty members. Part-time faculty are appointed by the board of trustees, for a particular term, upon recommendation of the department chair and approval of the dean of the college. Part-time faculty service requirement is limited to teaching responsibilities; all other activities are voluntary and shall not be considered to constitute full time responsibilities. (See faculty manual rule 3359-20-03 of the Administrative Code). The responsibilities of part-time faculty are:

(a) Develop the course syllabus for each section taught (unless the syllabus is standardized by the department)

(b) Hold classes on a regular basis according to the university schedule

(c) Keep required student grades

(d) Maintain the confidentiality of student records

(e) Maintain office hours or another method of allowing students in their classes to meet with them

(f) Prepare and grade tests, quizzes, and other student assignments

(g) Attend scheduled departmental meetings when possible

(h) Provide current vitae and teaching portfolio to the department

(B) Definition of teaching portfolio.

(1) The teaching portfolio is a file that is held by the department for each individual part-time faculty member, Items to be contained in the teaching portfolio for part-time faculty members are:

(a) Current vitae

(b) Chair, mentor, or peer evaluations using documented expectations and evaluation methods standardized in the department or college

(c) Student evaluations using a standardized departmental form

(d) Course syllabus

(e) Other course information such as classroom assignments and tests

(f) Integration of innovative approaches to teaching such as:

(i) Computerized models

(ii) Lectures using integrated technology

(iii) Amount and quality of course material using the world wide web

(iv) Student projects using technology

(g) Participation in departmental workshops

(2) The responsibility for keeping the teaching portfolio up to date lies with the part-time faculty member.

(C) Definition of relevant experience.

(1) Relevant experience is work experience that is directly related to the teaching responsibility the part-time faculty member will have at the university of Akron.

(a) Relevant work experience includes, but is not limited to:

(i) Teaching experience

(ii) Professional experience

(a) Clinical experience

(b) Similar teaching experience at a university

(c) Relevant special licensures or certificates through a recognized organizational body (local, state, or federal government or professional organization)

(b) Record of activity in a relevant professional organization

(D) Excellence in teaching.

(1) Excellence in teaching is documented by the part-time faculty member's teaching portfolio. Any item in the teaching portfolio may indicate excellence in teaching; however, when documenting classroom performance, excellence is demonstrated by scores that are consistently above the department mean in the following areas:

(a) Student evaluations

(b) Peer evaluations

(c) Supervisor evaluations

(2) Additional items include, but are not limited to:

(a) Relevant awards

(b) Relevant commendations

(c) Faculty development

(i) Attendance at relevant workshops

(ii) Relevant presentations

(E) Assignments and load ceilings for part-time faculty.

(1) Part-time faculty members may be assigned to more than one department.

(a) Salary grade structure shall be consistent throughout colleges. Appointments shall be made using the salary grade chart.

(b) The level of salary grade of the appointment may be determined independently by each department and college based upon approved guidelines as outlined in paragraph (I) of this rule.

(2) Part-time faculty members perform teaching responsibilities necessitated by enrollment demand; all assignments are dependent on expertise, enrollment and need. The needs of the individual college/department are determined by the dean in conjunction with the senior vice president and provost.

(3) In order to provide maximum flexibility for academic units, part-time faculty may teach up to twelve credit hours in any given semester (fall or spring).

(a) Compensation for the teaching of twelve credit hours in any given semester shall not constitute de facto full time employment.

(b) Part-time faculty are appointed for one academic term. A part-time faculty member does not have a reasonable expectation of reappointment for the next academic term unless he or she receives from the department chair, school director, or dean written notice of a teaching assignment for the next academic term.

(c) No more than twenty-one total credit hours shall be assigned to any part-time faculty member for any academic year. The academic year is defined as fall and spring semester.

(4) Part time faculty shall be compensated for teaching no more than nine credit hours during the summer session.

(F) Recommended privileges that shall be made available to part-time faculty within the constraints of departmental space and budgets.

(1) Faculty/peer mentor

(2) E-mail account

(3) Access to computer and internet connection with e-mail capabilities

(4) Access to telephone, voice mail and campus mailboxes

(5) Access to work space/office

(6) Access to secretarial support

(7) Access to duplication services for coursework and examinations

(8) Full access to university libraries

(9) Opportunities for interaction with full-time faculty and information about departmental activities.

(10) Opportunities for and ability to contribute to discussions of curriculum issues.

(G) Recognition of part-time faculty commitment to programs across the institution is important. Demonstration of this recognition, within the constraints of departmental space and budgets, may include but is not limited to:

(1) Support for professional development

(2) Opportunity to request sections and teaching times

(3) Awards

(4) Including part-time faculty in professional opportunities

(5) The department may seek input from part-time faculty regarding curricular issues

(6) Re-classification to higher salary grade if the specified criteria are met

(H) Appointment contract periods, salary and grade levels.

(1) Contract periods

(a) Up to twenty-one credit hours per academic year

(b) Nine credit hours during the fifteen week summer session

(c) Semester-to-semester contracts dependent on enrollment and need

(2) Appointment and salary grades (salaries of current part-time faculty will not be reduced as a result of this policy.)

(a) Assistant lecturer

(i) Salary range: no less than six hundred dollars per credit hour

(ii) Master's degree with relevant experience; or

(iii) Bachelor's degree with twenty discipline related graduate credit hours

(b) Associate lecturer

(i) Salary range: no less than seven hundred dollars per credit hour

(ii) Master's degree with sixty semester hours of university level teaching experience, documented excellence in teaching, and relevant experience; or

(iii) Master's degree with fifteen credit hours of discipline related post master's level coursework, and relevant experience

(c) Senior lecturer

(i) Salary range: no less than eight hundred dollars per credit hour

(ii) Relevant doctoral degree; or

(iii) Master's degree with one hundred semester hours of university level teaching experience, documented excellence in teaching, and relevant experience

(d) Special lecturer

(i) Minimum of a bachelor's degree and/or related experience

(ii) Written justification and proof of a search for a qualified instructor with relevant credentials are required for the office of the senior vice-president and provost to approve the position

(3) Salary ranges in all part time categories shall be reviewed annually by the planning and budget committee of the faculty senate.

(4) Initial appointment shall be based upon credentials of the individual as they apply to the specific responsibilities and assignment at the university of Akron.

(a) The highest degree attained is that degree directly related to the teaching responsibility the part-time faculty member will have at the university of Akron

(b) Relevant experience as defined in paragraph (C)(1) of this rule

(c) The exact salary within the specified category is dependent on the credentials as determined by the department that the individual is assigned subject to the approval of the appropriate department chair, dean, and the office of the senior vice president and provost

(d) For both consistency across the institution and given the definition of part-time faculty in paragraph (A)(1) of this rule, the following shall not be considered for initial appointment:

(i) Publishing record of the individual

(ii) Service to the institution

(5) Existing part-time faculty shall first be classified subject to the specific criteria for part-time faculty. Further considerations may be given for their efforts and service at the university of Akron. These considerations shall be based upon relevant work experience and teaching experience as follows:

(a) Professional work experience as it relates to teaching assignment

(b) Expertise in one's field

(c) Professional development

(d) Additional degree or certificate completion

(e) Documented excellence in teaching

(I) A change in grade for a part-time faculty member may be recommended by the department chair and considered by the appropriate dean and the provost once the part-time faculty member has obtained the minimum credentials necessary for the next grade level. Changes in grade and salary can be effective in either the fall or spring semester. These changes shall be based upon:

(1) Excellence in teaching as documented in the individual's teaching portfolio. The following shall be used to evaluate classroom performance (See paragraph (B) of this rule for further information on teaching portfolios and paragraph (D) of this rule for further information on excellence in teaching):

(a) Student evaluations

(b) Peer evaluations

(c) Supervisor evaluations

(d) Innovation in teaching techniques and through the use of technology

(2) Completion of the next relevant degree

(3) A minimum of one hundred semester hours of university level teaching experience is needed for persons without the relevant doctoral degree to obtain a senior lecturer status. However, one hundred semester teaching hours does not guarantee the part-time faculty member the rank of senior lecturer in a de facto manner.

(4) Part-time faculty have the right to appeal the classification level to the appropriate department chair. In the event the issue is not resolved, then the part-time faculty member may appeal the decision to the appropriate dean, and then to the office of the provost.

(J) Items to be considered when determining merit recognition for part-time faculty. Each item in this section is to be taken as it applies to the teaching responsibilities of the individual at the university of Akron.

(1) Items to be considered for merit increases:

(a) The individual's teaching portfolio as defined in paragraph (B) of this rule

(b) Professional development specific to the course being taught

(i) Continuing course work toward a relevant degree

(a) Transcript required showing yearly progress

(b) Evidence of a plan of study provided

(c) Course work within the last eighteen months

(ii) Work toward an additional relevant certificate or licensure

(a) Evidence of course work is needed within the last 18 months

(b) Evidence of clinical work

(c) Evidence of a professional plan of study

(d) Evidence of relevant continuing work experience with increased responsibilities in area of expertise

(iii) Continuing education units in relevant areas of instruction as required by professional field (verification of attendance required)

(iv) Evidence of membership and active participation in professional organizations

(v) Conference attendance related to the field of instruction such as the opportunity to meet a specific departmental need through conference attendance and/or attendance at professional meetings that are agreed upon in advance by the part-time faculty member and the department. The department may provide funds for travel and attendance when possible.

(2) Items that are not to be considered for merit increases:

(a) Publishing record

(b) Service or committee work

(3) Merit may include one or more of the following:

(a) Reappointment

(b) Increase in compensation

(c) Support for professional development

(K) Part-time faculty do not hold academic rank, and their grade designation is in no way related to the rank designations of full-time faculty.

(L) The initial grade of a part-time faculty member is recommended by the department chair and approved by the dean of the college and the provost.

(M) If a part-time faculty member subsequently becomes a member of the full-time faculty, years of service as a part-time faculty member cannot be counted toward tenure or promotion.

(N) Assignments for part-time teaching, day and evening, are made on the recommendation of the department chair with the approval of the dean of the college responsible for the course.

(O) A completed application and acceptance agreement for part-time teaching at the university of Akron must be on file in the dean's office for each part-time faculty member. An application and acceptance agreement must also be completed with each change in grade designation.

(P) Each semester the appropriate dean will notify each part-time faculty member in writing of specific class assignments.

(Q) Additional considerations.

(1) Responsibilities which shall not be required of part-time faculty:

(a) Conference attendance or presentations

(b) Attendance at social functions whether on or off campus

(R) Part-time faculty grievance procedures are set forth in rule 3359-23-02 of the Administrative Code and faculty manual.

Replaces: 3359-20- 06.1

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 09/16/96, 01/13/97, 09/28/97, 11/12/97, 08/06/01, 05/24/02, 12/21/02, 08/20/04, 11/05/04, 05/23/13, 12/26/13, 02/21/14

3359-20-06.2 College lecturer.

(A) Definition of college lecturer.

(1) College lecturers are full-time, nontenure-track faculty with a primary responsibility for teaching and secondary responsibility for academic unit participation. Persons in these positions are not eligible for consideration for tenure. These positions are not to replace tenure-track positions.

(2) College lecturer is the designation for this rank.

(3) College lecturers shall have a minimum of a master's degree in the field appropriate to their appointment, except in rare and compelling circumstances.

(4) The normative period of appointment for college lecturer shall be three years, contingent upon satisfactory annual reviews of teaching, academic unit participation, and professional conduct. The appointment is also contingent upon college need and/or financial exigency. No term shall be shorter than one academic year or longer than five academic years.

(B) Workload of college lecturer.

(1) The instructional load for the college lecturer shall be not less than twenty-four instructional credit hours per academic year and not more than thirty total load hours. Further, the number of preparations shall be limited to three different preparations per semester. This load may include instructional support activities related to a specific course, but shall not normally include more general administrative responsibilities of the undergraduate curriculum. Examples of general administrative responsibilities include, but are not restricted to, undergraduate advising or laboratory administration.

(a) Any assignment in load-hours for general administrative responsibilities or non-instructional activities shall require the prior written approval of the dean.

(b) College lecturers are expected to fulfill all teaching obligations, including preparation for classes, meeting all sessions of assigned classes, timely grading and return of assignments and examinations, and maintaining office hours as determined by the academic unit.

(c) The assignment of instructional and/or other responsibilities shall be determined by the faculty member's academic unit.

(2) College lecturers are understood to be committed, integral members of the faculty whose contributions to university life can be varied, highly enriching, and beneficial to the institution at many levels and in many ways.

(a) Each academic unit shall determine the level of participation in the academic unit of its college including unit meeting attendance and the extent of the voting status in the unit.

(b) College lecturers' participation on unit committees shall be limited to committees related to instructional activities, and shall be at the discretion of the academic unit.

(c) College lecturers shall not serve on initial appointment, reappointment, tenure, and promotion committees.

(3) College lecturers' participation in college and university activities shall be in accordance with college and university guidelines.

(C) Procedures for appointment of college lecturer.

(1) Each academic unit shall have guidelines for the initial appointment and reappointment of college lecturers. Academic unit guidelines for appointment of college lecturers shall be in accordance with approval by the university's office of equal employment opportunity.

(2) Each academic unit shall have criteria that define minimum standards associated with college lecturer appointments, in addition to those defined in paragrph (A)(3) of this rule.

(D) Evaluation of college lecturers.

(1) All college lecturers, regardless of the length of their term, shall be evaluated annually.

(2) The criteria for evaluation of college lecturers shall include, but not be limited to. academic qualifications, quality of teaching, satisfactory fulfillment of professional responsibilities, and quality of professional activity.

(a) Each academic unit shall have separate criteria and guidelines for evaluation of college lecturers.

(b) The criteria prepared by each academic unit must be formally approved by a two-thirds vote of the regular faculty of the unit.

(i) In colleges without regular faculty, criteria must be prepared and formally approved by a two-thirds vote of the full-time members of the unit.

(ii) The dean and the senior vice president and provost and chief operating officer shall also approve the criteria.

(c) All operative academic unit criteria and guidelines shall be available in the unit, the office of the dean of the college, and the office of the senior vice president and provost and chief operating officer.

(d) All academic unit criteria and guidelines shall comply with the faculty manual. In the case of conflict, the Administrative Code supersedes all other guidelines.

(3) Procedure for evaluation of college lecturers.

(a) Each academic unit with college lecturers shall have procedures for evaluating college lecturers that result in a written summative and formative evaluation. Each evaluation of a college lecturer shall become part of that college lecturer's personnel file. In the case of conflict, the Administrative Code supersedes all other guidelines.

(b) Each academic unit with college lecturers shall have a college lecturer evaluation committee constituted according to unit guidelines. The evaluation committee shall be convened no later than Friday of the second week of fall semester.

(i) The evaluation committee shall be composed of regular faculty of the academic unit who have completed at least one year of service at the university of Akron with the following exceptions:

(a) In colleges without regular faculty, a combination of peer evaluators and at least one supervisor shall form the committee.

(b) In colleges with departments or schools, chairs and directors, respectively, who write separate recommendations shall not serve on the evaluation committee.

(c) No faculty at the decanal level shall serve on the evaluation committee.

(ii) Evaluation committees shall be composed of a minimum of three members.

(a) In colleges with regular faculty, at least one member of the evaluation committee shall be a tenured faculty member.

(b) If there are fewer than three eligible members in the academic unit to form the committee, the academic unit shall formulate rules to add committee members from outside the unit. These rules shall be included in the procedures of the college or school with college lecturers.

(iii) In colleges with regular faculty, the committee shall select its own chair who shall be a tenured member of the regular faculty.

(iv) In colleges without regular faculty, the chair shall be appointed by the supervisor of the unit from full-time contract professionals in the unit who do not directly supervise the college lecturers.

(c) By Friday of the third week of fall semester, the committee chair shall notify the college lecturer that the college lecturer's evaluation file shall be submitted to the committee by the first Friday of spring semester.

(d) The committee shall arrange for on-site visits for the purpose of evaluating the college lecturer's teaching.

(i) These evaluations shall be completed no later than Friday of the fifth week of fall semester.

(ii) College lecturers should be consulted for appropriate days for on-site visits.

(iii) Evaluations shall be done in written format.

(iv) A copy of the evaluation shall be given to the college lecturer and to the chair of the evaluation committee.

(e) The evaluation committee shall meet to evaluate the college lecturer's file.

(i) The committee chair shall invite the college lecturer being evaluated to meet with the committee. The college lecturer reserves the right to decline the invitation.

(ii) The committee chair shall invite the department chair to meet with the committee. The department chair reserves the right to decline the invitation.

(iii) The committee shall complete its evaluation by Friday of the ninth week of fall semester.

(iv) The committee shall make a recommendation regarding future teaching.

(v) The committee chair shall forward the evaluation and recommendation to the department chair, school director, or immediate supervisor.

(vi) A copy of the evaluation shall be given to the college lecturer.

(f) In colleges with department or schools, if the college lecturer member's contract allows for continuation and the evaluation committee has made a positive recommendation for continuation, then the department chair or school director shall forward the recommendation and the committee evaluation and recommendation to the dean no later than Friday of the twelfth week of classes in the fall semester. The department chair shall give a copy of the recommendation to the college lecturer.

(i) The dean shall transmit the recommendation to the senior vice president and provost and chief operating officer no later than December fifteen with a copy to the candidate.

(ii) The senior vice president and provost and chief operating officer shall transmit the recommendation to the board of trustees for consideration at the April board meeting.

(g) The grievance procedure for the college lecturer is through the faculty grievance procedures found in rule 3359-20-03.6 of the Administrative Code.

(E) Merit raises.

(1) College lecturers whose contracts are continuing for the following academic year shall be included in the general faculty and staff resource pool for the purpose of merit raises.

(2) Each academic unit shall develop and publish guidelines for determination of merit raise recommendations for college lecturers.

(3) The criteria for making merit raise recommendations shall be consistent with academic unit criteria for evaluating college lecturers.

(F) Renewal of college lecturer positions.

(1) Not later than the fifth Friday of fall semester, the academic unit shall assess its need for college lecturer appointments, with particular attention given to those terms that will be expiring at the end of the following spring semester.

(2) In colleges with departments or schools, the chair or director shall submit the department assessment of its need for college lecturer appointments to the dean, who shall determine the allocation of college lecturer positions for the following academic year.

(3) In colleges without departments or schools, the supervisor shall submit the unit assessment of its need for college lecturer appointments to the dean, who shall determine the allocation of college lecturer positions for the following academic year.

(4) If an academic unit receives a renewal of a position and the job description remains unchanged, the academic unit shall determine whether to re-advertise the position or continue the college lecturer who held the previous term.

(5) If an academic unit receives a renewal of a position and redefines the job description, it shall conduct a new search.

(G) Benefits for the college lecturer.

(1) Under the various headings of the rules and regulations of the university of Akron, some of the policies, procedures, instructions, and traditions may be regarded also as faculty benefits and privileges. They include:

(a) Extended circulation periods and other instructional support services in university libraries.

(b) Fee parking in specially designated university parking areas.

(c) Medical, dental, life, and long-term disability insurance in accordance with article 18 of the collective bargaining agreement between the university of Akron and Akron-AAUP; contributions, if required, on a pre-tax basis at an amount periodically approved by the board of trustees.

(d) Sick leave.

(e) Membership in an Ohio retirement system.

(f) Identification card. All full-time faculty members are issued photo-identification cards.

(2) College lecturers are not eligible for the faculty improvement leave program as defined in rule 3359-11-04 of the Administrative Code.

(3) Other privileges and benefits are listed below:

(a) Athletic and cultural events. Faculty members are granted half-price admission to all university athletic events and special rates for certain cultural events.

(b) Recreation and fitness. The swimming pool has periods of open swimming for faculty members and their families. Faculty members are also welcome to participate in all intramural competitions--bowling, softball, volleyball, and others. Wellness and supervised exercise programs are available to all faculty and staff.

(c) Credit union. All faculty members are eligible for membership in the Akron teachers' credit union. Payroll deductions may be made to the credit union's savings plan.

(d) The bookstore at the university of Akron. Faculty members may purchase books and other supplies through the bookstore, ordinarily at a discount.

(e) Notary public. Notary service is available by appointment in the office of general counsel at no cost to faculty members.

(f) Annuity option.

(i) The university has adopted a plan that makes available to all members of the faculty and staff an annuity option. This plan, referred to as a tax-deferred annuity plan, is in conformity with current provisions of the internal revenue code.

(ii) The university will accept an employee's voluntary authorization to divert a portion of current compensation to the purchase of an annuity contract, the purchase to be made through the university, but in the name of the employee. Compensation diverted to the purchase of an annuity is excludable from the employee's taxable income, for federal and state income tax purposes, in the current year, but is taxed when received as income from the annuity at the tax rates in effect at that time. Internal revenue has placed a limitation on the amount of current compensation excludable from taxable income. A voluntary diversion of compensation to purchase an annuity does not reduce the current base for local income tax, retirement deduction, or premiums paid by the university for insurance and workers' compensation.

(iii) A current list of companies qualified to provide annuities for university faculty and staff may be obtained from the university vice president for finance and administration.

(iv) Faculty members may wish to consult their tax advisors and/or current tax laws for any and all benefits or limitations to a tax-deferred annuity.

(g) Education. Faculty members and members of their immediate families have been granted special educational privileges by the board as indicated in the following statement:

(i) Fee reductions for university faculty and administrative officers:

(a) College lecturers.

(i) Credit courses. Any college lecturer shall be permitted to take two credit courses or six credit hours, whichever is greater, each semester and each summer session, free of all charges, including instructional and general fees, graduate level, laboratory, or other fees. Unused portions of these reductions are not cumulative.

(ii) Non-credit courses. Any college lecturer shall be permitted to take two non-credit courses per semester (i.e., combined summer I and II, fall, spring), which shall not affect eligibility for credit fee remission enrollment.

Some courses are not available for students using non-credit course fee reduction (AutoCAD, 'Microsoft NT," polymer science courses, etc.). A list of such courses will be maintained by the division of continuing education.

All individuals using fee reduction for non-credit courses will be placed on a waiting list in the division of workforce development and continuing education (with a university of Akron designation assigned) on a first-come, first-served basis, until class meets minimum paying enrollment. These individuals will pay such costs as materials, supplies, lab fees, etc.

(ii) General provisions.

(a) No reductions of residence hall room and board fees shall be granted to any person except members of the resident advisory staff.

(b) The requirements of residence in Ohio for one year before the first day of any term or semester to be exempt from nonresident tuition charges shall be waived for college lecturers who are entitled to the fee reduction.

(c) Eligibility for fee reductions for college lecturers or relatives is determined by employment status on the first day of the course.

(d) An individual may receive fee reductions under only one eligibility category (e.g., college lecturers, part-time faculty, full-time staff, spouse, or dependent) during any one academic period.

(e) College lecturers are eligible for fee reductions during the summer if reappointed for the following academic year.

(iii) Fee reductions for relatives of college lecturers.

(a) The instructional fees, or an amount equivalent to the graduate level credit fees for Ohio residents, or an amount equivalent to the school of law credit hour fees for Ohio residents shall be deducted from total fee charges for the following groups (general fees, music non-credit courses, and other special fees not being affected):

(i) Unmarried and dependent children of all college lecturers while the parent is in the service of the university of Akron.

(ii) Spouses of all college lecturers while one or both are in the service of the university of Akron. Spouses of college lecturers who are also employees may elect to receive fee reductions as an employee or a spouse.

(iii) Spouses and unmarried and dependent children of all deceased college lecturers who have a minimum of ten years of continuous service and who were serving the university of Akron at the time of death.

(iv) Spouses and unmarried and dependent children of all retired college lecturers who retire with a minimum of ten academic years of continuous service.

(v) For purposes of fee reductions:

(A) Spouses refer to individuals who have contracted the legal status of a marital relationship through religious or civil solemnized marriages and complied with all the statutory requirements pursuant to applicable law; and shall not include common law marriages which may be otherwise recognized under Ohio law or other relationships between persons not legally capable of making a marriage contract under Ohio law.

(B) Unmarried and dependent children include natural, adopted and step-children for whom the full-time employee (or surviving spouse) provides more than fifty per cent support during the academic period for which education benefits are sought and who are not married at the start of the academic period for which education benefits are sought. The employee may be required to submit proof of dependency to the university auditor on request.

(C) The term "support" shall include the provision of food, clothing, shelter, medical and dental care, provision of accident and health insurance, transportation, recreation, child care expenses and other generally recognized indicia of financial assistance.

(b) Fee reductions may be taxable income to the faculty member.

Replaces: 3359-20-06.2

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 06/30/02, 06/25/07