Chapter 3359-60 Academics In General

3359-60-01 Classification of students.

The university of Akron classifies its students according to their needs, goals and abilities. Classifications include:

(A) "Undergraduate"- A student who has not earned the baccalaureate degree and is eligible to enroll in undergraduate-level credit courses.

(B) "Postbaccalaureate"- A student who holds the baccalaureate degree from an accredited institution, who is eligible to enroll in credit courses on the undergraduate level and who has not been admitted to the graduate school. A postbaccalaureate student applies for admission to the college (arts and sciences, education, etc.) where undergraduate credit is to be earned.

(C) "Graduate"- A student who holds a baccalaureate degree from an accredited institution, has been admitted to the graduate school, and is eligible to enroll in graduate-level credit courses.

(D) "Professional"- A student who holds a baccalaureate degree from an accredited institution and has been admitted to the school of law.

(E) "Special student"- A student who does not meet the regular admissions requirements but qualifies by certain abilities or maturity and is admitted after special petition.

(F) "Auditor"- A student who wishes to enroll in a course without obtaining a grade-point value ("A" through "F") or a grade of noncredit or credit. A student must indicate at the time of registration that the student is an auditor. Audit status may be denied if space is not available. An auditor is expected to do all prescribed coursework except the writing of examinations.

(G) "Guest"

(1) From other institutions - A student who is regularly enrolled and eligible to continue at another institution, and who desires to enroll at the university of Akron for specified courses.

(2) From the university of Akron - A student enrolled at the university of Akron who must obtain written permission of the dean of the student's college before enrolling (guest student status) for credit work at any other institution. Credit for such work may be granted at the discretion of the dean.

Replaces: 3359-60-01

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 12/31/90, 05/22/91, 06/25/07

3359-60-02 Undergraduate admissions.

(A) Admissions process.

The university of Akron operates under a policy of "rolling admissions" which means that successful applicants for admission receive a letter of admission as soon as all credentials are processed and have until May 1 to accept the offer of admission. The application/admission process may be through online or other mechanisms appropriate at the time. The university reserves the right to enforce a deadline for applications and admission, and to not consider applications received after such deadline. The university reserves the right to require official high school and prior college transcripts, and/or G.E.D./home-school documentation, before enrolling any applicant. The university reserves the right to require placement testing and/or advising of admitted and/or enrolled students. Admission procedures will vary for: recent high school graduates, home-schooled students, adult students, transfer students, postbaccalaureate students, special students, guest students and international students. Students shall be charged fees and/or tuition and other fees in accordance with schedules adopted by the board from time to time, and through online or other billing mechanisms appropriate at the time.

(1) Prospective in-state and out-of-state students who have graduated from a regionally accredited secondary school and have taken one of the college entrance tests are eligible to apply. An applicant may submit scores from either the "American College Testing Program" ("ACT") or from the "Scholastic Aptitude Test" ("SAT") of the "College Entrance Examination Board." Applicants may be admitted on the basis of the quality of the secondary schoolwork and scores on the entrance tests.

(2) Admission is necessarily limited by the university's capacity to provide for student's educational objectives. The university reserves the right to approve admission only to those individuals whose ability, attitude and character promise satisfactory achievement of university objectives.

(B) Admission requirements.

(1) Recent high school graduates.

Students who have not attended other regionally accredited higher education institutions, and who, within five years of date of application to the university of Akron, have either graduated from high school, or obtained an equivalent home-schooled education, or earned a G.E.D., are in this category. Effective September 1, 2013, all successful applicants will be admitted as follows:

A student's status as college-ready, emergent, or preparatory will be determined on the basis of the student's high school grade-point average (HSGPA) and ACT (or converted SAT) score using the following formula:

I = a(HSGPA) +b(ACT) + c

Where I is an admissions index score used to determine the student's status and a, b, and c are constants. The constants a, b, and c will be determined by an analysis of data from previous cohorts of entering students so as to maximize the accuracy with which the admissions index score (I) predicts students' first-year college grade-point averages.

Students whose admissions index score predicts a first-year college grade-point average of 2.5 or greater will be considered college ready. Those whose admissions index score predicts a first-year college grade-point average of less than 2.5 but greater than 2.0 will be considered emergent. Those whose admissions index score predicts a first-year college grade-point average of less than 2.0 will be considered preparatory. Students with an admissions index score that is slightly below the cut-off for college-ready status and documented extenuating circumstances may, at the discretion of the admissions office, be granted college-ready status. Students with an admissions index score that is slightly below the cut-off for emergent status and documented extenuating circumstances may, at the discretion of the admissions office, be granted emergent status.

(a) College-ready status.

Students admitted and enrolled on college ready status may be eligible for direct admission to a degree-granting college. Individual degree-granting colleges may have established college-wide or individual department-wide, or program-level criteria for direct admission. These criteria may include but are not limited to minimum high school grade point average, entrance test scores, high school class rank, and curriculum pursued. Such criteria shall not be less stringent than the university-wide criteria.

College-ready students who are not directly admitted may, after meeting established admission standards for individual degree-granting colleges, transfer to the degree- granting college, per section (C) below.

(b) Emergent status.

Students admitted and enrolled on emergent status will be required to complete a set of prescribed courses and/or activities during the first year of enrollment as a condition for further enrollment. Such prescribed courses and/or activities may include, but need not be limited to, completion of college success coursework, tutoring, advising sessions, and achievement of standards for progress.

Students admitted and enrolled on emergent status are not eligible for direct admission to a degree-granting college.

Emergent students may, after meeting established admission standards for individual degree-granting colleges, transfer to the degree-granting college per section paragraph (C) of this rule.

(c) Preparatory status.

Most applicants that would be placed on preparatory status will be referred to a community college or branch campus to begin their academic pursuits. They will be advised to apply to the university of Akron as transfer students after having successfully completed coursework elsewhere and having maintained an academic status commensurate with transfer to a college as noted in paragraph (B)(3) below. The number of preparatory status students enrolled by the university of Akron will decrease by approximately twenty five percent each year so that by the year 2017, few if any additional preparatory status students will be admitted.

Students admitted and enrolled on preparatory status will be required to complete a set of prescribed courses and/or activities each semester of enrollment as a condition for further enrollment. Such prescribed courses and/or activities may include, but need not be limited to, completion of college success coursework, tutoring, advising sessions, and achievement of standards for progress.

Students admitted and enrolled on preparatory status are not eligible for direct admission to a degree-granting college.

Preparatory status students may, after meeting established admission standards for individual degree-granting colleges, transfer to the degree-granting college per paragraph (C) of this rule.

(2) Adult students.

Students who have never attended other regionally accredited higher education institutions and who, more than five years prior to the date of application to the university of Akron, either graduated from high school, or obtained an equivalent home-schooled education, or earned a G.E.D., are in this category. Admission and enrollment status decisions will be based on placement exams and individual advising.

(3) Transfer students.

A student applying for admission who has attended other regionally accredited higher education institutions is generally eligible to transfer to the university if the student is eligible to re-enter the last institution from which transfer is desired or is a graduate of such institution. A student on probation from another institution will not be admitted except in cases of documented extenuating circumstances. A student dismissed from another institution will not be considered for admission until at least one calendar year after the dismissal. A student dismissed from another institution for academic deficiency will not be admitted unless changes in the student's circumstances indicate a strong likelihood of academic success. A student dismissed from another institution for disciplinary reasons will not be admitted unless changes in the student's circumstances indicate a strong likelihood that the student will abide by the university's code of student conduct.

The student must present scholastic records judged to be satisfactory by university of Akron officials. The assessment of scholastic records may include consideration of prior courses, grade-point average, credit value and other such factors which the university or individual colleges use in evaluating, ranking, or otherwise determining admissibility to the university or to specific programs. Admission and enrollment status decisions will be based on these scholastic records, placement exams and individual advising.

(4) Postbaccalaureate students.

A student who holds a baccalaureate degree from a regionally accredited college or university and desires to obtain further education but has not been admitted to the graduate school should apply as a postbaccalaureate student.

(5) Special students.

A special student is enrolled as a non-degree seeking student to participate in a special short-term program. A special student may not take more than fifteen credits unless official status as a regular student is gained.

(C) Transfer admission into degree-granting colleges, certain departments/schools and certified programs.

(1) Admission procedures and requirements vary for each of the university degree-granting colleges, some departments within the degree-granting colleges and certain certificated programs. Information about these admission procedures and requirements is available in the dean's office of the various degree-granting colleges.

(2) Except as otherwise stated herein, admission to the university of Akron does not, per se, entitle a student to admission into a degree-granting college, any department which has admission procedures and requirements, or certain certificated programs. Students seeking admission into these colleges, departments or programs must meet the requirements of the respective college, department or program as the situation may warrant.

(3) Admission procedures and requirements of the degree-granting colleges, any departments which have admission procedures and requirements, or certain certificated programs are subject to change from time to time when recommended by faculty senate and approved by the board of trustees. Students are advised to consult advisers within these colleges, departments or programs, the general bulletin, and other university documents that may apply to the discipline or program in which they seek admission to ascertain the current admission procedure and requirements for the college, department or program in which they seek admission.

(4) Unless explicitly stated otherwise in college - or program-specific criteria for inter-college transfer, only the university of Akron grade point average after successful completion of fifteen or more credits will be used to determine eligibility for students to inter-college transfer into their desired degree-granting college and major.

(D) International student program.

(1) The university of Akron welcomes qualified students from other lands and seeks to make their educational experiences pleasant and meaningful. These students represent numerous countries, and they pursue studies in a number of major fields.

(2) Admission procedures for international undergraduates.

(a) Applicants may be accepted for any academic term. All admission requirements should therefore be completed at least forty-five days prior to start of the term for which the student wishes to enroll.

(b) The following application procedures should be followed:

(i) Apply through online or other mechanisms appropriate at the time.

(ii) Submit official transcripts from all secondary or middle schools and all universities/colleges previously attended. Original academic records in languages other than English must be accompanied by exact English translations and certified by the school, an official translator or by a U. S. consular officer, and accompanied by appropriate verifications.

(iii) Degree conferral.

Applicants must submit supporting documentation for all earned degrees indicated on the application. Provisional certificates may be accepted pending the award of a degree. High school/secondary school students must show proof of graduation before they will be permitted to register for their first semester.

(iv) Proof of English language proficiency.

The university of Akron requires all students for whom English is not the native language to take the "Test of English as a Foreign Language" ("TOEFL") the "International English Language Testing System" ("IELTS"), or the "Michigan English Laboratory Assessment Battery" ("MELAB"). "TOEFL" applications may be obtained from bi-national agencies, "United States Information Service" ("USIS") offices, or from the "Educational Testing Service" ("ETS"). The "IELTS" is jointly administered by Cambridge ("ESOL"), British Council and IDP Education Australia. The "MELAB" is a secure test battery, and is administered only by the ELI-UM and ELI-UM authorized official examiners in the United States and Canada. Undergraduate students must achieve a minimum "TOEFL" score of seventy-one (internet-based test) or a corresponding minimum "IELTS" or "MELAB" score. "TOEFL", "IELTS", and "MELAB" scores older than two years are invalid and unacceptable.

(v) Proof of adequate financial support.

An international student is required to submit a "Declaration and Certification of Finances" and official documents showing that the student has sufficient funds to cover the cost of the student's education, living expenses, and health insurance while attending the university of Akron and that these funds will be available to them in this country. Immigration regulations prevent the student from earning any substantial portion of these funds while studying in the United States. Each international student will be held responsible for obtaining and maintaining appropriate health and accident insurance coverage while enrolled at this institution. This insurance coverage is mandatory as described below.

(vi) Student health insurance.

All international students will automatically be enrolled in the student major medical health insurance available through the university, the cost of which will be assessed as a fee and applied to the student's account unless prior to enrollment the student provides proof, as proscribed by the university, and maintains in full force and effect during enrollment, major medical insurance that meets or exceeds requirements established by the university.

(3) Orientation.

The international student is required to attend a special orientation program which is held prior to the beginning of fall/spring semester classes. A student admitted for summer semester must attend the fall semester orientation. The schedule for orientation will be mailed with the "Certificate of Eligibility" from the office of international programs' immigration specialists. During orientation, the international student is given an English language placement examination. This is in addition to the international proficiency examination. The student may be required to participate in noncredit English classes if it is felt the results of this placement examination warrant such action.

(4) English language institute.

The university of Akron offers an intensive English language institute program for the international student whose command of the English language has not reached the level of proficiency to enable the student to begin full-time coursework. The English language institute operates on a schedule of two fifteen-week semesters and a summer session. An applicant is required to pass a language proficiency test before being fully admitted for academic study. An international student enrolled in the English language institute may not enroll for undergraduate coursework at the same time.

Replaces: 3359-60-02

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82 01/30/87, 05/22/91, 8/31/92, 09/11/00, 10/30/05, 06/25/07, 06/30/11, 05/23/13, 06/27/14

3359-60-03.1 Credit by transfer and/or examination.

(A) Transfer credit for undergraduate courses.

(1) A total for all non-remedial, non-developmental college-level course work completed with earned grades of "D-" or better taken at an institution of higher education in the United States which is fully accredited or has been granted candidacy status by one of the following regional institutional accrediting agencies: middle states association of colleges and schools, commission on higher education; new England association of schools and colleges, commission on institutions of higher education; north central association of colleges and schools, higher learning commission; northwest commission on colleges and universities; southern association of colleges and schools, commission on colleges; western association of schools and colleges, accrediting commission for community and junior colleges; western association of schools and colleges, accrediting commission for senior colleges and universities will be listed on the university of Akron official academic record. Each course posted to the degree audit system will reflect the course number, title, grade and credit value; no grade-point value will appear on the record; however, grade-point average may be considered for purposes of evaluating, ranking or otherwise determining admissibility to the university or to specific programs. In addition, the name of the institution, as well as the time period during which the courses were taken, will be listed on the university of Akron official academic record.

(2) No grade-point value will appear on the record, and no grade-point average will be calculated for the course work listed. Transfer students shall be accorded the same class standing and other privileges as all other students on the basis of the number of credits earned.

(3) All residency requirements must be completed successfully at the receiving institution prior to the granting of a degree.

(4) "CLEP" or advanced placement credit posted on transcripts from regionally accredited previous Ohio college and universities is eligible for credit at the university of Akron.

"CLEP" or advanced placement credit posted on transcripts from previous non-Ohio institutions is not eligible for credit at the university of Akron. Students must present original documentation attesting to scores earned prior to receiving alternative credit considerations.

(5) The university of Akron does not guarantee that a transfer student automatically will be admitted to all majors, minors, or fields of concentration at the institution. For courses that have been taken at an institution of higher education noted in the reference above, the dean of the college in which the student intends to obtain a degree will specify which courses listed, other than general studies, will apply toward the degree requirements at the University. This specification will be made at the time the student enters the degree-granting college. The office responsible for transfer student services will specify which courses listed will apply toward the general education requirements when the student enters the university.

(B) Transient student. A university of Akron student may take coursework at another institution of higher education as a transient student. The purpose of transient work is to provide the university of Akron student with opportunity to:

1) take a course that is not offered at the university of Akron; or

2) if the student is away for the summer, to take a course in a distant location; or

3) in rare cases, a student who is only a few credits shy of graduation and must leave the university of Akron due to extenuating circumstances, to take a course at a distant location. These courses will be listed on the university of Akron official academic record. Each course will reflect the course number, title, grade and credit value; no grade-point value will appear on the record and the grade for such course will not be included in the university of Akron grade-point calculation. The name of the institution will be listed on the university of Akron official academic record as well as the date that the coursework was taken.

(1) Coursework must be taken at a regionally accredited institution.

(2) For all transient coursework, prior written permission to take the course must be received from the dean of the student's degree-granting college. If the student is not yet admitted to a degree-granting college, written permission must be received from the dean of the student's intended degree-granting college or, if the student has not declared a major, from the dean of the degree-granting college offering the course.

(3) A student must earn a grade of "D-" or better in the course at the other institution in order for the credits to apply towards the student's degree requirements at the university of Akron unless otherwise specified by the degree granting college. The student must provide the official transcript for the course in order to receive credit.

(4) No more than eighteen total credit hours of transient work may be approved prior to the granting of a baccalaureate degree. No more than nine total credit hours of transient work may be approved prior to the granting of an associate degree.

(5) Approvals for transient attendance at other institutions are valid for only the requested term and are subject to all restrictions of the dean of the college approving the request for transient credit.

(6) Students who are on probation or dismissed are restricted or denied transient permission except in rare and compelling circumstances. Note: Students nearing degree completion should review university graduation requirements.

(7) Course work taken at another institution cannot be considered for the university of Akron repeat for change of grade policy or academic reassessment policy and will not be calculated into the university of Akron grade-point average.

(C) Credit by examination. A student interested in earning credits by special examination may do so with the permission of the dean of the student's college and the dean of the college in which a particular course is offered and by payment of the special examination fee. The grade obtained in such an examination is recorded on the student's permanent academic record. Credit by examination is not permitted in the semester before graduation. Credit by examination may not be used to repeat for change of grade.

(D) Bypassed credit. Certain courses designated in the general bulletin by each department enable a student to earn "bypassed" credit. A student who completes such a course with a grade of "C" or better is entitled to credit for designated prerequisite courses which carry the same departmental code number. Credit for such bypassed prerequisite shall be included in the total credits earned but shall not count in the quality point ratio, or class standing, or hours required for graduation with honors. Bypassed credit is not awarded on the basis of completing a course either credit-by-examination or credit/noncredit. The appendix to this rule outlines courses approved for bypassed credit.

The university shall from time to time publish a list of courses approved by the faculties of the college for bypassed credit.

Effective: 8/27/2017
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 11/04/77, 08/30/79, 01/30/81, 05/15/82, 07/30/87, 05/22/91, 05/23/03, 08/20/04, 02/12/05, 07/03/05, 07/02/06, 06/25/07, 02/14/13, 02/01/15

3359-60-03.2 Credit/noncredit option (undergraduate and postbaccalaureate only) and re-examination.

(A) Credit/noncredit option.

(1) A student who takes a course on a "credit" or "noncredit" (CR/NC) basis, and who earns a grade equivalent to "A" through "C-," shall receive credit (CR) for the course and have the grade "CR" placed on the permanent record; a grade equivalent to "D+" through "F" will be recorded with the noncredit grade "NC."

(2) A student who has completed fifty percent of the number of credits required for a degree with a grade-point average; of at least 2.30 shall be allowed, with the consent of an adviser, to take one free elective ("free electives" are defined for the present purposes as courses other than those required for all undergraduate students for graduation by their respective colleges, or by their major department) course per term on a "CR/NC" basis.

(3) With the consent of the student's adviser, the first or second year of foreign languages may be on a "CR/NC" basis at any time the student is registered, and regardless of the grade-point average.

(4) No more than sixteen credits of non-language courses and no more than twenty credits in total, including language courses, may be taken on a "CR/NC" basis (for an associate degree, half this number is permitted).

(5) The election to take a course on a "CR/NC" basis can be made only at the time of registration for that course. A student who elects to take a course on a "CR/NC" basis cannot withdraw and register to take that course for a better grade after the first week of that term. The university registrar will notify the instructor by means of the class list of those students who have elected to utilize the "CR/NC" option.

(6) Courses for which "CR" is awarded will be counted as hours completed only; courses for which "NC" is awarded shall not be counted as hours attempted; in neither case shall "CR" or "NC" be considered in calculating grade-point average, but in both instances the course shall be entered on the student's official academic record.

(7) A student may repeat a course for credit "(CR)," or a grade after receiving a grade of "NC."

(8) A college may, due to a closed class problem, designate in the schedule, on an annual basis, a course as not available to be taken on a "CR/NC" basis.

(9) A student taking the course on credit/noncredit basis is expected to meet the full requirements of the course as required by the instructor.

(B) Re-examination. A student may not request re-examination in order to raise a grade.

Replaces: 3359-60-03.2

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 12/31/86, 05/22/91, 06/25/07

3359-60-03.3 Repeating courses.

Undergraduate students may repeat a course twice. Undergraduate students may repeat a course more than twice with the permission of the dean of their degree-granting college or, if they are not yet admitted to a degree-granting college, by the dean of their intended degree-granting college or, if they have not yet declared a major, by the dean of the college offering the course. All course repeats are subject to the following conditions:

(A) To receive a new grade of "A" through "F" a student may repeat a course in which the previously received grade was a "C-", "D+", "D", "D-", "F", "CR", "NC", or "AUD."

(B) To receive a new grade of"CR" or "NC", a student may repeat a course in which the previously received grade was a "NC." Registrations under the "CR/NC" option are subject to the restrictions in the "CR/NC" policy.

(C) To receive a new grade of "A" through "F" , or"CR" or "NC," a student may repeat a course in which the previously received grade was an "AUD." Registrations under the "CR/NC" option are subject to the restrictions in the "CR/NC" policy.

(D) A course in which the previously received grade was "A" through "F", or "CR" or "NC", may be repeated for a grade of "AUD"; however, the grade of "AUD" does not replace the previously received grade.

(E) With the dean's permission, a student may substitute another course if the previous course is no longer offered.

(F) Grades for all attempts at a course will appear on the student's official academic record.

(G) Only the grade for the last attempt at a course at the university of Akron will be used in calculating the grade point average.

(H) Grades for all attempts at a course at the university of Akron will be used in the grade point calculation for the purpose of determining graduation with honors and class rank if applicable.

(I) A student who wishes to receive credit or satisfy a prerequisite by repeating a course at another institution must satisfy the conditions and receive the permissions specified for transient students in paragraph (B) of rule 3359-60-03.1 of the Administrative Code. A course repeated at another institution for transient credit will count toward the two repeats allowed without the dean's permission. A course repeated at another institution will not be used in the calculation of the grade point average.

(J) Regardless of where a course is taken, credit for the course or its equivalent will apply only once toward meeting degree requirements.

Effective: 12/18/2017
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 11/04/1977, 08/30/1979, 01/31/1981, 05/15/1982, 12/31/1986, 02/22/2003, 06/25/2007, 01/31/2015, 08/27/2017

3359-60-03.4 Academic reassessment and discipline.

(A) To be eligible for academic reassessment, a student shall:

(1) Have not attended the university of Akron for at least three calendar years. A semester or summer session in which the student received all "WD" grades cannot be counted as part of the separation period; and

(2) Have reenrolled and maintained a grade point average of 2.50 or higher for the first twenty-four letter-graded ("A" through "F") hours attempted at the university of Akron; and

(3) Have not used academic reassessment before at the university of Akron; and

(4) Submit a written request for academic reassessment to the student's college dean's office.

(B) To apply for academic reassessment, the student shall complete the appropriate form in consultation with his/her academic adviser.

(C) The office of the university registrar shall confirm eligibility and make the adjustments to the student's academic record.

(1) The student begins with a new cumulative grade point average and adjusted credit hour totals.

(a) Credit hours are defined as semester hours.

(b) Only grades with a "C-" or lower may be reassessed.

(c) The student, in consultation with his/her academic adviser, shall identify the courses to be reassessed.

(d) Grades to be reassessed shall come from the time period prior to the student's reenrollment following the three-year absence.

(2) Grades earned for the courses that are reassessed at the university of Akron are excluded from the calculation of the cumulative "GPA," but will remain on the student's official transcript.

(3) Credit hours earned for courses at the university of Akron during the previous enrollment with a grade of "C" or better, including "CR," are retained.

(4) Credit hours from all reassessed courses taken during the previous enrollment at the university of Akron with a grade of "C-" or lower are removed from the calculation of the cumulative "GPA" (although the grades are retained on the academic transcript with the notation "academic reassessment policy").

(D) The office of the university registrar will apply the following provisions of the academic reassessment policy.

(1) When counting the first twenty-four credits attempted, if the twenty-fourth credit is part of other credits earned during a semester, the entire number of credits earned for that semester will be calculated into the grade-point average.

(2) An undergraduate student may utilize this academic reassessment policy only one time in his/her career at the university of Akron.

(3) This policy applies to undergraduate course work taken at the university of Akron and only for undergraduate students earning a first undergraduate degree. (The graduate school has adopted its own academic reassessment policy, paragraph (E) of rule 3359-60-03.4 of the Administrative Code.)

(4) Grades from all courses ever taken at the university of Akron and the resulting "GPA" (unadjusted by the academic reassessment policy) will be used for purposes of determining eligibility for university, departmental or professional honors or other recognition based upon the student's undergraduate academic career and record of academic performance.

(5) Any academic probations, suspensions or dismissals from reassessed semesters shall not be forgiven. They will count when the probation-dismissal policy is applied to the student's record after readmission.

(6) A student may seek an exception to this policy through an appeal to the senior vice president and provost and chief operating officer whose decision will be final.

(E) Academic reassessment: graduate.

(1) A student who meets all the criteria described below may petition the vice president for research and dean of the graduate school to remove from her/his graduate cumulative grade point average all those grades earned under the student's prior enrollment at the university of Akron.

(a) Degree-seeking graduate student.

(b) Previous graduate enrollment at the university of Akron.

(c) Not enrolled at the university of Akron for at least five years prior to current enrollment, and

(d) Maintain a current graduate grade point average of at least 3.00 or better for the first fifteen hours of re-enrollment credit.

(2) If the student's petition is granted, the following will apply to the reassessment policy:

(a) This policy only applies to the student's graduate grade point average.

(b) All university of Akron grades will remain on the student's official, permanent academic record (transcript); this process will affect the cumulative grade point average only. It will not remove evidence/documentation of the student's overall academic history at the university.

(c) No grades/credits from the student's prior graduate enrollment at the university may be counted toward the subsequent degree program requirements. Degree requirements may only be met by courses included in the calculation of the student's cumulative graduate grade point average at the university of Akron. Thus, the student who successfully petitions for cumulative graduate grade point average recalculation under this policy automatically forfeits the right to use any of the excluded course work toward the current degree requirements.

(3) A student may exercise this graduate reassessment option only once, regardless of the number of times the student enters/attends a graduate degree program at the university of Akron.

(F) Discipline. Continuation as a student of the university is dependent on the maintenance of satisfactory grades and conformity to the rules of the institution.

Replaces: 3359-60-03.4

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 12/31/86, 11/24/01, 06/30/03, 06/25/07, 05/05/08

3359-60-03.5 Grades and the grading system.

Grades.

(A) A student will receive grades on various types of classroom performance during the progress of most courses and a final grade at the end of the term. At the end of the term, grades are available online.

(B) Individual tests are usually graded with percentage or letter marks, but official academic records are maintained with a grade point system.

(C) This method of recording grades is set forth in paragraph (C)(1) of rule 3359-20-05.1 of the Administrative Code.

Replaces: 3359-60-03.5

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 12/31/86, 05/22/91, 05/23/03 , 06/25/07

3359-60-03.6 Graduation.

(A) Graduation with honors.

(1) For a student who is being awarded a baccalaureate degree and who has completed sixty or more credits at the university of Akron, the degree

will be designated

if the overall grade-point average is

     

cum laude

between 3.40 and 3.59

magna cum laude

between 3.60 and 3.79

summa cum laude

3.80 or higher

The grade-point average will be rounded to the nearest hundredth for the purposes of determining graduation with honors.

The number of credit hours used to determine graduation with honors for the commencement ceremony includes the total number of credit hours completed at the university of Akron plus the number of credit hours in progress at the university of Akron.

A student who holds a baccalaureate degree from an accredited institution, including the university of Akron, and who earns a subsequent baccalaureate degree at the university of Akron per the academic policy requirements for second degrees, is eligible to graduate with honors.

(2) For a student who is being awarded an associate degree and who has completed thirty or more credits at the university, the degree

will be designated

if the overall grade-point average is

     

with distinction

between 3.40 and 3.59

with high distinction

between 3.60 and 3.79

with highest distinction

3.80 and higher

The grade-point average will be rounded to the nearest hundredth for the purposes of determining graduation with honors.

A student who holds an associate degree from an accredited institution, including the university of Akron, and who earns a subsequent associate degree at the university of Akron per the academic policy requirements for second degrees, is eligible to graduate with honors.

(3) Where deemed necessary, the senior vice president and provost and chief operating officer may waive these requirements for rare and unique circumstances and report such waivers to the board of trustees for its information.

(B) Requirements for baccalaureate and associate degrees. A candidate for the baccalaureate or the associate degree must:

(1) File an application for graduation with the office of the university registrar.

(a) If the undergraduate or law candidate plans to complete degree requirements at the end of fall semester, submit an application by or before May fifteenth.

(b) If the undergraduate or law candidate plans to complete degree requirements at the end of spring semester, submit an application by or before September fifteenth.

(c) If the undergraduate candidate plans to complete degree requirements at the end of summer semester, submit an application by or before February fifteenth.

(d) If the graduate candidate plans to complete degree requirements by the end of spring, fall or summer semesters, submit an application by dates established by the graduate school.

(2) Earn a minimum 2.00 grade-point average as computed by the office of the university registrar for work attempted at the university of Akron consistent with the repeating courses policy. Some of the colleges may have by action of their faculties, adopted a higher grade-point average for graduation with a degree from that college. The grade-point average achieved at the time of completion of requirements for a degree will be used to calculate rank in class and if applicable honors.

(3) Meet all degree requirements including grade point requirements which are in force at the time a transfer is made to a degree-granting college. If the student should transfer to another major, then the requirements should be those in effect at the time of the transfer. For a student enrolled in an associate degree program, the requirements shall be those in effect upon entrance into the program.

(4) For purposes of meeting foreign language requirements, all foreign languages and "American Sign Language" can fulfill the foreign language requirement for those programs that have a non-specific foreign language requirement.

However, for those majors or programs that specify specific language requirements, the applicable specific language requirement must be met to satisfy graduation requirements for that major or program.

(5) Be approved for graduation by the appropriate college faculty, faculty senate, and board of trustees.

(6) Complete the requirements for a degree in not more than five calendar years from the date of transfer, as defined below. In the event the student fails to complete the degree requirements within five calendar years from the date of transfer, the university reserves the right to make changes in the number of credits and/or courses required for a degree.

If a student who has transferred from another institution wishes to present for the student's major fewer than fourteen credits earned at the university of Akron written permission of both the dean and head of the department concerned is required.

The date of transfer for a student into a baccalaureate program will be the date that the student is accepted by the degree-granting college. For a student enrolled in an associate degree program, the date of transfer refers to the date of entrance into the program.

(7) Credit hour minimums.

(a) Earn at least one hundred twenty credits in the baccalaureate degree or sixty credits in the associate degree.

(b) Earn the last thirty credits in the baccalaureate degree total or fifteen credits in the associate degree total in residence at the university of Akron unless excused in writing by the dean of the college in which the student is enrolled.

(c) Earn a minimum of thirty credits in the baccalaureate degree total or fifteen credits in the associate degree total in residence at the university of Akron.

(8) Discharge of all other obligations to the university of Akron.

(C) Requirements for additional baccalaureate and associate degrees.

(1) Meet all the requirements listed in paragraph (B) of this rule.

(2) Earn a minimum of:

(a) Thirty credits which have not counted toward a baccalaureate degree, for an additional baccalaureate degree, or

(b) Fifteen credits which have not counted toward an associate degree, for an additional associate degree.

(3) These credits shall be earned in residence at the university of Akron.

(D) Change of requirements.

(1) To better accomplish its objectives, the university reserves the right to alter, amend or revoke any rule or regulation. The policy of the university is to give advance notice of such change, whenever feasible.

(2) Unless the change in a rule or regulation specifies otherwise, it shall become effective immediately with respect to the student who subsequently enters the university, whatever the date of matriculation.

(3) Without limiting the generality of its power to alter, amend or revoke rules and regulations, the university reserves the right to make changes in degree requirements of the student enrolled prior to the change by:

(a) Altering the number of credits and/or courses required in a major field of study.

(b) Deleting courses.

(c) Amending courses by increasing or decreasing the credits of specific courses, or by varying the content of specific courses.

(d) Offering substitute courses in the same or in cognate fields.

(4) The dean of the college, in consultation with the department or division head of the student's major field of study, may grant waivers in writing if a change in rules affecting degree requirements is unduly hard upon a student enrolled before the change was effective. The action of the dean of the college in the granting or refusing a waiver must be reviewed by the senior vice president and provost on motion by the dean concerned, or at the request of the dean of the college of the student affected or at the request of the student affected.

(E) Credit and grade point requirements for graduation as adopted by the college faculties are listed in the university's "Undergraduate Bulletin".

(F) When deemed necessary and only in rare and unique circumstances that do not undermine the overall integrity of the various graduation requirements, the senior vice president and provost and chief operating officer, in consultation with the president, may waive specific requirements contained in this rule and report such waivers to the board of trustees for its information.

Replaces: 3359-60-03.6

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 01/30/87, 05/22/91, 10/28/02, 02/22/03, 01/30/06, 06/25/07, 02/11/08, 05/05/08, 12/31/09, 05/23/10, 07/05/13

3359-60-04 Fees.

(A) Any and all fees are subject to change without notice, when approved by the board of trustees. Students are advised to consult the university's website and any other university document that may apply to fees and related charges.

(B) Despite the willingness of taxpayers and generous friends of the university to help support higher education, some portion of this total expense must be borne by the student.

(C) The university's website lists all current comprehensive and individual course fees for students and prospective students at the university who are studying for credit and noncredit in all areas of instruction. Included also are the additional expenses required for special academic services available to a student such as private music lessons, thesis-binding, etc.

(D) It is the responsibility of the student to know the correct amount of all fees including the non-Ohio resident surcharge.

(E) In any question concerning fees, surcharge or residence, it is the responsibility of the student, parents, or court appointed guardian, to furnish such proof as may be required by the university of Akron. A student who is in doubt about residency status should consult with the university registrar.

(F) It is the responsibility of the registrar to assess fees and surcharges at the time of registration; information given by the student at that time is used in the assessment. Each registration is later reviewed by the office of student accounts/university bursar and appropriate additional charges or refunds will be made.

(G) All fees and surcharges are due at the time of registration or on the specified fee payment deadline. The status of the student as of the opening day of the semester or session for which registered, will determine the final, correct amount of fees and surcharges.

(H) Room and board.

(1) Residence hall facilities are available for the housing of a limited number of undergraduate students. The current cost of housing accommodations and food service is outlined on the university's website. All students who live in the residence halls , except those living in the apartments in "Exchange Street Residence Hall" with full kitchens, are required to purchase a residential dining plan.

(2) Students living off campus may participate in the dining plan program by purchasing a commuter plan.

(I) Veterans' fees.

(1) A disabled veteran who is eligible for admission to the university may register for courses without payment of fees if the disabled veteran has been authorized for training by the veterans' administration.

(2) If the disabled veteran has not been authorized, payment of all fees is required. However, the university will return to the veteran the payment made when the official authorization is received.

(3) A non-disabled veteran must pay the fees at the time of registration. The non-disabled veteran will receive direct payment from the V.A. after enrollment has been certified under the provisions of USC Title 38.

(4) An Ohio veterans bonus commission recipient may arrange with the accounts receivable office to have the Ohio bonus commission billed directly for tuition charges only.

(5) Dependents of veterans covered under other provisions of USC Title 38 must pay at the time of registration. The V.A. will make direct payment to the eligible payee.

(J) Auditors. The fees for an auditor in any course or group of courses are the same as if taken for credit.

(K) Student health and accident insurance. Student health and accident insurance designed specifically for a student of the university of Akron is required of all residence hall students and all international students except those who present proof that they already have similar coverage. Other students carrying nine or more credits, graduate students carrying six or more credits may purchase this insurance, at the same annual individual rate, through the student health services office.

Effective: 5/4/2017
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 01/30/87, 05/22/91, 5/23/03, 06/25/07, 01/31/15

3359-60-04.1 Residency requirements.

(A) Payment of nonresident tuition surcharge is required by any student who does not qualify as a permanent resident of Ohio as defined by the Ohio board of regents, rule 3333-1-10 of the Administrative Code. This rule is fully incorporated by reference as if written herein and is effective for all university of Akron students.

(B) Ohio student residency for state subsidy and tuition surcharge purposes is defined by the Ohio board of regents, rule 3333-1-10 of the Administrative Code.

(C) Applying for a change in residency status.

(1) Students who wish to apply for a change in residency status should complete an Ohio residency status form and return it, along with any necessary supporting documentation, to the office of the university registrar.

(a) The Ohio residency status form must be submitted and any change approved prior to the first day of the academic term in which the student desires the reclassification to be effective.

(b) Retroactive residency determinations cannot be made for tuition surcharge purposes.

(2) A student has the burden of persuasion by clear and convincing proof that the student qualifies as a bona fide resident. Either or both the residency officer or the committee on residence status may require the student to submit evidence in support of the statements made on the application for residence status.

(3) The university residency officer is responsible for reviewing pertinent documents and making a determination as to classification. Thereafter students shall be classified as bona fide residents or nonresidents at the time of registration for each term or session based upon this rule and rule 3333-1-10 of the Administrative Code.

(4) Neither the residency officer nor the committee on residence status shall be bound by the usual common law or statutory rules of evidence nor by any technical or formal rules of procedure as they consider students' applications for a change in residency status.

(5) Both the residency officer and the committee on residence status may consider any relevant evidence in support of the student's claim or in opposition to it, may exclude evidence that is irrelevant, cumulative, or is lacking in substantial probative effect.

(D) Appealing a residency determination.

(1) Students who disagree with the residency officer's residency determination may appeal the decision by submitting a letter of appeal to the university registrar. The student may request in the letter of appeal to appear personally before the committee and may employ counsel at his or her expense.

(2) The university registrar shall transmit this letter of appeal to the chair of the committee on residence status, which shall conduct a hearing on the merits of the previously submitted validation of Ohio residency status form.

The committee on residence status shall be comprised of the university registrar, residency officer, the university auditor, and a representative from the provost's office.

(3) The decision of the committee on residence status shall be final.

(4) The committee on residence status may make rules of procedure consistent with this rule.

(E) Effect of nonresident status. If a student's proper status is that of a nonresident, the student shall pay nonresident tuition and interest at the rate of six percent per annum on the unpaid balance. A student who knowingly submits a false claim or knowingly gives false evidence in support of a claim commits an offense against the university of Akron and may be subject to disciplinary procedures.

(F) For purposes of residency determination, enrollment of twelve credits or more will be considered full time for undergraduate students and nine credits or more will be considered full time for graduate students.

(G) The university registrar may implement processes and procedures as necessary to carry out the responsibilities and requirements of this rule and shall post such processes and procedures on the web.

Replaces: 3359-60-04.1

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 12/31/86, 05/28/05

3359-60-04.2 Regulations regarding refunds: credit/noncredit.

(A) All fees, e.g. instructional, general, transportation, etc., are subject to change without notice. Students shall be charged fees and/or tuition and other fees in accordance with schedules adopted by the board of trustees. Students are advised to consult the website of the office of student accounts/bursar and the current "undergraduate bulletin" for tuition and fees. Registration does not automatically carry with it the right of a refund or reduction of indebtedness in cases of failure or inability to attend class or in cases of withdrawal. The student assumes the risk of all changes in business or personal affairs.

(B) Fees subject to refund - credit. Certain fees are subject to refund:

(1) Ohio resident tuition and nonresident surcharge.

(2) General service fee.

(3) Facilities fee.

(4) Technology fee.

(5) Course materials fee.

(6) Transportation fee (only if permit is returned).

(7) Library fee.

(8) Residence hall fees (note: subject to special policy).

(9) Meal plans (note: subject to special policy).

(10) Administrative fee (note: only with complete withdrawal).

(11) Developmental programs support fee.

(12) Career advantage fee.

(13) Engineering infrastructure fee.

(C) Amount of refund. Amount of refund is to be determined in accordance with the following regulations and subject to course instructor/advisor signature requirements contained in the university of Akron's official withdrawal policy:

(1) In full:

(a) If the university cancels the course.

(b) If the university does not permit the student to enroll or continue except for disciplinary reasons. No refund will be granted to a student dismissed or suspended for disciplinary reasons.

(c) If the student dies before or during the term, is drafted into military service by the United States, is called to active duty, or if the student enlists in the national guard or reserve prior to the beginning of the term. Notice of induction or orders to active duty is required if the student is called to active duty. A student who enlists voluntarily for active duty should see paragraph(C)(2)(a) of this rule .

(2) In part:

(a) All refund calculations are determined by class length percentage, not by class meetings completed or class meeting percentage. Class length is defined as the number of days between and including the beginning and ending dates of any given term/session (including weekend days and holidays! The standard fifteen-week fall/spring/summer semester percentage which apply are:

(i) If 6.6667 per cent of class completed, one hundred percent refund.

(ii) If 13.333 per cent of class completed, seventy per cent refund.

(iii) If 20 per cent of class completed, fifty per cent refund.

(iv) If 26.667 per cent of class completed, thirty per cent refund.

(v) If 33.333 per cent of class completed, twenty per cent refund.

(vi) Greater than 33.333 per cent of class time completed, zero per cent refund.

(b) Refunds for course sections which have not been scheduled consistent with either the standard fifteen-week fall/spring/summer semester scheduling pattern will be calculated on a pro rata basis according to the number of days of the section (class, institute or workshop) which have passed prior to official withdrawal compared to the number of days said section has been scheduled to meet.

(c) Refunds will be determined as of the date of formal withdrawal unless proof is submitted that circumstances beyond control of the student, e.g.. hospital confinement, prevented the filing of the official withdrawal earlier, in which case the refund will be determined as of the date of said circumstance. The student assumes responsibility for filing for a refund.

(d) Refunds will be mailed as soon as possible. Refund checks are subject to deduction for any amount owed to the university of Akron by the student. Depending on the date of withdrawal and the refund due, if any, a balance may still be owed on an installment payment plan contract.

(e) No refund will be granted to a student dismissed or suspended for disciplinary reasons.

(f) The university reserves the right to cancel a course for insufficient enrollment.

(D) Amount of refund - noncredit.

(1) If a noncredit course is canceled by the university of Akron, a full refund will be issued. Withdrawal requests received up to three business days prior to the first class meeting will result in a full refund, less a fifteen dollers processing charge, or an opportunity to transfer to another course. Therearter. withdrawal requests received up to the beginning of the second class meeting will receive a fifty per cent refund.

(2) No refunds are issued after the start of the second day of classes.

(3) Refunds for noncredit courses are determined by the date the withdrawal request is received. The refund period cannot be extended if the student fails to attend the first class. Charge cards and refund checks will be processed promptly. Parking permits must be returned to the university of Akron (UA) business solutions office to receive a refund.

(4) The university reserves the right to cancel a course for insufficient enrollment.

Replaces: 3359-60-04.2

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 05/15/82, 12/31/86, 05/22/91, 07/22/93, 07/25/94, 11/24/01, 06/25/07, 12/31/09, 11/01/13, 06/27/14

3359-60-04.3 Residence hall refunds.

(A) Refund/release and forfeiture policy. A contract for housing accommodations and food services at the university of Akron upon being breached by the student or otherwise terminated by the university of Akron is subject to the following refund provisions.

(1) A full refund of any prepaid fees including the one hundred fifty dollar deposit and release of other financial liability therefore under the following circumstances:

(a) Graduation of the student from the university of Akron.

(b) Academic dismissal of the student from the university of Akron.

(c) Non-attendance or complete withdrawal by the student from the university of Akron prior to the start of the contract term (except the advance rental payment of one hundred fifty dollars which shall be forfeited). The one hundred fifty dollar deposit will be refunded for new entering students and new transfer students when notification of intent to break contract is received prior to the fifteenth of May for the following fall semester.

(d) In the event mandatory or recommended participation in academic programs of the university of Akron requires the student to commute regularly beyond the Akron metropolitan area (i.e., student teaching or co-op assignments).

(2) A partial refund of paid room and board fees, except the prepayment fee, once occupancy has been established (e.g., acceptance of room keys and/or signing occupancy document) will be prorated beginning on the date the student officially surrenders use of university housing and returns all appropriate keys (room and apartment keys) to university staff and satisfied university mandated housing separation requirements and procedures under the following circumstances:

(a) Cancellation of the entire contract term after the start of the fall semester and subsequent spring semester.

(b) Cancellation of a single semester contract after the start of that semester.

(3) A partial refund of paid room and board fees when the student has fulfilled fall semester obligations and breaches the contract for spring semester, except when under any dismissal or suspension. The student shall pay, as administrative fee for breach of the terms of the contract, an amount of $ 200.00.

(4) A student shall remain responsible for the full cost of the then-current residence hall contract term if the university, in its sole discretion, terminates the contract:

(a) For reasons related to the orderly operation of the residence halls, or for reasons relating to the health, physical, or emotional safety and well-being of the persons or property of students, faculty, staff, or university property.

(b) If the student is dismissed or suspended from the university of Akron for disciplinary reasons in accordance with law or the rules and regulations of the board of trustees; or, if the student is suspended or placed on terms of disciplinary probation in accordance with law or the rules and regulations of the board of trustees, whereby such terms of suspension or probation prohibit the student from residing in university housing accommodations.

(5) Contract cancellations for a current semester received after the 12th week of that semester will be assessed the full semester fees.

(6) The student is financially responsible for fees incurred through the date of such termination, dismissal, suspension, or probation or until the student has completed the check-out process with the appropriate university employee, whichever date is later.

(7) Notice requirements. All notices of intent to break this contract must be submitted in writing to the department of residence life and housing. If the student is under the age of eighteen years, the written notification of termination must be co-signed by the student's parent or legal guardian.

Effective: 7/5/2013
Promulgated Under: 111.15
Statutory Authority: 3345.31
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/4/77, 8/30/79, 1/30/81, 5/15/82, 12/31/86, 5/22/91, 7/22/93, 11/24/01, 6/25/07

3359-60-04.4 Credit hour requirement for university housing occupancy.

A student must be enrolled in at least six hours of academic credit each semester in order to reside in university operated housing units. A student dropping below this minimum hours requirement during the course of a semester may be required to vacate his/her university housing accommodations. Requests for exceptions to this policy must be submitted in writing to the office of residence live and housing.

Replaces: 3359-60-04.4

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 12/05/97

3359-60-04.5 Freshman residential requirement.

(A) Purpose.

The university of Akron seeks to provide a learning environment supportive of its academic mission and complimentary to its academic programs. The university acknowledges national studies that find first-year freshman students uniquely benefit from a residence hall experience. Social integration, access to faculty, staff, and institutional resources are better achieved through an on-campus experience, which positively influences academic persistence and success. Further, the university considered and accepted findings that living on campus facilitates integration into the campus social network of peers and extracurricular activities, all of which positively affects degree completion.

(B) Freshman residential requirement.

Subject to available space and except as otherwise exempted below, freshman students at the university of Akron are required to reside in university residence halls for the duration of their freshman academic year at the university.

(C) Administrative withdrawal.

Upon being admitted and except as provided in this rule, freshman students will be assigned to residence in university housing. Except for those entitled to an exemption as provided in this rule, any freshman student who fails to reside in university housing, may be subject to immediate administrative withdrawal by the university. The director of residence life and housing, upon finding that any such freshman student, during the freshman year, failed to reside in university housing, shall notify the university registrar of such fact. The university registrar, upon receipt of such notice and upon approval of the chief student affairs officer, shall cause the student to be administratively withdrawn from the university. Conditional re-admission may be granted by the chief student affairs officer only upon the student's agreement to reside in university housing and any additional, reasonable terms deemed appropriate, which may include, but not be limited to, assessment of residence hall fees and charges for the semester or semesters in which the student failed to reside in university housing as required by this policy.

(D) Exemption from freshman residential requirement.

Freshman students are subject to exemption from the freshman residential requirement, based upon the following general categories: automatic exemption without filing an exemption petition, automatic exemption requiring filing an exemption petition, and eligibility for exemption requiring filing an exemption petition. The latter category is not automatic and the university will carefully consider the exemption petition on a case by case basis.

(1) Conditions which automatically exempt a student from freshman residential requirement without filing an exemption petition.

The university will determine, from the information supplied by the student in the normal course of applying and registering for courses, if a student qualifies for an exemption from the freshman residential requirement. Filing an exemption petition will not be required if:

(a) Permanent home residence of parents or legal guardians who reside in: medina, portage, stark, summit, wayne counties;

(b) Registered for fewer than six credit hours (as verified on fourteenth day of instruction);

(c) Twenty-one plus years of age when beginning the freshman year.

(2) Conditions which automatically exempt a student from freshman residential requirement which require filing an exemption petition.

The student must file an exemption petition and provide documentation for an exemption based on the following:

(a) Active duty military experience (one plus years: DD-214 discharge documentation required);

(b) Marriage (submit copy of the marriage certificate);

(c) Student is single parent with custodial care responsibilities (submit copy of the most recent tax return showing the child is claimed as a dependent or a copy of the medical eligibility card for student and dependent child);

(d) Permanent home residence of parents or legal guardians who reside outside medina, portage, stark, summit, or wayne counties and such residence is twenty-five miles or fewer from main campus ("302 E Buchtel Ave, Akron, OH 44325").

(3) Conditions which may, in the discretion of the university, exempt a student from freshman residential requirement which require filing an exemption petition.

The student must file an exemption petition and provide documentation for an exemption based on the following:

(a) Medical condition (written statement is required from student's non-university attending physician/licensed mental health practitioner which outlines the reason why living in a residence hall is detrimental to the student's health);

(b) Disability (similar documentation as required for medical condition);

(c) Other extenuating circumstances, including but not limited to special dietary needs or conditions, cultural or religious needs or accommodations, undue hardship, or any other such circumstance or circumstances in support of an exemption, which, if not granted, would undermine or contravene the purpose of the freshman residential requirement.

(E) Exemption petition procedure.

(1) Upon request, the individual will be provided with the freshman residential exemption petition packet;

(2) Exemption petitions and documentation must be submitted at least thirty days prior to the initial semester of enrollment. Failure, by the deadline, to submit the freshman residential exemption petition and any/all supporting documentation required, will nullify the petition request;

(3) Students admitted to the university (fall or spring term) within thirty days of the first day of instruction and who seek exemption from the freshman residential requirement, must submit the exemption petition as soon as possible after admission notification, but no later than the fourteenth day of instruction;

(4) Upon completion by the student, the petition and supporting documentation is returned to the department of residence life and housing for processing;

(5) Completed exemption petitions and documentation will be reviewed by the housing and food services contract review committee; medical and/or dietary exemption petitions will be reviewed by student health services and/or university dining services;

(6) Exemption petition submittals with insufficient, inaccurate, or incomplete documentation will be returned to the student for completion. University evaluation will be held in abeyance until appropriate documentation is received;

(7) The student will be notified of the committee's decision in writing with notification sent to the student's permanent address unless otherwise requested.

(F) Appeal procedure.

Any student who disagrees with a decision about eligibility for exemption from this requirement, an administrative withdrawal under this policy, assessment of any charges or fees for violating this policy, or any other decision made under this policy may appeal such decision. The student must first contact the director of residence life and housing, or designee of such director, and request clarification or reconsideration of the decision. Should the student continue to disagree with such decision, the student may thereafter appeal, in turn, to the dean of students, thereafter to the chief student affairs officer, and, lastly, the senior vice president and provost.

(G) Availability of housing.

This policy is subject to the availability of university housing, as determined by the university. Accordingly, the university reserves the right, at any time without any requirement for prior notice, to suspend or cancel applicability of this policy to any or all freshman students under such terms as the university deems reasonable and necessary.

Effective: 10/18/2015
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: 05/23/99, 01/31/15

3359-60-05 Financial aid.

(A) Financial aid programs were developed by the federal and state governments as well as by institutions of post-secondary education to assist students from families with limited resources to meet educational expenses. The primary purpose of financial aid is to ensure that no one is denied the opportunity of a college education because of financial need.

(B) To meet the needs of the financial aid applicant there are a number of sources from which aid can be received. The university of Akron selects recipients for aid and distributes funds from the following sources.

(1) Scholarships. The university offers scholarships to students with high academic achievement and to students with financial need in some cases. Academic scholarships are awarded to the continuing student as well as the outstanding high school student who plans to enroll. These academic scholarships are renewable each year based on continued high academic performance. A university financial aid/scholarship application must be submitted, and students are encouraged to complete the "Free Application for Federal Student Aid" ("FAFSA").

(2) Federal financial aid programs. The university cooperates in the administration of Pell grants and makes awards under the following programs: the supplemental opportunity grant, the federal work-study program, the Perkins loan, the Stafford loan, the nursing student loan, the PLUS loan, and the ROTC scholarship program.

(3) State programs. The university participates in the Ohio instructional grant, the Ohio college opportunity grant, Ohio academic scholarship, Ohio national guard scholarship, and Ohio war orphans scholarship programs.

(4) Installment payment plan. The university offers an installment payment plan to students needing temporary help in paying tuition and housing.

(5) Alternative education loans from private lenders also are administered by the office of student financial aid.

(C) Notification of award.

A student will be notified of the aid package by a financial aid award proposal which will be mailed to the student's permanent mailing address. The award will also be available electronically via zipline.

(D) Distribution of aid.

(1) Financial aid is applied directly to the charges on the student account. Awards are based on full-time enrollment (twelve semester credits). If the student is not taking at least twelve credits, aid awards will be adjusted to reflect part-time enrollment.

(2) The student is awarded aid for the entire academic year; however, the aid is disbursed proportionately each semester.

(3) If the student's aid exceeds the direct costs, the difference is refunded to the student during the semester to assist with other educational expenses such as transportation, housing, etc. The student must maintain satisfactory enrollment status to be eligible for the expense check.

(E) Revision of awards.

(1) After receipt of the financial aid award, situations may arise which may necessitate a revision in the aid package. A revision may result from receipt of an outside scholarship, a dramatic change in the family income such as unemployment of a parent or a divorce, etc.

(2) If family circumstances alter, the student should contact the office of financial aid and employment so the aid package may be reviewed.

(F) Student rights and responsibilities.

(1) A student who applies for student financial aid has the right to expect confidentiality regarding all personal information.

(2) It is the student's responsibility to notify the office of student financial aid of any changes in name, address, graduation plans, etc. A student must also report any outside scholarships received. It is the student's responsibility to be aware of the types and amounts of aid received.

(G) Standards of satisfactory academic progress. To receive or maintain eligibility for federal financial aid, the student must meet the requirements outlined in the "standards of satisfactory academic progress" policy. The policy states that a student must make progress toward a degree. This rule applies to each potential financial aid recipient, whether a previous aid recipient or not. A copy of this policy is available in the office of student financial aid.

Replaces: 3359-60-05

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 12/31/86, 05/22/91, 06/25/07

3359-60-06 Graduate student classification.

Applicants for graduate admission will be classified in one of the following categories. Any change in admission status must be made by the graduate school.

(A) "Full admission" may be given to any applicant who desires to pursue a graduate degree and has a baccalaureate degree from an accredited college or university with an overall grade-point average of 2.75 or better, or 3.00 for the last two years (sixty-four semester credits or equivalent), or holds an advanced degree from an accredited college or university in or appropriate to the intended field; or holds a baccalaureate or master's degree from a foreign college or university with first-class standing or its equivalent, plus satisfactory evidence of competence in English. Full admission may also be granted to applicants to the college of business administration who meet the college's admission requirements.

(B) Provisional admission may be granted to a person who has not met all of the requirements for full admission. This admission status permits a student to take up to fifteen semester credits of graduate coursework. Graduate courses taken under this admission status may be applied to a graduate degree program, but only when all requirements for full admission have been met.

(C) Deferred admission may be granted if the applicant's record does not meet provisional admission standards. After completion of a postbaccalaureate program of study with an appropriate GPA, as prescribed by the department (usually two to five courses), the student may be reconsidered for provisional admission to the graduate school. No graduate-level coursework can be taken by a student under the deferred admission status.

(D) "Special workshop" status is for a person permitted to take workshops for graduate credit without being admitted to graduate school. Such permission is granted by the workshop director upon receipt of a signed statement of possession of a baccalaureate degree by the applicant, and terminates upon completion of this workshop. A student admitted to special workshop status must apply through regular channels for any other category. A maximum of six workshop credits may be applied to degree work at a later date if the applicant is given full admission to the graduate school.

(E) "Transient" status may be given to a person who is a regularly enrolled graduate student in good standing in a degree program at another accredited university and has written permission to enroll at The University of Akron. Such permission is valid only for the courses and semester specified, with a maximum of ten semester credits allowable, and is subject to the approval of the instructor, department head and graduate school. A transient student is subject to the same rules and regulations as a regularly enrolled student of the university.

(F) Undergraduate.

(1) "Undergraduate" status is for an undergraduate student at the university who may be granted permission to take one or more graduate-level courses if all the following conditions are met:

(a) Senior standing.

(b) Overall grade-point average of 2.75 or better through preceding term (if a student does not have a 3.00 or better in the major field, special justification will be required).

(c) Written approval is given by the instructor of the course and the studen''s adviser.

(2) These courses may later be applied to a degree program if not used to satisfy baccalaureate degree requirements. The maximum number of graduate credits that may be taken by an undergraduate and applied later toward a graduate degree is twelve.

(G) "Postdoctoral" status is divided into three categories:

(1) A "fellow" is a person holding an earned doctorate who is engaged in advanced research. A fellow shall be considered a guest of the university and provided space and use of facilities within limits of practical need of the undergraduate and graduate programs. Tuition and fees shall be collected if allowed under sponsoring contract for any courses the fellow may choose to take.

(2) A "special" is a person holding an earned doctorate who desires an additional graduate degree. A special may be admitted to any program upon submission of application forms, application fee (if new student) and an official transcript from the institution awarding the doctorate. This student will be treated as a regular student subject to registration fees and program degree requirements.

(3) A "guest" is a person holding an earned doctorate who desires to attend courses and seminars relevant to individual work or interests without registering or receiving grades. A written application should be submitted to the dean of graduate studies and research for each course taken, and approval of the instructor, department head and college dean shall be obtained. A guest is welcome to any course or seminar provided space is available. Normally, space and facilities for research cannot be provided for a postdoctoral guest but special requests will be considered. Requests should be submitted, in writing, to the dean of graduate studies and research who will review such requests with the appropriate college dean and department head.

Replaces: 3359-60-06

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 05/22/91

3359-60-06.1 Graduate student admission requirements.

(A) Student responsibility. A student assumes full responsibility for knowing the regulations and pertinent procedures of the graduate school. Normally, the degree requirements in effect at the time a student is admitted to a program will apply through graduation. However, if existing programs are revised, the student has the option of pursuing the revised program as long as all requirements in the revised program are met. Additional information pertaining to programs can be obtained from the appropriate department head.

(B) Admission.

(1) Every person who desires to enroll in or audit any graduate credit course must be first admitted to or approved by the graduate school.

(2) Domestic applications for admissions to the graduate school should be filed in the graduate school at least six weeks before registration. First-time applications must be accompanied by an application fee as approved by the board of trustees. This fee is not refundable under any circumstances.

International applications for admission to the graduate school should be filed in the graduate school at least six months before registration. First-time applications must be accompanied by an application fee as approved by the board of trustees. This fee is not refundable under any circumstances.

(3) An official transcript from each college or university attended must also be received by the graduate school before the application will be processed. This applies to the complete academic record, both undergraduate and graduate. Transcripts should be sent from the institutions attended directly to the graduate school. The applicant is responsible for seeing that the above conditions are met by the deadlines for filing the application.

(4) All records, including academic records from other institutions, become part of the official file and cannot be returned for any purpose.

(5) An offer of admission may only be made to an applicant who meets all admission requirements. It must be recognized that staff, facilities and other resources are limited, so the number of students accepted will vary among departments and from term to term. An accepted applicant may begin graduate work in the fall, spring or summer semester. The offer of admission is void, however, if the applicant does not register for and attend courses within one year from the semester for which admission was granted. An individual whose offer of admission has lapsed must submit a new application along with the approved re-application fee to be reconsidered.

(6) The student is admitted only for the purpose or objective stated on the application for admission. A new request for admission must be filed when the original objective has been attained or when the student wishes to change objectives. The admitted status terminates when the time limits have been exceeded or other conditions for continued admitted status have not been met.

(7) No student will be admitted without approval and acceptance by an academic department within the university, but admission to a department does not necessarily imply candidacy for any graduate degree program in that department. Admission for graduate study in any program can only be granted by the dean of graduate studies and the staff of that office.

Replaces: 3359-60- 06.1

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 05/22/91, 11/24/01, 10/22/10

3359-60-06.2 Graduate student standards.

(A) International students.

(1) An international student is normally admitted only in the fall, and all credentials should be received by the graduate school by the first of April.

(2) An international student should access the online graduate application through the graduate school website and submit the required application fee. An official transcript and degree from all institutions and universities attended must be submitted. Original records in languages other than English must be accompanied by exact English translations and certified by the school, U.S. consulate, or other legal certifying authority.

(3) An international student should submit to the graduate school the declaration and certification of finances, an original statement from the bank showing availability of sufficient funds to cover the cost of the first year of study, and a copy of the passport. The graduate school will prepare the certificate of eligibility (I-20A/B or DS-2019) upon receipt of adequate financial support, copy of the passport, and admission to the university.

(4) International applicants, United States citizens, and permanent residents whose native language is not English must submit evidence that they have a sufficient level of English to undertake graduate studies at the university of Akron. After submitting acceptable academic credentials and proof of English proficiency, applicants who are fully admitted may enroll in graduate course work and be eligible for university of Akron funded assistantships, fellowships, or scholarships. Prospective teaching assistants must achieve a passing score on the UADEPT (the "University of Akron Developed English Proficiency Test"), or a twenty-three or greater on the speaking component of the internet-based TOEFL (the "Test of English as a Foreign Language")

(5) Applicants to graduate programs can demonstrate their English proficiency in one of the following ways:

(a) A minimum score of five hundred fifty on the paper-based TOEFL, two hundred thirteen the computer-based TOEFL, or seventy-nine or higher on the internet-based TOEFL. (The following departments require a higher standard of proficiency: English and history require a TOEFL of 580/237/92; and biomedical engineering requires a TOEFL of 590/243/96.) Scores more than two years old will not be accepted; or.

(b) A minimum score of 6.5 on the IELTS (the "International English Language Testing System"), which is managed by the British council. Scores more than two years old will not be accepted; or

(c) Successful completion of a full course of study in the advanced level of ELI (the "English Language Institute") at the university of Akron. ELI is an intensive (twenty hours a week) program in English for academic purposes. The advanced level course of study is offered every fall, spring, and summer according to the university's academic calendar; or

(d) Successful completion of twenty-four credit hours of upper-level undergraduate or eighteen credit hours of graduate coursework at a United States university or college in which English is the primary language of instruction. Successful completion is defined as maintaining a 3.0 cumulative grade point average in full-time, continuous studies. Applicants must submit original transcripts of their coursework; or

(e) Successful completion of an undergraduate or graduate program at a university outside the United States in which English is the language of administration and instruction. English must be used for all administrative functions and for all areas of instruction (with the exception of foreign language courses) including course lectures, materials, discussions, readings, and writing assignments. Applicants must submit an original official document from the undergraduate or graduate institution certifying that all of the administrative functions and instruction are conducted in English. The document must be signed by an officer of the institution and carry an official seal. The dean of the graduate school at the university of Akron will review the submitted documentation and inform the applicant if he or she has satisfied the English requirement. The decision will be final.

(B) Non-accredited American school graduates. A student holding a baccalaureate degree from a non-accredited American college or university, if otherwise qualified, is required to complete at least ten semester credits of postbaccalaureate work at a 3.00 level before being considered for admission to the graduate school. The accreditation status of the school at the time of the student's graduation shall apply. A student should consult with the department head in the major field to develop a postbaccalaureate program.

(C) Grades.

(1) A student admitted to graduate study under any status at the university of Akron is expected to maintain a minimum 3.00 average ( 4.00 = "A") at all times. A grade-point average of 3.00 or better is required for graduation. Any student whose average falls below 3.00 is no longer in good standing in the graduate school and considered on probation. No more than six semester credits of "C" grades may be counted toward the degree. In computing cumulative averages, "D" grades are treated as "F" grades. The dean of graduate studies and research, with the approval of the department head, may dismiss anyone who fails to make satisfactory progress toward declared goals or who accumulates six semester credits of "C+" or below. The accumulation of six semester credits of "F" will result in mandatory dismissal. A student dismissed from the graduate school for academic reasons may not be readmitted for one calendar year, and then only if evidence for expecting improved performance is submitted and found acceptable.

(2) Official academic records are maintained with a grade-point system as follows:

Grade

Quality Points

     

"A"

4.0

"A-"

3.7

"B+"

3.3

"B"

3.0

"B-"

2.7

"C+"

2.3

"C"

2.0

"C-"

1.7

"D+"

0.0

"D"

0.0

"D-"

0.0

"F"

0.0

(3) The following grades may also appear on the term grade reports or on the official academic record. There are no grade points associated with these grades.

(a) "I" - Incomplete: Indicates that the student has done passing work in the course but that some part of the work is, for good and acceptable reason, not complete at the end of the term. Failure to make up the omitted work satisfactorily by the end of the following term, not including summer sessions, converts the "I" to an "F". When the work is satisfactorily completed within the allotted time, the "I" is converted to whatever grade the student has earned. (Note: If instructors wish to extend the "I" grade beyond the following term for which the student is registered, prior to the end of the term they must notify the office of the registrar in writing of the extension and indicate the date of its termination. It is the responsibility of the student to make arrangements to make up the incomplete work. The faculty member should submit the new grade to the office of the registrar in writing.)

(b) "IP" - In progress: Indicates that the student has not completed the scheduled coursework during the term because the nature of the course does not permit completion within a single term, such as work toward a thesis.

(c) "PI" - Permanent incomplete: Indicates that the student's instructor and the instructor's dean have for special reason authorized the change of an incomplete ("I") to a permanent incomplete ("PI").

(d) "W" - Withdraw: Indicates that the student registered for the course but withdrew officially sometime after the second week of the term.

(e) "NGR" - No grade reported: Indicates that, at the time grades were processed for the present issue of the record, no grade had been reported by the instructor.

(f) "INV" - Invalid: Indicates the grade reported by the instructor for the course was improperly noted and thus unacceptable for proper processing.

(4) Any student whose grade-point average falls below 3.00 is no longer in good standing in the graduate school and will be placed on probation. In consultation with the college or department, as appropriate, the dean of the graduate school will dismiss full-time students who do not return to good academic standing within two consecutive semesters (excluding summers) and part-time students who do not return to good academic standing within the attempting of fifteen additional credits.

For the purpose of administration of the full-time and part-time provisions of this policy, full-time and part-time status are determined by the semester in which the student goes on probation. Full-time enrollment constitutes nine or more graduate hours; part-time is less than nine graduate hours.

The dean of the graduate school, with the approval of the relevant department head may also dismiss anyone who fails to make satisfactory progress toward declared goals or who accumulates six semester credits of "C+" or below. The accumulation of six semester credits of "F" will result in mandatory dismissal.

A student dismissed from the graduate school for academic reasons may not be readmitted for one calendar year, and then only if evidence for expecting satisfactory performance is submitted and found acceptable.

(D) Repeating courses. Any graduate course may be repeated once for credit. However, the degree requirements shall be increased by the credit hour value of each course repeated. The hours and grades of both the original and the repeated section shall be used in computing the grade-point average. Required courses in which a "D" or "F" was received must be repeated.

(E) Transfer students. A graduate student matriculated in the graduate school of another college or university who wishes to transfer to the university of Akron to continue graduate education must be in good standing at the other school.

(F) Course load. A full load of coursework at the graduate level is nine to fifteen semester credits including audit.

(G) Registration. The responsibility for being properly registered lies with the student, who should consult with the assigned adviser in preparing a program of courses and/or research. A schedule of courses, hours, class location and registration procedures is obtainable from the registrar.

(H) Entrance qualifying examinations. The use of examinations to determine admissibility to enter a graduate program or eligibility to continue in one is the prerogative of the departments offering graduate programs. The department has the right to select the examination and minimum acceptable level of performance. Information and procedure may be obtained from the head of the appropriate department.

Effective: 8/24/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 05/22/91, 05/09/14, 02/01/15

3359-60-06.3 Master's degree requirements.

(A) Admission. When a student is admitted to graduate study, an adviser is appointed by the head of the major department. A student who is academically qualified in general but deficient in course preparation may be required to make up the deficiencies at the postbaccalaureate level. This may be recommended prior to beginning graduate work or, in some cases, can be done simultaneously.

(B) Residency requirements. There are no formal residency requirements for the master's degree. A student may meet the degree requirements of the graduate school and the department through either full- or part-time study.

(C) Continuous enrollment requirement. There is no formal graduate school continuous enrollment requirement for the master's degree. Individual master's programs, however, may require continuous enrollment. A student should consult with his or her academic department.

(D) Time limit. All requirements must be completed within six years after beginning graduate-level coursework at the university of Akron or elsewhere. Extension of up to one year may be granted in unusual circumstances by the dean of graduate studies and research upon written request by the student and recommendation by the adviser , department head, and college dean.

(E) Credits.

(1) A minimum of thirty semester credits of graduate work is required in all master's degree programs. This includes thesis credit. Some departments require more (see departmental requirements). A minimum of two-thirds of the total graduate credits required in any master's program must be completed at the university. A maximum of six workshop credits may be applied to a master's degree. Such credits must be relevant to the degree program, recommended by the student's adviser and approved by the dean of graduate studies and research.

(2) It should be noted that the requirements listed by department elsewhere in this rule refer to the minimum necessary for a degree. It is entirely within the prerogative of the department to assign additional credits of coursework or other requirements in the interest of graduating a fully qualified student.

(3) No graduate credit may be received for courses taken by examination or for five-hundred-numbered courses previously taken at the four-hundred-number course level as an undergraduate without advance approval from the dean of graduate studies and research.

(F) Transfer.

(1) Up to one-third of the total graduate credits required may be transferred from an accredited college or university, including the university of Akron. Departments and colleges may set more restrictive limits. All transfer credit must be at the "A" or "B" level in graduate courses. The credits must be relevant to the student's program as determined by the student's academic department and fall within the six-year time limit. A university of Akron student must receive prior approval from his or her academic department for transfer courses taken elsewhere. A block transfer of credit may be requested if the student holds a prior graduate degree from an accredited college or university, including the university of Akron. A block transfer of credit does not not apply to the student's six-year time limit for degree completion.

(2) A student seeking to transfer credits must have full admission and be in good standing at the university of Akron . Transfer credit shall not be recorded until a student has completed twelve semester credits at the university of Akron with a grade-point average of 3.00 or better.

(G) Optional department requirements. Each department may set special requirements with regard to entrance examinations, qualifying examinations, foreign language, required courses and thesis. Details are available from the head of the major department.

.

.

(H) Graduation.

(1) To be cleared for graduation, a candidate must have:

(a) Completed coursework with a minimum grade-pointaverage of at least3.00.

.

(b) Filed an online application for graduation with the registrar.

(c) Paid all applicable fees.

(d) Met any other department and university requirements applicable.

(2) If a thesis is required, a final online submission, properly prepared, is due in the graduate school at least three weeks prior to commencement. This copy must be signed by the adviser, faculty reader, department head and college dean prior to submission to the dean of graduate studies and research. A manual entitled "Guidelines for Preparing a Thesis or Dissertation" is available online and all copies of the thesis must conform to these instructions.

Effective: 7/5/2013
Promulgated Under: 111.15
Statutory Authority: 3345.31
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/4/77, 8/30/79, 1/30/81, 12/31/86, 5/22/91

3359-60-06.4 Doctoral degree requirements.

(A) General requirements. A master's degree is not a prerequisite for the doctorate; however, the first year of study after the baccalaureate will be substantially the same for both the master's and doctoral student. No specific number or sequence of courses constitutes a doctoral program or assures attainment of the degree. A formal degree program consists of a combination of courses, seminars and individual study and research that meet the minimum requirements of the graduate school and those of the committee for each individual student.

(B) Admission.

(1) Usually, a student is not officially considered as a doctoral student until completion of a master's program or its equivalent and approval for further study.

(2) A minimum grade-point average of 3.00 is required for graduation of a candidate for all doctoral degrees.

(C) Continuous enrollment requirement. The graduate school requires that a doctoral student register for a minimum of one graduate credit as approved by his or her adviser during each fall and spring semester. Individual departments may exceed this minimum requirement. A doctoral student should consult with his or her academic department.

(D) Residency requirements.

(1) A doctoral student may meet the degree requirements of the graduate school and department by full-time study or a combination of full- and part-time study.

(2) The minimum residency requirement for a doctoral candidate in all programs is at least two consecutive semesters of full-time study and involvement in departmental activities. "Fulltime study" is defined as nine to fifteen semester credits, except for graduate teaching and research assistants for whom full-time study is specified by the assistantship agreements. The summer sessions may count as one semester, provided that the candidate is enrolled for a minimum total of six semester credit hours per combined summer terms. Programs vary in their requirements beyond the minimum, e.g., credits or courses to be completed, proper time to fulfill the residency requirement and acceptability of part-time employment.

(3) Before a doctoral student begins residency, the student's adviser and the student shall prepare a statement indicating the manner in which the residency requirement will be met. Any special conditions must be detailed and will require the approval of the student's committee, the departmental faculty members approved to direct doctoral dissertations, the collegiate dean and the dean of graduate studies and research.

(E) Time limit. All doctoral requirements must be completed within ten years of starting coursework at the university of Akron or elsewhere. This refers to graduate work after receipt of a master's degree or the completion of thirty semester credits. Extension of up to one year may be granted in unusual circumstances by the dean of graduate studies and research upon written request by the student and recommendation by the adviser, department head, and college dean .

(F) Credits.

(1) A doctorate is conferred in recognition, of high attainment and productive scholarship in some special field of learning as evidenced by the satisfactory completion of prescribed program of study and research; the preparation of a dissertation based on independent research; and the successful passing of examinations covering the special field of study and the general field of which this subject is a part. Consequently, the emphasis is on mastery of the subject rather than a set number of credits. Doctoral programs generally encompass the equivalent of at least three years of fulltime study at the graduate level. A minimum of fifty per cent of the total credits above the baccalaureate required in each student's doctoral program must be completed at the university of Akron. A maximum of six workshop credits may be applied to a doctoral degree. Such credits must be relevant to the degree program, recommended by the student's adviser and approved by the dean of graduate studies and research.

(2) No graduate credit may be received for courses taken by examination or for five-hundred-numbered courses previously taken at the four-hundred number course level as an undergraduate without advance approval from the dean of graduate studies and research.

(G) Transfer credits.

(1) Up to fifty per cent of the total graduate credits above the baccalaureate required in a doctoral program may be transferred from an accredited college or university, including the university of Akron. All transfer credit must be at the "A" or "B" level in graduate courses. The courses must be relevant to the student's program as determined by the student's academic department and fall within the ten-year limit if beyond the master's level. A student already admitted to the university of Akron must receive prior approval from his or her academic department for transfer courses taken elsewhere.

(2) A student admitted with a master's degree or equivalent will have work evaluated in relation to the student's program to determine transfer credit. Thirty semester credits are transferable from a master's degree. A block transfer of credit does not apply toward the student's ten-year time limit for degree completion.

(3) A student seeking to transfer credits must have full admission and be in good standing at the university . Transfer credits shall not be recorded until a student has completed twelve semester credits at the university of Akron with a grade-point average of 3.00 or better.

(H) Language requirements. There is no university-wide foreign language requirement for the Ph.D. The student is required to demonstrate one of the following skills depending upon the particular program.

(1) Plan A: Reading knowledge, with the aid of a dictionary, of two approved foreign languages. At the discretion of the major department an average of "B" in the second year of a college-level course in a language will be accepted as evidence of proficiency in reading knowledge for that language. English may be considered as one of the approved foreign languages for a student whose first language is not English; and demonstrated competence in a research technique (e.g., statistics and/or computers) may be substituted for one of the two foreign languages.

(2) Plan B: Comprehensive knowledge of one approved foreign language, including reading without the aid of a dictionary and such additional requirements as the department may impose.

(3) Plan C: In certain doctoral programs the demonstration of competence in appropriate research skills may serve as a substitute for the foreign language requirements.

(4) Plan D: In certain doctoral programs there is no foreign language requirement.

(I) Optional department requirements. Each department may determine requirements for a doctoral student with regard to entrance examinations, qualifying examinations, preliminary or comprehensive examinations and course sequences.

.

(J) Dissertation and oral defense.

(1) The ability to do independent research and demonstrate competence in scholarly exposition must be demonstrated by the preparation of a dissertation on some topic related to the major subject. It should represent a significant contribution to knowledge, be presented in a scholarly manner, reveal the candidate's ability to do independent research and indicate experience in research techniques.

(2) A doctoral dissertation committee supervises and approves the dissertation and administers an oral examination upon the dissertation and related areas of study. This examination is open to the graduate faculty. The dissertation and oral examination must be approved by the committee before the dissertation is submitted to the graduate school. A final online submission of the dissertation is due in the graduate school at least threeweeks prior to commencement. This copy must be signed by the adviser, faculty reader, department head and college dean prior to submission to the dean of graduate studies and research. A manual titled "Guidelines for Preparing a Thesis or Dissertation" is available online and all copies of the dissertation must conform to these instructions.

(K) Graduation. To be cleared for graduation, a candidate must have:

(1) Completed the academic program with a grade-point average of at least 3.00.

(2) Submitted an approved dissertation and passed an oral examination.

(3) Filed an online application for graduation with the registrar.

(4) Paid all applicable fees.

(5) Met any other department and university requirements.

Effective: 7/5/2013
Promulgated Under: 111.15
Statutory Authority: 3345.31
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/4/77, 8/30/79, 1/30/81, 12/31/86, 5/22/91, 12/13/03

3359-60-06.5 Graduate fees and refunds.

(A) Fees. All academic and instruction related tuition and fees, whether for credit or noncredit courses are subject to change without notice. Students shall be charged fees and/or tuition and other fees in accordance with schedules adopted by the board of trustees. Students are advised to consult the website of the office of student accounts/bursar and the current "graduate bulletin" for tuition and fees.

(B) Refunds. Registration does not automatically carry with it the right of a refund or reduction of indebtedness in cases of failure or inability to attend class or in cases of withdrawal. The student assumes the risk of all changes in business or personal affairs. Academic and instruction related tuition and fees are subject to the refund calculation reflected in paragraphs (B)(1)(b)(i) and (B)(1)(c) of this rule for credit and noncredit courses.

(1) Amount of refund. Amount of refund is to be determined in accordance with the following regulations.

(a) In full:

(i) If the university cancels the course.

(ii) If the university does not permit the student to enroll or continue except for disciplinary reasons. No refund will be granted to a student dismissed or suspended for disciplinary reasons.

(iii) If the student dies before or during the term, is drafted into military service by the United States, is called to active duty, or if the student enlists in the national guard or reserves prior to the beginning of the term. Notice of induction or orders to active duty is required if the student is called to active duty. A student who enlists voluntarily for active duty should see paragraphs (B)(1)(b)(i) and (B)(1)(c) of this rule.

(b) In part:

(i) All refund calculations are determined by class length , not by class meetings completed . Class length is defined as the number of days between and including the beginning and ending dates of any given term/session (including weekend days and holidays). The standard fifteen-week academic semester refund calculation is as follows:

(a) One hundred per cent refund through day fourteen.

(b) Zero per cent refund after day fourteen.

(c) Refunds for course sections that are shorter than the standard fifteen-week academic semester will be calculated on a proportional basis according to the number of class days for the course. Refund schedules for non-standard semesters are maintained by the office of student accounts/university bursar.

(d) Refunds will be determined as of the date of formal withdrawal unless proof is submitted that circumstances beyond control of the student, e.g., hospital confinement, prevented the filing of the official withdrawal earlier, in which case the refund will be determined as of the date of said circumstance. The student assumes responsibility for filing for a refund.

(e) Refunds will be provided as soon as possible. Refunds are subject to deduction for any amount owed to the university of Akron by the student. Depending on the date of withdrawal and the refund due, if any, a balance may still be owed on an installment payment plan contract.

(f) No refund will be granted to a student dismissed or suspended for disciplinary reasons.

(g) The university reserves the right to cancel a course for insufficient enrollment.

Effective: 5/4/2017
Promulgated Under: 111.15
Statutory Authority: 3359.01
Rule Amplifies: 3359.01
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 01/30/87, 05/22/91, 11/24/01, 12/31/09, 01/31/15

3359-60-06.6 Graduate student assistantships.

(A) Financial assistance.

(1) The graduate school awards a number of graduate assistantships to qualified students. Graduate school funded assistantships are awarded for up to two years of master's study, up to five years of doctoral degree study, and up to five years of master's/doctoral degree study. No student will receive an assistantship for more than five years. A graduate assistant renders service to the university through teaching, research and other duties. For information and/or applications, the student should contact the head of the department. Tuition scholarships are also available on a limited basis in some departments.

(2) Section 3345.281 of the Revised Code requires that each state university establish a program to assess oral English language proficiency of teaching assistants providing classroom instruction to students. The university of Akron has adopted such a program, to ensure that teaching assistants who are not orally proficient in the English language will attain necessary proficiency prior to providing classroom instruction to students. For further information with regard to this program, applicants are advised to contact the graduate school of the university of Akron.

(3) A number of fellowships sponsored by industry and government agencies are available in some departments. For information, the student should contact the head of the department.

(4) Information about student loans can be obtained from the office of student financial aid.

(B) Scholarship for tuition and fees.

The university shall provide a scholarship for graduate instructional fees, non-resident surcharge, general fee, and partial payment of a parking permit, for student campus lots, during each semester or summer session of award period. Scholarships are not provided for audit, undergraduate courses, administrative fees, facilities fees, general service fees, or technology fees. For graduate scholarships awarded after the start of the semester or summer session the following will apply:

Scholarships that begin after the start of a semester or summer session will be reduced on a pro rata percentage of the number of weeks remaining in the semester/session.

Examples:

(1) If the scholarship was awarded during the third week of a sixteen-week semester, the scholarship value would be thirteen-sixteenths or eighty-one per cent of the fees required in that semester.

(2) If the scholarship was awarded during the third week of a five-week summer session, the scholarship value would be two-fifths or forty per cent of the fees required in that summer session.

(C) Repayment of graduate scholarships upon resignation.

The graduate scholarship recipient is not required to repay any scholarship award if he or she withdraws from all classes at the time of resignation. However, if he or she continues as an enrolled graduate student at the university of Akron after resignation from the scholarship award, then he or she must repay the scholarship based on a percentage of the number of weeks remaining in the semester or summer session.

Examples:

(1) If the student resigns in the ninth week of a sixteen-week semester, the repayment will be seven-sixteenths or forty-four per cent of the fees required in that semester.

(2) If the student resigns in the second week of a five-week summer session, the repayment will be three-fifths or sixty per cent of the fees required in that summer session.

(D) Important stipulations:

(1) If the graduate scholarship recipient drops below the minimum required graduate credits at any time during the contract period, the scholarship is forfeited.

(2) No refunds will be made to any student for tuition and fees paid prior to the receipt of this scholarship.

Effective: 8/27/2017
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 05/22/91, 11/24/01, 01/31/15

3359-60-06.7 Graduate certificate program requirements.

(A) Admission. A student interested in pursuing a graduate certificate program must possess at least a baccalaureate degree from an accredited college or university. Some certificate programs may require that a student already be enrolled in a specific graduate degree program. Students should consult with the academic department.

(B) Residency requirements. There are no formal residency requirements for graduate certificate programs. A student may meet the program requirements of the graduate school and the department through either full- or part-time study.

(C) Time limit. All requirements must be completed within three years after beginning graduate-level coursework at the university of Akron or elsewhere unless concurrently pursuing a master's or doctoral degree. When this is the case the graduate degree program time limits apply for completion of the certificate requirements. Extension of up to one year may be granted in unusual circumstances by the dean of graduate studies and research upon written request by the student and recommendation by the adviser, department head, and college dean.

(D) Credits.

(1) The number of credits required to earn a graduate certificate varies by certificate program. A minimum of two-thirds of the total number of graduate credits required in any certificate program must be completed at the university of Akron. Unless otherwise specified, no substitute courses will be permitted to meet certificate program requirements.

(2) No graduate credit may be received for courses taken by examination or for five-hundred-numbered courses previously taken at the four-hundred-number course level as an undergraduate without advance approval from the dean of graduate studies.

(E) Transfer.

(1) Up to one-third of the total graduate credits required may be transferred from an accredited college or university, including the university of Akron. However, the total number of credits that may be transferred may not exceed the total allowable transfer credits for a concurrent graduate degree program. All transfer credit must be at the "A" or "B" level in graduate courses. The credits must be relevant to the student's program. A university of Akron student must receive prior approval from his or her academic department for transfer courses taken elsewhere.

(2) A student seeking to transfer credits must have full admission and be in good standing at the university of Akron. Transfer credit shall not be recorded until a student has completed nine semester credits at the university of Akron with a grade-point average of 3.00 or better. This applies to students who are not concurrently enrolled in a graduate degree program. Twelve semester credits must be completed at the university of Akron with a grade-point average of 3.00 or better for those students concurrently pursuing a graduate degree.

(3) Individual course transfer of credit must fall within the three-year time limit for those students pursuing only a graduate certificate. The six-year time limit applies to those students concurrently pursuing a master's degree, and the ten-year time limit applies to those students concurrently pursuing a doctoral degree. No block transfer of credit is permitted for students pursuing only a graduate certificate.

(F) Award of graduate certificate.

(1) To be cleared for award of graduate certificate, a candidate must have:

(a) Completed coursework with a minimum grade-point average of at least 3.00.

(b) Filed an application for graduation with the registrar.

(c) Paid all applicable fees.

(d) Met any other department and university requirements applicable.

(2) Students enrolled in a certificate program without concurrent enrollment in a graduate degree program will not be permitted to participate in the commencement ceremony.

Replaces: 3359-60- 06.7

Effective: 2/1/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: 07/05/13

3359-60-07 School of law admission.

(A) Admission:

The school of law admissions committee seeks students who will perform successfully in law school, enhance the environment of the school of law and ultimately use their legal education to benefit society. Thus, the committee strives to assemble a student body that is academically well prepared, highly motivated and diverse. Although an applicant's undergraduate grade point average (GPA) and law school admission test (LSAT) score are important indicators of academic preparation and motivation, the admissions committee considers other factors as well, such as the nature and difficulty of the applicant's course of undergraduate study. Other considerations include, but are not limited to, the applicant's undergraduate academic record, ascending or descending grade trends, graduate work or degrees, and extracurricular activities while in undergraduate or graduate school. The LSAT writing sample, work experience, community activities, achievements, personal obstacles that may have hindered realization of the applicant's full potential, recommendation letters, and the applicant's personal statement also are considered by the committee.

The university of Akron school of law is an equal educational institution. In assessing an applicant's academic promise, the admissions committee considers the extent to which the applicant has overcome disadvantages associated with obstacles in life, including membership in a historically disadvantaged racial or ethnic group. Committee members seek to recruit and enroll minority students.

Decisions are the responsibility of the admissions committee. The committee begins to review applications as early as September or October for admission into the next fall's entering class. Applications are reviewed and admission decisions are made on a continuing (rolling) basis. Applicants should therefore submit completed applications as early as possible.

Applicants may receive additional information by visiting the university of Akron school of law website at www.uakron.edu/lawand by reading admission publications.

(B) Applying for admission as a new law student:

(1) Requirements:

(a) A baccalaureate degree from a regionally accredited four-year college or university must be conferred prior to law school matriculation. Any major will be considered for admission. The study of a specific subject is less important than an in-depth pursuit of one's own areas of academic interest. A prospective law student should be able to gather, organize and evaluate facts, to think creatively to solve problems, to write well and communicate effectively, and to understand people and institutions.

(i) All applicants must take the LSAT. An application will be accepted before an applicant takes the LSAT. However, a decision will not be made on the file until the LSAT score has been received. An applicant dissatisfied with the LSAT score may take the test again. Multiple scores will be averaged. LSAT scores older than three years may not be considered for admission.

(ii) Applicants must also register for the law school data assembly service (LSDAS) The LSDAS provides a report to The university of Akron profiling the applicant's undergraduate academic summary, copies of all the applicant's undergraduate and graduate transcripts, LSAT score, and writing sample. Applicants may register for the LSAT and the LSDAS atwww.lsac.org.

(b) Each applicant is required to submit the following materials in order to be considered for admission:

(i) Application

(ii) thirty-five dollar application fee if the application is not received electronically

(iii) Personal statement

(iv) LSDAS report

(c) International applicants who learned English as second language must submit a test of English as a foreign language (TOEFL) and test of spoken English (TSE) before their applications may be considered for admission. Exceptions may be made for students who completed all of the coursework for a baccalaureate or graduate degree at an accredited U.S. college or university. Applicants who earned a baccalaureate degree from a college or university outside the U.S. are not required to register for the LSDAS.

(d) Letters of recommendation are optional, but strongly suggested. Recommendation letters relating to academic performance, extracurricular activities or employment are very helpful to the admissions committee. The letters may be from instructors, employers, colleagues, or others.

(C) Types of decisions:

(1) Admit: A student is admitted to the full-time, day or the part-time, evening division. After admission, a student may request transfer to the other division.

An admission is for the fall semester only.

(2) Defer: Borderline applicant files are often placed in a deferred category. Deferred candidates are admitted or denied from February through early August.

(3) Deny: An applicant is notified that he/she has not been admitted, but only after the admissions committee has carefully reviewed all of the applicant's credentials and has determined in its best judgment that the applicant is not competitive with that year's pool of applicants. The applicant may reapply for the following year. However, it is strongly recommended that the applicant take steps to enhance his/her file, such as retaking the LSAT or enrolling in and excelling in graduate level courses.

(D) Reapplication:

A person who previously applied to the school of law but did not attend, whether accepted or denied, must reapply. The LSAT need not be repeated if taken within the preceding three years. However, an applicant may wish to retake the LSAT, depending on the test score. If the applicant does not retake the LSAT, the school of law will use an existing LSAT/LSDAS report if one is still on file. Previous applications are maintained for three years. If a previous LSAT/LSDAS report is not in our files, the person must apply to LSDAS and submit all undergraduate and graduate transcripts to law services. If the LSAT is retaken, the applicant also must reapply to LSDAS and resubmit all undergraduate and graduate transcripts to LSDAS.

(E) Enrollment procedures:

Two seat deposits are required. Admitted applicants receive additional details in the new law student handbook regarding amounts and refunds.

After admission and before the first day of classes, a student must arrange to send to the school of law two final, official transcripts from each academic institution attended by the student. The transcripts must contain the institution's seal, the registrar's signature and confirmation that a baccalaureate or higher degree was awarded, as appropriate. A certificate of completion of degree requirements may be submitted if a student has successfully completed baccalaureate degree requirements during the summer and the degree will be awarded after the beginning of the fall semester. An authorized official of the institution awarding the baccalaureate degree, such as the registrar, must supply the certificate. At the earliest possible date, the student must arrange for submission of two official transcripts verifying award of the degree to the school of law.

(F) Orientation:

A required orientation class for beginning law students is held during the week before fall classes begin. This class in "Introduction to Law and Legal Systems" covers such topics such as outlining, briefing, preparing for class, ethics, an overview of the legal system, and much more. This one credit hour class is required and will count toward the graduation credit hour requirements. In addition, it provides students with a smoother transition into the study of law.

(G) Applying for admission as a transfer (advanced standing) law student:

A law student who has completed not more nor less than one year (approximately 30 semester credit hours) at an ABA-accredited law school and is in good academic standing may apply for transfer. An admission decision cannot be made until the following documents are received:

(1) Application

(2) Cover letter explaining the reasons for transfer

(3) thirty-five dollar application fee if the application is not received electronically

(4) An original, official law school transcript reflecting all grades earned

(5) A letter from the law school dean or associate dean confirming that the student is in good academic standing, eligible to continue and was not subject to disciplinary action

(6) A photocopy of the top page of the LSDAS report

(7) A photocopy of class outlines/syllabi for all law school classes

(8) Optional: Letters of recommendation from law faculty members addressing classroom performance, writing skills, oral presentations, etc.

Transfer applications are usually received in May, June and July. Admission decisions are usually made in July, as the above requested materials are often not available until that time. The associate dean of the school of law will determine credit given for prior law schoolwork.

(H) Applying for admission as a transient (visiting) law student:

A law student who is currently enrolled at another ABA-accredited law school may apply for transient status for one or more semesters. Transient students are permitted to enroll in courses approved by the dean of their law school, provided that space is available.

An admission decision cannot be made until the following documents are received:

(1) Application

(2) Cover letter explaining the reasons for visiting status

(3) thirty-five dollar application fee if the application was not received electronically

(4) An original, official law school transcript reflecting all grades earned

(5) A letter from the law school dean or associate dean confirming that the student is in good academic standing, eligible to continue and has permission to enroll in classes at the university of Akron school of law

(6) A photocopy of the top page of the LSDAS report (this may be obtained from the law school registrar and included with the dean's letter)

Admission decisions are made shortly after the above materials have been received.

(I) Applying for admission as an audit (guest) law student:

The following individuals may be considered for admission as an audit student:

(1) An attorney or law school graduate may apply for audit status. The following materials must be received before the application may be considered for audit admission:

(a) Application form

(b) thirty-five dollar fee if the application is not filed electronically

(c) Official law school transcript reflecting conferral of the J.D. degree

(d) Copy of the bar registration card (for attorneys)

(e) Cover letter

(2) A student enrolled in a graduate program may apply for audit status. The following materials must be received before the application may be considered for audit admission:

(a) Application Form

(b) thirty-five dollar fee if the application is not filed electronically

(c) Official graduate school transcript

(d) Cover letter

(e) Letter from dean or department head granting permission for the student to transfer coursework from the university of Akron school of law to apply toward the student's graduate degree

(J) Joint degree programs:

The following four joint degree programs are available in conjunction with the college of business administration and the department of public administration.

Juris doctor/master in business administration

Juris doctor/master in human resources

Juris doctor/master in Taxation

Juris doctor/master in public administration

Approved graduate level courses may transfer to the juris doctor degree for courses that are taken while the student is enrolled in the school of law.

To pursue a joint degree program, the student must be admitted to the school of law and the graduate school for the college of business administration or the department of public administration.The student should contact each department for information concerning criteria and procedures. Individuals with baccalaureate degrees in any field of study are eligible to apply.

Replaces: 3359-60-07

Effective: 1/31/2015
Promulgated Under: 111.15
Statutory Authority: 3359
Rule Amplifies: 3359
Prior Effective Dates: Prior to 11/04/77, 08/30/79, 01/30/81, 12/31/86, 05/22/91, 11/24/01 (3359-60-07), 11/24/01 (3359-60-07.1), 11/24/01 (3359-60-07.2)