Chapter 3361:20-31 Fees

3361:20-31-01 Fees: establishment and administration of fees and refunds.

(A) The board of trustees shall establish and approve all changes in student tuition and fees including general fees, instructional fees, information technology and instructional equipment (ITIE) fees, residence hall room and board rates, apartment rates, and non-resident surcharge.

(B) In the interval between board actions taken under paragraph (A) of this rule, the president of the university may approve modifications of instructional fees for programs that serve special markets and/or provide/require unique delivery methods upon recommendations by the dean or department head and the senior vice president for academic affairs and provost.

(C) The president of the university shall establish and approve parking fees and fines and reasonable and necessary miscellaneous fees. Miscellaneous fees include, but are not limited to, application fees, administrative fees, laboratory fees, fees for course material and fees for non-credit programs and courses.

(D) The vice president for finance shall establish procedures for the assessment of fees and the administration of refunds.

(E) Eligibility for status as a resident of the state of Ohio, for the purpose of assessing fees, shall be determined in accordance with rule 3333-1-10 of the Administrative Code promulgated by the Ohio board of regents under section 3333.31 of the Revised Code and amplified by rule 3361:20-31-03 of the Administrative Code, "Fees: residency."

(F) The registrar, bursar and "Tuition Refunds Appeals Committee (TRAC)" shall interpret the rules relating to payment and refund of student fees.

Effective: 8/31/2015
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 03/16/1978, 04/01/1981, 11/01/1984, 02/05/1986, 10/15/1992, 12/18/1997, 07/13/1999, 04/07/2008

3361:20-31-02 Fees: assessment of fees.

(A) A student in any college who registers for twelve or more credit hours shall be entitled to the privileges of a full-time student. Full-time fees shall be assessed, based on the student's college and class codes and the student's residency status, for a student registering for no less than twelve and no more than eighteen credit hours per quarter. Graduate students are assessed full-time fees when registering for ten to eighteen hours, inclusive.

(B) A student may at his/her option, and with the approval of the student's college, register for fewer than twelve credit-hours. Such a student shall be considered to be a part-time student. Part-time fees shall be assessed, based on course level and student residency status, on a per credit-hour basis, for a student registering for less than twelve credit hours per quarter, except for graduate students who are assessed full-time fees when registering for ten or more hours.

(C) A student may register as an auditor and attend courses without receiving academic credit. Such students shall pay the same charge for audited courses as that charged for credit courses. For full-time students the fees for audited courses shall be assessed, based on the student's college and class codes and the student's residency status, at the full-time tuition rate. For part-time students the fees for audited courses shall be assessed, based on the student's college and class codes and the student's residency status, at the part-time per credit hour rate.

(D) Students who have registered for hours in excess of eighteen shall be considered to have overload hours. Fees for overload hours shall be assessed at the part-time rate. Undergraduate part-time fees shall be assessed for the number of undergraduate hours over eighteen and graduate part-time fees shall be assessed for the number of graduate hours over eighteen.

(E) Fee assessments shall be subject to audit at any time throughout the academic career of the student. Students who register late shall pay the tuition assessment of the current quarter rather than the fees charged during the quarter of registration. Tuition assessment includes instructional fee, non-resident surcharge, information technology and instructional equipment fee, and general fee. This recommendation includes any registration adjustment that involves fees, such as changing from undergraduate to graduate credit. Residency of the quarter of registration is used to assess fees.

(F) Any resident of Ohio who meets the conditions set by section 3333.26 of the Revised Code and who is admitted to the university of Cincinnati, shall not be required to pay any tuition or student fee for up to four academic years of education at the undergraduate level.

(G) Tuition reciprocity for Kentucky residents shall be approved for undergraduate courses under the conditions established by the university of Cincinnati and northern Kentucky university.

(H) Graduate students enrolled at the hebrew union college-jewish institute of religion and at the university of Cincinnati shall be permitted to register for appropriate courses at either institution but shall be required to pay fees exclusively to the institution from which the degree is being sought. Faculty members of the hebrew union college-jewish institute of religion and the university of Cincinnati may register for courses at either institution without being required to pay fees.

(I) Students may enroll in military science classes without payment of the normal credit hour nor overload fees.

(J) The fee for noncredit courses shall carry a credit option which shall be equal to the per credit hour charge of the course, unless otherwise noted. The administration may charge a fee higher than the per credit hour charge for some courses to cover the cost of special instructors, material and equipment.

(K) Foreign students, because of visa regulations, normally shall be expected to maintain full-time student status and pay full-time student fees. In extenuating circumstances, as interpreted by the registrar, they may pay fees by the credit hour.

(L) Late registration fees shall be assessed in progressively increasing amounts according to the schedule published by the office of the registrar. Registrations beginning with the sixteenth day of the quarter shall not be permitted without the approval of the registrar or the "Late Registration Appeals Committee."

Replaces: 3361:20-31-02

Effective: 6/19/2006
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 5/12/1978, 5/26/1978, 11/1/1984, 10/15/1992, 6/17/1998, 3/8/2006

3361:20-31-05 Fees: payment and refund of fees.

(A) Payment of student fees.

Registration shall not be complete until all fees have been paid. It shall be the student's responsibility to verify at the time of registration that fees have been assessed correctly. A late registration fee shall be assessed to any student registering on or after the first official day of the semester. Fees not paid by the payment due date may cause the student's registration to be cancelled and the student will be required to reregister for all courses on a space available basis. Fees paid by credit cards and checks subsequently protested shall be classified as late registration.

(B) Refund of student fees.

(1) The following refund policy shall apply to students who are registered for credit and noncredit courses.

(a) Refunds shall be based upon date of drop or withdrawal beginning with the first official day of the semester. Withdrawal from all courses shall be initiated by the student in writing to the college office. Partial withdrawals/drops shall be submitted by the student to the registrar in writing or through the online registration system. In the case of complete withdrawal from all courses, the date of withdrawal to be used in determining the eligibility for refund shall be the date the official request is submitted to the dean of the college in which the student is enrolled. In the case of partial withdrawal/drop from some but not all courses, the date of withdrawal to be used in determining the eligibility for refund shall be the date the official request is submitted to the registrar. Examples of actions that are not considered official notice of withdrawal/drop shall be: failure to attend class, giving notice to an instructor, stopping payment on a credit card or check used to pay fees, crossing off courses on the schedule/bill, making partial payment or verbal notice to any university office.

(b) Refund schedule.

(i) Except as noted below, students who withdraw from classes, for any reason, shall receive a refund of instructional fees, general fees, information technology and instructional equipment fees, campus life fees, lab fees and nonresident surcharge on the basis of the following schedule:

Calendar days one through eight at one hundred per cent; calendar days nine through fifteen at fifty per cent. Other summer sessions follow a pro-rated refund schedule.

When calendar day eight or calendar day fifteen falls on a university holiday, the corresponding refund schedule shall be extended to the next university business day.

(ii) Proportional adjustments shall be made for other short term courses, based on the length of the program.

(c) Student fee refund policy for partial withdrawals.

Students who drop courses, but remain full-time students, shall not be entitled to any refund. Students who drop from courses in the first fifteen days of a semester and who add courses within the time period, shall have the fees for the added courses completely or partially offset by refunds for those dropped.

(d) Outstanding financial obligations to the university shall be deducted from a refund and no refund shall be mailed until all such obligations have been discharged. In the event of disciplinary suspension or dismissal, no fees shall be refunded.

(e) In the case of the death of a student during an academic period all instructional, general fees, information technology and instructional equipment fees, campus life fees and the nonresident surcharge shall be refunded.

(2) Military service, all colleges.

A student who is called to state military service or active duty status in one of the United States military services divisions, or a student who is the spouse or domestic partner of a deployed service member with a dependent child, shall be given a one hundred percent refund of all tuition and fees. If notification of active duty occurs late in the academic semester such that the student and instructor(s) agree that a grade(s) may be assigned, or that a pass grade ("P") is appropriate, or that an incomplete ("I") shall be assigned and remaining coursework completed at a later date, the student may elect to remain enrolled and receive the grade(s) and credit for the course(s) as appropriate. In such cases, no refund shall be issued. A student who enlists in the military service and who withdraws/drops to do so shall receive a refund according to the regular refund policy in effect at the time of withdrawal/drop.

(C) The registrar, bursar and the "Tuition Refunds Appeals Committee (TRAC)" shall interpret the rules relating to payment and refund of student fees.

Effective: 8/31/2015
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 09/25/1978, 04/16/1979, 07/26/1979, 03/22/1980, 10/171980, 08/15/1984, 10/17/1986, 11/16/1986, 10/15/1992, 04/20/1998, 12/16/1999, 06/19/2006, 4/1/2009, 7/8/14

3361:20-31-06 Fees: delinquent obligations and prerequisites not met.

(A) Delinquent obligations.

Students shall be responsible for discharging all their university financial obligations, such as payment of deferred fees, housing fees, tuition, laboratory fees, matriculation fees or delinquent obligations. Students who are delinquent in paying charges accrued in a previous quarter may be denied the right to register in classes for future courses and to receive transcripts, grades, or diplomas until such fees are paid in full.

(B) Enrollment cancellation.

A student's enrollment in any course shall be administratively cancelled if the student fails to satisfy established course and/or class prerequisites. A student whose enrollment is cancelled in accordance with this rule shall receive a refund of any tuition paid for that course.

Replaces: Part of 3361:20-31-06

Replaces: 3361:20-31-06

Effective: 6/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 5/26/1978, 9/25/1978, 4/16/1979, 7/26/1979, 3/22/80, 10/17/80, 8/15/84, 10/17/86, 11/16/86, 10/15/92, 3/29/93, 6/19/06