Chapter 3361:30-31 Time off From Work

3361:30-31-02 Time off from work: policy for administrative leave.

(A) Except as modification may be necessary by the financial condition of the university at time of application or by the regulations of external granting agencies, the following shall constitute the policy of the board respecting administrative leave:

(1) Administrative leave may be granted by the board, on recommendation of the president, for purposes of intellectual and professional enrichment promising to serve the best interests of the university.

(2) Except in emergency or unusual cases, personnel applying for administrative leave shall file their requests with the appropriate unit head by October one of the year preceding the academic year in which the leave is intended to begin. The unit head must forward all requests for leave, with his or her recommendation, to the appropriate vice president.

(B) Unclassified exempt personnel at the rank of assistant dean and above or its equivalent, as determined by the president and vice presidents, may apply for leave on the basis of the following minimum terms of service:

(1) After twelve quarters of full-time service, a leave of one quarter at full salary or two consecutive quarters at one-half salary.

(2) After eighteen quarters of full-time service, a leave of three consecutive quarters at half salary or two consecutive quarters at threefourths salary.

(3) After twenty-four quarters of full-time service, a leave of two consecutive quarters at full salary or three consecutive quarters at two-thirds salary.

(4) In determining eligibility for administrative leave only three quarters of full-time service in any one year may be counted. Following completion of an administrative leave, future eligibility shall be determined from the time of return from such leave.

(5) A person granted administrative leave shall not, except by special permission of the board on recommendation of the president, accept remuneration during the period of leave other than that paid him or her by the university and any prizes or academic awards that may be given him or her.

(6) A person on administrative leave shall receive any salary increase or promotion which he or she would have received had he or she remained in residence.

(7) Except in cases where university regulations require an earlier retirement, all administrative leave shall be granted with the understanding that the recipient is obligated to return to the university for at least one academic year immediately following the period of leave.

(C) For a special purpose, leave may be granted without regard to eligibility of the applicant for administrative leave. Since such leave is "special," each case shall be handled on its individual merits.

Replaces: Rule 3361:30-3-01 of the Administrative Code.

Replaces: 3361:30-3-01

Effective: 2/21/1980
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978

3361:30-31-03 Time off from work: leave of absence due to disability and disability leave for all employees (excluding faculty and librarians).

The following rule applies to all employees, excluding faculty and librarians.

(A) When an employee becomes physically incapacitated for the performance of the duties of the employee's position, the appointing officer may, at the request of such employee and with the advice of personnel services, transfer the employee to a vacant position or lower grade which the employee has the ability to fill. (see the wage and salary policy and procedures).

(B) When an employee becomes physically incapacitated for the performance of duties of the employee's position and does not request transfer to a position of lower grade, or is physically incapacitated for the performance of duties of any appropriate vacant position, the employee shall receive a leave of absence without pay for a period of up to six months pursuant to the university rules regarding leave of absence without pay provided the disability continues beyond the employee's accumulated sick leave, unless the employee receives a leave of absence with pay pursuant to paragraph (D) of this rule. Such leave may be granted only if evidence can be presented as to the probable date on which the employee will be able to return to the same or a similar position.

(C) Prior to going on such leave without pay the employee may elect to utilize any or all accrued vacation leave. Such election by the employee shall be irrevocable.

(D) Unclassified exempt employees, excluding faculty and librarians, who become totally disabled and who were hired by the university of Cincinnati prior to September 1, 1974 and who have been continuously employed thereafter by the university of Cincinnati, shall receive a leave of absence with pay, provided the disability continues beyond the employee's accumulated sick leave. The employee's accumulated sick leave and the leave of absence with pay shall not together exceed one hundred twenty days of leave with pay. For purposes of this paragraph, "totally disabled" shall be defined to be the inability of the employee, by reason of sickness or bodily injury, to engage in any occupation for which the employee is reasonably fitted by education, training, or experience.

(E) If the employee cannot furnish a probable date for return to work, the employee shall receive a disability leave provided the disability continues beyond the employee's accumulated sick leave.

(F) If the employee's incapacitation exceeds six months, the employee shall receive a disability leave, provided the disability continues beyond the employee's accrued sick leave and the leave of absence without pay.

(G) The appointing officer shall require a physical examination conducted by a licensed physician designated by personnel services, when an employee is to go on disability leave. The cost of such examination shall be paid by the university. When the employee is hospitalized or institutionalized at the time the employee is being placed on disability leave and there is medical evidence of disability, the appointing officer may waive the requirement for the physical examination.

(H) A classified employee who has been given disability leave shall have the right to be reinstated within thirty days after written application to the same or similar position as held at the time the leave was granted. Application for reinstatement must be filed within three years from the date the leave was granted. Before reinstatement can be effected, the employee must pass an examination by a licensed physician, designated by personnel services, showing that the employee has recovered from the disability. The cost of such examination shall be paid by the employee. Return of an employee in the unclassified service shall be at the option of the appropriate vice president.

(I) If the employee had been granted disability retirement and requests reinstatement, a physical examination shall be conducted by a licensed physician designated by appropriate retirement system board. Written application for reinstatement after disability leave must be filed before the date of service eligibility retirement.

(J) Any act of an employee who has been granted disability leave, which is determined by personnel services to be consistent with the employee's disability shall cause the employee to be ineligible for reinstatement.

(K) Persons on extended leave due to disability should consult personnel services regarding continuation of health care coverage and other benefits and regarding disability insurance payments.

Replaces: Rule 3361:30-33-22, Rule 3361:30-33-11, Rule 3361:30-33-13, Rule 3361:30-33-30, and Rule 3361:30-33-32 of the Administrative Code.

Replaces: 3361:30-33-22, 3361:30-33-11, 3361:30-33-13, 3361:30-33-30, 3361:30-33-32

Effective: 2/21/1980
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 4/8/1979, 6/25/1979

3361:30-31-04 Time off from work: policy for educational leave.

(A) The following rule applies to all employees except those employees covered by a collective bargaining agreement addressing this topic.

(B) Leave of absence without pay may be granted for a period of one year for purposes of education, training, or specialized experience which would be of benefit to the university by improving performance at any level. An extension of the leave may be granted for a period not to exceed one additional year.

(C) Subject to benefit plan restrictions, the university shall continue to contribute to its portion of the cost of applicable benefits for a period not to exceed twelve months while the employee is on an educational leave of absence without pay provided the employee makes his or her contributions.

(D) All rules regarding leave without pay,except duration, remain in effect during an educational leave without pay.

Replaces: 3361:30-31-04

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361 /
Prior Effective Dates: 4/24/78, 5/12/78, 2/21/80, 1/8/90

3361:30-31-06 Time off from work: policy for enrollment in classes during working hours for all employees.

The following rule applies to all employees, except those employees covered by a collective bargaining agreement.

(A) University staff employees may be permitted to enroll in academic courses during their scheduled working hours, with the approval of the administrative unit head, dean or vice president to whom they report.

(B) Time spent attending such courses shall be in addition to an employee's normal work week. For classified and unclassified non-exempt employees, an employee's normal work week is defined as forty hours for full-time employees.

(C) All individuals enrolled in courses during schedules working hours are expected to fulfill their assigned responsibilities and obligations.

Replaces: 3361:30-31-06

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 2/21/1980

3361:30-31-07 Time off from work: holiday policy.

The following rule applies to all employees except those employees covered by a collective bargaining agreement addressing this topic.

(A) A list of the ten paid holidays which the university observes is published each year by the university.

(B) Full-time employees in an active pay status receive ten paid holidays per year.

(C) Permanent part-time classified and unclassified employees are entitled to holiday pay for that portion of any holiday which they would normally have worked.

(D) If a university holiday occurs during a period of paid sick or vacation time, the employee will not be charged for sick or vacation time.

(E) Compensation for classified and unclassified non-exempt employees who work during a holiday is outlined in human resources policies and procedures.

(F) In accordance with divisions (F)(1) and (F)(2) of section 124.14 of the Revised Code, this rule supersedes any portion of the Revised Code or Administrative Code covering the same subject matter, including but not limited to section 124.19 of the Revised Code.

Replaces: 3361:30-31-07

Effective: 4/30/2014
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 10/26/1978, 2/21/1980, 6/30/2005

3361:30-31-09 Time off from work: policy regarding leave for adoption and childrearing.

(A) The following rule applies to all employees except those employees covered by a collective bargaining agreement addressing this topic.

(B) An employee may be granted a leave of absence for a period of up to twelve months for the purpose of adoption or childrearing. The employee may use accrued vacation time and/or compensatory time to remain in paid status during a leave granted for adoption/childrearing. Sick time cannot be used for these purposes. All request for an adoption/childrearing leave of absence must be made in writing to the supervisor/manager/director.

(C) Verification of an adoption must be presented prior to the granting of the leave of absence for adoption.

(D) Subject to benefit plan restrictions, the university shall continue to contribute its portion of the cost of applicable benefits during the period an employee is on a leave of absence for adoption or childrearing with or without pay provided the employee makes his or her contributions.

(E) An employee does not accrue sick leave (time) or vacation time during a leave of absence for adoption or childrearing without pay.

(F) An employee shall not receive pay for holidays which fall during the leave of absence for adoption or childrearing without pay.

(G) Retirement plan contributions will be made pursuant to rules and regulations of the applicable pension system or plan.

(H) Any policies established by the human resources department pursuant to this rule shall comply with the requirements of the Family and Medical Leave Act as well as any other relevant federal or state law or regulation.

(I) In accordance with divisions (F)(1) and (F)(2) of section 124.14 of the Revised Code, this rule supersedes any portion of the Revised Code or Administrative Code covering the same subject matter, including but not limited to section 124.385 of the Revised Code.

Replaces: 3361:30-31-09

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 10/26/1978, 2/21/1980

3361:30-31-12 Time off from work: policy for personal leave of absence without pay for employees.

(A) Eligibility and approval

(1) The following rule applies to all employees except those employees covered by a collective bargaining agreement addressing this topic.

(2) An eligible employee may be granted a personal leave of absence without pay, subject to approval by the employee's supervisor/manager/director.

(3) All accrued vacation time must be used before a personal leave of absence without pay may be approved.

(4) The request for personal leave of absence shall only be granted by the supervisor/manager/director when the interest of the employee and the university would best be served by the granting of this leave.

(B) Duration and requests

(1) Personal leave of absence without pay may be granted to an employee for any period of time not to exceed one year.

(2) All requests for personal leave without pay must be made in writing to the employee's supervisor/manager/director.

(C) Continuation of benefits

(1) An employee does not accrue sick leave (time) or vacation time during a personal leave of absence without pay.

(2) An employee shall not receive pay for holidays which fall within the period of the personal leave of absence without pay.

(3) The university shall not continue to contribute to health care, group life insurance or long term disability, if applicable, during the period an employee is on personal leave of absence without pay.

An employee receiving a personal leave of absence without pay must make arrangements with the human resources department in order to continue payments for applicable benefits during the period for which no salary is paid.

(D) Retirement plan contributions will be made pursuant to the rules and regulations of the applicable pension system or plan.

(E) Return to position

(1) Upon completion of a personal leave of absence without pay, the employee is to be returned to the position formerly occupied unless the position has been abolished.

(2) Any person appointed to the position while an employee is on personal leave of absence without pay is to be appointed on a temporary basis.

(3) If an employee fails to return to work at the expiration of an approved personal leave of absence without pay and is notified by certified mail of the failure to return at the appointed date, the employee is reported as "absent without authorized leave" and subject to disciplinary action up to and including termination of employment.

(F) In accordance with divisions (F)(1) and (F)(2) of section 124.14 of the Revised Code, this rule supersedes any portion of the Revised Code or Administrative Code covering the same subject matter, including but not limited to section 124.386 of the Revised Code.

Replaces: 3361:30-31-12

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 5/12/1978, 4/8/1979, 6/25/1979, 2/21/1980, 9/1/1988

3361:30-31-13 Time off from work: policy for medical leave or reduction because of disability for maternity reasons for all employees (excluding faculty and librarians).

The following rule applies to employees, excluding faculty and librarians.

(A) Medical leave without pay not to exceed six months shall be granted to an employee if the employee is physically unable to perform the substantial and material duties of her position because of pregnancy, childbirth or related medical conditions.

(B) When a female employee becomes physically incapacitated for the performance of the duties of her position because of or on the basis of pregnancy, childbirth or related medical conditions, and does not request a transfer to a position of a lower grade or any appropriate vacant position, the employee shall be granted sick leave with pay or medical leave without pay as appropriate.

(C) When a female employee become physically incapable of performing the substantial and material duties of her position because of pregnancy, childbirth or related medical conditions and neither requests to transfer to a position of a lower grade or other vacant position of the same grade but with different duties, then the employee shall be granted a medical leave without pay pursuant to rule 3361:30-31-11 of the Administrative Code, "Time off from work: policy regarding leave of absence without pay for classified civil service and unclassified non-exempt employee" or rule 3361:30-31-12 of the Administrative Code, "Time off from work: policy for leave without pay for unclassified exempt employees(excluding faculty and librarians)" unless the employee receives a leave of absence without pay pursuant to paragraph (F) of this rule.

Sick leave or a medical leave of absence without pay for maternity reasons shall be limited to the period of time that the employee is unable to perform the substantial and material duties of her position. This period may include reasonable pre-delivery, delivery, and recovery time, as certified by a physician.

An employee requesting a leave of absence must present, at the time the request is made, a physician's certificate stating the probable period for which the employee will be unable to perform the substantial and material duties of her position due to pregnancy, childbirth, or related medial conditions.

(D) The employee will use her accrued sick leave credit only for a period of time, as certified by the physician's certificate, that the employee is unable to work as a result of pregnancy, childbirth, or related medical conditions.

The employee may be permitted, with the supervisor's approval, to use all or part of her accumulated vacation leave credit prior to being granted a medical leave of absence without pay. Such election of vacation leave is required before the leave commences and is irrevocable.

(E) If the requested period of absence certified by the physician's certificate exceeds the accumulated sick leave credit and or vacation leave credit, the employee shall be granted a medial leave of absence without salary not to exceed six months.

(F) Unclassified exempt employees, excluding faculty and librarians, who become totally disabled and who were hired by the university of Cincinnati prior to September 1, 1974 and who have been continuously employed thereafter by the university of Cincinnati, shall receive a leave of absence with pay, provided the disability continues beyond the employee's accumulated sick leave. The employee's accumulated sick leave and the leave of absence with pay shall not together exceed one hundred twenty days of leave with pay. For purposes of this paragraph, "totally disabled" shall be defined to be the inability of the employee, by reason of sickness or bodily injury, to engage in any occupation for which the employee is reasonably fitted by education, training, or experience.

(G) If the employee cannot furnish a probable date for return to work, the employee shall receive a disability leave pursuant to paragraph (D) of rule 3361:30-31-03 of the Administrative Code, "Time off from work: leave of absence due to disability and disability leave for all employees (excluding faculty and librarians)".

(H) When an employee's incapacitation exceeds six months, she shall receive a disability leave pursuant to paragraph (E) and paragraph (F) of rule 3361-30-31-03 of the Administrative Code, "Time off from work: leave of absence due to disability and disability leave for all employees (excluding faculty and librarians)", provided her disability continues beyond her accrued sick leave and the medical leave without pay.

(I) An employee requesting medical leave should consult personnel services regarding continuation of health care coverage and other benefits.

Replaces: 3361:30-31-13

Effective: 9/1/1988
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 9/15/1978, 4/8/1979, 6/25/1979, 2/21/1980

3361:30-31-15 Time off from work: policy for military leave.

(A) The human resources department will issue policies, procedures and practices establishing the processes through which employees may request and receive military leaves with or without pay and through which such employees shall be returned to work following such military leaves.

(B) The human resources department shall be responsible for monitoring requirements of the Uniformed Services Employment and Re-Employment Rights Act (USERRA) as well as any other relevant federal or state law or regulation dealing with military leave, and shall develop written policies and procedures to keep the university in compliance with all such laws and regulations.

Replaces: 3361:30-31-15

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 4/8/1979, 6/25/1979, 5/24/1980, 10/17/1980, 10/20/1999, 11/21/2000

3361:30-31-21 Time off from work: policy for use of sick leave.

Except where specified, the following applies to all employees, excluding faculty and librarians.

(A) All uses of sick leave must be approved by the responsible administrator.

(B) Sick leave may be used in the following instances:

(1) Illness or injury to the employee.

(2) Death of a member of the employee's immediate family (sick leave usage limited to five working days).

(3) Medical, dental or optical examination or treatment of the employee or a member of the employee's immediate family.

(4) If a member of the employee's immediate family is afflicted with a contagious disease or if a member of the employee's immediate family requires the care and attendance of the employee.

(5) When through exposure to a contagious disease, the presence of the employee at the job would jeopardize the health of others.

(6) Disability due to pregnancy.

(C) The employee's "immediate family" is defined as: grandparents, brother, sister, brother-in-law, sister-in-law, daughter-in-law, son-in-law, father, mother, father-in-law, mother-in-law, spouse, child, grandchild, legal guardian or other person who stands in a place of a parent (in loco parentis).

(D) A classified or unclassified non-exempt employee who becomes ill or who is injured while on duty must receive permission from the supervisor or the designated representative before leaving the job.

(E) When an employee leaves work early because or illness or injury, sick leave is charged for only the amount of time actually not working.

(F) If an employee uses sick leave for a period exceeding the employee's accumulated sick leave, the employee is placed on leave of absence without pay for illness.

(G) Sick leave is normally charged in minimum units of one hour.

Replaces: Rules 3361:30-33-13, 3361:30-33-22 and 3361:30-33-32 of the Administrative Code.

Replaces: 3361:30-33-13, 3361:30-33-22, 3361:30-33-32

Effective: 2/21/1980
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 4/8/1979, 6/25/1979

3361:30-31-22 Time off from work: policy for notification by employee for use of sick leave/time.

The following rule applies to all employees, excluding faculty and librarians.

(A) When an employee is unable to report to work, the employee must notify his/her immediate supervisor, or other designated person not later than onehalf hour following the time the employee is scheduled to report to work on the first day of absence and each day thereafter.

(B) When an employee's duties must be continuously performed (an operation which operates 24 hours a day, seven days a week, 365 days a year), the employee must notify the supervisor or other designated person no less than two hours before the time scheduled to report to work on the first day of absence and each day thereafter.

(C) In the case of an extended illness exceeding five consecutive workdays, the employee is required to report additional absences to the immediate supervisor or other designated person. The policy for notification is as follows:

(1) In cases where institutionalization or hospitalization is required, the employee shall be responsible for notifying the immediate supervisor, or other designated person, upon admission and upon discharge.

(2) In cases where convalescence is required at home, the employee must notify their immediate supervisor, or other designated person, upon start and upon termination of convalescent period.

(3) In all these instances of extended illness, refer also to rule 3361:30- 31-23 of the Administrative Code, "Time off from work: requirements for medical certification for use of sickleave."

(D) Failure to notify the immediate supervisor within the specified time period shall result in absence without authorized leave.

(E) Employees failing to comply with sick leave and or medical leave notification policy and procedure will not be paid.

Effective: 1/29/2018
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 02/21/1980, 10/05/1987

3361:30-31-23 Time off from work: requirements for medical certification for use of sick time.

(A) The following rule applies to all employees, except those employees covered by a collective bargaining agreement addressing this topic.

(B) The human resources department shall create policies and practices outlining the circumstances under which all eligible employees shall:

(1) Submit a certificate from a licensed health care professional describing the nature of the employee's or the employee's immediate family member's condition. Such policies and practices shall require that unless otherwise prohibited by state or federal law or regulation (such as the Family and Medical Leave Act) an employee who requires medical attention while absent on sick leave time shall provide a certificate from a licensed health care professional stating the nature of the illness in order to justify the use of sick time.

(2) Submit a certificate from a licensed health care professional stating the employee's inability to work and the probable date of recovery;

(3) Submit a certificate from a licensed health care professional stating the employee's ability to return to work and resume some or all the employee's job duties.

(C) In accordance with divisions (F)(1) and (F)(2) of section 124.14 of the Revised Code, this rule supersedes any portion of the Revised Code or Administrative Code covering the same subject matter, including but not limited to section 124.38 of the Revised Code.

Replaces: 3361:30-31-23

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 2/21/1980, 9/1/1988

3361:30-31-25 Time off from work: continuation of health care benefits during sick leave and leave of absence without pay for illness.

The following rule applies to all employees, excluding faculty and librarians.

(A) Health care benefits shall continue in effect when an employee is on sick leave with pay.

(B) Health care benefits shall continue in effect up to one continuous year when an employee is on leave of absence without pay for illness.

Replaces: Rules 3361:30-33-13, 3361:30-33-22 and 3361:30-33-32 of the Administrative Code.

Replaces: 3361:30-33-13, 3361:30-33-22, 3361:30-33-32

Effective: 2/21/1980
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 4/8/1979, 6/25/1979

3361:30-31-26 Time off from work: medical examination.

(A) The following rule applies to all employees, except those employees covered by a collective bargaining agreement addressing this topic.

(B) University employees may be required to undergo medical examinations as a condition of employment in accordance with established written policies by the human resources department. The policies and procedures shall comport and comply with all applicable federal, state and locale statutes, rules and regulations including the Americans with Disabilities Act (ADA).

Replaces: 3361:30-31-26

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 10/26/1978, 2/21/1980, 10/5/1987, 10/20/1999

3361:30-31-28 Time off from work: vacation policy.

The following rule applies to all employees, excluding classified part-time employees and those employees covered by a collective bargaining agreement addressing this topic.

(A) University employees accrue vacation according to the terms of their employment. Vacation accrual schedules and procedures shall be detailed in the human resources policies and procedures and/or applicable collective bargaining agreements.

(B) Employees may carry over vacation credit from year to year. For employees hired prior to January 1, 2015, the current annual vacation accrual rate times three-point-three is the maximum amount of vacation credit which an employee may carry at any given point in time, except as specified below. For employees hired on or after January 1, 2015, the annual vacation accrual rate times one-and-one-half is the maximum amount of vacation credit which an employee may carry forward at any given point in time, except as specified below. Employees are not entitled to accrue or to be paid for any vacation leave (time) beyond the maximum credit.

Coaches and assistant coaches hired by the department of athletics on or after January 1, 1984, but before January 1, 2015, may not accrue or be paid for any vacation leave beyond a total of twenty-two days. Coaches and assistant coaches hired after January 1, 2015, may not accrue or be paid for any vacation leave beyond a total of twenty days.

(C) Management shall attempt to schedule vacation period according to an employee's request: however, the needs and work schedule of the university and the employing unit shall have priority.

(D) Vacation up to the specified maximum continues to accrue during paid leaves of absence.

(E) Upon separation from the university, an employee is entitled to compensation for any accrued but unused vacation not in excess of the maximum credit.

Replaces: 3361:30-31-28

Effective: 4/30/2014
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 4/24/1978, 5/12/1978, 10/12/1978, 4/8/1979, 6/25/1979, 2/21/1980, 10/26/1981, 11/1/1984

3361:30-31-29 Time off from work: bereavement.

(A) The following rule applies to all employees except those employees covered by a collective bargaining agreement addressing this topic.

(B) Definitions:

(1) The term "bereavement" as used in the university rules and the human resources policies refers to the death of a member of the employee's immediate family.

(2) The term "immediate family" shall be defined as: grandparents, brother, sister, brother-in-law, sister-in-law, daughter-in-law, son-in-law, father, mother, grandparent-in-law, father-in-law, mother-in-law, spouse, domestic partner, child, grandchild, legal guardian or person who stands in place of a parent (in loco parentis).

(C) Use of accrued sick time:

Use of accrued sick time is subject to the approval of the employee's supervisor/manager/director or designee.

(D) Duration

An employee may use up to five working days of accrued sick time following the death of a member of the employee's immediate family.

(E) In accordance with divisions (F)(1) and (F)(2) of section 124.14 of the Revised Code, this rule supersedes any provision of the Revised Code or the Administrative Code covering the same subject matter, including by not limited to section 124.387 of the Revised Code.

Replaces: 3361:30-31-29

Effective: 7/15/2012
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 7/15/2012