Chapter 3361:50-1 Colleges and Divisions

3361:50-1-01 Colleges and divisions: establishment of colleges and divisions.

The university of Cincinnati shall include such colleges and divisions as may be established by the board on recommendation of the president.

Replaces: 3361:50-1-01

Effective: 3/16/1978
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978

3361:50-1-02 Colleges and divisions: the academic deans.

(A) The administrative head and educational leader of each college and division shall be a dean, unless, through board action on recommendation of the president, he or she is specifically designated by some other title and/or made responsible to another academic dean.

(B) Each dean shall be appointed by the board, at its pleasure, upon recommendation of the president, for a term designated by the bylaws of his or her college but to be not less than three nor more than seven years. The dean shall have general supervision of all interests of his or her respective college or division. He or she shall recommend to the president, through the appropriate senior vice president, appointments to and dismissals from his or her faculty. Candidates for deanships shall be nominated to the president by a committee chosen in a manner consistent with the guidelines outlined in rule 3361:10-6-01 of the Administrative Code "Organization: guidelines for provost and dean search and for decanal review process."

(C) Each college or division dean shall call and preside over meetings of his or her faculty. The dean shall, after consulting an elected faculty committee of his or her college or division, appoint the members of such standing committees of his or her college or division as may be established; ad hoc committees may be appointed by the dean as occasion arises. The dean shall represent his or her college or division, its relations with its students and student organizations, and shall, in cooperation with the office of the vice president for student affairs and human resources have responsibility for the welfare of the students of the college. The dean shall see that the policies established for the conduct and discipline of students are enforced. All diplomas and other official papers of the college or division shall bear the dean's signature.

Replaces: 3361:50-1-02

Effective: 12/19/2000
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 3/16/1978, 6/20/1988, 8/4/2000

3361:50-1-03 Colleges and divisions: faculties of colleges and divisions and their powers.

(A) Each college and division faculty shall consist of the president of the university, the senior vice president for academic affairs and provost, the dean, professors, associate professors, assistant professors, instructors, and others of academic or administrative rank as may be elected thereto by the respective faculty with the approval of the dean.

(B) Each faculty may meet at stated times agreed upon by itself and the dean or upon call of the president or dean and shall determine the academic or other qualifications prerequisite for voting at its meetings.

(C) Subject to the approval of the senior vice president for academic affairs and provost, each faculty shall make its own regulations governing the admission of students, the courses of instruction to be offered, grading policy, degree requirements, recommendations for degrees, honors, and prizes, and such other matters as may be within its jurisdiction. The college deans shall ensure that each faculty department head or school director files a current copy of such regulations, as to each degree, with the senior vice president for academic affairs and provost.

Effective: 6/15/2012
Promulgated Under: 111.15
Statutory Authority: R.C. 3361
Rule Amplifies: R.C. 3361.03, R.C. 1713.02, R.C. 3345.06, R.C. 3333.07
Prior Effective Dates: 3/16/1978, 6/10/1990, 12/16/1999, 4/7/2008

3361:50-1-04 Colleges and divisions: policies on student transfers within the university of Cincinnati.

In order to facilitate the transfer of students among the various programs and colleges of the university of Cincinnati, the following policies shall apply:

(A) The associate transfer degree (associate of arts and associate of science) is recognized as the degree designed to facilitate the transfer of students among the various colleges of the university. Students' transferring without the associate transfer degree or with an unarticulated associate technical degree will be evaluated on a course-by-course basis as to the equivalences of course work completed.

(B) All transferring students must meet the admissions requirements of the college to which they are transferring; likewise, they must meet the graduation requirements of the college from which they take their baccalaureate degrees. Associate transfer degree students shall be subject to the same academic standards as students who have matriculated in the baccalaureate colleges as freshmen.

(C) Each college shall have the responsibility to maintain current transfer agreements as appropriate with other colleges of the university. These agreements shall stipulate appropriate course-by-course and program-level equivalences. Changes in course-by-course or program equivalences shall be approved and published one academic year in advance of their implementation. Current course syllabi and supporting materials shall be available to facilitate the articulation of courses.

(D) Each college shall appoint a transfer liaison responsible for coordinating transfer agreements and course equivalences. Centralized records of transfer agreements and course equivalences shall be maintained by the university.

(E) Transfer agreements and the course equivalences shall be published and made available upon request to all university students. Students entering the university with the expressed intention of earning an associate transfer degree shall be provided this information upon admission.

(F) In recognition of the associate transfer degree, students who transfer with this degree and who meet the admission requirements of the receiving baccalaureate college shall be awarded junior level university status. Students transferring with associate technical degrees shall be extended the same university status as those holding associate transfer degrees if an articulation agreement exists between the associate technical program and the appropriate baccalaureate program.

Replaces: 3361:50-1-04

Effective: 3/1/1998
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 8/28/1987

3361:50-1-05 Colleges and divisions: policies concerning accreditations of academic programs.

(A) For all accreditations of academic programs at the university of Cincinnati, a copy of the "Principles of Accreditations" as adopted by the senate of the "National Association of State Universities and Land-Grant Colleges," November 1986, will be mailed in advance to the accrediting agency. The accrediting agency will be requested to state in writing either its acceptance of the principles or its reservations concerning the principles.

(B) No accreditations will be conducted at the university of Cincinnati unless the accrediting agency has submitted a written acceptance of the principles or the appropriate senior vice president has found the agency's written reservations concerning the principles to be acceptable to the university of Cincinnati.

Replaces: 3361:50-1-05

Effective: 6/28/1988
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 6/28/1988

3361:50-1-06 Colleges and divisions: undergraduate academic standing policy.

(A) This rule applies to all university undergraduate students.

(B) The university cumulative grade point average is the grade point average calculated and used by the university to determine:

(1) Academic standing;

(2) Progress toward degree;

(3) Academic degree and academic certificate award eligibility.

(C) Undergraduate students are subject to the university academic standing policy following the attempt of thirty or more university of Cincinnati credit hours.

(D) University academic good standing

(1) The university considers an undergraduate student in university academic good standing if the student maintains a university cumulative grade point average of two and zero tenths, or greater;

(2) A student whose university cumulative grade point average falls below two and zero tenths is subject to university academic probation, suspension or dismissal.

(3) Each college may establish a university cumulative grade point average greater than two and zero tenths for admission to, or continuation within, its specific degree programs. A student's continuance at the university in academic good standing, however, is contingent upon maintaining a university cumulative grade point average of two and zero tenths or greater;

(4) Each college may establish policies and procedures for the probation, suspension, and dismissal from its academic degree programs for a failure to meet each program's minimum university cumulative grade point average, or for a failure to meet other criteria established and monitored by the college. Each college may establish policies and procedures for student reinstatement to its academic degree programs;

(5) A student may be academically suspended or dismissed from a college degree program but still be in university academic good standing;

(6) A student who is suspended or dismissed by the college from an academic degree program, but who remains in university academic good standing, may continue to enroll at the university:

(a) As a non-degree-seeking student; or

(b) If the student is accepted into a different u niversity degree program, as a degree-seeking student.

(E) University academic probation

(1) If the student's university cumulative grade point average drops below two and zero tenths, the university will set the student's university academic status to university academic probation.

(2) While on university academic probation, the student's continued university enrollment per term is permitted.

(3) Academic probation will continue each term until either:

(a) The student's university cumulative grade point average reaches two and zero tenths or greater, at which point the university will return the student's status to university academic good standing, or;

(b) The student earns a university term grade point average that is less than two and zero tenths.

(4) University of Cincinnati will not award an academic degree or academic certificate to a student whose academic standing is university academic probation;

(5) A student's university academic probationary status will not expire due to extended periods of non-enrollment;

(6) The university academic probation status is recorded on the student's academic transcript.

(F) University academic suspension

(1) If a student fails to earn a university term grade point average of two and zero tenths or greater while on university academic probation, the university will set that student's university academic status to university academic suspension;

(2) The length of the university academic suspension is three consecutive full academic terms, unless mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;

(3) During the university academic suspension period, the university will block a student on university academic suspension from perterm enrollment in all university classes, for all colleges and campuses;

(4) University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic suspension;

(5) For students enrolled for future terms at the time of the university academic suspension, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;

(6) Readmission to the university after completion of the required university academic suspension period is not automatic. Readmission after university academic suspension requires a successful appeal by the student to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;

(7) University academic suspension is recorded on the student's academic transcript.

(G) University academic dismissal

(1) University academic dismissal constitutes the student's permanent separation from the university, based upon university academic performance;

(2) A student who is readmitted to the university following university academic suspension will be reinstated on university academic probation;

(3) A student who is readmitted to the university on university academic probation following university academic suspension must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either:

(a) The university cumulative grade point average has increased to two and zero tenths or greater; or

(b) The student fails to achieve a university term grade point average of two and zero tenths or greater.

(4) For a student on university academic probation following academic suspension who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's status to university academic good standing;

(5) For a student on university academic probation following university academic suspension who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's university academic status to university academic dismissal;

(6) Once the student on university academic probation following university academic suspension reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths (i.e., there will not be a third probationary period);

(7) Upon university academic dismissal, the university will block a student from per-term enrollment in all university classes, for all colleges and campuses;

(8) For students enrolled for future terms at the time of the university academic dismissal, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;

(9) University academic dismissal permanently revokes the student's degree-seeking, non-degree seeking, and/or certificate-seeking status, and all future-terms registration privileges, unless the university academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;

(10) Upon university academic dismissal, the student is ineligible for readmission to the university, unless the academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;

(11) University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic dismissal;

(12) A student who successfully appeals the university academic dismissal will be reinstated on university academic probation;

(13) A student who is readmitted to the university on academic probation following academic dismissal must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either:

(a) The university cumulative grade point average has increased to two and zero tenths or greater; or

(b) The student fails to achieve a university term grade point average of two and zero tenths or greater.

(14) For a student on university academic probation following university academic dismissal who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's academic status to university academic good standing;

(15) For a student on university academic probation following university academic dismissal who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's status to university academic dismissal;

(16) Once the student on university academic probation following university academic dismissal reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths;

(17) A student who is readmitted to the university following university dismissal may apply for academic fresh start under the provisions of that policy.

(18) University academic dismissal is recorded on the student's academic transcript.

(H) University suspension, dismissal, and readmissions appeals committee

(1) The university suspension, dismissal, and readmissions appeals committee will review student appeals for the following:

(a) Readmission to the university following the completion of the full three-term university academic suspension;

(b) Readmission to the university prior to the completion of the full three-term university academic suspension;

(c) Mitigation of the permanent university academic dismissal and readmission to the university.

(2) The university suspension, dismissal, and readmissions appeals committee will be convened by, and report to, the senior vice president for academic affairs and provost, who will establish an appropriate committee structure, membership composition and length of service, and operational guidelines;

(3) The university suspension, dismissal, and readmissions appeals committee is empowered to authorize the following actions:

(a) Immediate reinstatement to university academic probation status, which cancels the university suspension and reinstates the student's university registration privileges;

(b) Early reinstatement to university academic probation status following either one or two terms of the student's nonenrollment due to academic suspension, which mitigates the university suspension and reinstates the student's university registration privileges following the reduced university suspension period;

(c) Readmission to the university following the completion of the full university suspension, with university academic probation status applied, which ends the university suspension and reinstates the student's university registration privileges with the next academic term;

(d) Mitigation of the university academic dismissal, with university academic probation status applied, which reinstates the student's university registration privileges with the next academic term.

(4) As preconditions for immediate or early reinstatement from university academic suspension, readmission following university suspension, or reinstatement following university academic dismissal, the university suspension, dismissal, and readmissions appeals committee is empowered to establish the following criteria:

(a) University college endorsement requirements, whereby a university college accepts a student into an academic program offered by that college and provides the university suspension, dismissal, and readmissions appeals committee with an academic success plan for that student;

(2) University specific-course enrollment and/or course performance requirements;

(3) Per-term enrollment limitations; and/or

(4) Other requirements as determined appropriate.

Effective: 6/15/2012
Promulgated Under: 111.15
Statutory Authority: R.C. 3361
Rule Amplifies: R.C. 3361